PWS.docx

Performance-Based Work Statement (PWS)

Purchase Request: FD2060-15-00638

Depot repair of the Integrated Vehicle Health Management System (IVHMS) Components applicable to the HH-60G Helicopter

Date: 27 October 2015

1.0 Description of Services

1.1 Objective(s): This PWS is for depot level repair of the Data Transfer Unit (DTU), NSN 7025-01-481-7741GC, P/N 30192-0201, Remote Data Concentrator (RDC), NSN 1680-01-500-6388GC, P/N 30201-0501 and the Control Display Unit (CDU), NSN 1680-01-533-8587GC, P/N 10150-024 which are components of the Integrated Vehicle Health Management System (IVHMS) installed on the HH-60G helicopter. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed in the Appendix. The contractor shall repair and return assets the Government in serviceable condition while meeting the delivery schedule for all requirements. All CAV-AF transactions shall be promptly and correctly maintained.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by having available assets to fully support the HH-60G helicopter combat search and rescue mission. The war fighter will benefit by having more aircraft available with a fully functional IVHMS to perform the combat search and rescue mission.

1.3 Background: HH-60G IVHMS installs began in Jan of 2013 and are scheduled to complete the entire fleet of HH-60G helicopters by Nov 2016. There are currently 55 of 97 HH-60G helicopters completed with the IVHMS installs.

2.0 Services Summary:

3.0 Government Property and Services:

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements. The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil.

3.2 Government Property to be provided: Government property (including material, equipment, etc.) will not be provided.

3.3 Government System(s): The Government will provide Contractor personnel access to systems only as necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system accounts will be closed.

4.0 Technical Requirements: The contractor is required to perform depot level repair of the Data Transfer Unit (DTU), NSN 7025-01-481-7741GC, P/N 30192-0201, Remote Data Concentrator (RDC), NSN 1680-01-500-6388GC, P/N 30201-0501 and the Control Display Unit (CDU), NSN 1680-01-533-8587GC, P/N 10150-024. There shall be no more than one late delivery per quarter. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead time parts, the contractor shall notify the government PCO within ten calendar days. The contractor shall return the end items to serviceable condition within 60 workdays of receipt of asset or funded task order, whichever is later. The rate of delivery shall be four per month. If the repair action cannot be completed within 60 workdays, notification to the Government must be made within three workdays of not meeting the delivery date. Notification shall include the reason for not meeting the delivery schedule, what the contractor will do to preclude the delay from happening again and the date the item will be returned to a serviceable condition. SURGE/MICAP items shall be shipped within 30 workdays TAT from receipt of item or after receipt of order, whichever is later. There shall be no more than three rejections of each data/document. The Government will reject the submitted data/document if one or more technical errors are found within the data/document. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. The rejected data/document shall be corrected and resubmitted within 15 workdays days of notification of Government rejection.

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract is three years (Basic with two 1-year ordering periods).

4.1.2 Place of Performance: These services shall be performed at the contractors facility.

4.2.1 Condemnation and Repair: The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five workdays following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

d. Beyond Economical Repair (BERs): Requests for condemnations Shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to Repair the asset exceeds 75 percent of the unit’s replacement cost. The contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BERs CLIN. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number.

The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.2.2. Teardown, Test, and Evaluation (TT&E). TT&E is performed by the contractor to determine the cause of failure prior to conducting actual Repair of the item. When situations occur where an asset is provided to the contractor for Repair, but the contractor cannot duplicate the fault, No Fault Found (NFF), the contractor shall notify the Procuring Contracting Officer (PCO) within five working days. The contractor shall not charge the full Repair cost, but only the firm fixed price associated with negotiated NFF or TT&E actions CLIN.

4.2.3 The Government is authorized to replace condemned end items with replacement reparable end items of the same NSN at no additional cost. The contractor is authorized reclamation from condemned units. The contractor shall request authorization from the PCO prior to reclaiming any items from the condemned unit. The contractor shall report the use of reclaimed items to the PCO.

4.2.4 Accessory and Component Reuse, Repair and Replacement: Items received which are misidentified, misdirected or have Air Force recoverable subassemblies missing shall be reported through the ACO to the PCO, to 411 SCMS/GULD for disposition instructions. Missing Repairable Expendability, Reparability, Recoverability Code (ERRC) T subassemblies or ERRC Code T subassemblies that are generated as part of the Next Higher Assembly (NHA) and subsequently require condemnation, will be replaced by the government. The replacement item may be repairable or serviceable. The Repair (if required) and the installation of the replacement item into the NHA will be accomplished at no additional cost.

4.2.5. Upon approval by the Government, the contractor is authorized to cannibalize Repair Shop Replaceable Unit (SRU) necessary to accomplish timely Repair to meet production schedule and/or accomplish Repair of Mission Capable (MICAP) requirements. All cannibalized components will be returned to a pre-cannibalized condition. The contractor shall maintain a record of part numbers cannibalized including the serial number of the units from which the part was removed and installed.

4.2.6. Facility Requirements: The contractor shall provide a repair facility. The facility shall serve as the depot to carry out the repair and will include contractor owned test equipment, fixtures, adapters and workbenches needed for repair of the assets.

4.2.7 Repairable components will be repaired to Original Equipment Manufacturer (OEM) specifications.

4.2.8 Quality: The Contractor’s quality program shall be established and maintained IAW the Higher Level Quality standards outlined in the contract. The Contractor’s quality program shall meet the requirements of ISO 9001:2008 or equivalent. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items Repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements. There shall be no more than two (PQDR) annually during the performance of this contract repair effort.

4.2.9 Contractor shall complete, DD Form 1574 Serviceable Tags IAW MIL-STD-129. Insure DD Form 1574 Serviceable Tags is attached to the asset.

4.2.10 Maintenance Records, Forms, and Publications: AFTO Form 349 Maintenance Data Collection Record is required and shall be IAW T.O. 00-20-2-WA-1.

(CDRL A001, DI-MISC-81371/T)

4.2.10.1 Depot Maintenance Production Report shall require the contractor to submit monthly production status reports for the duration of each delivery order. The contractor shall ensure the delivery schedule is met for all requirements. (CDRL A002, DI-ALSS-80728A/T)

4.3 Item Unique Identification (IUID)

4.3.1 IUID REQUIREMENTS: In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.3.2 IUID MARKING PLAN: The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A003, Item Unique Identification (IUID) Marking Plan DI-MGMT-81803)

4.3.3 IUID REGISTRY: In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.3.4 IUID MARKING ACTIVITY AND VERIFICATION REPORT: The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A004, Item Unique Identification (IUID) Marking Activity, Validation and Verification Report DI-MGMT-81804)

4.4 PACKAGING

4.4.1 The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.4.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.4.3 In accordance with MIL-STD-2073-1D, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.5 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory.

The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.6 GOVERNMENT- INDUSTRY DATA EXCHANGE PROGRAM (GIDEP). The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.6.1. Government Industry Exchange Program (GIDEP): The contractor shall develop, implement and participate in GIDEP Government/Industry Exchange Program Contractor Participation Requirements. The contractor shall be required to submit all appropriate data to GIDEP as it is generated IAW the Contract Data Requirements List (CDRL) of this contract. Part, component, material, equipment, manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The contractor shall maintain a record of the status and disposition of all Alert/Safe Alert Reports, (CDRL A005, DI-QCIC-80125B/T).

4.6.2. Contractor(s) shall screen each Alert or Safe Alert received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Upon determination that an Alert/Safe Alert has implications to the units being manufactured, a response shall be submitted informing and specified organizations IAW CDRL. Subcontractors to the prime shall be notified of reports associated with the device, components or processes supplied by the subcontractor to the prime, (CDRL A006, DI-QCIC-80126B/T).

4.7 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil. (CDRL A007, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF)/Government Furnished Material Report)

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and services will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with Security Requirements.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, systems, property, facility and security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests.

5.2.3 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.4 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.5 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information Systems (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.2.6 Access to Government System(s): The Government will provide Contractor personnel access to systems necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

5.3 Environmental Management System (EMS): Services will be performed at the contractor’s facility; therefore, the local EMS requirements do not apply to this effort. This statement does not exempt the Contractor from any other Federal, State or local statute or requirement.

5.4 Green Procurement Program (GPP): Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. Green procurement is the purchase of environmentally preferable products and services and shall be managed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.5 Safety Requirements: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, the Contractor shall report mishaps involving damage or injury to the USAF. The contractor shall make required notification of all mishaps, and if requested by the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.5.1 Mishap Notification/Investigation: In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the Contractor shall report mishaps involving damage or injury to USAF interests. In accordance with AFI 91-204, paragraph 1.3.1.1, damage or injury includes: damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

5.5.2 In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF Safety Office and the applicable contract management authority are notified of mishaps. The Contractor shall contact the Multi-Function Team (MFT) Contracting Officer’s Representative (COR), if available, or another MFT member by telephone within eight business hours. The MFT will notify the Safety Office and the PCO.

5.5.3 In accordance with AFI 91-204, paragraph 2.4.6.1.2, the Contractor shall cooperate with USAF safety investigations.

5.6 Safety and Health

5.6.1 While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to Government property less than $500,000.00 during the execution of the contract.

5.6.2 Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

5.6.3 If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.7 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.8 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.9 Contractor Manpower Reporting:

5.9.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 National Defense Authorization Act (NDAA) Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor/subcontractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.9.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contractor Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY. The Contractor may direct questions to the help desk at the eCMRA site. http://www.ecmra.mil

5.10 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

6.0 Appendices:

6.1 Appendix A: References

reissued 8 April 2013 http://www.e-publishing.af.mil/ Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

http://www.dtic.mil/whs/directives/corres/pub1.html Entire

http://www.dtic.mil/whs/directives/corres/pub1.html

Entire

Sections applicable to contract and PWS

Nov 28 2012 http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf Entire

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf Entire

http://www.e-publishing.af.mil/ Entire

Version 2.5 September 15, 2012 www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf

Entire

September 2009 http://www.gidep.org/

Chapter 2, Participation Requirements

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf Entire

17 December 2007 Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf Entire

MIL-STD-2073-1D

Notice 1, 10 May 2002

Entire

Entire

PR: FD2060-15-00638 PWS 2