FD2060-15-00868_PWS_final_22_Jun_2016.docx

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Distribution authorized to the Department of Defense and U.S. DoD contractors only, contains information concerning foreign allies, as of 30 June 2015. Other requests shall be referred to 408 SCMS/GULA.

Performance-Based Work Statement (PWS)

Purchase Request: FD2060-15-00868

Depot repair of the AN/AAQ-24 (V) LAIRCM System

Purchase Request: FD2060-15-00868

Date: 22 June 2016

1.0 Description of Services

Objective(s): This PWS is for depot level repair of of the AAQ-24(V) National Stock Number (NSN) items and other components as indicated in Section 6, Appendix B of this document. The extent of repair work required shall be determined by the initial inspection/bench check and required disassembly to return this item to a serviceable end item that shall efficiently serve its intended purpose. Original design of the end item and parts thereof, or the design functional capabilities of the end item, shall not be changed, modified or altered unless such changes are authorized in writing by the Procuring Contracting Officer (PCO) or specified by publication or directive listed in the Appendix. The contractor shall repair and return assets to the Government in serviceable condition while meeting the delivery schedule for all requirements. All CAV-AF transactions shall be promptly and correctly maintained. This acquisition consolidates repair requirements into a single, long-term contract in order to provide significantly improved delivery times (i.e., production lead-time) which results in increased availability and lower total cost.

1.2 Benefit to All Users: This acquisition will benefit multiple DoD Components and FMS customers by providing repair support to AAQ-24(V) Line Replaceable Units (LRUs) currently installed on multiple platforms by ensuring that the DoD Components included in this effort maintain a mission capable status allowing for increased availability and flexibility.

1.3 Background: The intended purpose is to support the AN/AAQ-24 program for which Northrop Grumman Corporation is the sole source Contractor. The program is designed to protect aircraft from Man-Portable Air Defense Systems, also called MANPADs as well as other enemy initiated threats to the aircraft. Per Office of the Secretary of Defense (OSD) Aircraft Survivability Equipment (ASE) Acquisition Decision Memorandum (ADM), signed by Under Secretary of Defense for AT&L, John J. Young, 15 April 2009, the USAF is responsible for providing AN/AAQ-24(V) components for all U.S. military services.

Northrop Grumman is the lead designer, developer, integrator and producer of the AN/AAQ-24(V) used by all DOD Components and several foreign allies. The 408 Supply Chain Management Squadron (SCMS) currently uses Contract number FA8539-12-D-0003 to repair the AN/AAQ-24(V) through NGTS. This contract is a 5 year, sole source, Firm Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (ID/IQ) contract issued to NGTS with an estimated contract ceiling of $500M; this contract expires on 27 July 2017. The total estimated cost for all DOD Components and FMS Best Estimated Quantities (BEQs) for all ordering periods (escalated at 3% per year) was compiled using requirement data for all part number variants for each specified National Stock Number (NSN).

2.0 Services Summary:

- GFM In-Transit

- Repairable GFM Accountability

- Assets Not on Contract

3.0 Government Property and Services

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements. The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil

3.2 Government Property to be Provided: A list of all Government Furnished Property (GFP) is contained in the contract attachments. The GFP will revert to government custody upon completion or termination of this repair contract, at which time disposition instructions will be provided to the contractor by the Government.

3.2.1 Government Property Maintenance: In accordance with FAR Clause 52.245-1 “Government Property,” the Contractor shall provide regular and preventive maintenance on all GFP, to include regular calibration of GFP test equipment at no additional cost. In the event of a non-routine repair action necessary, the Contractor shall immediately advise the Procurement Contracting Officer (PCO) who will validate the need for repair and request a proposal. The PCO will advise the Contractor on a course of action to remedy the problem and will consider an equitable adjustment to the contract pursuant to the aforementioned clause. All costs incurred, exceeding normal maintenance and calibration, in repairing GFP will be made using the O&A Contract Line Item Number (CLIN). The contractor will not be held liable for meeting repair and MICAP metrics for an LRU when ALL Government furnished test equipment for that particular LRU is unserviceable due to lack of parts or if awaiting tester modifications/upgrades. Repair and MICAP Metrics will be prorated based upon:

3.2.1a: When the contractor notifies the Government of the test equipment conditions described above.

3.2.1b: When the contractor receives the necessary parts or modifications/upgrades to return at least one Government furnished test equipment back to a serviceable condition.

3.2.2 Test Equipment Spares: The O&A CLIN will be used to fund test equipment spares identified by the Contractor at the time of failure. In addition, the Government will allow the contractor to cannibalize GFP for use on other GFP to restore units to a serviceable condition. Contractor shall use internal measures to track items cannibalized between GFP units. Upon contract termination, the contractor shall comply with requirements in FAR 52.245-1.

3.3 Base Support: The Government will furnish property incidental to the place of performance including office space and equipment: Computer equipment, software, output device(s), phone/phone line, facsimile equipment, reproduction equipment and office supplies in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.4 Reporting of Government Property: The Contractor shall create and maintain records of all Government Furnished Property (GFP) accountable to the contract in accordance with FAR 52.245-1 and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.5 Loss of Government Property

3.5.1 Reporting Loss of Government Property: The Contractor shall use the Defense Contract Management Agency’s (DCMA) eTools software application to report loss of Government property at http://www.dcma.mil/aboutetools.cfm in accordance with FAR IAW FAR 52-245-1 (vi) and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. Loss of FMS property shall be reported to the AN/AAQ-24(V) Chief of Security (AFLCMC/WLOS) and AN/AAQ-24(V) Chief Logistics Officer (AFLCMC/WLY) for action and investigation. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

3.6 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract at which point all GFP will be inventoried and reported to PCO or designated representative IAW FAR 52-245-1 (iv). Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO.

3.7 Government System(s): The Government will provide Contractor personnel access to system(s) only as necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements: The contractor is required to perform depot level repair of the items listed in Appendix B. There shall be no more than one late delivery per quarter. The contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date specified in the contract. In the event there is a need for long-lead time parts, the contractor shall notify the government PCO within ten calendar days.

4.1 Period and Place of Performance:

4.1.1 Period of Performance: The period of performance for the contract is five years (Basic with four 1-year ordering periods).

4.1.2 Place of Performance: These services will be performed at Northrop Grumman Technical Services located in Warner Robins, Georgia and at Robins AFB, Georgia.

4.3 Item Unique Identification (IUID): The Contractor shall implement and maintain an IUID Marking Plan (CDRL A003 DI-MGMT 81803 IUID Marking Plan) and reporting for LRUs IAW the requirements of DFARS 252.211-7003 “Item Identification and Valuation.” If directed by the Government, marking, tracking and reporting of SRUs shall be done using the “IUID Phased Implementation” CLIN. (CDRL A004: IUID Marking Activity and Verification Report; DI-MGMT-81804A)

Note: IUID Registry reporting is not applicable for FMS acquisitions

4.4 General Contractor Responsibilities:

The contractor shall:

a. Meet the performance requirements IAW this PWS and the Contract.

b. Perform depot level repair IAW this PWS.

c. Provide overall management effort necessary to meet PWS requirements.

d. Collaborate with the 408 SCMS to facilitate agreement on future demand requirements.

e. Use Shop Replaceable Units (SRU) to complete the repair. At repair completion, the Government will attain title to the replacement SRU assets and the contractor shall attain the title to the returned/failed SRU. Note: Title to any LRU returned to the contractor pursuant to coverage shall at all times remain with the Government.

f. Enter into Partnership Agreement (PA) pursuant to statutory authority 10 USC Section 2474 with the Air Force Sustainment Center and Northrop Grumman Corporation. Enter into Implementation Agreements (IA) with WR-ALC commensurate with 566 EMXS capabilities.

g. Provide written requests for access to Government (408 SCMS/GULA) data systems as required to execute the contract. Requests will include justification and read access or read/write access.

h. Perform depot level repair on parts that are to be installed in Foreign Government VVIP aircraft (see Appendix A), IAW Federal Aviation Administration (FAA) Part 145 Certified Repair Station guidelines/requirements.

i. Update software and/or populate spare UDM cards held in storage for FMS customers, on an as needed basis. Maintaining at least one spare per country and one per aircraft for VVIP aircraft, as required. Spare blank cards will be provided by the FMS customers.

4.5 Repair: The Contractor shall provide labor and material necessary to perform the work required under this PWS to return all repairable end items to a serviceable condition. Serviceable condition is defined as being in compliance with the current revision of the applicable system specification or any approved specification waivers for repaired items. Copies of the approved specification waivers will be provided to the contractor. Return all repairable end items to being in compliance with the current revision of the applicable system specification or any approved specification waivers for repaired items. Repaired items shall pass the Quality Assurance Review inspection prior to returning to the Government.

4.6 Receiving Inspections/Post Maintenance Inspections: The Contractor shall inspect installed quality seals as part of their Incoming Inspection Requirements and Post Maintenance Inspection Requirements. The procedures to accomplish the prescribed inspections shall be developed in conjunction with direction obtained from AFLCMC/WLY.

4.7 Misdirected Shipments

4.7.1 USAF Misdirected Shipments: The contractor shall provide early identification and reporting of Government reparables, which are misidentified, misdirected or are missing recoverable modules/subassemblies to the PCO and 408 SCMS Program Manager. The contractor shall submit a Supply Discrepancy Reporting (SDR) complaint through WEBSDR (https://www.transactionservices.dla.mil/daashome/homepage.asp) prior to returning materiel to RIC SDD, Transportation Officer, 370 Robins Pkwy, Bldg. 365, Robins AFB GA 31098-1887. Please attach 1348 and SDR complaint to materiel when returned. Mark for Item Manager RIC UNK, SDR return. The contractor shall then call dispatch at 478-926-5055 for pick up.

4.7.2 DoN Misdirected Shipments: The contractor shall provide early identification and reporting of Government reparables, which are misidentified, misdirected or are missing recoverable modules and/or subassemblies to the NAVSUP WSS Item Manager at 215-697-3754. The contractor shall submit a Supply Discrepancy Reporting (SDR) complaint through WEBSDR (https://www.transactionservices.dla.mil/daashome/homepage.asp ).

The misdirected material, due to inability to repair, shall be treated as “Material Not on Contract,” receipted in CAV Navy as “J” condition, and shipped immediately as follows to the location that lies within the closest physical proximity to the facility from which the material is being shipped:

(i) MARK FOR: MISDIRECTED/MISIDENTIFIED MATERIAL. PROCESS AS CONTRACTOR RETURN AND RESCREEN FOR CORRECT DISPOSITION.

(ii) Consignment Addresses are available electronically at https://www.daas.dla.mil/daasinq/ N68620 - Advanced Traceability and Control (ATAC) HUB, Norfolk, VA

(iii) If after return, the same unit is again shipped to the contractor’s facility, call 619-545-9707 or 619-545-8359 for hub shipments, and contact the NAVSUP WSS Item Manager (215-697-3754) for all others.

4.7.3 FMS Misdirected Shipments: The contractor shall contact the FMS Program Manager, who will address this issue directly with the Country and their appointed Freight Forwarder.

4.8 Condemnation and Repair: The contractor shall be required to repair all end items unless the Procuring Contracting Officer (PCO) through the Administrative Contracting Officer (ACO) provides written direction. Requests for condemnation shall be submitted in writing through the ACO to the PCO within (10) ten calendar days following initial inspection/functional testing. Condemnations shall not be requested due to unavailability of replacement parts. Condemnations may only be granted if the item inducted for repair manifests one or more of the following conditions:

components and connections of the end item.

c. Repair cost is greater than 75 percent of the cost for a new end item.

Beyond Economical Repair (BERs): Requests for condemnations shall be submitted in writing to the Government PCO within five workdays of the intent to condemn. Condemnation authority shall be requested when the cost to Repair the asset exceeds 75 percent of the unit’s replacement cost. The contractor shall not charge the full repair cost, but only the firm fixed price associated with negotiated BERs CLIN. The PCO retains the right to request enlarged color photographs of any proposed condemned end item. These photographs shall clearly portray the extent of damage to the end item and/or effects of overheating. One photograph shall be of the entire end item showing the part number and serial number.

The results of any electrical testing performed on the end item shall also be submitted for review. The contractor may be required to submit the proposed condemned end item to Government technical representative for evaluation, confirmation, and/or disposition instructions.

4.8.1 Special Category of Work: LRUs are deemed Special Category of Work (SCW) under the following circumstances: When assets are received from supply/field and upon initial inspection are suspected of having damage associated with improper handing by the user or due to shipping damage. The government will be notified that these assets have been identified as SCW by e-mail to include documentation from DCMA.

The Contractor will further notify the government that the identified asset is being removed from the Metrics Tracking Workbook (MTW) until further investigation has been completed.

If the investigation determines that there is damage to the LRU and that it can be repaired within the negotiated price on the Firm Fixed Price contract, the government will be notified that the LRU is being returned to the normal repair line at which time the MTW clock will restart.

If the investigation determines that the unit can be repaired but will exceed the negotiated repair price but less than 75% of the current acquisition cost, the contractor will notify the government of this condition and request direction to repair the unit using the Over and Above CLIN listed on the repair contract.

If the investigation determines that repair cost of parts and labor exceed 75 percent of the current acquisition cost (determined by FEDLOG), the contractor will notify the government with a recommendation for condemnation due to damage Beyond Economical Repair (BER) at which point procedures listed in paragraph 4.8 will apply.

4.9 Repair Metrics

4.9.1 Timely Repairs: It is the Government’s intent for the contractor to realize efficient repair process which facilitates timeliness and regular availability of repaired items IAW established contractor repair throughput times. The Contractor shall use the Government provided Metrics Tracking Workbook (MTW) to record performance of LRU repairs. If necessary, the contractor will be granted relief from metrics due to Class I changes that impact their ability to repair assets. However, the contractor will not be granted relief from metrics for obsolescence and DMSMS issues that can be solved with a component/SRU level Class II changes. Further, the Contractor will be granted relief from metrics if the Government does not provide enough assets for the Contractor to meet repair metrics; in this situation, Contractor performance will be assessed based on the number of assets provided.

The following is the except for the MTW:

Timely delivery performance is measured for three different areas: USAF managed, Navy unique, and FMS deliverables. The USAF managed LRUs are further broken down into two tiers: high volume and low volume. For the purposes of performance measurement, any items repaired for DOD Components other than those listed above are considered in the USAF managed totals. The required number of monthly deliveries is calculated in the MTW from the number of LRU inductions via established thru put time and a D200A based delivery time. The metric is met when the actual deliveries meet or exceed the calculated monthly minimum output. The Overall Contract Delivery Performance Rating is calculated from the three areas and reported as "UNSAT," "SATISFACTORY," or "SUPERIOR" respectively color coded red, green, and blue. The Incentive or Remedy Application is reported as "REMEDY," "NO ACTION," or "INCENTIVE" respectively, color-coded as red, green, and blue. While all three performance measurement areas must meet a set criteria for an incentive to be awarded, a remedy is only applied if the US managed area fails to meet the minimum performance criteria. All cells will be locked and unchangeable by the contractor.

4.9.1.a USAF Managed LRU Repairs: The Government will measure USAF Managed LRU timely repairs by comparing required deliveries against actual deliveries as calculated in the Metrics Tracking Workbook. The Contractor shall report Metrics each month; however, measurement against established thresholds will begin immediately after contract award for assets with repair history. New assets with no repair history will be assigned a provisional performance standard, to be negotiated, until such time as repair history bears out actual standard. Actual performance standard will then be added to the MTW.

4.9.1.b USAF Managed LRU Release Priority: When common LRUs are turned serviceable, the contractor shall notify the applicable point of contact for shipping instructions using a “First-in, First-Out” philosophy. In the event the USAF or DoN has a compelling need to deviate from the established release schedule, the service with the compelling need will coordinate via email with the other service. Once concurrence is received, the coordinated email will be forwarded to the USAF Procuring Contracting Officer (PCO). The PCO will then direct the Contractor to release the asset to the service with the compelling need.

4.9.1.c Unique Department of the Navy (DoN) Repairs: The Government will measure unique DoN timely repairs by comparing required deliveries against actual deliveries as calculated in the MTW. The Contractor shall report Metrics each month; however, measurement against established thresholds will begin immediately after contract award. New assets with no repair history will be assigned a provisional performance standard, to be negotiated, until such time as repair history bears out actual standard. Actual performance standard will then be added to the MTW.

4.9.1.d Foreign Military Sales (FMS) Repairs: The Government will measure unique FMS LRU timely repairs by comparing required deliveries against actual deliveries as calculated in the Metrics Tracking Workbook. The Contractor shall report Metrics each month; however, measurement against established thresholds will begin immediately after contract award. New assets with no repair history will be assigned a provisional performance standard, to be negotiated, until such time as repair history bears out actual standard. Actual performance standard will then be added to the MTW. FMS LRUs shall be tracked by serial number, repaired, and returned for availability.

Repairs of FMS VVIP aircraft parts require FAA Part 145, Certified Repair Stations licensing (See Appendix A)

4.9.2 Mission Impaired Capability Awaiting Parts (MICAP)/SURGE (i.e., Project Code 700): The MICAP-Surge Report tab takes data from the Input Data tab for MICAP/Surge submissions and compares contractor satisfaction of those demands to determine if the required performance metric is met. Metrics are captured at the LRU type level and not by NSN. USAF and Navy MICAPs and Surges submitted to the contractor for resolution must be satisfied within five (5) days IAW the PWS. Notification of a MICAP or Surge requirement will be by email from the effected DOD Component. In the event that e-mail is unavailable for either party due to an unplanned outage, notification will be made by phone call and documented by both parties. Upon re-establishment of e-mail communications, a message will be sent immediately by the effected DOD Component; documented details of the phone notification will include time, number of MICAPS and effected part numbers. MICAP metric will start at time of initial notification whether by e-mail or the aforementioned phone notification. Once submitted, MICAP and Surge requests are irrevocable unless agreement to cancel the submission is reached by both parties. In an end-of-month scenario, the contractor may elect to report MICAP-Surge submissions and resolutions in either month as long as the five-day requirement is met. It is important to note that the MICAP-Surge requirements are part of the monthly requirements and are not additional repair quantities. The monthly requirement is capped at 10% of the total monthly BEQ for a LRU type. Metric satisfaction is identified by a "YES" or "NO" and respectively color coded green and red. All cells will be locked and unchangeable by the contractor.

4.9.3 Cannibalization: The Government will allow the Contractor to cannibalize reparable U.S. Government LRUs as necessary in order to meet the repair schedule.

4.9.4 Unplanned Circumstances: In the event a DOD Component or FMS customer experiences an unplanned spike or sudden increase in demand due to major theater warfare or National Emergency, the Contractor shall be willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After notification of an unplanned circumstance, the contractor shall allow the Government to place additional orders and/or elevate the priority status of current orders. The Contractor shall notify the Government in advance to negotiate any expedited charges that might apply at the time of the unplanned spike/sudden increase in demand. In the event that FMS has a compelling need to deviate from the established release schedule, FMS will coordinate via e-mail with the other services. Once concurrence is received, the coordinated email will be forwarded to the USAF Procuring Contracting Officer (PCO).

4.9.5 Contractor LRU Storage: The Contractor shall store unserviceable/serviceable LRUs held in the same facility as LRUs from other services; however, FMS LRUs shall be stored in bonded stores and not comingled with U.S. Government LRUs and/or other FMS countries/customers. The contractor shall store classified FMS LRUs (UDM Cards) separately IAW the DD Form 254.

4.9.6 Packaging:

4.9.6.a Handling/Packaging, Storage, and Transportation: The containers discussed in this section reference hard plastic case containers and do not include cardboard containers commonly referred to as Fast Packs.

4.9.6.b Air Force Handling/Packaging: When shipping containers are received that meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable LRUs. They shall be reclaimed, stored, and protected for reuse IAW MIL-STD-2073-1D and MIL-STD-129(4). The contractor shall repair the containers at no additional charge to the government when SLTA or GLTA LRUs arrive in damaged containers. For all other damaged or non-reusable shipping containers, the contractor shall immediately notify the 408 SCMS/GULA AN/AAQ-24(V) PM to resolve any container issues. Requests for condemnations shall be made IAW Para. 4.7. In the event of a USAF hard plastic container shortage, the contractor shall contact the 408 SCMS/GULA AN/AAQ-24(V) Program Manager to obtain serviceable containers.

4.9.6.c Department of the Navy Handling/Packaging: All Navy LRUs will be shipped, stored and issued in approved containers. Approved containers for Navy LRUs shall be considered in order of preference.

For the GLTA (NSN 5865-01-538-4648) use Navy owned green JPAC NSN 8145-01-541-8725, P/N 150-037357-0001 only. The GLTA has no Navy white JPAC or Fast Pack preference.

For the remaining LRUs, Navy white JPACS are the first preference – CIU (5865-01-435-9339) use container NSN 8145-01-262-2982, P/N 15450-100; IR Processor (NSN 5865-01-611-5708) use container NSN 8145-01-262-2985, P/N 15450-400 or alternate NSN 8145-00-449-8427, P/N 13414-083; IR MWS (NSN 5865-01-611-5555) use container NSN 8145-01-262-2982, P/N 15450-100 or alternate NSN 8145-00-519-6384, P/N 13414-029.

Navy owned green JPACS are the second preference – CIU (NSN 5865-01-435-9339) use container NSN 8145-01-407-2081, P/N 16008-200; IR Processor (NSN 5865-01-611-5708) use container NSN 8145-01-482-8573, P/N 16008-100; IR MWS (NSN 5865-01-611-5555) use container NSN 8145-01-483-0219, P/N 16008-300.

When neither of the JPAC types are available, NAVY LRUs will be shipped using cardboard containers, commonly referred to as Fast Packs. Fast Packs are the third preference – CIU (NSN 5865-01-435-9339) use Fast Pack NSN 8115-00-134-3655, P/N PPP-B-1672; IR Processor (NSN 5865-01-611-5708) use Fast Pack NSN 8115-00-516-0242, P/N PPP-B-1672; IR MWS (NSN 5865-01-611-5555) use Fast Pack NSN 8115-00-134-3656, P/N P-B-1672.

When GLTA LRUs are received in a damaged container, the contractor shall repair the containers at no additional charge to the government. If containers are not reparable, the contractor shall immediately notify the DoN Item Manager at NAVSUP WSS commercial phone number (215) 697-3754, DSN 442-3754, to resolve any DoN container issues.

Requests for condemnations shall be made IAW Para 4.7. In the event of a Navy container shortage, the contractor shall contact NAVSUP WSS Item Manager to obtain serviceable containers. The request for containers should be made within 60 days of need, using a container request form.

4.9.6.d Foreign Military Sales Handling/Packaging: Containers shall be used, retained, stored, and protected for reuse. When LRUs are received in damaged containers, the contractor shall repair these containers at no additional charge to the customer. For all damaged or non-reusable shipping containers beyond economical repair, the contractor shall immediately notify the AFLCMC/WNYIA, AN/AAQ-24(V) (FMS) Program Manager. Authority for disposal, or replacement will rest with the customer. Classified assets will be handled and/or packaged IAW applicable security directives and the owning country’s transportation plan.

4.10 Transportation

4.10.1 Air Force: The Contractor shall provide shipping of serviceable LRUs to all CONUS activities using the best commercial practices and fastest means of transportation commensurate with the Government’s expressed need and the agreed upon schedule to ship all serviceable End Items. All OCONUS requirements will be shipped from WR-ALC. Affix two copies of the DD Form 1348-1A to the outside of the shipment container and place one copy inside the container. Units ready for shipment must be either single packed or packed in multiple quantities of the same NIIN to the same destination. Different NIINs shall NOT be packaged together.

4.10.1.a FMS: For all FMS repairs the DD Form 1149 will be affixed to the outside of the shipping container. For VVIP parts that require FAA Certification under Federal Aviation regulation Part 145, Certified Repair Stations licensing, one copy of the repair documentation shall be affixed to the outside of the shipping container and one copy shall be placed inside the shipping container

4.10.2 DoN: NAVSUP WSS has contracted with the Navy’s Transportation Organization, Advanced Traceability and Control (ATAC), for delivery and pickup of Government-owned assets as specified herein. ATAC will send a subcontracted transporter (i.e. Federal Express, Miramar) to both deliver and pick up material at the repair facility.

Repairable assets covered by the Government and Contractor agreement delivered to the contractor facility will include any Depot Level Repairable (DLR) in any condition. Upon receipt of material, the contractor is to compare the quantity of units and the National Item Identification Number (NIIN) of the item inside the container to the quantity and NIIN on the DD Form 1348-1A document that accompanies the material. There may be multiple DD Form 1348-1A documents with the material. The appropriate DD Form 1348-1A to compare to is the one that reflects the material being shipped to the repair facility. Any discrepancies in quantity or NIIN must be reported in accordance with the most current CAV Navy Statement of Work (SOW). For units that have been repaired and are Ready for Issue (“A” condition) –

a. Contact the Government Quality Assurance Representative to schedule an on-site visit for inspection/acceptance of the material including signature of the DD250, which is required for payment purposes.

b. Affix two copies of the DD Form 1348-1A to the outside of the shipment container and place one copy inside the container. Units ready for shipment must be either single packed or packed in multiple quantities of the same NIIN to the same destination. Different NIINs shall NOT be packaged together. DO NOT INCLUDE A COPY OF THE DD FORM 250 WITH THE MATERIAL TO BE SHIPPED.

c. Upon completion of the Quality Assurance Review inspection, The CAV Reporter shall input the shipment transaction into the CAV Navy system. The shipment transaction will automatically trigger the pick-up order to the ATAC transportation carrier. There will be three (3) additional fields to enter on the CAV Navy shipment screen – Weight of the shipment, Dimensions of the shipment, and Pickup Unit Identification Code/Department of Defense Activity Address Code (UIC/DODAAC).

d. Place the material that is ready for pickup in a staging area designated for ATAC pickup.

e. MARK FOR:

For instructions on handling Navy DLRs in other condition codes (H, F, etc.), contact the NAVSUP WSS Item Manager (215-697-3754).

4.10.3 Foreign Military Service: FMS customers will provide all shipping services of LRUs to and from the designated contractor repair facility. Shipments will vary depending on the Letter of Agreement (LOA) Delivery Term Code (DTC) and transportation plan (if classified) as well as being coordinated through DCMA, as required, prior to notification of the Freight Forwarder for pick up. Affix two copies of the DD Form 1348-1A to the outside of the shipment container and place one copy inside the container. Units ready for shipment must be either single packed or packed in multiple quantities of the same NIIN to the same destination. Different NIINs shall NOT be packaged together.

4.11 Configuration Management: The Government (AFLCMC/WLY) will maintain configuration management and oversight of all LRU end items. Work performed shall be IAW the Contractor’s Engineering directives, internal drawings and procedures or Government approved verification test procedures. The contractor shall have the right to interchange new and reworked components in order to meet the contract delivery performance as long as reliability is not degraded. The contractor shall make engineering directives, internal drawings and procedures or Government approved verification test procedures available for Government on-site review when requested by the Government.

4.11.1 The contractor shall request DCMA to perform change classification concurrence/non-concurrence for all Class II hardware/firmware form, fit, function compatible component/unit replacement(s) needed to complete repair of the asset, which do not alter Line Replaceable Unit (LRU) and system-level operation, performance, safety, reliability, maintainability, operator and maintainer training, operation and maintenance instructions, SRU interchangeability/ substitutability, supportability, electromagnetic characteristics, and weight and balance. If there are any other changes the contractor deems necessary, the contractor shall discuss this with the government contracting office for relaying to, and consideration by, the appropriate engineering authority. The contractor shall deliver adequate documentation to support the DCMA/government review of the contractor’s identified change classification. The contractor assumes total risk for the implementation of Class II changes prior to DCMA or government contracting office concurrence of classification.

4.11.2 Obsolescence and Diminishing Manufacturing Sources and Material Shortages (DMSMS): The Contractor shall implement and maintain a proactive and comprehensive DMSMS management program that encompasses all AN/AAQ-24 (V) components with emphasis on NSNs currently managed by the AFSC repair contract. This DMSMS program shall be integrated with the Aircraft Survivability Division/AFLCMC/WLY. The SD-22 DMSMS Guidebook and MIL-HDBK-896 shall be used as guides in managing this program. The Contractor shall participate in reviews or IPT meetings on an as needed basis with the US Government to review parts obsolescence issues and potential technical solutions (CDRL A005, Status Report, DI-MGMT-80368A(T)).

4.11.2a: Any Class I issues that arise from the Contractor implemented DMSMS program shall be coordinated through/with AFLCMC/WLY and NGES. In the event that a Class I issue arises on an LRU that is repaired and maintained under the AFSC repair contract but no longer monitored or procured under AFLCMC/WLY contract, NGTS may provide an Engineer Change Proposal (ECP). All ECPs must be in accordance with PWS Paragraph 4.11. (CDRL A006, DI-CMAN-80639C, Engineer Change Proposal)

4.11.2b: Any Class II issues that arise from the Contractor implemented DMSMS program shall be coordinated through 408 SCMS and will be handled in accordance with 448 SCMW OI 63-118 and in conjunction with Northrop Grumman.

4.12 Hazardous Material Removal (Large Transmitter and Small Laser Transmitter Assembly (SLTA) Hazardous Material Removal Process): The Contractor shall remove and dispose of all hazardous material; Cryo-Cooler (Compressed Helium)/ FTS (Cadmium), Lamp Assembly (Compressed Krypton gas) and Igniter Assembly (Radioactive Krypton-85) from the Large Transmitter and SLTA. Once hazardous material is removed, the contractor shall return Large Transmitter/SLTA carcass not in the JPAC to government supply at Robins AFB GA, with the following documentation: “1348-1a, 2 each DD Form 1577-1 Red tags in H Condition, Hazardous Material Removal Certification and the Radioactive Property Certification form sign by the Radiation Safety Officer (RSO).”

After contractor removes the Hazardous Material from the 7 Black Large Transmitters, P/N 001- 007674A0501, the large transmitter shall be re-identified as P/N 001-007674B0501, NSN 5865-01-476- 1460 prior to returning carcass not in the JPAC to government supply at Robins AFB GA.

Once contractor receives a Large Transmitter or SLTA that requires Hazardous Material Removal for DEMIL, the contractor shall contact the Item Manager for disposition of the JPAC.

Contractor shall remove all Pulse Width Modulators (PWM) during this process and hold for future requirements as needed.

The Contractor shall contact the Radiation Safety Officer (RSO), Bio Environmental Engineer, Office: SGPB, 926-2031 after all hazardous and radioactive material has been removed, who shall travel to the Contractor facility to inspect and sign off the Radioactive Property Certification.

4.13 Meeting: The Contractor Program Manager and technical personnel shall attend meetings/teleconferences as required with the Government to discuss the current repair contract and review technical issues.

4.14 Quarterly Program Reviews: The Contractor shall host Quarterly Program Review Meetings and support Technical Coordination Meetings as required. Meetings shall be held at Northrop Grumman Corp., Warner Robins, Georgia facility, unless the Rolling Meadows facility, WR-ALC or third party vendor facility is mutually determined to meet a particular meeting needs. The contractor shall prepare and deliver the following documents as related to the quarterly review:

4.14.1: Presentations Material: (CDRL A007, DI-ADMN-81373)

4.14.2: Conference Minutes: (CDRL A008, DI-ADMN- 81250A)

4.15: Other Contractor Required Documents: The Contractor shall prepare and deliver the products listed below:

4.15.1: 50/50 Requirements Report: The contractor shall report information required by Title 10 United States Code Section 2466, also known as the 50/50 law, as amended by the National Defense Authorization Act of FY98 (CDRL A009, DI- MGMT-81749(T)).

4.15.2: Monthly Status Report: The contract shall prepare and deliver a Monthly Status Report providing known updates to the below. (CDRL A010, DI- MGMT-80368)

a. Repair Status and MICAP/Routine Supply Surge Report:

1. Small Laser Transmitter Assemble (SLTA)

2. Guardian Laser Tracker Assemble (GLTA)

3. Control Indicator Unit (CIU)

4. Ultraviolet Missile Warning Sensor (UV MWS)

5. Processor

6. Large Transmitter

b. Product Quality Deficiency Reports

c. Government Furnished Equipment (GFE)

d. Travel Trip Reports and Deviations

e. Metrics Tracking Workbook

4.16 FAILURE REPORTING AND CORRECTIVE ACTION SYSTEM (FRACAS): The Contractor shall ensure failure data for all repairs are collected in the FRACAS database.

4.17 Counterfeit Electronic Parts: The Contractor shall establish and maintain a counterfeit electronic part detection and avoidance system to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory. (CDRL A011, Counterfeit Protection Plan, DI-MISC-81832) The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.18 Commercial Asset Visibility-Air Force (CAVAF):

4.18.1 CAVAF Reporting: The contractor shall report Air Force items using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634C). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@us.af.mil . The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required. The contractor shall receive and induct LRUs into CAVAF within 24 hours after receipt and will maintain correct LRU status as it transitions through the repair cycle. LRUs shall be processed for shipment within one business day after completion. Reasons for delays shall be identified in CAVAF. For the purposes of this contract, LRU serial number tracking will not be included in CAVAF reporting however, for tracking purposes, contractor will provide suitable identification of individual LRUs.

4.18.2 CAV Navy Reporting: The contractor shall report Navy items using the CAV Navy reporting system (CDRL A002, Data Item Description, DI-MGMT- 81634C(T)).

The contractor shall receive and induct LRUs into CAVNAV within 24 hours after receipt and will maintain correct LRU status as it transitions through the repair cycle. LRUs shall be processed for shipment within one business day after completion. Reasons for delays shall be identified in CAV Navy. For the purposes of this contract, LRU serial number tracking will not be included in CAV Navy reporting. For the purposes of this contract, LRU serial number tracking will not be included in CAV Navy reporting; however, for tracking purposes, contractor will provide suitable identification of individual LRUs.

4.18.3 CAV FMS Reporting: Not required.

4.19 Travel: Travel requirements approved in the negotiation process will be considered scheduled travel and a Core Management line item. Deviations from the approved schedule shall be submitted to the PCO for approval at least two business days prior to scheduled travel date. Travel deviation requests shall be in writing and shall include names, number of people, dates, number of days, place, cost, contract number and purpose. The Government will reimburse the contractor for Government approved travel and per diem costs IAW FAR Part 31.205-46. Travel and per diem costs incurred in contractor directed replacement of personnel will not be reimbursed. For the purpose of using Government quarters, contractor personnel are considered equivalent to GS-12

4.20 Holidays and Facility Closings: For work required to be performed at government facilities--Government holidays and closings such as energy conservation days, observed by WR-ALC general civilian populace shall be observed.

4.21 Over and Above: Over and above work as defined by this PWS requires prior approval by the Primary Procuring Contracting Officer (PPCO). Over and above work is defined as Line Replaceable Units (LRUs) which do not include a full complement of Shop Replaceable Units (SRUs), units that are not in a proper configuration, units that are returned due to operation outside designed limits, mishandling, and misuse or battle damage.

4.21.1 Written authorization for repair of recoverable items not listed must be received from the 408 SCMS/GULA Program Manager through the PPCO prior to commencement of required activity. Authorization to proceed will be provided by a separately funded work request approved by the PPCO.

4.21.2 Some FMS customers with legacy system parts may require modification of those parts in order to achieve a baseline configuration. If this is required, an O&A line can be utilized and pricing quoted at the time needed.

4.22 Quality: The contractor shall maintain an ISO 9001, ISO 9002, or equivalent, quality system. When requested, the contractor shall assist the cognizant Contract Administration Office in evaluating Product Quality Deficiency Reports (PQDR) and exhibits for defects reported on items Repaired under this contract to determine the root cause for deficiencies. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies shall be an integral part of the contractor’s Quality Program. The contractor shall establish and maintain a program to accomplish the requirements. There shall be no more than two PQDRs annually during the performance of this contract repair effort. The Government will use the PQDR process to return an end item that was repaired or modified by Northrop-Grumman Technical Services, for which a quality problem is suspected. In the event that the Government believes that the issuance of a PQDR is necessitated against such item, the Government and the contractor shall do the following:

4.22.1 Government shall forward the item to the cognizant DCMA representative. This notification shall include, but is not limited to: NSN, Contractor Part Number (CPN), Serial Number (S/N), date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

4.22.2 DCMA will notify the appropriate contractor quality representative of the pending PQDR and provide all information received.

4.22.3 DCMA will notify appropriate government office to ship discrepant asset to the contractor facility as soon as possible after contractor notification.

4.224 The Contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action; and determine responsibility for returning the unit to a serviceable condition.

4.22.5 The Contractor shall use its own internal format to provide DCMA with the results of its findings for any discrepancy.

4.22.6 DCMA shall submit the final report to the appropriate Government organizations.

4.22.7 The Contractor shall return the asset to the Government Inventory Control Point (ICP) unless directed otherwise. NOTE: In the event an LRU is received and “tagged” as a PQDR, without DCMA notification, the Contractor shall contact the 408 SCMS/GULA AN/AAQ-24(V) Equipment Specialist for guidance.

4.22.8 The validity of PQDRs shall be determined by DCMA. For PQDR matters involving conflicts between the contractor and DCMA, the Contracting Officer will be the final decision authority. The Government will not be charged for repair(s) on “validated” PQDRs and the repair(s) shall not count against the specific LRU BEQ for the ordering period. If PQDR is deemed invalid, Contractor shall request disposition from the 408 SCMS/GULA.

4.23 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual…