PWS.docx

Performance Work Statement (PWS) for

DEPOT-LEVEL REPAIR

AN/ALQ-161A ELECTRONIC COUNTERMEASURES/RADIO FREQUENCY SURVEILLANCE (ECM/RFS) SYSTEM

DOUBLER/MIXER DOWN CONVERTERS (MIXER STAGE, FREQUENCY)

Purchase Request: FD2060-20-00009

Date: 31 May 2019

Distribution Statement C: Distribution authorized to the U.S. Government Agencies and their Contractors: Administration & Operational use (7 March 2018). Other requests for this document shall be referred to the responsible program manager, USAF AFMC 408 SCMS/GULB, 235 Byron St. Ste. 19-A, Robins AFB, GA 31098. Questions concerning non-technical content should be directed to PCO for routing to USAF AFMC 408 SCMS/GULB.

WARNING – This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., S3c. 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

HANDLING AND DESTRUCTION NOTICE – Comply with distribution statements and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

Table of Contents

Table 3 - Performance Ratings

Description of Services

Objectives This Performance-Based Work Statement (PWS) sets forth the requirements for the depot level repair for the AN/ALQ-161A Electronic Countermeasures/Radio Frequency Surveillance (AN/ALQ-l6lA ECM/RFS) Frequency Mixer Stage assemblies: National Stock Numbers (NSNs) 5895-01-529-1724 and 5895-01-529-1725. It defines repair turnaround times, quality, test procedures, and data item submittals. The Contractor shall provide the necessary depot level repair and testing to ensure that each end item is in serviceable condition prior to return to Government supply. Repairs must meet the established threshold for quality to ensure the end item efficiently serves its intended purpose. The Contractor shall deliver repaired assets on time and activate/execute a shortened delivery schedule to satisfy Mission Capability (MICAP) and Surge requirements. The contract objective is to have “A” Condition assets available for the warfighter when needed.

Benefit to United States Air Force (USAF) This acquisition will benefit the USAF by ensuring that the AN/ALQ-161A system maintains a mission capable status allowing for increased availability and flexibility. Ultimately, the purpose of this effort is to provide a continued flow of serviceable assets to the warfighter.

Background Fielded in the mid-1980’s, the AN/ALQ-161A Defensive Avionics System on the B-1B bomber identifies, acquires, and denies enemy radars and missiles using the technology developed by Exelis, the Original Equipment Manufacturer (OEM). The AN/ALQ-161A is a totally integrated Radio Frequency (RF) Countermeasures system.

The system provides 360-degrees receiving and jamming coverage against a large number of simultaneous threats, and also provides a Tail Warning Function (TWF) to detect incoming missiles from the aft sector. The Electronic Countermeasure (ECM) system on the aircraft sorts threats by priority and reacts against them automatically. The system also knows when it is dangerous to use ECM. When the system is on, it does not emit signals that would give away the B-1’s position until they are needed. When jamming is used, it emits in a certain direction. Moreover, when ECM emits jamming signals that could reveal its position, it does so only for a short time and then shuts down.

The two mixers that make up this acquisition are both located in the Band 7 Driver. One mixer provides output representing a phase-shifted sine input signal and the other mixer is composed of a transistor for mixing, with the input signal and/or the oscillator signal being fed inductively to the mixing transistor. The Band 7 Driver serves as a three-channel preamplifier stage in the Band 7 Transmitter subsystem, converting low level RF jamming signals from the Band 7 Repeater/RF Source to medium level RF jamming signals which drive the Band 7 transmitter.

Services Summary

Table 1 – Contract Performance Requirements

Government Property and Services

Government Property Government property will be provided.

Government Property to be Provided The Government will provide unserviceable units as listed in the Scheduled Government Furnished Property (SGFP) Attachment. No other Government Furnished Property (GFP) will be provided as part of this contract.

Reporting of Government Property The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry.

Loss of Government Property

Definition of Loss of Government Property “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments (i.e., losses of low priority consumable material), such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

Reporting Loss of Government Property The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access to eTools.

Return or Retention of Government Property All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

Technical Requirements

Period and Place of Performance

Period of Performance Once awarded, the period of performance for the contract will consist of five (5) one-year ordering periods with an optional six (6) month extension. The six (6) month extension will be exercised at the discretion of the Government.

Place of Performance These services will be performed at the Contractor’s facility. Performance at any other location requires written authorization from the Responsible Engineering Authority (REA).

Contract Data Requirements List(s) (CDRL)

Table 2 – Contract Data Requirements List

Quality of CDRL Deliverables There shall be no more than one rejection of any deliverable. There shall be no more than two total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS, or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted in accordance with the applicable DD 1423-1.

Receipt of CDRL Deliverables CDRL deliverables shall be submitted in accordance with the delivery schedule outlined in the applicable DD 1423-1. There shall be no more than one late submission of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Repair Details The Contractor shall perform all actions necessary to return a repairable item to a serviceable condition. Repaired end items shall be labeled in accordance with the applicable Contractor drawing. End items need not be refinished to like new condition merely for appearance. The extent of work required to assure a serviceable end item shall be determined by visual inspection, electrical testing, and disassembly as necessary. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a NSN designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA AN/ALQ-161A System Engineering.

Item Unique Identification

IUID Marking Requirements Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

IUID Marking Plan The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice / Identification Marking of US Military Property. The plan must be approved by the system engineer prior to implementation. This applies only to items that are not already properly marked.

[CDRL A001, DI-MGMT-81803, IUID Marking Plan]

IUID Marking Activity and Verification Report The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

[CDRL A002, DI-MGMT-81804A, IUID Verification Report]

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

Packaging and Marking The Contractor shall package and mark Government Property in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked, and shipped in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark Government property in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety, and environmental concerns.

Commercial Asset Visibility-Air Force (CAVAF) The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. The following metrics will be monitored: Government Furnished Property (GFP) In-Transit, Repairable GFP Accountability, and Assets Not on Contract. If CAVAF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil.

[CDRL A003, DI-MGMT-81838/T, Commercial Asset Visibility Air Force (CAVAF) / Contractor Furnished Material (CFM) End Item Report]

Counterfeit Part Prevention The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. The system shall incorporate process/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

[CDRL A004, DI-MISC-81832, Counterfeit Prevention Plan]

Delivery Schedule Turnaround Time (TAT) and delivery schedules shall be negotiated prior to contract award or at the delivery order level. Routine delivery schedule shall be maintained with no more than one item late per quarter. Contractor is authorized to exceed the delivery rate, or to complete performance of this contract prior to the time set forth in the schedule; provided, however, that nothing contained herein shall obligate the Government to perform any of its obligations to the Contractor at an earlier date than set forth in the contract in order to assist the Contractor to make deliveries on an accelerated basis. If the delivery schedule changes based on material availability, Contractor must notify the PCO and the Production Management Specialist (PMS) within seven days and propose a new schedule that the Government approves. The late asset shall be delivered by the revised delivery date acceptable to the Government.

Cannibalization Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract. Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available. Cannibalization of parts shall not be accepted as a cause for condemnation.

Surge and MICAP Repairs The Contractor shall provide timely response to 100% of the Surge and MICAP requirements. The Contractor shall provide the PCO and the PMS a proposed delivery schedule within three days of notification of Surge and MICAP requirements.

Surge and MICAP Delivery Schedule The delivery schedule shall be provided via email and shall include constraints (such as carcass availability, and funding) and any negative impact to the delivery schedule. Delivery schedule for Surge and MICAP repairs shall be met in accordance with the negotiated contract schedule; while the TAT is subject to material availability, satisfaction of all Surge and MICAP requirements shall be 15 days. Performance thresholds are to provide timely response 100% of the time and to meet the proposed schedule for Surge and MICAP requirements 100% on time.

Amended Shipping Instructions (ASI) ASI will be provided by the 408 SCMS to have units shipped directly to CONUS or OCONUS field units. ASIs may be issued as letter or electronic mail (email). Routine shipments, unless otherwise stated, will be shipped to Robins AFB (SW3119). If email is used then a standard format for the ASI email should be developed and should include the contract number and priority.

Over and Above (O/A) Any work to be accomplished and billed as O/A shall be preapproved by the PCO. Proposals for O/A actions shall be submitted to the Government by the due date negotiated for each request for proposal. Examples of efforts billed as O/A may include but not be limited to:

· System Analysis

· Failure Analysis

· Vanishing Vendor Problems

· Improved Item Replacement Program (IIRP)

· Reliability and Maintainability (R&M ) Improvements

· Data Evaluation Analysis

· Parts Obsolescence

· Non-routine maintenance or redesign of Special Test Equipment (STE)

Condemnation Items received by the Contractor that are deemed to be BER due to gross negligence on the part of the Government or acts of God, will be brought to the attention of the AFSC/PZABB PCO with a copy to the DCMA Administrative Contracting Officer (ACO), for resolution. For fixed price repairs, cost of repair is not an acceptable justification for condemnation. The Government IPT will have final approval for all condemnations of items. The Government retains the right to examine any condemned items and test results for any items after the Contractor submits a condemnation request. The Contractor shall notify the PCO and the 408 SCMS Program Manager via email if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract will be replaced by the Government with replacement assets for repair at no additional cost to the Government. BER scenarios considered under this contract are below:

Physical Damage Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

Internal Component Destruction Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

Other Specified Damage Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

Undefined Damage Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

Precious Metals All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO.

Replaced Items Items condemned under provisions of this contract will be replaced by the Government with replacement assets for repair at no additional cost to the Government.

Acceptance Testing Acceptance testing shall be performed on 100% of deliverable items in accordance with the Government approved Contractor’s established Acceptance Test Procedure (ATP). Any item that fails final ATP must be repaired and pass final ATP within 14 days of the TAT. Please see applicable approved ATPs in the Appendix. Contractor shall maintain completed test data sheets for five years minimum from date of testing.

Calibration Calibration standards for test equipment must be traceable to the National Institute of Standards and Technology in accordance with ANSI/NCSL Z540.3. All test and measurement equipment shall be verified to have a current calibration prior to use, at such intervals and in the manner described under Contractor’s established calibration procedures.

Product Quality Deficiency Report (PQDR) Process The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. There shall be no more than one PQDR per NSN per 12 month period determined to be the fault of the Contractor. In the event that the Government determines the issuance of a PQDR is required, the following steps are required.

Government Notification of DCMA The Government will notify the cognizant DCMA Representative of the pending PQDR. This notification will include, but is not limited to: NSN, Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

DCMA Notification of Contractor DCMA will notify the appropriate contractor quality representative of the pending PQDR and provide all information received in Paragraph 4.3.14.1 above.

Asset Shipment to Contractor The Government will ship the item to the Contractor facility as soon as possible after Contractor notification.

Contractor Test and Evaluation The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

DCMA Final Report DCMA will submit the final report to the appropriate Government organization.

Contractor Disposition Request or Repair The Contractor shall request disposition from the Government if the Contractor is not at fault. If at fault, the Contractor shall repair the item to a serviceable condition at no extra charge to the Government.

Contractor Report of Findings The Contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS).

Configuration Management

Engineering Changes The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable. Neither design nor functional capabilities will be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted and approved in accordance with Electronic Industries Alliance (EIA) 649 (National Consensus Standard for Configuration Management). Major changes (Class I) will be submitted to the customer for approval. Minor changes will be submitted to the local DCMA for Class concurrence only. The Contractor shall submit to the Government a courtesy copy of any change notice, document change notice, engineering change order, engineering change notice, or specification change notice that would affect the configuration of the item. Changes to the configuration shall be made only when approved by the Government.

Configuration Control The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item or any updates to associated documents prior to obtaining approval from the system pertinent Engineering office through the PCO. Any changes made without written approval from Warner Robins Air Logistics Center (WR-ALC) shall require removal at Contractor’s expense.

Obsolescence and Diminishing Manufacturing Sources and Material Shortages (DMS/MS)

Obsolescence Management The Contractor is responsible for managing obsolescence over the entire period of the contract to ensure compliance with all performance and contract requirements. The Contractor shall develop a plan for managing the loss, or impending loss, of manufacturers or suppliers of components, assemblies, or materials used in the system that prevents impact to contract performance and prevents additional costs from being incurred by the Government due to obsolescence. Changes considered necessary by the Contractor to ensure the continued manufacture and/or repair of the end items shall be made in accordance with the configuration management requirements of this PWS.

Contractor Reporting Requirements When the Contractor identifies an impending component obsolescence issue, or receives an unanticipated DMS discontinuance notice from a supplier, fulfillment of orders will continue until the stock of the obsolete component is exhausted. The Contractor will notify the Government of the DMS issue and will provide the Government Contracting Officer a resolution plan for approval via email.

[CDRL A005, DI-MGMT-81941, Obsolescence Alert Notice]

Resulting Schedule Adjustments If the DMS or obsolescence resolution impacts delivery performance or cost material, the material lay-in will be updated and the item delivery performance will be suspended. A mutually agreed upon ramp-up period will be undertaken to allow for material lay-in delivery to once again meet the required performance delivery of this PWS.

Engineering Change Proposal (ECP) In the event of an obsolescence issue or other technical problem requiring a change to the technical data package, the Contractor shall submit an ECP. All Class 2 ECPs shall require class concurrence from the Government prior to execution. Class 1 ECPs will be incorporated using a modification contract action.

Component Requirements Nonstandard parts as defined by non-Mil-Standard or noncommercial equivalent that are used as part of an ECP must be approved by the System Engineer.

Preservation and Protection The Contractor shall package and mark material for movement, shipment, receipt, and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

Receiving and Handling End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall be handled and stored in such a manner as to prevent damage and theft. The Contractor shall secure and process end items returned for repair in accordance with the contract security requirements. Contractor shall annotate the applicable receiving document (DD1348, DoD Single Line Item Requisition System Document and DD1149, Requisition and Invoice/Shipping Document) with NSN, Part Number (P/N), and Serial Number. The DD Form 250, Material Inspection and Receiving Report, shall include NSN, P/N, and Serial Number. The Contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected, or are missing recoverable modules/subassemblies to the PCO for disposition instructions.

Transportation The Contractor shall provide for shipping of serviceable end items to all CONUS activities using the fastest means of transportation commensurate with the Government’s expressed need and the agreed upon schedule.

Notification of Shipment of Items All shipments shall be reported weekly to the Government Inventory Management Specialist (IMS) via email. This notification shall be in Contractor format and include the P/N, NSN, requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading, and carrier. The format will be the same for all requisitions. Notification of shipment of MICAP/Surge items shall be reported the day the shipment is processed.

Misdirected Shipments Upon receipt of units for repair that are identified as items not covered by the Contract, the Contractor will request disposition instructions from the 408 SCMS Item Manager and PCO. Contractor should provide protection for transportation of the equipment and ship it to the address provided by the 408 SCMS Item Manage at Government’s expense.

Government Property Inventory Report The Contractor shall perform an annual 100% physical inventory. The annual period of performance for the Contractor to accomplish the required action shall be one year starting from the date of award. All results, findings and corrective actions of any annual physical inventories shall be provided to the Government.

[CDRL A006, DI-MGMT-80441C, Government Property Inventory Report]

Contract Depot Maintenance Production Report This is a two-part report which provides the Government with monthly maintenance of transit, induction, condemnation, and production figures; status and accountability of assets at a Contractors facility, performance to schedule, and the summary of unresolved problems at the end of the report period. The PMS shall compare report data to CAVAF reporting actions to identify variances and will communicate to the Contractor of any corrective actions.

[CDRL A007, DI-PSSS-81995/T, Contract Depot Maintenance Production Report]

Program Management Reviews The Contractor shall conduct Program Management Reviews (PMRs) semi-annually at the Government’s discretion throughout the life of this contract. A procuring agency representative (normally, the program manager) will co-chair each PMR with the Contractor program manager. Each PMR will be held at WR-ALC, at the Contractor’s facility, or by telephone conference as designated by the procuring agency. The Contractor shall not invite or admit any Air Force, civilian, nor other contractor personnel unless advance authorization is obtained from the procuring agency program manager.

The Contractor shall address the following areas at each PMR as a minimum:

· A comprehensive summary, background, and status of efforts

· A summary and complete status of all action items from previous reviews

· Current program schedules

· Identification and discussion of problem areas

· Assessment of the impact of any existing problem

· A complete status of data item deliveries

· Other issues as directed by the procuring agency Acceptance Test Procedure The Contractor shall inform the Government of the types of tests which will be performed (e.g. stress testing, timing tests, compliance testing, capacity testing); the level at which testing is performed (e.g. system level, component level, integration level); and test methods, tools, harnesses, and procedures which will be used. The Contractor shall prepare and submit for Government approval, an ATP. If an ATP has been previously approved, then the ATP data item is required only if revisions are made to the ATP.

[CDRL A008, Test Procedure, DI-NDTI-80603A/T]

Acceptance Test Data Reports The Contractor must demonstrate that the procedures used to repair the items are sufficient by providing the Government test data. The Contractor shall prepare and submit for Government approval Acceptance Test Data Reports. The reports shall be provided in accordance with the CDRL.

[CDRL A009, Test Inspection Report, DI-NDTI-80809B/T]

General Information

Continuation of Mission-Essential Services during a Crisis The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

Security Requirements

Security Regulations The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure Contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations and clauses listed in the contract.

Operations Security (OPSEC) The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

Communications Security (COMSEC) The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained, and operated in accordance with DoD 5220.22-M.

Security Clearance The Contractor shall ensure applicable Contractor personnel have security clearances at the Secret level for proper accomplishment of contract/order requirements. The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or controlled unclassified information.

Security Incident or Violation The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

Access to Government Systems Access to Government system(s) will not be required to perform tasks under the contract/order.

Contractor Automated Information Systems The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

Environmental Management System (EMS) These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

Agency Affirmative Procurement Programs:

This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

Safety Requirements

Contractor Compliance The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

Mishap Notification / Investigation The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the Multi-Functional Team (MFT) by telephone within 48 business hours. The Contractor shall cooperate with Government safety investigations.

Safety and Health While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to Government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

Inspection of Services In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

Invoicing/Payment and Receipt/Acceptance The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area Work Flow (WAWF).

Quality Control Plan/Quality Management System (QMS) The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Assurance Program Plan (QAPP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

[CDRL A010, DI-QCIC-81794 Quality Assurance Program Plan]

Trafficking in Persons The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

Plan for Corrective Action

Performance Assessment Report (PAR) Unsatisfactory Contractor performance will result in the issuance of a negative PAR. The program office will set a suspense date and forward the PAR to the PCO for submission to the Contractor. The PCO will submit the PAR to the Contractor for corrective action. The Contractor shall explain the deficiency and identify the corrective action they shall take to resolve the deficiency and prevent recurrence. The Contractor shall sign and return a negative PAR to the PCO by the suspense date.

Corrective Action Report (CAR) If repetitive negative PARs or a single negative PAR identifying critical Contractor non-compliance are issued without satisfactory resolution, the program office will initiate the CAR process. However, the MFT reserves the right to issue a CAR at any time based on the severity of the Contractor non-compliance. The PCO will set a suspense date and submit the CAR to the Contractor for corrective action. The Contractor shall sign and return the CAR, with a corrective action plan, to the PCO for acceptance by the MFT by the suspense date. The corrective action will be tracked and documented until the deficiency is resolved to the satisfaction of the MFT. The CAR will become part of the PCO contract file. If the CAR process fails to resolve the deficiency, the PCO has the right to invoke the Inspection of Supply/Services clause(s) identified in the contract/order.

Contractor Responsibilities

Quality The Contractor shall ensure the quality of services through a quality and/or inspection system. In order to meet the Government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and 4) Follow-up to ensure quality related problems/defects do not recur; a mature QMS requires the Contractor be the proactive party on quality issues. The goal is to obtain performance reflective of continuous improvement with no reliance on DCMA’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.

Inspection Maintains an inspection process acceptable to the Government and records of inspections, which shall be made available to the Government as long as the contract requires in accordance with the Inspection of Supply/Services clause(s) identified in the contract/order.

Security Responsible for ensuring personnel, information, system, property, facility, and, if applicable, international security requirements are met in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, and applicable Government regulations.

PAR/CAR Signatures Signs and returns a positive PAR within five business days. Signs and returns a negative PAR with corrective action identified by the suspense date. Signs and returns a CAR with a corrective action plan by the suspense date.

Contractor Performance Assessment Reporting System (CPARS)

CPARS Reporting CPARS reporting is required for this contracting effort.

MFT Review The MFT will evaluate Contractor performance. The program office will, at a minimum, review any available PARs and other relevant information to prepare and substantiate the CPAR. CPARS will be updated, at a minimum annually, documenting Contractor performance for the contract/order. More frequent updates may be made, as required, to document a significant improvement or decline in the level of Contractor performance.

CPAR Process The Contractor shall have input into the CPAR prior to it being finalized. For each reporting period, the Program Manager will request a self-assessment CPAR within seven business days after Period of Performance (POP). After MFT review of the Contractor’s response, the CPAR will be coordinated through management up to the Division Level. Once approved, the CPAR will be sent to the Contractor via CPARS for the official 60 calendar day review. The Contractor shall have the option to concur or non-concur, with comments, via CPARS.

Contractor Evaluation In evaluating the quality of contractor’s performance, the following performance ratings are used in documenting past performance. The areas rated may include: Quality of Service, Business Relations, Management, Cost Control (if applicable), and Schedule.

Table 3 – Performance Ratings Performance Rating Criteria

Appendices

Appendix A, Reference(s)

Appendix B, Applicable Technical Orders (T.O.s):

Appendix C, Military Specifications and Standards

PR: FD2060-20-00009 PWS REVISION: 1 2

Distribution Statement: C