PWS.pdf_-__-_05-15-2015.pdf

PR: FD2060-14-01308 PWS 1

Performance-Based Work Statement (PWS)

For

408 SCMS/GULA

AN/ALQ-184 Repair

Motor Driven Pumping Units/Liquid Cooling Systems

FD2060-14-01308

Date: 18 Nov 14

Distribution Statement C: Distribution authorized to the U.S. Government Agencies and their contractors: Administration & Operational use (18 June 13). Other requests for this document shall be referred to the responsible program manager, USAF AFMC 408 SMCS/GULA, 235

Byron St. Ste. 19-A, Robins AFB, GA 31098. Questions concerning technical content should be directed to the Procuring Contracting Officer (PCO), USAF AFMC AFSC/PZABB for routing to

USAF AFMC 408 SCMS/GUEA. Questions concerning non-technical content should be directed to PCO for routing to USAF AFMC 408 SMCS/GULA.

WARNING - This document contains technical data whose export is restricted by the Arms

Export Control Act (Title 22, U.S.C., S3c. 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

PR: FD2060-14-01308 PWS 2

1.0 Description of Services: This Performance-based Work Statement (PWS) describes the services required to repair the AN/ALQ-184 Motor Driven Pumping Units/Liquid Cooling

Systems NSN 4320-01-569-2102EW PN G254008-1V4. These services include all actions necessary to return an item or items to a serviceable condition per Military Standard Transaction

Reporting and Accounting Procedures. Items provided for repair shall be in a wide range of ages from relatively new to decades old and a wide range of conditions such as (a) damaged/ broken in use and beyond the ability of field level skill to repair, (b) damaged in transit, (c) retest-ok

(RTOK), d) other.

1.1 Objective(s):

The objective of this effort is to award a contract which results in the timely delivery of serviceable items, the delivery of quality products, prompt data deliverables, as well as relaying notification of production problems affecting deliveries and potential delivery schedule slippages. The contractor shall provide timely response to SURGE and/or MICAP requirements.

Timely and accurate reporting in CAV-AF shall be provided. Ultimately, the purpose of the effort under this PWS is to provide a continued flow of serviceable assets to the warfighter.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by ensuring the AN/ALQ-184 remains mission capability and able to protect the applicable airframes. The AN/ALQ-184 provides ECM protection for the A-10 and F-16 aircraft.

2.0 Services Summary

Performance Objective

PWS

Reference Performance Threshold

Deliver serviceable end items.

5.15.3

No more than one Product Quality Deficiency

Reports (PQDRs) will be allowed per contract year.

Deliver serviceable items on time.

5.15.4

Should late delivery occur, the delivery may be no more than two weeks late and occur no more than once per contract year.

Provide notification of production problems affecting deliveries and/or

Potential Delivery

Schedule Slippage.

5.15.5 Report to the PCO upon identification and prior to

the next scheduled delivery.

Provide timely response to

SURGE and/or MICAP requirements.

5.15.6

Once notified of a SURGE and/or MICAP requirement, the contractor shall provide a delivery schedule within three business days.

Deliver data deliverables on time.

5.21

Late not more than two weeks, no more than two times per option period.

Provide timely and accurate reporting in CAV-

AF.

4.4

All CAV-AF transactions shall be accomplished daily or as transactions occur. The following metrics will be monitored:

- Assets Not on Contract

3.0 Government Property and Services

PR: FD2060-14-01308 PWS 3

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part

245, Government Property. The FAR and applicable supplements can be accessed at http://farsite.hill.af.mil.

3.2 Government Property to be Provided: Government property to be provided includes unserviceable items for repair.

3.3 Loss of Government Property

3.3.1 Definition of Loss of Government Property: In accordance with DFARS 252.245-7002, Reporting Loss of Government Property, “loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, theft, loss due to lack of security, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government

Property Administrator.

3.3.2 Reporting Loss of Government Property: The Contractor shall use the Defense

Contract Management Agency (DCMA) eTools software application to report loss of

Government property at the site below. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract/order.

http://www.dcma.mil/aboutetools.cfm

3.4 Return of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/delivery order. All material generated under the contract/delivery order becomes the property of the Government and shall be returned to the Government upon completion of the contract/delivery order. All Department of Defense (DD) Form 1423, Contract Data

Requirements List (CDRL), deliverables become the property of the Government upon receipt.

3.5 Government System(s): Access to Government systems will not be required to perform tasks under the contract/order.

4.0 Technical Requirements

4.1 Period and Place of Performance

http://farsite.hill.af.mil/ http://www.dcma.mil/aboutetools.cfm

PR: FD2060-14-01308 PWS 4

4.1.1 Contract Period of Performance: The period of performance for the contract includes a one one-year basic ordering period and four one-year ordering periods.

4.1.2 Place of Performance: These services shall be performed at Pacific Design Technologies

6300 Lindmar Dr, Goleta, CA 93117. Performance at any other location requires written authorization from the Responsible Engineering Authority (REA) and the Government Program

Manager (PM) via the Procuring Contracting Officer (PCO). Limited or full qualification may be required for performance at a location different from that prescribed in the contract.

4.2 Item Unique Identification (IUID)

4.2.1: In accordance with DFARS 252-211.7003(a), Item Identification and Valuation /

Definitions, “ ‘DoD unique item identification’ means a system of marking items delivered to

DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

4.2.2: The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252-

211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice /

Identification Marking of U.S. Military Property.

4.2.3: In accordance with the Department of Defense Guide to Uniquely Identifying Items

Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or

Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry.

4.3 Packaging

4.3.1: The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military

Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice /

Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for

Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety, and environmental concerns.

4.3.2: The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination.

PR: FD2060-14-01308 PWS 5

4.3.3: In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.3.4 Palletization: The Contractor shall palletize loads for shipment in accordance with MIL-

STD-147E, Department of Defense Standard Practice: Palletized Unit Loads.

4.4 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The

Contractor shall report daily or as actions occur. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil.

[CDRL A001, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) /

Government Furnished Material Report]

4.5 Counterfeit Prevention Plan (CPP)s: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes

Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted

SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL A002, DI-MGMT-81832, Counterfeit Prevention

Plan]

4.5.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.5.2 Definitions: The Contractor shall utilize definitions per AS 5553: Counterfeit Electronic

Parts; Avoidance, Detection, Mitigation, and Disposition to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. ASu, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.5.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original

Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized

Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A) mailto:406scms.cav.af.ar@robins.af.mil

PR: FD2060-14-01308 PWS 6

4.5.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.5.7 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section

893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law

111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD

Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.5.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of

Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.5.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible.

PR: FD2060-14-01308 PWS 7

he Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the

Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under

Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.5.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the

Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer

(PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP)

Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the

Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.5.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

4.6 Government-Industry Data Exchange Program (GIDEP)

4.6.1: The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction

(AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations

Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. The Contractor shall submit all applicable data to GIDEP, as it is generated, in accordance with the CDRLs.

4.6.2: The Contractor shall review each Alert/Safe-Alert report received from GIDEP to determine if the item or process for which the Alert/Safe Alert report is issued is applicable to the contract/order and take appropriate action. Upon the determination that an Alert/Safe-Alert report is applicable, the Contractor shall inform the impacted organizations and subcontractors in accordance with the CDRLs. The Contractor shall maintain a record of the status and disposition of all Alert/Safe-Alert reports in accordance with the CDRLs.

PR: FD2060-14-01308 PWS 8

[CDRL A003, DI-QCIC-80125B, Alert/Safe Alert; CDRL A004, DI-QCIC-80126B, Response to an Alert/Safe Alert]

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis

5.1.1 Definition of Mission-Essential Services: In accordance with DFARS 252.237-

7023(a)(1), Continuation of Essential Contractor Services, “ ‘Essential contractor service’ means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, … associated support activities, … and similar services provided to foreign military sales customers under the Security Assistance Program.

Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.”

5.1.2 Designation of Services as Mission-Essential: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and

Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Classified Information: Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security

Requirements.

5.2.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, and facility security requirements are met. The Contractor shall comply with

Government security regulations including, but not limited to, Department of Defense (DoD)

5200.2-R, Personnel Security Program; DoD Directive (DoDD) 5205.02E, DoD Operations

Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC)

Program Manual.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of

USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S.

Government interests.

PR: FD2060-14-01308 PWS 9

5.2.4 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the

Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government

Security Office of any potential or actual security incident or violation.

5.2.6 Security of Contractor System(s): The Contractor shall ensure the security of

Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

5.2.7 Access to Government Facility: The Contractor shall ensure Contractor personnel who require access to a Government facility comply with the security requirements of the facility.

5.3 Environmental Management System (EMS)

5.3.1: Executive Order (E.O.) 13423, Strengthening Federal Environmental, Energy, and

Transportation Management, and E.O. 13514, Federal Leadership in Environment, Energy, and

Economic Performance, establish the requirement for an EMS.

5.3.2: In accordance with the Assistant Secretary of the Air Force (SAF) Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for

Contracts Performed on Air Force Installations, dated 11 Dec 06, and the Air Force Materiel

Command/Vice Commander (AFMC/CV) Policy Letter, Conformance with Air Force

Environmental Management System (EMS) Requirements for Contracts Performed on Air Force

Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation.

5.3.3: These services shall be performed only at Pacific Design Technologies 6300 Lindmar Dr

Goleta, CA 93117; therefore, the EMS requirement does not apply.

5.4 Green Procurement Program (GPP)

5.4.1: Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green

Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency

Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental

Protection Agency (EPA)-designated products, included in the Comprehensive Procurement

Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

PR: FD2060-14-01308 PWS 10

In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S. Government appropriated funds.

5.4.2: The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety and Health

5.5.1: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. In accordance with AFI 91-204, Safety Investigations and Reports, paragraph 2.4.6.1.1, the

Contractor shall report mishaps involving damage or injury to USAF. The Contractor shall notify the Government Representative (GR), within eight hours of any damage to Government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to

Government property less than $500,000.00 during the execution of the contract.

5.5.2: Mishap notifications shall contain, at a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

5.5.3: If requested by the designated GR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

5.6 Inspection of Services

5.6.1: In accordance with FAR 52.246-4, Inspection of Services – Fixed-Price, the Government reserves the right to inspect Contractor performance.

5.6.2: In accordance with FAR 52.246-4, the Contractor shall maintain an inspection process acceptable to the Government. The Contractor and shall maintain records of inspections which shall be made available to the Government as long as the contract requires.

5.7 Trafficking in Persons

5.7.1: The Contractor shall comply with FAR 52.222-50, Combating Trafficking in Persons.

Additional information about Trafficking in Persons is available at the site for the Department of

State’s Office to Monitor and Combat Trafficking in Persons at http://www.state.gov/j/tip.

http://www.state.gov/j/tip

PR: FD2060-14-01308 PWS 11

5.7.2: In accordance with the Defense Contingency COR Handbook section on Combating

Trafficking in Persons, the COR must inform the PCO if the Contractor fails to comply with the requirements of FAR 52.222.50. The PCO must convey the information to DoD Combat

Trafficking in Persons (CTIP) Law Enforcement and Support / Office of Under Secretary of

Defense (OUSD) Personnel and Readiness (P&R) Defense Human Resources Activity (DHRA).

5.8 Contract Manpower Reporting

5.8.1: In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ)

Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section

8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing

Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

5.8.2: In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the

Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract

Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the eCMRA site http://www.ecmra.mil.

5.9 Invoicing/Payment and Receipt/Acceptance

5.9.1: In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow

(WAWF). Additional information regarding WAWF is available at https://wawf.eb.mil.

5.9.2: CDRL deliverables may be submitted using WAWF or be submitted directly to the applicable MFT member in accordance with the CDRL. The CDRL will determine submittal requirements; however, separately priced data must be accepted in WAWF in order for the

Contractor to receive payment, and both separately priced and non-separately priced data must be accepted in WAWF in order for the contract line item to be closed out.

5.9.3: Services will be accepted by the Defense Contracting Management Agency representative.

5.10 Maintenance Data Collection, Off Equipment Maintenance: The contractor shall provide failure and repair data monthly for each repairable unit. [CDRL A005, DI-MISC-

81371/T, Maintenance Data Collection Record] http://www.ecmra.mil/ https://wawf.eb.mil/

PR: FD2060-14-01308 PWS 12

5.11 Configuration Management: All parties agree that the government shall retain configuration control of end items. Any item input under this contract, shall be output to the approved & qualified configuration specified in this contract unless an Engineering Change

Proposal (ECP) for a configuration change has been properly submitted in accordance with

National Consensus Standard for Configuration Management (EIA-649-A), and approved in writing by the Responsible Engineering Authority via the government PCO. The contractor shall maintain records which readily and systematically account for configuration changes. [CDRL

A006, DI-CMAN-80639C, Engineering Change Proposal]

5.12 Quality Control: The contractor shall provide and maintain a quality system that, as a minimum, adheres to the requirements of ISO 9001:2000, Quality Systems-Model for Quality

Assurance in Production, Installation and Servicing (or contractor’s national ISO derivative) and supplemental requirements imposed by this contract.

5.12.1 Corrosion: During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Corrosion removal and treatment of affected areas shall be accomplished in accordance with best practices.

5.12.2 Cleaning: Cleaning of the unit shall be accomplished to remove all foreign matter such as dust, grease, loose solder and corrosion.

5.12.3 Calibration: Calibration standards for test equipment used in the repair sell-off phase must be traceable to the National Bureau of Standards in accordance with ANSI/NCSL Z540.3-

2006. All test and measurement equipment shall be verified to have a current calibration prior to use.

5.13 Inspection: The contractor shall perform a visual inspection of each item to ensure proper identification and completeness (identify missing components and subassemblies). The contractor shall maintain inspection records documenting the condition of the item as received including identification of missing components and subassemblies. Items received which are misidentified, misdirected or have AF recoverable module/subassemblies missing shall be reported to the PCO through the Administrative Contracting Officer (ACO) for disposition instructions.

5.14 Serial Numbers: The contractor shall annotate applicable serial numbers on the Material

Inspection and Receiving Report submitted in Wide Area Work Flow (WAWF).

5.15 Repair: The contractor shall perform all actions necessary to return a repairable item to serviceable condition of the latest approved configuration.

5.15.1 Repair Determination: The contractor shall provide the extent of repair required to assure a serviceable end item that shall efficiently serve its intended purpose as determined by the required disassembly, inspection, diagnostic test, troubleshooting, and bench check.

PR: FD2060-14-01308 PWS 13

5.15.2 Diagnostic Test, Troubleshooting and Bench Check: Utilizing the Teardown, Test, and

Evaluation (TT&E) CLIN, the contractor shall perform such evaluative activities as necessary to precisely deduce the failure mode(s), faulty component(s) and if immediately known, the specific nature of the cause of the failure (or degraded performance) so as to be able to completely and effectively repair and test the item. Upon completion of TT&E, the contractor will submit a repair cost proposal to the cognizant PCO. A repair cost will be negotiated for each item. After receipt of a funded repair delivery order the contractor will complete the repair of each item.

5.15.3 Quality: No more than one Product Quality Deficiency Reports (PQDRs) will be allowed per contract year. The government utilizes T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution, and DLAR 4155.24, Product Quality Deficiency Report Program to administer its PQDR program.

5.15.4 Timely Deliveries: The contractor shall deliver the repaired items in accordance with the negotiated delivery schedule as written in the contract; however, should late delivery occur, the delivery may be no more than two weeks late and occur no more than once per contract year.

5.15.5 Notification of Production Problems: Upon identification and prior to the next scheduled delivery, the contractor shall report to the PCO upon identification and prior to the next scheduled delivery.

5.15.6 Timely SURGE/MICAP Response: Once notified of a SURGE and/or MICAP requirement, the contractor shall provide a delivery schedule within three business days.

5.16.7 Condemnation: The contractor shall repair all end items unless written directions are provided by the Production Management Specialist (PMS) through the Procurement Contracting

Officer (PCO) to the Administrative Contracting Officer (ACO). The contractor shall submit requests for condemnation in a timely manner. Condemnation may only be granted if the item inducted for repair manifests the following criteria in its as-inducted condition: Screening and/or test and evaluation of the end item identifies repairs which require the expenditure of funds equal to or greater than 75% of the cost of a new or replacement asset. Any items that are condemned shall be Demilitarized and Disposed IAW DoD 4000.25-2-M, destroy item and components to prevent restoration or repair to a usable condition. The contractor shall contact the Government for disposition instructions.

5.16.7.1 Verification of Damage: The procuring agency retains the right to request documentation supporting the condemnation request at time of request. Supporting information may include, but is not limited to, color photographs showing the damage to the end-item, test results, or the end item itself.

5.16.7.2 Parts Non-Availability: Request for condemnation will not be approved due to the lack of available parts. ECPs, modifications, etc. may be required for resolution in such cases.

Schedule slippages may be required, and will be determined on a case-by-case basis.

5.16.7.3 Replacement for Condemned Items: The government is authorized to replace condemned end items with reparable end items of the same NSN & part number/ variant number.

PR: FD2060-14-01308 PWS 14

5.17 Component Reuse and Replacement Policy (Cannibalization): All replacement components used in the repair of the item shall be newly manufactured and not previously used.

The contractor shall not remove any parts, components, or subassemblies from any item(s) (i.e.

cannibalization) to aid in the repair of another item(s) unless written approval is requested by the contractor and granted by the Responsible Engineering Authority via the government PCO.

5.17.1 Request to Utilize Used Components: Any request to utilize 'used' components to accomplish the repair of any item shall contain the following as a minimum:

The identification of the serial numbered item(s) from which the used component(s) are to be taken, and the serial number of each item to receive the used component(s), and

A proposed bench-testing regimen for each used component type, and

A schedule for the repair of the serial numbered item(s) from which the used component(s) was/were taken.

5.18 Replacement Component Part Selection Requirements: Contractor furnished material or parts used in the repair shall equal or exceed the specification requirements of the original material or parts. The material or parts shall be entirely suitable for restoration of the item for its intended purposes, shall be completely interchangeable with the component parts that are replaced without alterations of either the parts or the item, and shall be newly manufactured.

"Interchangeable" shall be defined to mean that the replacement component shall meet or exceed the electrical, mechanical, and environmental requirements of the original component, shall exhibit the same packaging (case type and dimensions shall be identical), and shall be screened to the requirements of the original component.

5.18.1 Replacement Component Selection Preferences: All active components with a part number shall be replaced by a component of the same part number. Components which are an element of a set of matched components shall not be individually replaced, but rather the entire set shall be replaced with a new matched set which have been screened for the matching characteristic(s).

5.18.2 Non-Standard Parts Requests and Requirements (NSPR): A non-standard parts approval request shall be submitted via email to the engineering office through the PCO for any component to be used for the repair that is not interchangeable with the component it is to replace. The contractor shall use MIL-HDBK-965 as a guide.

5.18.2.1 NSPR Request Requirements: All NSPR requests shall include, but are not limited to, complete specification of part to be replaced and replacement part.

5.18.2.2 NSPR Non-Standard Test Data Report Requirement: The submittal of each NSPR shall be accompanied by the Non-Standard Test Data Report for the component. This report shall also delineate all the differences (electrical, mechanical, and environmental) between the existing component and the recommended replacement component. An identification number shall be provided for the tracking of the NSPR and this number shall be used until written approval or disapproval of the corresponding NSPR and the Non-Standard Parts Test Data Report have been provided by the PCO through the ACO.

PR: FD2060-14-01308 PWS 15

5.18.2.3 NSPR Baseline Configuration Data Update Requirement: Subsequent to government approval of an NSPR, the contractor shall update their (non-deliverable) baseline configuration data and all other affected documentation to reflect the new end item configuration.

5.18.2.4 NSPR Restrictions: No NSPR shall be submitted that replaces several components within a functional group with one component (i.e., integration or consolidation).

5.19 Marking and Finishing: Marking shall be performed in accordance with the appropriate item specification drawing and MIL-PRF-1(N). Finishing shall be performed in accordance with the appropriate item specification drawing.

5.20 Test and Final Inspections

5.20.1 Post-repair Inspection: Inspect, service, test, and check the completed item in accordance with approved contractor procedures to ensure item meets operational standards prior to presentation to the government for acceptance.

5.20.2 Testing

5.20.2.1 Qualification: In the event the contractor has relocated facilities or has had significant process changes or retooling, the contractor shall develop a qualification test procedure (QTP) which details how he will detect and evaluate any deltas between the methodologies at the previous facility and the new facility. At a minimum, the QTP shall contain an analysis of all device preparation procedures and Acceptance Test Procedure (ATP) test reports from execution at the previous facility versus procedures and ATP test reports at the new facility. Any discrepancies or deltas shall be thoroughly documented and evaluated in the companion

Qualification Test Report. The contractor shall provide, as part of this report, current certifications of calibration on all equipment, as applicable, used in the repair process. [CDRL

A007, DI-NDTI-80603A, Technical Procedure; CDRL A008, DI-NDTI-80809B/T, Technical Report]

5.20.2.2 Acceptance Testing: Acceptance testing shall be performed on 100% of deliverable items in accordance with the government approved ATP or the government approved test specification. Acceptance Test Data Reports shall be provided as required by CDRL. [CDRL

A009, DI-NDTI-80603A, Technical Procedure; CDRL A010, DI-NDTI-80809B, Technical

Report]

5.20.2.3 Acceptance Criteria: The ATP shall have been successfully completed when each repaired item has met all of the applicable specification requirements under the conditions imposed by the provisions of this document.

5.20.2.4 Post-Acceptance Seal: Upon completion of final tests, government inspection and acceptance, seal all ports, vents and openings with plugs, caps and plates or enclose in sealed

PR: FD2060-14-01308 PWS 16

plastic bag as applicable to prevent the entry of foreign matter or contamination into the repaired item. Install plugs and caps, which meet the requirements of NAS847 to prevent damage during handling and shipment.

5.21 Data Deliverables: Contractor shall deliver data deliverables in a timely manner with items being late not more than two weeks and no more than two times per option period.

PR: FD2060-14-01308 PWS 17

6.0 Appendices

6.1 Appendix 1, References

Publication Title of Publication

Date of Publication

Section(s) that

Apply

AFI 10-403 Deployment Planning and

Execution

20 September 2012

Change 1 – 29 April 2013 http://www.e-publishing.af.mil/

Paragraph

1.9.1.33

AFI 91-204 Safety Investigations and

Reports

9 August 2012 reissued 8 April 2013

Paragraphs

1.3.1.1, 2.4.6.1.1-

2.4.6.1.2

AFMC/CV Policy

Letter

Conformance with Air

Force Environmental

Management System

(EMS) Requirements for

Contracts Performed on

Air Force Installations

1 Aug 07

Entire

Assistant

Secretary of the

Air Force Policy

Letter

Conformance with Air

Force Environmental

Management System

(EMS) Requirements for

Contracts Performed on

Air Force Installations

11 Dec 06 Entire

None Defense Contingency

COR Handbook

Version 2

September 2012 http://www.acq.osd.mil/dpap/ccap/c c/corhb/Files/DCCOR_Handbook_

2012.pdf

Section on

Combating

Trafficking in

Persons in

Chapter 8, Monitoring the

Contractor

DoD 5200.2-R Personnel Security

Program

1/1/87

Change 1 - 2/12/1990

Change 2 - 7/14/1993

Change 3 - 2/23/1996 http://www.dtic.mil/whs/directives/ corres/pub1.html

Entire

DoDD 5205.02E DoD Operations Security

(OPSEC) Program

June 20, 2012 http://www.e-publishing.af.mil/ http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html

PR: FD2060-14-01308 PWS 18

DoD Manual

5205.02-M

DoD Operations Security

(OPSEC) Program

Manual

November 3, 2008

E.O. 13423 Strengthening Federal

Environmental, Energy, and Transportation

Management

January 24, 2007 http://www.gpo.gov/fdsys/pkg/FR-

2007-01-26/pdf/07-374.pdf

E.O. 13514 Federal Leadership in

Environment, Energy, and

Economic Performance

5 October 2009 http://www.whitehouse.gov/assets/d ocuments/2009fedleader_eo_rel.pdf

FAR and supplements

Federal Acquisition

Regulation http://farsite.hill.af.mil

Sections applicable to contract and

PWS

OSD

Memorandum

Enterprise-wide

Contractor Manpower

Reporting Application

Nov 28 2012 http://www.acq.osd.mil/dpap/policy/policyvault/ Enterprise-wide_Contractor_Manpower_Reporting_Applicat ion_memorandum.pdf

SAF/AQ

Memorandum

Implementation of FY11

NDAA Section 8108, Contractor Inventory

Nov 13 2012 https://cs.eis.af.mil/airforcecontracting/ knowledge_center/Documents/AFFAR

S_Library/5337/2012-11-13_saf-aq-memo.pdf

USD

Memorandum

Establishment of the DoD

Green Procurement

Program

August 27 2004 http://www.wbdg.org/pdfs/dod_gpp_08

2704.pdf

AFJI 63-108 Government-Industry

Data Exchange Program

(GIDEP)

15 May 1980

AS5553A

Fraudulent /Counterfeit

Electronics Parts;

Avoidance, Detection, Mitigation, and

Disposition

Revision A

2013-01-21 none Department of Defense

Guide to Uniquely

Identifying Items

Assuring Valuation, September 15, 2012 www.acq.osd.mil/dpap/UID/attach ments/DoDUIDGuideVer2_5.pdf

Entire http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf http://www.wbdg.org/pdfs/dod_gpp_082704.pdf http://www.wbdg.org/pdfs/dod_gpp_082704.pdf http://www.e-publishing.af.mil/ http://www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf http://www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf

PR: FD2060-14-01308 PWS 19

Accountability and

Control of Government

Property, Version 2.5

GIDEP

Operations

Manual S0300-

BT-PRO-010

Government-Industry

Data Exchange Program

September 2009 http://www.gidep.org/

Chapter 2, Participation

Requirements

MIL-STD-129P Department of Defense /

Standard Practice /

Military Marking for

Shipment and Storage

15 December 2002

Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/

MIL-STD-129PCH4.pdf

MIL-STD-130N Department of Defense /

Standard Practice /

Identification Marking of

U.S. Military Property

17 December 2007

Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/ui d/docs/MIL-Std130N_Ch1.pdf

MIL-STD-2073-

1D

Department of Defense /

Standard Practice for

Military Packaging

15 December 1999, Notice 1, 10 May 2002

MIL-STD-147E Department of Defense

Standard Practice /

Palletized Unit Loads

16 May 2008

T.O. 00-35D-54

USAF Deficiency

Reporting, Investigation, and

Resolution

1 May 07 Entire

DLAR 4155.24

Product Quality

Deficiency Report

Program

20 Jul 93 Entire

DoD 4000.25-2-M

Military Standard

Transaction Reporting and Accounting

Procedures (MILSTRAP)

Manual

01 Jun 06

Chg 5

MIL-HDBK-965

Acquisition Practices For

Parts Management 29 Sep 96

Entire

MIL-PRF-1(N)

General Specifications for

Electron Tubes 12 Oct 11

Entire

NAS847

Caps and plugs, Protective, Dust and

Moisture Seal

30 Apr 98

Sections 3, 4, 5 http://www.gidep.org/ http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf

PR: FD2060-14-01308 PWS 20

EIA-649-A

National Consensus

Standard for

Configuration

Management

1 Apr 04

Entire

ISO 9001:2000

Quality Systems-Model for Quality Assurance in

Production, Installation and Servicing

31 Dec 10

Entire

ANSI/NCSL

Z540.3-2006

Requirements for the

Calibration of Measuring and Test Equipment