PWS.pdf

PR: FD2060-18-00003 PWS 1

Distribution Statement: C

Performance Work Statement (PWS) for

ALQ-131 Repair of Digitally Tuned Oscillators (DTO)

Purchase Request: FD2060-18-00003

Date: 2 February 2018

Distribution Statement C: Distribution authorized to U.S. Government Agencies and their contractors’ Administrative & Operational use. Other requests for this document shall be referred to the responsible program manager, 408 SCMS/GULA, 235 Byron St., suite 19A, Robins AFB, GA. 31098-1813. Questions concerning technical content should be directed to the Procuring Contracting Office (PCO), AFSC/PZABB for routing to 408 SCMS/GUEA. Questions concerning non-technical content should be directed to the PCO for routing to 408

SCMS/GULA.

PR: FD2060-18-00003 PWS 2

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to return an item or items to a serviceable condition. These services include the performance objectives listed in table 2.0.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing a continued flow of serviceable assets to the warfighter.

1.3 Background: The ALQ-131 Pods and their sub-components are subject to severe environmental exposure including mechanical and acoustic vibration, temperature and altitude extremes and aircraft fluid intrusion. High volume of component failure has been a characteristic of this weapon system from its inception.

2.0 Services Summary

Performance Objective PWS Reference

Performance Threshold

Quality of repair

4.3.12 Assets shall be repaired in accordance with

Government approved ATP. There shall be no more than two PQDRs per contract year deemed to be the fault of the Contractor following the PQDR investigation. Assets shall be repaired to ISO:9001:2000 series or greater.

Delivery of repair

4.3.9 Routine repaired assets shall be delivered within 30

days of receipt of order. MICAP and SURGES are to be delivered within 15 days of notice.

There shall be no more than three late deliveries per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

Any re-negotiated delivery dates that pass the original date provided will be considered a late submission.

CAV-AF reporting 4.3.3 The Contractor shall report production in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

Quality of CDRL deliverable

4.2.1 There shall be no more than one rejection of each

deliverable and no more than three total rejections of deliverables per contract year.

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The Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable.

The rejected deliverable shall be corrected and resubmitted in accordance with the associated DD Form 1423 instructions/requirements.

Receipt of CDRL deliverable

4.2.2 There shall be no more than three late submissions of

deliverables per calendar year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government. Any re-negotiated delivery dates that pass the original date provided will be considered a late submission.

Request for assistance 4.7 The Contractor shall initially respond to a request for assistance within 16 business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

Adherence to Contractor Quality Management System

5.9 100% compliance with the Quality Management System is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: Government property to be provided in accordance with the basic contract Scheduled Government Furnished Property (SGFP) Attachment.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment and is created as a fillable document at http://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses

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of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend one year beyond the last contractual delivery date of the final order or will end on the last day of the contract, whichever is later.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility.

4.2 Contract Data Requirements List(s) (CDRL)

4.2.1 Quality of CDRL Deliverable: There shall be no more than one rejection of each deliverable. There shall be no more than three total rejections of deliverables per contract year.

The Government will reject a deliverable if one or more technical errors or three or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error.

The rejected deliverable shall be corrected and resubmitted in accordance with the associated DD Form 1423 instructions/requirements.

4.2.2 Receipt of CDRL Deliverable: There shall be no more than three late submissions of deliverables per calendar year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

Any re-negotiated delivery dates that pass the original date provided will be considered a late submission.

A001, Commercial Asset Visibility Air Force, DI-MGMT-81634C A002, Acceptance Test Report, DI-NDTI-80809B

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A003, GIDEP Alert/Safe Alert Report, DI-QCIC-80125B A004, GIDEP Alert/Safe Alert Response, DI-QCIC-80126B A005, Item Unique Identification (IUID) Marking Plan, DI-MGMT-81803 A006, IUID Marking Activity Verification Report, DI-MGMT-81804A A007, Counterfeit Prevention Plan, DI-MISC-81832

4.3 Repair

4.3.1 Item Unique Identification

4.3.1.1 Marking Requirement: Unique Item Identification is required for all items to be delivered to the Department of Defense (DoD) that meet the criteria established by the FAR.

IUID is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract (CDRLS A005, Item Unique Identification (IUID) Marking Plan, DI-MGMT-81803 and A006, IUID Marking Activity Verification Report, DI-MGMT-81804A).

4.3.1.2 Reporting in IUID Registry

4.3.1.2.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.3.1.2.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.3.2 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

4.3.3 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. [CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.3.4 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items

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or otherwise entering the USAF/DoD inventory. [CDRL A007, Counterfeit Prevention Plan, DI-MISC-81832]

4.3.5 Inspection upon arrival of items: The Contractor shall perform a visual inspection of each item within five days after receipt per the Government approved inbound inspection checklist to ensure proper identification of items. Mission Incapable (MICAP) and SURGE items, as identified by the Government, require inspection within two days of receipt. Items received which are misidentified or misdirected shall be reported to the PCO through the Administrative Contracting Officer (ACO) for disposition instructions.

4.3.6 Repair Determination: The extent of repair required to assure a serviceable end item that shall effectively serve its intended purpose shall be determined by the required disassembly, inspection, diagnostic test, troubleshooting and bench check.

4.3.7 Repair Condition: The Contractor shall return the end item to a serviceable condition. End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The extent of work required to assure a serviceable end item shall effectively serve its intended purpose shall be determined by visual inspection, electrical testing and disassembly as necessary. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by Air Force ALQ-131 Responsible Engineering Authority.

4.3.8 Production Problems: Should the Contractor encounter any problems that impacts performance under the contract, the Contractor shall report them to the PCO and/or ACO and/or PMS Seller within two business days of problem identification.

4.3.9 Delivery Schedule: Routine repaired assets shall be delivered within 30 days of receipt of order. MICAP and SURGES are to be delivered within 15 days of notice. There shall be no more than three late deliveries per contract year. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government. Any re-negotiated delivery dates that pass the original date provided will be considered a late submission.

4.3.10 Serviceable Item Labeling: Repaired end items shall be labeled in accordance with the applicable Contractor drawing. All repaired end items shall be refinished only to the extent necessary to assure adequate protection of all surfaces. End items should not be refinished to a like new condition merely for appearance. Acceptance testing shall be performed on 100% of repaired end items and deliverable items in accordance with the Government approved ATP or the Government approved test specification. Submissions shall be no later than 30 days after acceptance testing has completed. Acceptance Test Data Reports shall be provided, if required, by CDRL A002, Acceptance Test Report, DI-NDTI-80809B.

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4.3.11 Condemnations: The Contractor shall be required to repair all items unless written direction is provided by the Procuring Contracting Officer (PCO) which excludes a particular item from these requirements. Request for condemnation shall only be submitted to the ACO for approval/disapproval if physical damage destroys 75% of the physical integrity of the unit (i.e.

crushed) and/or the unit has experienced damage due to fire, explosion, aircraft crash, or enemy combat action.

Items condemned under the provisions of this contract shall be replaced by reparable assets provided by the Government from within existing inventory. Items condemned under provisions of this contract will be replaced by the Government with replacement assets for repair at no additional cost to the Government.

4.3.12 Quality Levels of Repair: Assets shall be repaired in accordance with Government approved ATP. There shall be no more than two PQDRs per contract year deemed to be the fault of the Contractor following the PQDR investigation. Assets shall be repaired to ISO:9001:2000 series or greater.

4.4 Configuration Management: All parties agree that the Government shall retain configuration control of end items. Any item input under this contract, shall be output to the approved & qualified configuration specified in this contract unless an Engineering Change Proposal (ECP) for a configuration change has been properly submitted in accordance with National Consensus Standard for Configuration Management (EIA 649), and approved in writing by the Responsible Engineering Authority via the Government PCO. The Contractor shall maintain records which readily and systematically account for configuration changes.

4.5 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that affects form, fit, or function of the end item prior to obtaining approval from Robins Air Force Base ALQ-131 Engineering through the Procuring Contracting Officer (PCO).

Any changes made without written approval from Robins Air Force Base ALQ-131 Engineering shall require removal at Contractor’s expense.

4.6 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with GIDEP Operations Manual S0300-BT-PRO-010, Government- Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs A003, GIDEP Alert/Safe Alert Report, DI-QCIC-80125B and A004, GIDEP Alert/Safe Alert Response, DI-QCIC-80126B.

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4.7 Requests for Assistance: The Contractor shall initially respond to a request for assistance within 16 business hours. Follow-up assistance, if required, shall be provided by the suspense date acceptable to the Government.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations: DoD Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide contractor/subcontractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background

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check or security investigation conducted. At a minimum, the Contractor shall ensure contractor/subcontractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of contractor/subcontractor personnel, the Contractor shall ensure the system account(s) are closed.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within 16 business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Contractor Manpower Reporting: This service does not meet the criteria for contractor manpower reporting in accordance with 10 United States Code 2330a.

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5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via iRAPT.

5.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. 100% compliance with the QMS is required.

6.0 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

7.0 Appendices

7.1 Appendix A, Reference(s)

Publication Number

Publication Title Publication Date

Specific Paragraph Reference

DoD 5220.22‐ M

National Industrial Security Program Operating Manual

(NISPOM)

28 Mar 13 Entire

Public Law 91‐

Occupational Safety and Health Act (OSHA)

1 Jan 04 Sec 5‐6

(DODD

4715.1E)

Environmental, Safety, and Occupational Health (ESOH)

19 Mar 05 http://www.dtic .mil/whs/directi ves/corres/pub1 .html

Entire

DoDD 5205.02E

DoD Operations Security 20 Jun 12 Entire

DoD Manual 5205.02‐M

DoD Operations Security (OPSEC) Program Manual

3 Nov 08 Entire

ISO 9001:2000

Quality Management Systems Requirements

1 Dec 08 Entire