PWS.docx

Performance-Based Work Statement (PWS) for

ALR-56M Non-crystal Oscillators and Frequency Converters

Purchase Request: FD2060-16-00324

Date: 5 June 2018

Distribution Statement D: Distribution authorized to Department of Defense and U.S. DoD contractors only; Administrative or Operational Use (05 June 2018). Other request for this document shall be referred to 408 SCMS/GULB.

1.0 Description of Services: This Performance-Based Work Statement (PWS) establishes the procedures that will be utilized to have the ALR-56M Non-crystal Oscillator (NSN: 5955-01-362-4598EW) and Frequency Converter (NSN: 5963-01-362-9731) repaired and returned to the Air Force to meet user demands. All items are sole source to L-3 Communications Corporation (Cage Code 99899). The contract shall consist of inspection, repair, remanufacture, rework, spares replenishment, test, and obsolescence management.

1.1 Objective(s): The contractor shall provide accurate repair according to the established Quality measures to ensure that each end item is in serviceable condition prior to return to Government supply. This repair shall be in accordance with, and performance will be measured against, a best estimated quantity (BEQ). The Contractor shall deliver repaired assets on time and activate/execute a shortened delivery schedule to provide timely response to MICAP and SURGE requirements and meet the delivery schedule established for these types of requirements. The objective to be met by coverage obtained with this contract is to have “A” Condition assets available for the war fighter when requested. Original design of the end items and parts thereof, or the design functional capabilities of the end items shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by ensuring that the ALR-56M system maintains a mission capable status allowing for increased availability and flexibility.

1.3 Background: The Non-crystal Oscillator and Frequency Converter are essential for the support of the ALR-56M Weapon System installed on the F-16C/D and C-130J aircraft. The Non-crystal Oscillator and Frequency Converter are critical to the overall functionality of the electronic warfare system in which it resides. Past experiences with these parts reveal that it is difficult to meet the military environmental requirements called out in the specifications. Also, the test requirements for ALR-56M components are quite extensive and must be performed as specified to maintain the relatively high field reliability of the ALR-56M Radar Warning Receiver.

2.0 Services Summary:

3.0 Government Property and Services

3.1 Government Property: Government property will not be provided.

3.2 Government Property to be Provided: GFM/GFE other than the end item to be repaired is not authorized. However, the contractor may retain and use components cannibalized from assets that are determined to be beyond economical repair (BER), for repair support related to this contract at no additional cost to the Government. Other than the conditions defined, contractor shall furnish all material and parts necessary for the repair of the end item.

3.3 Government System(s): Access to Government systems, other than CAV-AF, will not be required to perform tasks under the contract/order.

4.0 Technical Requirements

4.1 Period and Place of Performance:

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend through a twelve month basic period and four 12 month option periods.

4.1.2 Place of Performance: These services will be performed at the contractor’s facility.

4.2 Contract Data Requirements List (CDRL):

4.2.1 The Contractor shall deliver all data/reports associated with all CDRLs, with no more than one rejection of each deliverable. There shall be no more than 1 total rejection per deliverable per contract year. The Government will reject a deliverable if 1 or more technical errors or 5 or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection if no specific timeframes are provided in the associated DD Form 1423 instructions/requirements.

4.2.2 The Contractor shall deliver all CDRLs with no more than 1 late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Shortages (DMSMS) Implementation Plan, DMSMS, DI-MGMT-81949

4.2.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@robins.af.mil. (CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report)

4.2.4 Parts Approval Request, DD Form 2052: Nonstandard parts, as defined by non Mil Standard or noncommercial equivalent that are used in this repair must be approved by system pertinent Engineering office as detailed in CDRL. (CDRL A002, Parts Approval Requests, DI-MISC-80071E).

4.2.5 Program Management Review (PMR)/Technical Interchange Meetings (TIM) Various IPT meetings will be required to support this effort. One PMR shall be hosted by the Contractor per contract period either at WRALC or via telecon depending on complexity of issues and need for face to face interaction. TIMs can be held as needed via telcon. The Government and Contractor will coordinate a list of proposed topics of discussion via email in advance of meeting agenda and presentation material preparation. Meeting and conference agendas and presentation materials shall be provided as required or directed by the Government, normally seven calendar days prior to the scheduled meeting or conference. Minutes shall be taken at each meeting or conference in Contractor format documenting in sufficient detail to capture essential points and action items as required. The Contractor shall deliver the minutes within 10 calendar days of the meeting or conference. Agendas, presentation materials, and minutes shall also be attached to the Monthly Status Report (MSR) covering the calendar period during which the meeting or conference took place. (CDRL A003, Status Report, DI-MGMT-80368A; CDRL A004, Conference Agenda, DI-ADMN-81249B; CDRL A005, Conference Minutes, DI-ADMN-81250B; CDRL A006, Presentation Material, DI-ADMN-81373).

4.2.6 Monthly Status Reports and Data Deliveries: The Contractor shall prepare and deliver a monthly status report (MSR). All reports shall be in Contractor format, but compatible with MS Office Suite products. The first monthly report shall be submitted on/by the 10th of the first full month following contract award. Subsequent monthly reports shall be submitted by the 10th of the following month. The Government will submit concerns/corrections to the MSR in writing within 10 calendar days of receipt. The Contractor shall respond to Government comments in the next MSR, unless an earlier response is directed. All correspondence will be via e-mail. The report shall identify accomplishments for the month and any difficulties encountered. It should compare the status achieved to planned goals and explain resources expended. This report will be used by the Government to monitor and evaluate Contractor performance. If official travel was performed during the reporting period, the trip report section shall be included in the monthly report as an attachment. Additional items to be reported in the MSR are as identified within this PWS. The final status report shall provide a summary of all activity covered during the period of performance as documented in the MSR. (CDRL A003, Status Report, DI-MGMT-80368A).

4.2.7 Quarterly Production/Asset Posture report: Report to include asset posture data as well as production data. Report shall be in Contractor’s format, but compatible with MS Office Suite products. Report will contain, at minimum, a list of all deliverables by CLIN and NSN, the quantity on order, quantity received at Contractor facility, quantity repaired and/or produced, quantity still on hand at the Contractor’s facility and quantity condemned. Report shall be delivered to Program Manager, Production Management Specialist and Item Manager via e-mail no later than 10 working days after last day of quarter (Mar 31, June 30, Sep 30, Dec 31). (CDRL A007, Quarterly Production/Asset Posture Report, DI-MGMT-81867T).

4.3 Quality

4.3.1 Quality System: As a minimum, the contractor’s quality system shall be established and maintained in accordance with ISO9001:2008, Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing (or equivalent). This system shall be developed and available for cognizant Government Quality Assurance Representative (QAR) review prior to beginning production.

4.3.2 Product Quality Deficiency Report (PQDR) Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. In the event that the Government determines the issuance of a PQDR is required:

The contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS). Maximum PQDRs acceptable: There shall be no more than one Product Quality Deficiency Report (PQDR) per twelve month ordering period determined the fault of the contractor.

4.3.3 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

4.4 Repairs/Production

4.4.1 General: Repairs/production shall be completed in an environmentally controlled facility to the extent deemed necessary by the contractor to ensure the highest quality product IAW accepted industry standards and practices and/or approved repair procedures/specifications. The initial delivery will be based on a turnaround time on both NSNs of 120 days ARO.

4.4.2 Non-SURGE/MICAP: The contractor shall provide written notice of inability to meet monthly availability for non-SURGE/MICAP repairs at least 30 days in advance, providing a detailed explanation for the delay, the latest estimated completion date, and a plan for repair completion. Should contractor find carcasses with a long lead time for material procurement required for the repair, the contractor is to contact the PCO/ACO/Program Office for disposition or direction.

4.4.3 SURGE/MICAP: Contractor shall provide timely delivery for 100% of the Surge/MICAP requirements. The contractor shall deliver an asset to fill SURGE and MICAP requirements within 15 days of being notified by the Government that there is a SURGE or MICAP requirement.

4.4.3.1 Surge Repairs: Surge (Project Code: 9 or GJ) is the repair term used to classify items of the highest wartime priority.

4.4.3.2 MICAP Repairs: MICAP (Project Code: N, JA, 1A, or 700) is the term used to classify items of highest priority.

4.4.4 Workload Priority

The Government may direct the contractor to deviate from this order on a case-by-case basis.

4.4.5 Workmanship: Workmanship shall be in accordance with best industry practices and conform to the requirements of the appropriate item specifications. The contractor shall return the end item to a serviceable, but not like new, condition. The work required to assure a serviceable end item shall be determined by visual inspection, electrical testing and disassembly as necessary.

4.4.6 Material Quality: Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by system pertinent Engineering office.

4.4.7 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract.

4.4.8. Production Problems: For the purpose of resolving production problems that would prevent achievement of production targets as they occur, the contractor shall report them to the Administrative Contracting Officer (ACO), Procuring Contracting Officer (PCO) and Government IPT PM. The PCO will coordinate with system pertinent Engineering office for resolution.

4.4.9 Inspection of Repairs: All repaired end items shall be final inspected by the contractor’s Quality Assurance Department, or designee, and submitted to the Government Quality Assurance Representative (QAR) for Certified Quality Auditing (CQA) and Acceptance at Origin on a Material Inspection and Receiving Report submitted in Wide Area Work Flow (WAWF). Upon completion of all inspections, all ports, vents, and openings shall be covered with plugs, caps, or sealed in plastic bags to prevent entry of foreign matter or contamination into the end item.

4.5 Configuration Management/Control

The Government will maintain configuration management control of the items associated with this contract. The contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable. The contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item prior to obtaining approval from the system pertinent Engineering office through the PCO. Any changes made without written approval from WRALC shall require removal at contractor’s expense.

4.6 Condemnation (Items Beyond Economical Repair): Items received by the contractor that are deemed to be Beyond Economical Repair (BER) due to acts of God or gross negligence on the part of the Government, will be brought to the attention of the Defense Contract Management Agency (DCMA) ACO with a copy to the AFSC/PZABA PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five workdays of discovering the potential need to condemn. The Government IPT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation request. The contractor shall notify the PCO and the appropriate system’s Program Manager (in writing) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with reparable assets of the same NSN at no additional cost to the Government. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. All other condemnation items will be disposed of in accordance with PCO instructions. BER scenarios considered are:

4.6.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.6.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.6.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.6.4 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.7.1 Item Unique Identification (IUID)

4.7.2. Item Unique Identification (IUID) Requirements: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets-those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.7.2 IUID Marking Plan: The Contractor's IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the system specific engineer prior to implementation. This applies only to items that are not already properly marked. (CDRL A008, IUID Marking Plan, DI-MGMT-81803)

4.7.3 IUID Marking Activity And Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item's Data Matrix Symbol Quality. (CDRL A009, IUID Verification Report, DI-MGMT 81804)

4.7.4 Obsolescence and Diminishing Manufacturing Sources (DMS) for Hardware: The Contractor shall be responsible for the management and resolution of all obsolescence and Diminishing Manufacturing Sources (DMS) issues affecting the items on this contract. This shall include, but is not limited to, market surveillance/awareness, failure and trend analysis, all Non-Recurring Engineering (NRE) development work, and new hardware acquisition. (CDRL A010, DI- DI-MGMT-81949, Diminishing Manufacturing Sources and Material Shortages (DMSMS) Implementation Plan, DMSMS Plan)

4.8 Diminishing Manufacturing Sources/Material Shortages/Engineering Improvements:

Relief from Diminishing Manufacturing Sources (DMS) or Material Shortages Components at the piece-part level:

a. A diminishing manufacturing sources or material shortages component (DMSMS component) is a component or material, intended to be incorporated directly into an end item specified to be delivered under the purchase order or contract that is unavailable from all manufacturers known to the Contractor, in the quantity necessary to comply with the delivery terms of the purchase order or contract.

b. Within five days of the Contractor’s discovery that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the delivery order or contract is a DMS component, the Contractor shall notify the Contracting Officer in writing. The notice shall identify the part number, national stock number, and nomenclature of each DMS component.

c. When the contractor identifies an item(s) to be a DMS component, the contractor shall be required to find a suitable substitute. When a suitable substitute has been identified, the contractor shall notify AFLCMC/WNYEBA (ALR-56M) and 408 SCMS engineering. The contractor shall also submit an engineering change proposal (ECP). Upon Government concurrence, the contractor shall be able to purchase new item and use in the repair process. A 45 working day relief window will be given if assets cannot be cannibalized to support the supply chain until the ECP is approved. Contractor must request relief through the PCO.

4.9. Engineering Change Proposals: The Contractor shall submit an engineering change proposal (ECP) to the AFSC PCO. The PCO, with input from the applicable engineering office, shall provide a Government response to the proposed ECP changes within 45 calendar days. (CDRL A011, Engineering Change Proposal, DI-SESS-80639D).

4.9.1 Class I ECP: Class I ECPs that would change form, fit, or function of the item under repair are not authorized on this contract. Should such a situation arise, the Contractor shall notify AFLCMC/WNYE ALR-56M System Engineering through the PCO.

4.9.2 Class II ECP: The contractor may use alternate methods of repair or alternate repair parts as long as it does not affect form, fit, or function of the item under repair. These types of changes will be considered to be Class II ECPs.

4.10 Counterfeit Electronic Parts: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A012, Counterfeit Prevention Plan, DI-MISC-81832).

At a minimum, the CPP shall address:

4.10.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.10.2 Definitions: The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.10.3 Parts Availability and Use of Parts Brokers - The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor's policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.10.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.10.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.10.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of Contractor and applicable subContractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for Contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111-383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subContractors per ODASD Memo titled "Overarching DoD Counterfeit Prevention Guidance", dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.10.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subContractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.10.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors' control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless:

· the Contractor has established a counterfeit avoidance/detection system approved by the DoD,

· the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as Government property, and

· the Contractor has provide timely notification to the Government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.10.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a Contractor or subContractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.10.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

4.11 Integrated Product Teams (IPT): The Government and contractor will use an IPT to manage and support this repair effort. Within 10 working days of contract award, the designated Government IPT Program Manager/Managers (PM) and the contractor designated PM will provide names, titles, responsibilities, and all appropriate contact information of each IPT member. This information must be kept current as there are specific functions that will be required by each IPT member that affect timely responses in support of this repair effort.

4.12 Packaging:

4.12.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.12.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.12.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.13 Transportation

4.13.1 Notification of Shipment of Items: All shipments shall be promptly reported to the IPT Inventory Management Specialist via email. This notification shall be in contractor format and include the part number (P/N), National Stock Number (NSN), requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading and carrier. The format will be the same for all requisitions. All notifications for the month shall be collectively reported in the MSR. (CDRL A003, Status Report, DI-MGMT-80368A).

4.13.2 Receiving and Handling: End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall be handled and stored in such a manner as to prevent damage and theft. The contractor shall secure and process end items returned for repair in accordance with the contract security requirements. Contractor shall annotate the applicable receiving document (DD1348 and DD1149) with National Stock Number, Part Number, and Serial Number. The DD Form 250, Material Inspection and Receiving Report shall include National Stock Number, Part Number, and Serial Number. The contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected or are missing recoverable modules/subassemblies to the PCO for disposition instructions.

4.14 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

4.15 Travel: The contractor shall travel as required in support of the requirements of this PWS. All travel to support PWS requirements as agreed to in the contract negotiations is approved subject to the following conditions: For planned travel, the contractor shall provide names of travelers, travel dates, purpose for travel, duration of the trip and an itinerary to the appropriate system Point of Contact a minimum of one week prior to the planned travel date. Any cancellation of approved, planned travel will be provided to/by the Government PCO not later than 48 hours prior to scheduled contractor travel departure time. Emergency or unplanned travel requirements will be processed on a case by case basis, and will require prior Government PCO approval to implement or cancel travel plans. Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46. Travel Costs: Travel and per diem costs incurred in contactor-directed replacement of personnel will not be reimbursed. A trip report is required for each travel event, and shall be included in the MSR. The trip report shall state the name of the traveler(s) and include a brief explanation of the objectives and accomplishments of each trip. If two or more individuals participated in the same travel event only one trip report is required. (CDRL A003, Status Report, DI-MGMT-80368A).

4.16 Government Rights: The contractor shall allow monitoring of this effort by Government IPT personnel or their designated representatives. This includes access to facilities, meetings, and documentation used to accomplish the work. Unless otherwise prescribed elsewhere in this PWS or Contract Data Requirements List (CDRL), any documentation or software purchased or developed using Government funds to accomplish or contribute to the accomplishment of this PWS shall be Government property and shall be delivered to the Government within 10 days of a specific request from the Government IPT or if not requested, upon completion or termination of this PWS. Similarly, all engineering product definition data created using Government funding in the accomplishment of this PWS shall be delivered to the Government with unlimited rights.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis:

The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are required for performance of the contract/order. The Contractor shall ensure applicable Contractor personnel have security clearances at the SECRET level.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, systems, property, facility and international security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD manual 5205.02-M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, government projects and/or programs.

5.2.4 Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the SECRET level for proper accomplishment of contract/order requirements. The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or Controlled Unclassified Information, CUI and classified items. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Facility Security Office an/or Government SecurityOffice of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.3 Environmental Management System (EMS):

5.3.1 These services shall be performed only at the Contractor’s facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements:

5.5.1 Contractor Compliance: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the Government Representative (GR), within eight hours of any damage or injury to include: damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by USAF operations.

5.5.2 Voluntary Protection Program (VPP): The USAF is a participant in the OSHA VPP. The contractor shall be familiar with VPP tenets. Additional information regarding VPP is available at the site below.

http://www.osha.gov/dcsp/vpp/index.html

5.5.3 Mishap Notification/Investigation:

5.5.3.1 Mishap notifications shall contain, at a minimum, the following information:

5.5.3.2 Contractor shall cooperate with USAF safety investigations. If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

5.9.1 CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.9.2 Services will be accepted by the Government Program Managers.

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

6.0 Appendices

6.1 Appendix A: NSN List

6.2 Appendix B: References

FAR and supplements

AS5553A

2013-01-21

Entire

15 December 1999, Notice 1, 10 May 2002 Entire

PR: FD2060-16-00324 PWS - Distribution Statement D 1