PWS hp update FINAL released 13 Feb 12.pdf

FD2060-11-31644 1

PERFORMANCE-BASED WORK STATEMENT (PWS)

Purchased Request: FD2060-11- 31644

Date: 13 Feb 12

1.0 DESCRIPTION OF SERVICES.

This Performance-based Work Statement (PWS), tasks the contractor to provide timely delivery of depot level maintenance sustainment support for the Workstation (WS), Communication Controller (CC) and Print Out Unit (POU) to ensure the C-5 program has a serviceable supply pipeline required to accomplish its mission. These items are three Line Replaceable Unit (LRU) components of the Malfunction Detection, Analysis and Recording Subsystem (MADARS) system that provide and display data to the flight engineers who monitor the MADARS III system. The WSs are modified commercial-off-the-shelf (COTS) ruggedized laptops designed to meet the interface requirements of the MADARS III drawings. The WS allows the flight engineer to interface with the aircraft and monitor the status of the aircraft. The CC facilitates communications and acts as the interface between the WS, Multiplex Processor (MUX) II and POU. The POU is a serial printer used on the aircraft for printing flight data reports, malfunction codes, and test point data to the aircrew and maintenance crews. The depot level maintenance to be performed includes, but is not limited to, teardown analysis and repair, testing, procurement of spare components, packaging, handling, storage, transportation, as well as date collection, engineering support and services. Within the context of this document, support for these items shall include the types of activities outlined and listed in section 4 below. The requirement minimum and maximum numbers are for each year of a 5-year period of performance: a basic year and four (4) one-year ordering periods (OP).

2.0 SERVICES SUMMARY (SS).

Performance Objectives

PWS

Para.

Performance Threshold

Provide depot level repair for the C-5 Workstations, Communication Controller and Print Out Unit to be made serviceable and tested to the Original Equipment Manufacturer (OEM) vendor Acceptance Test Procedures.

4.1

There shall be no more than two (2) Quality Deficiency (QDR) for “out of box” failures per calendar year attributed to the contractor after investigation during each year of the contract for each NSN listed.

Provide on time delivery of all resources, parts, support and test equipment

4.1.1 4.1.3

Provide serviceable units within 60 calendar days of receipt of repairable carcasses and a funded delivery order with the total repairable turnaround time not to exceed 90 calendar days.

Items deemed No-Fault-Found (NFF) would have a turnaround time of no more than 45 calendar days.

FD2060-11-31644 2

Provide Timely Production

4.1.2

Depending upon carcass availability, contractor shall provide a minimum of 12 serviceable Workstations, nine serviceable Communication Controllers, and three Print Out Units per month.

Provide bi-weekly reporting to Contracting Officer, Program Manager, Production Management Specialist, equipment Specialist and Item Manager reporting delivery receipt schedule, process asset is in the repair process, and documents issues needing repair.

4.2

All deliverables will be reported in accordance with specified CDRLs with no more than three late reports per calendar year. Any late report shall be no more than two calendar days late.

Provide Commercial Asset Visibility AF (CAVAF) Reporting regarding the tasks and efforts conducted for each repairable unit on a daily or as transaction occurs basis.

3.2

All deliverables will be reported in accordance with specified CDRLs with no more than three late reports per calendar year. Any late report shall be no more than three calendar days late.

Mishap Notification and Reporting 4.8.1 No more than one instance of late mishap notification per year

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS): Contractor shall furnish all material and parts necessary for the repair of the end item. Government Furnished Material/Government Furnished Equipment is not authorized.

3.1 Contractor shall establish an Automated Computer Program Information System

(ACPINS) account if they have not already accomplished one, for the supporting of current software/firmware Computer Program Identification Number (CPIN) configuration and future software/firmware configuration changes for the C5 operational Flight Program (OFP) requirements. (ACPINS, TO 00-5-16, Software Managers and Users Manual for the USAF)

3.2 COMMERICAL ASSET VISIBILITY AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item

FD2060-11-31644 3

Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

3.3 REPORTING LOSS OF GOVERNMENT PROPERTY (FEB 2011)

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property. “Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

FD2060-11-31644 4

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION: The contractor shall plan and establish all procedures necessary to accomplish the scope and tasks in this PWS. The contractor shall acquire, track, monitor, and manage the repair processes for the C-5 Workstations, Communication Controllers and Print Out Units to ensure timely sustainment of the C-5 fleet. The contractor shall maintain status records of all repairs and component replacement actions which shall include the tasks below.

4.1 The contractor shall provide depot level repair of the Workstations, Communication Controllers and Print Out Units to include replacement of failed components and/or modules. The WS, CC, and POUs shall be returned to serviceable condition with performance characteristics as specified in the latest Original Equipment Manufacturer (OEM) Automatic Test Procedure (ATP) specifications. A successful functional check verifying these performance requirements shall be performed on each repaired unit prior to acceptance by the government. This data shall be made available to the government representative for each unit being submitted for government inspection/acceptance. There shall be no more than two (2) Quality Deficiency Reports (QDR) for “out of box” failures per calendar year attributed to the contractor, after investigation during each year of the contract for each National Stock Number (NSN) listed. (QDR: DLAR 4155.24, Product Quality Deficiency Report Program and TO 00- 35D-54, USAF Deficiency, Reporting, Investigation & Resolution)

4.1.1 The contractor shall provide all resources, parts, support and test equipment necessary to begin production of serviceable WS, CC and POUs. Will provide serviceable units within 60 calendar days of receipt of repairable carcasses and a funded delivery order with the total repairable turnaround time not to exceed 90 days.

4.1.2. Depending upon carcass availability, contractor shall provide a minimum of 12 serviceable Workstations, nine serviceable Communication Controllers, and three Print Out Units per month.

4.1.3 No Fault Found (NFF): Items deemed NFF would have a turnaround time of no more than 45 calendar days. Items will be returned to the government as serviceable, Condition Code A, under the applicable NFF contract line item.

4.1.4 Beyond Economical Repair (BER): If the repair cost exceeds 75% of the Stock Listed Price, item should be recommended for condemnation as BER.

Items to be condemned must be cleared through the Administrative Contract Officer (ACO), Procurement Contract Officer (PCO) and Equipment Specialist.

4.1.4.1 Recommended for condemnation as Beyond Economical Repair (BER). After coordination by DCMA Quality Assurance Representative

FD2060-11-31644 5

(QAR) the contractor will forward requests for approval to condemn units they consider to BER to the PCO for government disposition. Supporting documentation/rationale should be included to expedite processing of the requests and disposition by the government. Replacement carcasses will be provided by the government for those items dispositioned to be condemned and these replacements will be included in the total items to be repaired at no additional cost to the government.

4.1.4.2 Disposal includes pulling of usable parts and using for repairs of other reparable like items.

4.1.4.3 When the recommendation of a workstation has been approved for condemnation by the ACO, PCO, and Equipment Specialist, the unit will be sent back to Robins AFB to accomplish the proper procedures for disposal actions necessary according to the regulations and guidelines set fourth concerning the handling of computer related items.

4.1.5. OVER AND ABOVE (O&A): For units that are received as damaged and require repair beyond the scope of normal depot repair, the contractor shall request written authorization to proceed and O&A funding from the PCO/ACO prior to accomplishing repairs. The request shall include a detailed list of the O&A parts and repairs to be performed and their costs so that they can be negotiated and funded as needed. Work request form provided by PCO.

4.1.5.1 O&A unless the normal repair and O&A costs exceed 75% of the Stock List Price (SLP).

4.1.5.2 O&A will not be considered for bent or broken electrical pins, failure of internal electrical or mechanical components, as these are expected as part of normal depot-level repair. Scratches and gouges that are purely cosmetic in nature and that do not effect operation of the unit will not be considered for O&A.

4.2. BI-WEEKLY STATUS REPORT: The contractor shall provide a report for each separate open delivery order detailing number of units on hand, number of units in work, stage of unit in the repair process and type of repairs being completed by serial number of the unit on a bi-weekly basis when units are at the repair facility. (CDRL A003, Data Item Description, DI-MGMT-80368A/T)

4.3. MAINTENANCE DATA COLLECTION, OFF-EQUIPMENT

MAINTENANCE. The contractor shall provide the failure and repair data monthly for each unit repaired during the past month. Data shall be submitted to the government in accordance with the Contract Data Requirements List (CDRL). (TO 00-20-2, Maintenance Data Documentation, CDRL A002, Data Item Description, DI-MISC- 81371)

4.4 ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS:

FD2060-11-31644 6

The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS).

All assets subject to marking must be recorded in the DoD IUID Registry.

4.4.1 IUID MARKING PLAN. The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD- 130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by 409 SCMS/GUEA Engineer prior to implementation.

(CDRL A005, Item Unique Identification (IUID) Marking Plan, DI-MGMT- 81803/T).

4.4.2 IUID MARKING ACTIVITY AND VERIFICATION REPORT. The

contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. (CDRL A006, Item Unique Identification (IUID) Marking Activity and Verification Report, DI-MGMT- 81804).

4.5 PACKAGING, HANDLING and TRANSPORTATION:

4.5.1 PACKAGING: (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P(4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.5.2 FAST TRANSPORTATION: The contractor shall use fast

transportation to ship all serviceable end items. AFMCI 21-113 defines Fast Transportation as the "means accomplishing the shipment planning process in the least amount of time and then using express transportation to deliver the shipment to the customer. In addition to fast transportation, transit visibility is required throughout the process. The customer should be able to track a requisition until it reaches the final destination.

4.6 PERFORMANCE OF SERVICE DURING CRISIS:

The Functional Commander/Functional Director (FC/D) has determined that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.

FD2060-11-31644 7

4.7 INSPECTION OF SERVICES CLAUSE:

The Inspection of Services Clause from FAR 52.246-4, Inspection of Services-Fixed Price, gives the right to inspect contractor performance.

4.8 SAFETY REQUIREMENTS: The contractor shall comply 100 percent of the time.

4.8.1 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1926 for the protection of their employees. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1926, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP.

Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.8.1 Mishap Notification: No more than two Class C mishaps per contract year Zero Class A or B mishaps will be tolerated. The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. No more than one instance of late mishap notification per calendar year is acceptable. Follow all other reporting requirements as identified on the DD1423, (CDRL A004, Data Item Description, DI-SAFT-81563).

4.8.2 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.9 GREEN PROCUREMENT PROGRAM (GPP):

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b), Use of Recovered Materials and Biobased Products, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, FD2060-11-31644 8 unless the item cannot be acquired: ( a) competitively within a reasonable timeframe;( b) meet appropriate performance standards, or( c) at a reasonable price. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement.

4.10 PROCEDURE FOR INVOICING/PAYMENT ACCEPTANCE: The

Contractor shall submit payment requests using Wide Area Work Flow-Receipt and Acceptance (WAWF-RA). Data Items shall also be submitted in WAWF. Information regarding WAWF-RA is available on the internet at https://wawf.eb.mil/. Government acceptance of the repair will be at the contractor’s facility and will be documented via WAWF-RA, Material Inspection and Receiving Report.

4.11 SECURITY CLASSIFICATION: UNCLASSIFIED

4.12.1 General: Actual knowledge of, generation, or production of classified information is not required for performance of the contract. Cleared personnel are required to perform this service because security measures which are in force do not preclude access to classified information.

4.12.2 Operations Security (OPSEC): Contractor personnel will participate in the OPSEC program locally administered by the Air Force (AF) activity.

4.12.3 Employee Clearances: Contractor employees that need access to Government owned Automated Information Systems (AIS) will require the minimum of a Favorable National Agency Check (NAC). Submit a Standard Form 85P, Questionnaire for Public Trust Positions, (fingerprint cards if available) to the WR- ALC/GR Security Office for processing.

4.12.4 Security Incidents and Violations: The contractor shall immediately notify the WR-ALC/GR Security Office of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.12.5 Security Education: All full time contractor employees occupying physical space on Robins Air Force Base will comply with the WR-ALC/GR Security Education and Awareness program. The program consists of the following components: initial training, annual refresher training, and periodic tailored training.

5.0 APPENDICES:

Appendix A: NSN/Part number Listing

NSN 7010-01-506-3625UC (Ranger 1240 – Workstation), Part Number 57710A120200 NSN 7010-01-540-7428UC (Ranger 1250 – Workstation), Part Number 57710A120250

NSN 7010-01-577-9430UC (Ranger 1260 – Workstation), Part Number 57710A120700

FD2060-11-31644 9

NSN 5895-01-507-2148UC (Communication Controller-CC), Part Number 57710A120300

NSN 4920-01-506-4328UC (Print Out Unit - POU), Part Number 57710A120400

Appendix B: References

Name of Publication Sections that Apply

Date of Publication and Changes

Title of Publication

MIL-STD-129P

With Change 4 Entire 19 Sep 07 Military Marking for Shipment and Storage

MIL-STD-130 Entire 17 Dec 07 DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging

DLAR 4155.24 Entire 20 Jul 93 Product Quality Deficiency Report Program

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce

Mix.

FAR 23.404 Para graph “b”

1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Safety and Health Regulations for Construction

Part 1926 1 Jan 04 Occupational Safety and Health Act (OSHA) of

DoD 4100.39-M Entire May 2010 Federal Logistics Information System

TO 00-5-16 Entire 1 Jan 09 Software Managers and Users Manual for the USAF Automated Computer Program Identification Number System (ACPINS)

DLAR 4155.24 Entire 21 Jul 93 Product Quality Deficiency Report Program

TO 00-35D-54 Entire 1 Oct 09 USAF Deficiency, Reporting, Investigation & Resolution

AFMCI 21-113 Chap 5 para 2.5

Cert Current 3 Aug 10

Fast Transportation

TO 00-20-2 Entire 1 Sep 10 Maintenance Data Documentation

FAR 52.246-4 Entire Aug 1996 Inspection of Services-Fixed Price

FD2060-11-31644 10

Appendix B: NSN Quantity Estimates

Basic Opt1 Opt2 Opt3 Opt4 Totals

Total WS 160 124 101 88 66 539

Repairs (all) 117 85 73 61 50 386 7010-01-506-

3625UC 67 8 0 0 0

7010-01-540-

7428UC 49 27 21 9 0

7010-01-577-

9430UC 1 50 52 52 50

NFFs (all) 13 9 8 7 6 43 7010-01-506-

3625UC 7 1 0 0 0

7010-01-540-

7428UC 5 3 2 1 0

7010-01-577-

9430UC 1 5 6 6 6

BERs (1240 & 1250) 30 30 20 20 10 110

NSN 5895-01-507-

2148UC

Total CC 82 76 53 47 39 297

Repairs 64 57 36 30 24 NFFs (all) 14 12 10 9 7

BERs 4 7 7 8 8

NSN 4920-01-506-

4328UC

Total POU 32 33 34 26 28 153

Repairs 25 26 27 19 21

NFFs (all) 7 7 7 7 7