1005865288_PWS.docx

Performance Work Statement (PWS) For AN/ALQ-161A Electronic Countermeasures Repair Purchase Request: FD2060-17-00749

DATE: 14 June 2018

Distribution Statement C: Distribution authorized to the U.S. Government Agencies and their Contractors: Administration & Operational use (16 Feb 2018). Other requests for this document shall be referred to the responsible program manager, USAF AFMC 408 SMCS/GULB, 235 Byron St. Ste. 19-A, Robins AFB, GA 31098. Questions concerning technical content should be directed to the Procuring Contracting Officer (PCO), USAF AFMC AFSC/PZABB for routing to USAF AFMC 408 SCMS/GUEA. Questions concerning non-technical content should be directed to PCO for routing to USAF AFMC 408 SMCS/GULB.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., S3c. 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

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1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) describes the services required to have AN/ALQ-161A Electronic Countermeasures System Line Replaceable Units (LRUs) and sub-components repaired and returned to the Air Force to meet user demands and performance requirements. Appendix B of this PWS contains a complete list of NSNs to be repaired under this effort. The objective of this effort is to award a repair contract which results in the timely delivery of serviceable items, the delivery of quality products, prompt data deliverables, as well as relaying notification of production problems affecting deliveries and potential delivery schedule slippages. The Contractor shall provide timely response to MICAP and Surge requirements, as well as timely and accurate reporting in the Commercial Asset Visibility Air Force (CAV-AF) system. This effort shall provide a continued flow of serviceable assets to the warfighter that will maintain the war readiness of the AN/ALQ-161A weapon system.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by ensuring that the AN/ALQ-161A system maintains a mission capable status allowing for increased availability and flexibility. Ultimately, the purpose of this effort is to provide a continued flow of serviceable assets to the warfighter.

1.3 Background: The AN/ALQ-161A is on the Air Force Global Strike Command (AFGSC) B-1 platform. The AN/ALQ-161A is used to control receivers and jamming transmitters that provide Electronic Countermeasures (ECM) against enemy fire control radar systems and their associated missiles. The system covers all sectors (forward, aft, left and right) of the aircraft on Bands 4, 5, 6, 7 & 8 of the Radar Frequency Spectrum.

2.0 Services Summary

There shall be no more than 2% of repairs that result in Product Quality Deficiency Reports (PQDR) per twelve month period determined to be the fault of the Contractor.

Meet the delivery schedule for non-Surge/MICAPs

The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur.

The Contractor shall provide a count of Contractor/subContractor personnel performing services for each fiscal year and report all Contractor/subContractor labor hours required for performance of services for each fiscal year. All data shall be reported no later than October 31 of the following fiscal year.

100% compliance with the QMS is required.

3.0 Government Property: Government property will be provided.

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property to be Provided: The Government will provide unserviceable AN/ALQ-161A Electronic Countermeasures System sub-components listed in the Scheduled Government Furnished Property (SGFP) Attachment.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract/order. The Contractor shall record receipt and return of Government-Furnished Property (GFP) in the Item Unique Identification (IUID) Registry. Government property shall be listed as a GFP attachment.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property using Defense Contract Management Agency (DCMA) / Access To eTools.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under Over and Above (O&A) efforts on this contract becomes the property of the Government (when applicable to Cost-Plus-Fixed-Fee use in a resultant task order) and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend through a twelve month basic period with four ordering periods.

4.1.2 Place of Performance: These services will be performed at the Contractor’s facility or subContractor facility determined by the Contractor.

4.2 Contract Data Requirements List(s) (CDRL)

Government Furnished Material Report) 4.2.1

4.2.1 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production in CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as actions occur. The following metrics will be monitored: GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil. [CDRL A001, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

4.2.2 Item Unique Identification (IUID)

4.2.2.1 IUID Requirements: Item Identification and Valuation, unique item identification is a method of marking items with unique item identifiers which have machine-readable data elements. Unique item identification is required for all items to be delivered to the DoD that meet the criteria established in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All assets subject to marking must be recorded in the DoD IUID Registry. IUID marking is only required on items with a purchase value of $5,000.00 or more.

4.2.2.2 IUID Marking Plan: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice / Identification Marking of US Military Property. The plan must be approved by the system engineer prior to implementation. This applies only to items that are not already properly marked. [CDRL A002, DI-MGMT-81803, IUID Marking Plan]

4.2.2.3 IUID Marking Activity and Verification Report: The Contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality. [CDRL A003, DI-MGMT 81804A, IUID Marking Activity and Verification Report]

4.2.2.4 Reporting in IUID Registry

4.2.2.4.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.2.2.4.2 The Government or Contractor/subContractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign Government, sold – historic, sold – nonGovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.2.3 The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronic parts being installed in end items or otherwise entering the USAF/DoD inventory. The system shall incorporate process/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. [CDRL A005, DI-MISC-81832, Counterfeit Prevention Plan]

4.2.4 Government Property Inventory Report: The Contractor shall perform an annual 100% physical inventory. The annual period of performance for the Contractor to accomplish the required action shall be one year starting from the date of award. All results, findings and corrective actions of any annual physical inventories shall be provided to the Government 7 calendar days after the one year mark. [CDRL A006, DI-MGMT-80441C, Government Property Inventory Report]

4.2.5 Contract Depot Maintenance Production Report. This is a two-part report which provides the Government with monthly maintenance of transit, induction, condemnation and production figures; status and accountability of assets at a Contractors facility, performance to schedule, and the summary of unresolved problems at the end of the report period. The PMS shall compare report data to CAV AF reporting actions to identify variances timely and communicate to Contractor of required CAV AF corrective actions are accomplished with 24 hrs of notification. This report shall be provided 5 business days after the end of each month. [CDRL A007, DI-PSSS-81995, Contract Depot Maintenance Production Report]

4.2.6 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Control Plan (QCP) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. The goal is to obtain performance reflective of continuous improvement with no reliance on COR’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur.100% compliance with the QMS is required. [CDRL A008, DI-QCIC-81794, Quality Assurance Program Plan (QMS)]

4.2.7 Quality of CDRL Deliverable: There shall be no more than one rejection of any deliverable. There shall be no more than two total rejection(s) of deliverables per contract year. The Government will reject a deliverable if one or more technical errors or two or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is exemplified by a typographical error, a grammatical error, etc. The rejected deliverable shall be corrected and resubmitted within ten (10) business days of notification of Government rejection.

4.2.8 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) or be submitted directly to the MFT member identified on the CDRL. There shall be no more than one (1) late submission(s) of deliverables per contract year. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.3 Repair

4.3.1 The Contractor shall perform all actions necessary to return a reparable item to a serviceable, but not like new condition. Repaired end item shall be labeled in accordance with the applicable contractor drawing. End items should not be refinished to a like new condition merely for appearance. The extent of work required to assure a serviceable end item shall efficiently serve its intended purpose shall be determined by visual inspection, electrical testing and disassembly as necessary. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts unless mutually agreed by the Government and Contractor. The material or parts used shall be entirely suitable for repair of the AN/ALQ-161A sub-components. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 408 SCMS/GUEA Engineering or AFLCMC/WNYEB AN/ALQ-161A System Engineering.

4.3.2 Delivery Schedule: The Contractor shall provide 95% on time delivery of all orders with remaining five percent filled within 15 calendar days of required delivery date. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date. Appendix B of this PWS list the prescribed turnaround time (TAT) for each NSN repaired under this effort. TAT is inclusive of TTE and repair times. Early deliveries are acceptable. In certain circumstances, the Contractor can request preapproval for a TAT extension. Request shall be submitted to the PCO and 408 SCMS Program Manager no later than 30 days after induction of the repairable asset. Examples of such circumstances include, but are not limited to, (1) Unforseeable piece part delivery lead times; (2) Inoperability of required Government furnished equipment; (3) DMS-MS or vanishing vendor issues.

4.3.3 Surge and MICAP Repairs: The Contractor shall provide timely response to 100% of the Surge and MICAP requirements. The Contractor will respond to the 408 SCMS Production Management Specialist (PMS), within one business day of notification of Surge and MICAP requirements, and provide a revised delivery schedule within five business days. Delivery Schedule of Surge/MICAP: The Surge/MICAP delivery schedule shall be provided via email and shall include constraints (such as carcass availability and funding) and any negative impact to the delivery schedule. Delivery schedule for Surge and MICAP repairs shall be met in accordance with the negotiated contract schedule. Satisfaction of all Surge and MICAP requirements shall be within 30 days, pending the availiability of carcasses and material.

4.3.4 All repaired end items shall be final inspected by the Contractor’s Quality Assurance Department, or designee, and submitted to the Government Quality Assurance Representative (QAR) for CQA and Acceptance at Origin on a Material Inspection and Receiving Report (WAWF).

4.3.5 Over and Above (O/A): Any work to be accomplished and billed as Over and Above shall be preapproved by the PCO. Examples of efforts billed as Over and Above may include but not limited to:

· System Analysis

· Failure Analysis

· Vanishing Vendor Problems

· Improved Item Replacement Program (IIRP)

· R & M Improvements

· Data Evaluation Analysis

· Parts Obsolescence

· Non-routine maintenance or redesign of Special Test Equipment (STE)

Timleiness of O/A Proposals: Proposals for O/A actions shall be submitted to the Governemnt by the due date negotioated for each request for proposal.

4.3.6 Specialized Test Equipment (STE) Maintenance. The Contractor shall maintain STE to effectively facilitate repair and testing of repairable assets. All routine maintenance to and disposal of STE shall be charged under the STE Maintenance CLIN. Cannibilizaton of components to facilitate STE repairs can be authorized by the 408th Program Manager

4.3.7 Repair Capability Qualification. The Contractor shall be required to qualify as a repair source for any NSN meeting one or more of the conditions outlined below. Qualification efforts will be funded using the Over and Above CLIN. Qualification requirements may be waived at the Government’s discretion

4.3.7.1 Situations Requiring Repair Source Qualification

· No repair assets delivered within the past five years from date of contract/delivery order award

· Repair capability has transitioned to a new facility/CAGE code since the most recent repairs were performed

· Repair capability has transitioned to a new organization within the same facility/CAGE code (i.e. a change in core personnel) since the most recent repairs were performed

· Major changes in process flow, procedures, or other elements of the repair process since the most recent repairs were performed

4.3.7.2 Qualification Requirements. The Contractor shall perform the following for each NSN identified to qualify/requalify for repair:

· Submit a test and repair plan [CDRL A009, Acceptance Test Plan, DI-QCIC-80553A/T]

· Submit an Acceptance Test Procedure [CDRL A00A, Test Procedure, DI-NDTI-80603A]

· Identify key suppliers and verify continued availability of critical components

· Confirm availability of required test equipment, facilities, and key personnel

4.3.7.3 Site Visit: Support a site visit by Government personnel, at the Government’s discretion, for the following purposes:

· Inspect repair facilities, equipment, and process documentation

· Witness a successful end-to-end test of an A-Condition unit

· Witness test equipment rejection of a faulty unit (fault insertion, TT&E validation), fault correction, and subsequent successful end-to-end test

4.3.7.4 Qualification Acceptance Criteria. The Contractor shall submit a Qualification Test Report [CDRL A00B, Qualification Test/Inspection Report, DI-NDTI-80809B/T]. The report shall contain the results of all qualification testing performed per the approved Acceptance Test Plan and Acceptance Test Procedure. Any defects in workmanship or performance identified during Government evaluation shall be corrected within 10 working days. Costs associated with retest, TDY, ATP resubmittal, or Qualification Test Report resubmittal shall be borne by the Contractor.

4.4 Condemnation (Items Beyond Economical Repair):

4.4.1 Items received by the Contractor that are deemed to be Beyond Economical Repair (BER) due to acts of God, gross negligence, or other reasons on the part of the Government, will be brought to the attention of the Defense Contract Management Agency (DCMA) ACO with a copy to the AFSC/PZABB PCO, for resolution. Requests for condemnation shall be submitted in writing through the ACO to the PCO within five workdays of discovering the potential need to condemn. The Government IPT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the Contractor submits a condemnation request. The Contractor shall notify the PCO and the Program Manager (via email) if an item is awaiting examination for an excessive amount of time. Items condemned under provisions of this contract may be replaced by the Government with reparable assets of the same NSN at no additional cost to the Government. All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO. All other condemnation items will be disposed of in accordance with PCO instructions. BER scenarios considered are:

· Physical Damage: Physical damage destroys a significant portion of the unit. Such a disposition shall require Government concurrence.

· Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components.

· Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

· Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.4.2 Replacement of Condemned items: The Government is authorized to replace end items with repairable end items of the same NSN, part number, and variant number. Items condemned under the provisions of the contract shall be replaced by reparable assets provided by the Government from within existing inventory for repair at no additional cost to the Government beyond those costs incurred prior to condemnation as negotiated by the ACO/PCO. Government program offices may determine to have condemned inventory be kept at the Contractor's facility at the discretion of the Contractor.

4.5 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of assets submitted for repair under this contract. Parts, components, or subassemblies used to aid in the repair of other units shall be replaced as they become available. Cannibalization of parts shall not be accepted as a cause for condemnation if mutually agreed between the Government and Contractor.

4.6 Quality:

4.6.1 Acceptance testing shall be performed on 100% of deliverable items in accordance with the Government approved ATP or the Government approved test specification. Post-remanufacture/repair/modernization inspection. Inspect, service, test, and check the completed item in accordance with Government approved Contractor procedures to ensure item meets operational standards prior to presentation to the Government for acceptance. Acceptance Test Data Reports. [CDRL A00C, DI-NDTI-80809B/T, Test/Inspection Report]

4.6.2 Corrective Action for Defects Reported. When requested, the Contractor shall assist the cognizant contract administering organization in evaluating exhibits to determine the root cause for deficiencies reported from field and depot organizations. This shall be conducted IAW T.O. 00-35D-54, USAF Deficiency Reporting, Investigating and Resolution. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the Contractor’s quality procedures. In the event the exhibit is tested and shows no sign of malfunction, i.e., retest OK (RTOK), the Contractor shall annotate this and return it to the Government. If corrective action is required, it extends to the performance of all sub-Contractors and shall be responsive to data and product forwarded from users.

4.6.3 Product Quality Deficiency Reports (PQDR)

4.6.3.1 General Requirements. The Contractor’s inspection system shall include the complete processing Material Deficiency Reports (MDRs) and Quality Deficiency Reports (QDRs) in accordance with T.O. 00-35D-54, USAF Deficiency Reporting, Investigating and Resolution, including evaluation of PQDR contract repair exhibits at no additional cost to the Government.

4.6.3.2 PQDR Process. The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. In the event that the Government determines the issuance of a PQDR is required, the following steps will be followed:

· The Government will notify the cognizant DCMA Representative of the pending PQDR. This notification will include, but is not limited to: National Stock Number (NSN), Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

· DCMA will notify the appropriate Contractor quality representative of the pending PQDR and provide all information received.

· The Government will ship the item to the Contractor facility as soon as possible after Contractor notification.

· The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

· DCMA will submit the final report to the appropriate Government organization.

· The Contractor shall return the asset to the Government in the condition received unless the Contractor is determined at fault for the deficiency. If at fault, the Contractor shall repair the item to a serviceable condition at no extra charge to the Government.

4.6.3.3 The Contractor shall report PQDR investigation findings. The Government will use the reports for entry into the Joint Discrepancy Reporting System (JDRS). There shall be no more than 2% of repairs that result in PQDRs per twelve month period determined to be the fault of the Contractor.

4.7 Configuration Management: The Government will maintain configuration management control of the items associated with this contract. The Contractor shall work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable. Neither design nor functional capabilities will be changed, modified, or altered except when an Engineering Change Proposal (ECP) is submitted and approved. Changes to the configuration shall be made only when approved by the Government.

4.7.1 Configuration Control: The Contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item or any updates to associated documents prior to obtaining approval from 408 SCMS Engineering with concurrence from the PCO. Any changes made without written approval from 408 SCMS and the PCO shall require removal at Contractor’s expense.

4.7.2 Engineering Change Proposal : When development of a formal ECP is recommended by the Contractor, the Contractor shall submit the ECP to the OPCO/Program Office for review. Upon submission, the OPCO shall inform the appropriate Government entity of any change notice, engineering change notice, design change notice, engineering order, or specification change that would affect the configuration of an item. ECPs submitted shall be technically accurate, complete, clearly written, and shall systematically account for the proposed configuration changes. The ECP shall contain a technical solution write-up, program plan, and detailed pricing. It shall be in sufficient detail to provide information needed for proper evaluation and determination of requirements for actual modification. [CDRL A00H, DI-SESS-80639D, Engineering Change Proposal]. Modifications or configuration changes to items may require Repair Capability Qualification testing as described in this PWS. Repair Capability Qualification testing will be directed by 408 SCMS engineering and funded by the Over and Above CLIN.

4.7.2.1 Class I Engineering Changes. Class I Engineering Changes are major changes that impact Form, Fit, Function, or Interface of an item. Class I change implementation is beyond the scope of this contract and will be executed using the Over and Above CLIN.

4.7.2.2 Class II Engineering Changes. Class II Engineering Changes are those changes not deemed to be Class I. Class II implementation is considered to be within the scope of this contract. In the event of a required Class II change, the Contractor shall submit the ECP for Government review. Class II changes shall require Government concurrence with class designation only.

4.7.2.3 Documentation. In the event of an engineering change, irrespective of class designation, the Contractor shall submit a Notice of Revision [CDRL A00J, DI-SESS-80642D, Notice of Revision] and the final ECP [CDRL A00H, DI-SESS-80639D, Engineering Change Proposal]. Any nonstandard components selected for use in an engineering change shall be requested using a Parts Approval Request [CDRL A004, DI-MISC-80071E, Parts Approval Request].

4.8 Program Management: The Contractor shall establish a management system and organization for supporting this program. The Contractor shall designate a program manager who shall direct all Contractor efforts of this program and who shall be the single authoritative point of contact for all program matters. The Contractor shall notify the PCO when this individual is to be replaced for any reason.

4.8.1 Program Management Reviews. The Contractor shall conduct Program Management Reviews (PMRs) at approximately six months intervals throughout the life of this contract. A 408 SCMS representative (normally, the program manager) will co-chair each PMR with the Contractor program manager. The Contractor shall develop an agenda for each PMR and submit to the 408 SCMS for approval. Each PMR shall be conducted IAW the approved agenda. [CDRL A00D, DI-ADMN-81249B, Conference Agenda] The Contractor shall not invite or admit any Air Force, civilian nor other Contractor personnel unless advance authorization is obtained from the 408 SCMS Program Manager. Each PMR will be held at Robins AFB or at the Contractor’s facility as designated by the procuring agency. The Contractor shall address the following areas at each PMR as a minimum:

· A comprehensive summary, background and status of efforts.

· A summary and complete status of all action items from previous reviews.

· Current program schedules.

· Identification and discussion of problem areas.

· Assessment of the impact of any existing problem.

· A complete status of data item deliveries.

· Other issues as directed by the procuring agency.

At the conclusion of each PMR, the Contractor shall prepare and deliver all presentation material [CDRL A00E, DI-ADMN-81373, Presentation Material] and minutes [CDRL A00F, DI-ADMN-81250B, Conference Minutes] of the PMR for 408 SCMS approval. The discussions at the PMRs and subsequent minutes shall not represent in any fashion a change to the scope of the work required by the contract.

4.8.2 Technical Coordination Meetings: The Contractor shall conduct Technical Coordination Meetings (TCMs) as required throughout the life of this contract. The TCMs will be held as required by the 408 SCMS. A 408 SCMS representative will co-chair each TCM with the Contractor representative. The Contractor shall not invite or admit any Air Force, civilian or other Contractors to a TCM unless authorized by the 408 SCMS Program Manager. Each TCM will be held at Robins AFB or at the Contractor’s facility as designated by the 408 SCMS. TCMs will be conducted to provide necessary visibility into the nature and sequence of the various Contractor efforts surrounding technical schedule, and performance problem areas. The discussions at the TCMs shall not represent in any fashion a change to the scope of the work required by the contract.

4.8.3 Collaborative Supply Planning (CSP) Meetings: CSP meetings shall occur quarterly with the location to be determined as the time the meeting is scheduled. The Government reserves the right to schedule others as required. The Contractor shall actively support CSP meetings by providing information such as Contractor operations support data, current contract deliverable status. Diminishing Manufacturing Sources (DMS) information, obsolescence data and/or necessary technical support data as required. The Contractor shall identify the single point of contact who will be responsible and who shall have the requisite authority to represent the organization to priorities agreed to in the CSP meetings. The CSP meeting will include Multi-Functional Team (MFT) as defined in the Quality Assurance Surveillance Plan (QASP). The goal of the CSP meetings will be to establish the requirements for repair for the subsequent quarter, reflecting the current demand and enterprise wide prioritization, as well as the consideration of outstanding delivery requirements resulting from previous orders issued under this contract. The resulting list of requirements will become the baseline for delivery orders issued during the next quarter.

4.9 Packaging, Handling, Receiving, Transportation, and Storage

4.9.1 Receiving and Handling: End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment. The end items shall be handled and stored in such a manner as to prevent damage and theft. The Contractor shall secure and process end items returned for repair in accordance with the contract security requirements. Contractor shall annotate the applicable receiving document (DD1348 and DD1149) with National Stock Number, Part Number, and Serial Number. The DD Form 250, Material Inspection and Receiving Report shall include National Stock Number, Part Number, and Serial Number. The Contractor shall provide early identification and reporting of Government repairables, which are misidentified, misdirected, or are missing recoverable modules/subassemblies to the PCO for disposition instructions.

4.9.2 Transportation: The Contractor shall provide for shipping of serviceable end items to all activities using the fastest means of transportation commensurate with the Government’s expressed need and the agreed upon schedule.

4.9.3 Notification of Shipment of Items: All shipments shall be reported monthly to the Government Inventory Management Specialist via email. This notification shall be in Contractor format and include the part number (P/N), National Stock Number (NSN), requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading, and carrier. The format will be the same for all requisitions. Notification of shipment of MICAP/Surge items shall be reported the day the shipment is processed.

4.9.4 Misdirected Shipments: Upon receipt of units for repair that are identified as items not covered by the Contract, the Contractor will request disposition instructions from the 408 SCMS Item Manager and PCO. Contractor should provide protection for transportation of the equipment and ship it to the address provided by the 408 SCMS Item Manage at Government’s expense.

4.9.5 Amended Shipping Instructions (ASI) will be provided by the 408 SCMS to have units shipped directly to CONUS or OCONUS field units. Routine shipments, unless otherwise stated, will be shipped to Robins AFB (SW3119).

4.9.6 Packaging

4.9.6.1 The Contractor shall package and mark material in accordance with the contract (basic and/or order, as applicable) in accordance with the attached Air Force Materiel Command (AFMC) Form 158, Packaging Requirements. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with Department of Defense (DoD) 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.9.6.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.9.6.3 In accordance with MIL-STD-2073-1E, Standard Practice for Military Packaging, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.10 Obsolete Parts and Diminishing Manufacturing Sources and Material Shortages

4.10.1 The Contractor is responsible for managing obsolescence over the entire period of the contract to ensure compliance with all performance and contract requirements. The Contractor shall develop a plan for managing the loss, or impending loss, of manufacturers or suppliers of components, assemblies, or materials used in the system that prevents impact to contract performance. Changes considered necessary by the Contractor to ensure the continued manufacture and/or repair of the end item shall be made in accordance with the configuration management and ECN requirements of this PWS. When the Contractor identifies an impending component obsolescence issue, or receives an unanticipated DMS discontinuance notice from a supplier the Contractor shall notify the 408 SCMS Program Manager and fulfillment of orders will continue until the stock of the obsolete component is exhausted.

4.10.2 Notification Requirements. When the Contractor identifies an impending component obsolescence issue, or receives an unanticipated DMS discontinuance notice from a supplier the Contractor shall notify the 408 SCMS Program Manager and fulfillment of orders will continue until the stock of the obsolete component is exhausted. [CDRL A00G, DI-MGMT-81941, Obsolescence Alert Notice]

4.11 Travel: The Contractor shall travel in support of the requirements of this PWS. All travel to support PWS requirements as agreed to in the contract negotiations is approved subject to the following condition: For planned travel, the Contractor shall provide names of travelers, travel dates, purpose for travel, duration of the trip, and an itinerary to the 408 SCMS Point of Contact a minimum of one week prior to the planned travel date. Any cancellation of approved, planned travel will be provided by the Government PCO not later than 48 hours prior to scheduled Contractor travel departure time. Emergency or unplanned travel requirements will be processed on a case by case basis and will require prior Government PCO approval to implement or cancel. Travel by Contractor personnel shall be conducted in accordance with FAR 31.205-46, Travel Costs. Travel and per diem costs incurred in Contractor-directed replacement of personnel will not be reimbursed. If two or more individuals performed the same travel only one trip request is required.

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure Contractor/subContractor personnel who perform work on a Government facility comply with the security requirements of the facility. The Contractor shall comply with the following security regulations and clauses listed in the contract.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.) Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22-M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.4 Security Clearance: It is not expected Contractor/subContractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor/subContractor personnel shall not be authorized access to classified information and/or Controlled Unclassified Information (CUI) and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.2.6 Access to Government System(s): The Government will provide Contractor/subContractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor/subContractor personnel who require access to an unclassified or classified Government Automated Information System (AIS) have the respective background check or security investigation conducted. At a minimum, the Contractor shall ensure Contractor/subContractor personnel who require access to an unclassified AIS have a National Agency Check with Inquiries (NACI) conducted. Upon completion/termination of the contract/order or transfer/termination of Contractor/subContractor personnel, the Contractor shall ensure the system account(s) are closed.

5.2.7 Access to Government Facility or Military Installation: The Contractor shall ensure Contractor/subContractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.3 Environmental Management System (EMS): These services shall not be performed at a Government facility; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [http://www.epa.gov/cpg/products.htm] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within 48 business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan.

5.5.4 Voluntary Protection Program (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

5.6 Contractor Manpower Reporting: In accordance with 10 United States Code 2330a, the Contractor shall provide an annual count of Contractor/subContractor personnel performing work for each fiscal year if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is in excess of $3,000,000.00. The Contractor shall report all Contractor labor hours, including subContractor labor hours, required for performance of the services provided under the contract in the Enterprise-wide Contractor Manpower Reporting Application (eCMRA). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in eCMRA no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data. Data for Air Force service requirements must be input at the Air Force CMRA link. Additional information and user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.7 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance…