PWS DCMA Final - FD2060-24-00062 Revised 26 Nov 2024.pdf

PR: FD2060-24-00062 PWS REVISION: 1 1

Performance Work Statement for

AN/ALR-56M Low Voltage Power Supply Repair (PS1, PS2, and PS3)

Purchase Request: FD2060-24-00062

10 June 2024 Revised 26 November 2024

PR: FD2060-24-00062 PWS REVISION: 1 2

1.0 Description of Services: This Performance-Based Work Statement (PWS) establishes the procedures that will be utilized to have the AN/ALR-56M Low Voltage Power Supplies (NSNs:

(PS1: 6130-01-591-9810EW, 6130-01-381-3231EW), (PS2: 6130-01-408-3805EW, 6130-01- 407-5312EW), and (PS3: 6130-01-362-0928EW) repaired and returned to the United States Air Force to meet user demands, and have NSN 6130-01-591-9810EW repaired and returned to the proper FMS customer. The contractor shall provide accurate and prompt repair of the AN/ALR- 56M Low Voltage Power Supplies. The contractor shall also provide accurate and prompt transactions reporting in Commercial Asset Visibility –Air Force (CAV-AF) and all other Contract Data Requirements List (CDRL)s. It defines workflow, repair turnaround times, quality control, configuration control, and data item submittals. The objective of this effort is to award a contract which results in the Contractor providing accurate and timely repair of quality products, timely and accurate data deliverables, as well as notification pertaining to any support problems, and delivery schedule problems. Ultimately, the purpose of the effort under this PWS is to provide a continued flow of serviceable assets to the warfighter.

1.1 Objective(s): The Contractor shall provide accurate repair according to established Quality measures to ensure that each end item is in serviceable condition prior to return to Government supply. The contractor shall accurately report in Commercial Asset Visibility Air Force (CAVAF). The Contractor shall deliver repaired assets on time, activate/execute a shortened delivery schedule to provide timely response to Mission Impaired Capability Awaiting Parts (MICAP) and SURGE requirements, and meet the delivery schedule established for these types of requirements. The objective to be met by coverage obtained with this contract is to have serviceable assets available for the warfighter when requested.

Original design of the end items and parts thereof, or the design functional capabilities of the end items shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed.

1.2 Benefit to United States Air Force (USAF): This Performance-Based Work Statement establishes the procedures that will be utilized to have the AN/ALR-56M Low Voltage Power Supplies, repaired and returned to the Air Force to meet user demands and performance requirements. The contractor shall maintain the defined workflow of accurate repair while meeting the repair Turn Around Times (TAT) of routine, SURGE, and MICAP requirements, maintaining quality control and configuration control along with providing prompt and accurate transaction reporting in CAVAF. This document defines the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to government supply and that the end item efficiently serves its intended purpose.

1.3 Background: The AN/ALR-56M Advanced Radar Warning Receiver (ARWR) continuously detects and intercepts Radio Frequency (RF) signals in certain frequency ranges and analyzes and separates threat signals from non-threat signals. It displays threat signals to pilot on a priority basis and provides efficient and effective logistical support to the using command activities for the system. The Low Voltage Power Supplies are essential for the support of the AN/ALR-56M Weapon System installed on the F-16 blocks C/D and C-130J aircraft. The Low Voltage Power Supplies are critical to the overall functionality of the AN/ALR-56M Weapon System. Past experiences with these parts reveal that it is difficult to meet the military environmental

PR: FD2060-24-00062 PWS REVISION: 1 3

requirements called out in the specifications. Also, the test requirements for ALR-56M components are quite extensive and must be performed as specified to maintain the relatively high field reliability of the AN/ALR-56M Radar Warning Receiver. The Low Voltage Power Supplies have previously been, repaired by Eldec – Crane Aerospace & Electronics, the Original Equipment Manufacturer (OEM), most recently under contract FA8522-19-D-0003.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

General Repairs

4.5.1 Repaired assets shall be delivered in accordance

with the schedule defined by the contract/order.

There shall be no more than one late routine delivery per contract quarter.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government Furnished Material (GFM)/ Government Furnished Equipment (GFE) other than the end item to be repaired is not authorized. However, the contractor may retain and use components cannibalized from assets that are determined to be Beyond Economical Repair (BER), for repair support related to this contract at no additional cost to the Government. Other than the conditions defined, contractor shall furnish all material and parts necessary for the repair of the end item.

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7005. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of https://piee.eb.mil/ https://dodprocurementtoolbox.com/

PR: FD2060-24-00062 PWS REVISION: 1 4

Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend through a twelve-month basic period and four 12 month ordering periods.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Integrated Product Teams (IPT): The Government and Contractor will use an IPT to manage and support this repair effort. Within 10 working days of contract award, the designated Government IPT Logistics Management Specialist and the Contractor designated PM will provide names, titles, responsibilities, and all appropriate contact information of each IPT member. This information must be kept current as there are specific functions that will be required by each IPT member that affect timely responses in support of this repair effort.

4.3 Government Rights: The Contractor shall allow monitoring of this effort by Government IPT personnel or their designated representatives. This includes access to facilities, meetings, and documentation used to accomplish the work. Unless otherwise prescribed elsewhere in this PWS or Contract Data Requirements List (CDRL), any documentation or software purchased or developed using Government funds to accomplish or contribute to the accomplishment of this PWS shall be Government property and shall be delivered to the Government within 10 days of a specific request from the Government IPT or if not requested, upon completion or termination of this PWS. Similarly, all engineering product definition data created using Government funding in the accomplishment of this PWS shall be delivered to the Government with limited rights.

https://piee.eb.mil/piee-landing/

PR: FD2060-24-00062 PWS REVISION: 1 5

4.4 Quality

4.4.1 Quality System: As a minimum, the Contractor’s quality system shall be established and maintained in accordance with ISO9001:2015, Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing (or equivalent). This system shall be developed and available for cognizant Government Quality Assurance Representative (QAR) review prior to beginning service operations.

4.4.2 Product Quality Deficiency Report (PQDR) Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. In the event that the Government determines the issuance of a PQDR is required:

• The Government will notify the cognizant DCMA Representative of the pending PQDR.

This notification will include, but is not limited to: National Stock Number (NSN), Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

• DCMA will notify the appropriate Contractor quality representative of the pending

PQDR and provide all information received in subparagraph “a” above.

• The Government will ship the item to the Contractor facility as soon as possible after Contractor notification.

• The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

• DCMA will submit the final report to the appropriate Government organization.

• The Contractor shall return the asset to the Government in the condition received unless the Contractor is determined at fault for the deficiency. If at fault, the Contractor shall repair the item to a serviceable condition at no extra charge to the Government.

The Contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS).

4.4.2.1 Maximum PQDRs acceptable: There shall be no more than one Product Quality Deficiency Report (PQDR) per twelve-month period determined the fault of the Contractor.

4.5 Repairs

4.5.1 General Repairs: Repairs shall be completed in an environmentally controlled facility to the extent deemed necessary by the Contractor to ensure the highest quality product IAW accepted industry standards and practices and/or approved repair procedures/specifications.

PR: FD2060-24-00062 PWS REVISION: 1 6

Repair will be effected using a turnaround time (TAT) of 30 calendar days ARA, delivery of 10 each per month thereafter, on all NSNs.

4.5.1.1 Non-SURGE/MICAP: The Contractor shall provide written notice of inability to meet delivery schedule for non-SURGE/MICAP repairs at least 30 days in advance, providing a detailed explanation for the delay, a proposed estimated completion date, and a plan for repair completion. Should Contractor find carcasses with a long lead time for material procurement required for the repair, the Contractor is to contact the PCO/ACO/Program Office for disposition or direction.

4.5.1.2 SURGE/MICAP: Contractor shall provide timely response to 100% of the Surge/MICAP requirements. The Contractor shall provide the Government IPT Logistics Manager and Supply Planner a proposed delivery schedule (DS) within three workdays after notification of surge/MICAP requirement. Proposal shall include constraints (such as carcass availability or funding), and any potential negative impact to the DS. The DS can be provided via email or fax.

Performance thresholds are to provide timely response 100% of the time and to meet the proposed DS for Surge/MICAP requirements 100% on time.

4.5.1.3 Workload Priority

• Surge

• MICAP

• All other repairs.

4.5.1.4 Stock Numbers Only Capable to Upgrade: Power supplies 6130-01-381-3231 and 6130- 01-407-5312 will be shipped to the contractor to be upgraded to their applicable linked NSN and/or current repair configuration stock number(s). NSN 6130-01-381-3231 upgrades to 6130- 01-591-9810. NSN 6130-01-407-5312 upgrades to 6130-01-408-3805.

The Government may direct the Contractor to deviate from this order on a case-by-case basis.

4.5.2 Workmanship: Workmanship shall be in accordance with best industry practices and conform to the requirements of the appropriate item specifications. The Contractor shall return the end item to a serviceable, but not like new, condition. The work required to assure a serviceable end item shall be determined by visual inspection, electrical testing, and disassembly as necessary.

4.5.3 Material Quality: Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by system pertinent Engineering office.

4.5.4 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract.

All orders for repair will have their own unique order number specific to either the USAF or the several FMS customers. Parts shall not be cannibalized between USAF and FMS customers.

PR: FD2060-24-00062 PWS REVISION: 1 7

Cannibalization of parts shall not be accepted as a cause for condemnation under the provisions of paragraph 4.8.

4.5.5 Repair Activities Required.

4.5.5.1 Surge Repairs: Surge (Project Code: 9 or GJ) is the repair term used to classify items of the highest wartime priority.

4.5.5.2 MICAP Repairs: MICAP (Project Code: N, JA, 1A, or 700) is the term used to classify items of highest priority.

4.5.5.3 Production Problems: For the purpose of resolving service problems that would prevent achievement of support targets as they occur, the Contractor shall report them to the Administrative Contracting Officer (ACO), Procuring Contracting Officer (PCO) and Government IPT Logistics Manager. The PCO will coordinate with system pertinent Engineering office for resolution.

4.5.5.4 Inspection of Repairs: All repaired end items shall be final inspected by the Contractor’s Quality Assurance Department, or designee, and submitted to the Government Quality Assurance Representative (QAR) for Certified Quality Auditing (CQA) and Acceptance at Origin on a Material Inspection and Receiving Report submitted in Wide Area Work Flow (WAWF). Upon completion of all inspections, all ports, vents, and openings shall be covered with plugs, caps, or sealed in plastic bags to prevent entry of foreign matter or contamination into the end item.

4.6 USAF and FMS Asset Segregation: The Contractor will ensure that USAF owned assets and FMS assets are physically segregated. The Contractor will take positive steps to identify USAF and FMS customer assets throughout the repair process by tracking their serial numbers. All assets are repaired and returned, depending on the serial number, to either the USAF or FMS customer. All orders for repair will have their own unique order number specific to either the USAF or the several FMS customers. Parts shall not be cannibalized between USAF and FMS customers.

4.7 Configuration Management

The Government will maintain configuration management control of the items associated with this contract. The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable.

4.7.1 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item prior to obtaining approval from the system pertinent Engineering office through the PCO. Any changes made without written approval from WRALC shall require removal at Contractor’s expense.

PR: FD2060-24-00062 PWS REVISION: 1 8

4.8 Condemnation (Items Beyond Economical Repair): Items received by the contractor that are deemed to be Beyond Economical Repair (BER) due to acts of God or gross negligence on the part of the Government, will be brought to the attention of the Defense Contract Management Agency (DCMA) ACO with a copy to the AFSC/PZABA PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five workdays of discovering the potential need to condemn. The Government IPT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation request. The contractor shall notify the PCO and the appropriate system’s Program Manager (in writing) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with reparable assets of the same NSN. If the Government has additional reparable assets available a modification will be accomplished to add the BER quantity to the order on a BER CLIN and a replacement asset will be sent to fill the hole/holes in the repair CLIN with no change to the cost of the repair CLIN. If additional reparable assets are not available a modification will be accomplished to move the BER quantity from the repair CLIN to the BER CLIN. This will reduce the cost of the repair CLIN and the contractor shall be paid the negotiated BER price for that quantity. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. All other condemnation items will be disposed of in accordance with PCO instructions. BER scenarios considered are:

4.8.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.8.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.8.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.8.4 Items received for repair that require obsolete ASICs and discontinued microcircuits will be deemed BER and returned to the Government in “G” condition.

4.8.5 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.9 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

PR: FD2060-24-00062 PWS REVISION: 1 9

A001 B001 C001 D001 E001 DI-

MGMT-

81838

Commercial Asset Visibility (CAV) Reporting

4.9.3

A002 B002 C002 D002 E002 DI-

ADMN-

81249A

Conference Agenda 4.9.4

A003 B003 C003 D003 E003 DI-

ADMN-

81250A

Conference Minutes 4.9.4

A004 B004 C004 D004 E004 DI-

ADMN-

81373

Presentation Material 4.9.4

A005 B005 C005 D005 E005 DI-

MGMT-

81867T

Quarterly Production/Asset Posture Report

4.9.5

A006 B006 C006 D006 E006 DI-

MGMT-

81803/T

IUID Marking Plan 4.9.6.2

A007 B007 C007 D007 E007 DI-

MGMT

81804

IUID Marking Activity, Validation and Verification Report

4.9.6.3

A008 B008 C008 D008 E008 DI-

MGMT-

81949

Diminishing Manufacturing Sources and Material Shortages

(DMSMS)

Implementation Plan

4.9.7

A009 B009 C009 D009 E009 DI-

CMAN-

80639C

Engineering Change Proposal

4.9.9.2

A010 B010 C010 D010 E010 DI-MISC-

81832

Counterfeit Prevention Plan

4.9.10

A011 B011 C011 D011 E011 DI-

MGMT-

80441D

Government Property Inventory Report

4.9.11

A012 B012 C012 D012 E012 DI-PSSS-

81995A

Contract Depot Maintenance Production Report

4.9.12

A013 B013 C013 D013 E013 DI-

MGMT-

82256

Supply Chain Risk Management (SCRM) Plan

4.16

4.9.1 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than 1 total rejection(s) of deliverables per year. The Government will reject a deliverable if 1 or more technical errors or 5 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

PR: FD2060-24-00062 PWS REVISION: 1 10

4.9.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Wide Area WorkFlow (WAWF) and submitted directly to the MFT member identified on the CDRL. There shall be no more than 1 late submission(s) of deliverables per year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.9.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract, and shall report production in CAV-AF. Additionally, upon completion of the repair, the contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250). The Contractor shall provide data on the actions conducted for each unit and report as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@us.af.mil. (CDRL A001-E001, DI-MGMT-81838, Commercial Asset Visibility (CAV) Reporting.

4.9.4 Program Management Review (PMR)/Technical Interchange Meetings (TIM) Various IPT meetings will be required to support this effort. One PMR shall be hosted by the Contractor per contract period as required either at WRALC or via telecon depending on complexity of issues and need for face-to-face interaction. TIMs can be held as needed via telcon. The Government and Contractor will coordinate a list of proposed topics of discussion via email in advance of meeting agenda and presentation material preparation. Meeting and conference agendas and presentation materials shall be provided as required or directed by the Government, normally seven calendar days prior to the scheduled meeting or conference.

Minutes shall be taken at each meeting or conference in Contractor format documenting in sufficient detail to capture essential points and action items as required. The Contractor shall deliver the minutes within 10 calendar days of the meeting or conference. (CDRL A002-E002, Conference Agenda, DI-ADMN-81249A; CDRL A003-E003, Conference Minutes, DI-ADMN- 81250A; CDRL A004-E004, Presentation Material, DI-ADMN-81373).

4.9.4.1 Travel: Travel requests for contractor/subcontractor personnel shall be submitted for approval to the Contracting Officer prior to costs being incurred and a minimum of 10 business days in advance of departure. Receipts must be presented with the invoice for reimbursement of actual travel costs.

4.9.5 Quarterly Support/Asset Posture report: Report to include asset posture data as well as service data. Report shall be in Contractor’s format, but compatible with MS Office Suite products. Report will contain, at minimum, a list of all deliverables by CLIN and NSN, the quantity on order, quantity received at Contractor facility, quantity repaired and/or produced, quantity still on hand at the Contractor’s facility and quantity condemned. Report shall be delivered to Logistics Manager and Supply Planner via e-mail no later than 10 working days after last day of quarter (Mar 31, June 30, Sep 30, Dec 31). (CDRL A005-E005, Quarterly Production/Asset Posture Report, DI-MGMT-81867T).

PR: FD2060-24-00062 PWS REVISION: 1 11

4.9.6 Item Unique Identification (IUID)

4.9.6.1. Item Unique Identification (IUID) Requirements: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets-those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS).

All assets subject to marking must be recorded in the DoD IUID Registry.

4.9.6.2 IUID Marking Plan: The Contractor's IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the system specific engineer prior to implementation. This applies only to items that are not already properly marked. (CDRL A006-E006, IUID Marking Plan, DI-MGMT-81803/T)

4.9.6.3 IUID Marking Activity and Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item's Data Matrix Symbol Quality. (CDRL A007- E007, IUID Marking Activity, Validation and Verification Report, DI-MGMT 81804)

4.9.7 Obsolescence and Diminishing Manufacturing Sources (DMS) for Hardware: The Contractor shall be responsible for, the management and potential resolution of all obsolescence and Diminishing Manufacturing Sources (DMS) issues affecting the items on this contract. This shall include, but is not limited to, market surveillance/awareness, failure, and trend analysis.

The deliverable for CDRL A009 shall be a one-time submission of a consolidated parts list for each NSN repaired under this contract, to include designation of any parts that have potential risk for DMSMS issues along with a basic description of the Contractor’s DMSMS monitoring process. Updates to this list shall be made and submitted as needed when new obsolescence issues are discovered. No engineering actions are required by, or shall be considered deliverables of, this CDRL DMSMS issues shall be identified to the Government along with a description of potential resolution methods and the cost of said methods as a request for over and above sent to the PCO as outlined in section 4.14. If the Government chooses to pursue the suggested method the effort shall be negotiated and funded on the “Over and Above” CLIN. (CDRL A008-E008, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Implementation Plan, DI-MGMT-81949)

4.9.8.1 Diminishing Manufacturing Sources/Material Shortages/Engineering Improvements:

Relief from Diminishing Manufacturing Sources (DMS) or Material Shortages Components at the piece-part level:

• A diminishing manufacturing sources or material shortages component (DMSMS component) is a component or material, intended to be incorporated directly into an end item specified to be delivered under the purchase order or contract that is unavailable

PR: FD2060-24-00062 PWS REVISION: 1 12

from all manufacturers known to the Contractor, in the quantity necessary to comply with the delivery terms of the purchase order or contract.

• Within sixty (60) days of the Contractor’s discovery that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the delivery order or contract is a DMS component, the Contractor shall notify the Contracting Officer in writing. The notice shall identify the part number, national stock number, and nomenclature of each DMS component.

• When the Contractor identifies an item(s) to be a DMS component, the Contractor shall be required to find a suitable substitute. When a suitable substitute has been identified, the Contractor shall notify AFLCMC/WNY Lead Engineer and 408 SCMS/GUEA. The Contractor shall also submit an engineering change proposal (ECP) following ECP submission procedures outlined in 4.9.9. Upon Government concurrence as to the class of ECP, the Contractor shall be able to purchase new item and use in the repair process. A relief window will be given based on the item lead time if assets cannot be cannibalized to support the supply chain until the ECP is approved. Contractor must request relief through the PCO.

• Seller makes no guarantee or warranty regarding future obsolescence and shall not be liable for any damages (including direct, indirect, and consequential damages) for the obsolescence of a device or component hereunder.

However, Seller shall provide Buyer with as much notice as Seller is given by suppliers prior to the scheduled obsolescence of any device, or component therein, procured by the Government hereunder. Further, Seller shall not be liable for any costs to retrofit or redesign product. Seller shall provide Government with a list of known obsolescence (DMS) parts, potential replacement parts, availability of replacement parts, and a redesign/impact assessment within 60 (Sixty) days of becoming aware of said obsolescence.

Where replacement of an obsolete (DMS) part may be achieved with interchangeable component part, and the cost of that part is the same or less than the obsolete part, Seller may incorporate that part in the future manufacture or repair of the Seller’s component or custom device, upon written consent from the Government authorized representative (PCO).

Where the obsolete component part is not interchangeable and/or the obsolete component part requires any redesign to accommodate a substitute or replacement component, Seller and Government will negotiate in good faith a reasonable price to manufacture, quality, test, retrofit or repair Seller’s components or custom devices.

Seller shall not be liable for consequential expenses encountered in any termination, partial termination, or extension of the contract due to obsolescence.

4.9.9 Engineering Change Proposals:

PR: FD2060-24-00062 PWS REVISION: 1 13

4.9.9.1 Class I ECP: Class I ECPs that would change form, fit, or function of the item under repair are not authorized on this contract. Should such a situation arise, the Contractor shall notify AFLCMC/WNYE AN/ALR-56M System Engineering through the PCO.

4.9.9.2 Class II ECP: The contractor may use alternate methods of repair or alternate repair parts, as long as it does not affect form, fit, or function of the item under repair. These types of changes will be considered as Class II ECPs. The contractor shall have full Class II change authority, with Government concurrence as to the Change Classification. (CDRL A009-E009, Engineering Change Proposal, DI-CMAN-80639C).

4.9.10 Counterfeit Electronic Parts: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A010-E010, Counterfeit Prevention Plan, DI-MISC- 81832).

4.9.10.1 At a minimum, the CPP shall address:

4.9.10.1.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.9.10.1.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.9.10.1.3 Parts Availability and Use of Parts Brokers - The Contractor shall not procure materials, systems, assemblies, subassemblies, or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies, or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor's policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.9.10.1.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance, and implementation of the CPP. The CPP shall identify the

PR: FD2060-24-00062 PWS REVISION: 1 14

specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.9.10.1.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material, and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.9.10.1.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of Contractor and applicable subContractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111-383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subContractors per ODASD Memo titled "Overarching DoD Counterfeit Prevention Guidance", dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.9.10.1.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subContractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.9.10.1.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies, and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies, and parts beyond the Contractors' control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect

PR: FD2060-24-00062 PWS REVISION: 1 15

counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless:

• the Contractor has established a counterfeit avoidance/detection system approved by the DoD,

• the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as Government property, and

• the Contractor has provided timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.9.10.1.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subContractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30-day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.9.10.1.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.9.11 Government Property Inventory Report: Upon completion of each NIINs 100% physical inventory, the contractor shall provide the AF government an inventory listing of the result of all AF Government Furnished Property (GFP) in the contractor's possession, by contract, and by National Stock Number (NSN). The Contractor shall submit a Table for each designated repair facility / DoDAAC location for which the contractor has received inventory during the reporting period, including Subcontractor facilities.

The report should include all AF Government Furnished Property in possession of the Contractor. The contractor's CAV AF reporting shall reflect their inventory property control management system data records which shall represent timely and accurate accountability of AF inventory assets at the physical location(s) of the contractor's repair facility (including subcontractor facilities); shop floor, bond room and/or receiving/shipping docks, etc. for each NIIN. (CDRL A011-E011, Government Property Inventory Report, DI-MGMT- 80441D).

PR: FD2060-24-00062 PWS REVISION: 1 16

4.9.12 Contract Depot Maintenance Production Report: This is a two-part report for which the Contractor shall report by contract delivery order on all applicable categories, totals, and on-hand balances, IAW DI-PSSS-81995A, providing TABLE I for EACH repair location, including subcontractor facilities, for the contract maintenance occurrence actions during the reporting period. Contractor shall report on production, providing TABLE I for EACH repair location, including subcontractor facilities, for which the contractor produced assets during the reporting period. If required, this portion of the table will be in narrative format. The report following the final reporting period on contract will be annotated "Final Report." The contractor's CAV AF reporting shall reflect their inventory property control management system data records which shall represent timely and accurate accountability of AF inventory assets at the physical location(s) of the contractor's repair facility (including subcontractor facilities); shop floor, bond room and/or receiving/shipping docks, etc. for each repair. (CDRL A012-E012, Contract Depot Maintenance Production Report, DI-PSSS-81995A).

4.10 Packaging:

4.10.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety, and environmental concerns.

4.10.2 The Contractor shall package and mark material for movement, shipment, receipt, and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.10.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.11 Transportation

4.11.1 Notification of Shipment of Items: All shipments shall be promptly reported to the IPT Inventory Management Specialist via email. This notification shall be in Contractor format and include the part number (P/N), National Stock Number (NSN), requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading and carrier. The format will be the same for all requisitions. All notifications for the month shall be collectively reported in the

MSR.

PR: FD2060-24-00062 PWS REVISION: 1 17

4.11.2 Receiving and Handling: End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall be handled and stored in such a manner as to prevent damage and theft. Contractor shall annotate the applicable receiving document (DD1348 and DD1149) with National Stock Number, Part Number, and Serial Number. The DD Form 250, Material Inspection and Receiving Report shall include National Stock Number, Part Number, and Serial Number. The Contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected, or are missing recoverable modules/subassemblies to the PCO for disposition instructions.

4.12 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government- Industry Data Exchange Program.

4.13 RESERVED

4.14 Over and Above: If over the course of this contract issues arise that directly impact the capability to meet the requirements of but are outside the scope of the contract the contractor may submit a request for Over and Above consideration. Potential issues that would qualify for Over and Above consideration include, but are not limited to, lifetime buys of obsolete parts, qualification of suitable substitute parts, etc. When an issue arises that would directly impact the repair capability the contractor shall submit a request for Over and Above consideration to the PCO that includes a description of the need and the impact to the repair capability, a proposed method of correcting the problem and the cost of said method of correction. The Government will review the request and determine what action, if any, will be funded on the Over and Above line of the contract. No action taken prior to review and approval by the Government shall be reimbursed.

4.15 Standard Repair Work Scope: Test and evaluate hardware and repair failures were noted by replacing faulty components. Hardware that requires obsolete and unavailable components for repair and/or that requires entire circuit card assembly replacement for repair will be quoted as over and above.

4.16 Supply Chain Risk Management (SCRM) Plan

4.16.1 Contractor must provide a comprehensive Supply Chain Risk Management (SCRM) Plan in accordance with the instructions to offeror prior to award. This plan must be maintained during performance of this contract, will be incorporated into the contract at award, and must illustrate executable processes for identifying supply chain risks as early as possible. The SCRM plan will address the broad spectrum of supply chain risks that have the potential to jeopardize the integrity of products, services, people, and technologies; compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and/or drive materiel cost increases to the program. The plan and processes apply to the Contractor and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain from raw material stage to delivery of a finished product.

PR: FD2060-24-00062 PWS REVISION: 1 18

4.16.2 The SCRM plan must clearly address the following:

(a) Continuity of Operations (COOP) – Contractor will develop and/or update a

Continuity of Operations Procedure/Plan (COOP), which outlines the processes and actions to prepare for, and respond to, planned/unplanned supply chain challenges.

(b) Foreign Influence – The Contractor will disclose any Foreign Ownership, Control, or Influence (FOCI) for the purpose of initial or continued facility clearance eligibility. A Standard Form 328 Certificate Pertaining to Foreign Interest must be submitted to the Government cognizant security office.

(c)…