FD2060-14-00031_CPP_PWS_revision.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

DEPOT-LEVEL REPAIR

AN/ALQ-161A ELECTRONIC COUNTERMEASURES/RADIO FREQUENCY

SURVEILLANCE (ECM/RFS) SYSTEM

DOUBLER/MIXER DOWN CONVERTERS (MIXER STAGE, FREQUENCY)

Air Force Sustainment Center (AFSC) Robins AFB (RAFB), GA

Purchase Request Number: FD2060-14-00031 Date: 12 September 2014 PWS Revision 1

Distribution Statement D: Distribution authorized to U.S. Government agencies and their contractors (Critical Technical) (08 Oct 2013). Other requests for this document shall be referred to 408 SCMS/GUEA, Robins AFB, GA 31098. Questions concerning the technical contents should be directed to 408 SCMS/GUEA.

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Performance Work Statement (PWS) Program Title: AN/ALQ-161A ELECTRONIC COUNTERMEASURES/RADIO

FREQUENCY SURVEILLANCE (ECM/RFS) SYSTEM

Purchase Request #: FD2060-14-00031

Date; Revision #: 12 Sep 2014; PWS Revision 1

1.0. DESCRIPTION OF SERVICES: This PWS sets forth the requirements for the depot level maintenance for the AN/ALQ-161A Electronic Countermeasures/Radio Frequency Surveillance (AN/ALQ-l6lA ECM/RFS) Doubler/Mixer Down Converters (Mixer Stage, Frequency) NSNs 5895-01-529-1724 and 5895-01-529-1725. It defines repair turnaround times, quality, test procedures, and data item submittals. The Contractor shall provide the necessary depot level repair and testing to ensure that each end item is in serviceable condition prior to return to Government supply. Repairs must meet the established threshold for quality to ensure the end item efficiently serves its intended purpose. The Contractor shall deliver repaired assets on time and activate/execute a shorten delivery schedule to satisfy MICAP and SURGE requirements. The contract objective is to have “A” Condition assets available for the war fighter when needed.

2.0. SERVICES SUMMARY (SS):

Performance Objective

PWS

Reference

Performance Threshold

Provide timely and accurate reporting in CAVAF.

4.3.1.1 & 4.3.1.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability Assets Not on Contract

Provide timely response to Surge and MICAP requirements.

4.2.6.2, 4.2.6.3

-The contractor shall provide the delivery schedule (DS) no later than three business days of notification for surge requirements and shall provide the delivery schedule (DS) no later than five business days for MICAP notifications.

- The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date.

The data/document shall be delivered by the revised delivery date acceptable to the Government.

Meet the delivery schedule (DS) established for MICAP and Surge requirements

4.2.6.2, 4.2.6.3

Surge requirements shall be delivered 100% on time in accordance with the delivery schedule. MICAP requirements shall be delivered 100% on time in accordance with the delivery schedule. The Contractor shall notify the Government if the delivery of any

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Performance Objective

PWS

Reference

Performance Threshold asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

Provide accurate repair according to the established Quality measures

4.2.5.3

The asset(s) shall pass initial screening/test/inspection, at a minimum, 90% of the time per contract year. The remaining 10% of failed asset(s) shall pass on the second attempt.

There shall be no more than one Product Quality Deficiency Report (PQDR) per contract year.

Table 1: Services Summary

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3.0. GOVERNMENT PROPERTY: Government property (including material, equipment, information, etc.) is not authorized IAW this PWS. The contractor shall furnish all material and parts necessary for the performance of these services.

4.0. GENERAL INFORMATION:

4.1. PLACE OF PERFORMANCE: All work required to support this PWS shall be exclusively performed at contractor facilities.

4.2. TECHNICAL REQUIREMENTS:

4.2.1 Background: Fielded in the mid-1980’s, the AN/ALQ-161A Defensive Avionics System on the B-1B bomber identifies, acquires, denies enemy radars and missiles using the technology available by Exelis, Original Equipment Manufacturer (OEM). The AN/ALQ-161A is a totally integrated Radio Frequency (RF) Countermeasures system.

The system provides 360-degrees receiving and jamming coverage against a large number of simultaneous threats, and also provides a Tail Warning Function (TWF) to detect incoming missiles from the aft sector. The electronic countermeasure (ECM) system on the aircraft sorts threats by priority and react against them automatically. The system also knows when it is dangerous to use ECM. When the system is on, it does not emit signals that would give away the B-1’s position until they are needed. When jamming is used, it emits in a certain direction.

Moreover, when ECM emits jamming signals that could reveal its position, it does so only for a short time and then shuts down.

The two mixers that make up this acquisition are both located in the Band 7 Driver. One mixer provides output representing a phase-shifted sine input signal and the other mixer is comprised of a transistor for mixing, with the input signal and/or the oscillator signal being fed inductively to the mixing transistor. The Band 7 Driver serves as a three-channel preamplifier staged in the Band 7 Transmitter subsystem, converting low level RF jamming signals from the Band 7 Repeater/RF Source to medium level RF jamming signals which drive the Band 7 transmitter

4.2.2 Scope: The information contained in this section is not intended to be all inclusive or to distract from procedures outlined in specifications and other directives listed in the Appendicies of this PWS. Workmanship shall be in accordance with best industry practices and conform to the requirements of the appropriate item specifications. Repair facility shall be environmentally controlled to the extent deemed necessary by the contractor to ensure the highest quality product.

Repair will be affected with a turnaround time of 60 calendar days after the receipt of an asset, provided an order is in place.

4.2.3 Integrated Product Teams (IPT): The Government and contractor will use an IPT to manage and support this repair effort. Within 10 working days of contract award, the designated Government IPT Program Manager and the contractor designated Program Manager will provide names, titles, responsibilities, and all appropriate contact information of each IPT member. This information must be kept current as there are specific functions that will be required by each IPT member that affect timely responses in support of this repair effort.

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4.2.4 Government Rights: The contractor shall allow monitoring of this effort by Government IPT personnel or their designated representatives. This includes access to facilities, meetings, and documentation used to accomplish the work. Unless otherwise prescribed elsewhere in this PWS or Contract Data Requirements List (CDRL), any documentation or software purchased, or developed to accomplish or contribute to the accomplishment of this PWS shall be Government property and shall be delivered to the Government within 10 days of a specific request from the Government IPT or if not requested, upon completion or termination of this PWS.

4.2.5 Quality:

4.2.5.1 Quality System: As a minimum, the contractor’s quality system shall be established and maintained in accordance with ISO9001:2000, Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing (or equivalent). This system shall be developed and available for cognizant Government Quality Assurance Representative (QAR) review prior to beginning production.

4.2.5.2 Quality Inspection: All repaired end items shall be final inspected by the contractor’s Quality Assurance Department, or designee, and submitted to the Government QAR for CQA and Acceptance at Origin on a Material Inspection and Receiving Report (completed in WAWF).

4.2.5.3 Product Quality Deficiency Report (PQDR) Process: The Government will use the PQDR process to return an item that was manufactured, repaired, or modified by the Contractor for which a quality problem is suspected. In the event that the Government determines the issuance of a PQDR is required:

a. The Government will notify the cognizant DCMA Representative of the pending PQDR.

This notification will include, but is not limited to: National Stock Number (NSN), Contractor Part Number, Serial Number, date of discrepancy, reason for discrepancy, and any other pertinent information related to the issuance of the PQDR.

b. DCMA will notify the appropriate contractor quality representative of the pending PQDR and provide all information received in Paragraph “a” above.

c. The Government will ship the item to the contractor facility as soon as possible after contractor notification.

d. The contractor shall perform all evaluations, tests, and analysis required to: confirm/non-confirm the stated discrepancy and actual failure mode; ascertain the applicable root cause and corrective action.

e. DCMA will submit the final report to the appropriate Government organization.

f. The contractor shall return the asset to the Government in the condition received unless the contractor is determined at fault for the deficiency. If at fault, the contractor shall repair the item to a serviceable condition at no extra charge to the Government.

The contractor shall report PQDR investigation findings. The asset(s) shall pass initial screening/test/inspection, at a minimum, 90% of the time per contract year. The remaining 10% of failed asset(s) shall pass on the second attempt. There shall be no more than one Product Quality Deficiency Report (PQDR) per contract year.

4.2.6 Repairs:

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4.2.6.1 General: Repairs shall be completed in an environmentally controlled facility to the extent deemed necessary by the contractor to ensure the highest quality product IAW accepted industry standards and practices and/or approved repair procedures/specifications. Repair will be affected with a turnaround time of 60 calendar days after the receipt of an asset, provided an order is in place. Priority for repairs is:

a. Surge

b. MICAP

c. All other repairs.

The Government may direct the contractor to deviate from this order on a case-by-case basis.

4.2.6.1.1 Workmanship: Workmanship shall be in accordance with best industry practices and conform to the requirements of the appropriate item specifications. The contractor shall return the end item to a serviceable, but not like new, condition. The work required to assure a serviceable end item shall be determined by visual inspection, electrical testing and disassembly as necessary. The calibration standards for calibrating the test equipment used in the repair test/sell-off phase shall be traceable to the National Institute of Standard Technology (NIST).

4.2.6.1.2 Material Quality: Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 408 SCMS/GUEA Engineering ALQ-161 System Engineering.

4.2.6.1.3 Cannibalization: Exchange of parts or components between assemblies and/or subassemblies is authorized to aid in the repair of other assets submitted for repair under this contract. However, the contractor shall provide repair of all submitted assets to a serviceable condition, unless the asset is deemed “not repairable or condemned” by the Government. The Government will not authorize exchange of parts as a reason for condemnation.

4.2.6.1.4 Corrosion Inspection: During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found on a component, disassembly shall be made only to the extent necessary to remove corrosion or replace parts. Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials in accordance with best industry practice.

4.2.6.2 Surge Repairs: Surge (Project Code: 9 or GJ) is the repair term used to classify items of the highest wartime priority. Contractor shall provide timely response to Surge requirements.

The contractor shall provide the Production Management Specialist (PMS), within three workdays after notification of Surge requirement, a proposed delivery schedule (DS) for the requirements. The DS shall include constraints (such as carcass availability or funding), and any negative impact to the DS. The DS can be provided via email or fax. The contractor shall provide the delivery schedule (DS) no later than three business days of notification for surge requirements and shall provide the delivery schedule (DS) no later than five business days for MICAP notifications.

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The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government. Surge requirements shall be delivered 100% on time in accordance with the delivery schedule. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.2.6.3 MICAP Repairs: MICAP (Project Code: N, JA, 1A, or 700) is the term used to classify items of highest priority (REF. AFM 67-1 VOL. II, PART TWO). Contractor shall provide the PMS, within five workdays after notification of MICAP requirement, a proposed delivery schedule. Proposal shall include constraints (such as carcass availability or funding), and any negative impact to the DS. The DS shall include constraints (such as carcass availability or funding), and any negative impact to the DS. The DS can be provided via email or fax.

Performance threshold is to meet the DS established for MICAP requirements 100% on time.

The contractor shall provide the delivery schedule (DS) no later than three business days of notification for surge requirements and shall provide the delivery schedule (DS) no later than five business days for MICAP notifications. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government. MICAP requirements shall be delivered 100% on time in accordance with the delivery schedule. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to the Government.

4.2.6.4 Production Problems: For the purpose of resolving production problems that would prevent achievement of production targets as they occur, the contractor shall report them to the ACO/PCO. The PCO will coordinate with 408 SCMS/GUEA for resolution.

4.2.6.5 Condemnation (Items Beyond Economical Repair): Items received by the contractor that are deemed to be Beyond Economical Repair (BER) due to gross negligence on the part of the Government or acts of God, will be brought to the attention of the AFSC/PZABA PCO with a copy to the Defense Contract Management Agency (DCMA) Administrative Contracting Officer (ACO), for resolution. The Government IPT will have final approval for all condemnations of items. Condemnation shall not be requested due to non-availability of replacement parts. The Government retains the right to examine any condemned items and test results for any items after the contractor submits a condemnation request. The contractor shall notify the PCO and the 408 SCMS Program Manager (in writing) if an item is awaiting examination for an excessive amount of time. Disposal, per instructions, will be accomplished at no additional cost to the Government. BER scenarios considered under this contract are below:

4.2.6.5.1 Physical Damage: Physical damage destroys 75% of the physical and electrical integrity of the unit (e.g. crushed, dropped, etc.).

4.2.6.5.2 Internal Component Destruction: Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

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4.2.6.5.3 Other Specified Damage: Damage due to fire, explosion, flood, aircraft crash, or enemy combat action.

4.2.6.5.4 Undefined Damage: Any item not meeting the above descriptions are required to be repaired or submitted to PCO for further consideration. Such considerations might include wear and tear, repairs to point of exhaustion, etc.

4.2.6.5.5 Precious Metals: All items condemned that contain precious metals and/or all precious metals bearing scrap shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center 74 N. Washington, Battle Creek, MI 49017-3084 for disposition instructions unless other specific instructions are furnished by the PCO.

4.2.6.5.6 Replaced Items: Items condemned under provisions of this contract will be replaced by the Government with replacement assets for repair at no additional cost to the Government.

4.2.7 Configuration Management: The Government will maintain configuration management control of the items associated with this contract. The contractor will work closely with the Government to ensure the integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item, as applicable.

4.2.7.1 Configuration Control: The contractor shall not incorporate any engineering changes to the end item that will affect form, fit, or function of the end item prior to obtaining approval from 408 SCMS/GUEA Engineering ALQ-161 System Engineering through the Procuring Contracting Officer (PCO). Any changes made without written approval from WRALC shall require removal at contractor’s expense.

4.2.7.2 Engineering Change Proposals: The contractor shall submit an engineering change proposal (ECP) to the AFSC PCO. The PCO, with input from the applicable engineering office, shall provide a Government response to the proposed ECP changes within 45 calendar days.

4.2.7.2.1 Class I ECP: A Class I ECP is a document used to propose a change to the configuration item baseline when related equipment, configuration items, interfaces, or technical manuals are affected or retrofit is involved.

There are three types of priorities for Class I ECPs:

Emergency: 48-hour action required Urgent: 30-calendar day action required Routine: 90-calendar day action required

Also, this type of change usually requires changes to some contract provisioning. Class I ECP changes must be submitted, in contractor format, to the WR-ALC PCO for approval. Requisition response times may be waived when a Class I ECP is required to affect a repair. Anticipated requirements for Class I changes shall be reported to the Government as early as possible. Both parties will mutually agree upon any relief caused by these changes. Any items requiring changes to Technical Order (TO) part numbers cannot be fielded until the TO is updated and the new NSN is added to the contract. (CDRL A002, Engineering Change Proposal, DI-CMAN- 80639C).

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4.2.7.2.2 Class II ECP: The contractor may use alternate methods of repair or alternate repair parts. These types of changes will be considered to be Class II ECPs. The contractor shall have full Class II change authority, with Government concurrence as to the Change classification, even if it impacts Air Force (AF) TO. Once the Government concurs with the change classification, hardware deliveries may proceed prior to release of the updated TOs once red-line changes are in place. TO changes required as a result of Class II ECPs shall be documented via red-lined changes and submitted in contractor format to the Government IPT. (CDRL A002, Engineering Change Proposal, DI-CMAN-80639C).

4.2.7.3 Technical Orders: TO changes may be required IAW the provisions described above.

Red line TOs shall be delivered and accepted by the Government prior to the fielding of affected equipment. 100% of red-line TO changes shall be free of technical errors and require no major re-work per submission. The Government is responsible for the timely release, copy and field distribution of any applicable TO updates. (CDRL A003, Notice of Revision, DI-CMAN- 80642C).

4.2.8 Maintenance Data:

4.2.8.1. Data Collection: The contractor shall use AFTO 349 (Maintenance Data Collection Record) or Government approved contractor format equivalent to report contract repair (CDRL A004, Maintenance Data Collection Record, DI-MISC 81371T).

4.2.8.2 Government Industry Exchange Program (GIDEP):

4.2.8.2.1 GIDEP Submissions: The Contractor shall submit all appropriate data requirements to GIDEP as it is generated in accordance with the contract data requirements list (CDRL) of this contract. Part, component, material, equipment, or manufacturing process deficiencies (actual or potential) shall be reported to GIDEP. The contractor shall maintain a record of the status & disposition of all Alert/Safe Alert reports. (CDRL A005, GIDEP Alert/Safe Alert Report, DI-

QCIC-80125B).

4.2.8.2.2 GIDEP Screening: The contractor shall screen each Alert or Safe Alert received from GIDEP to determine if the device or process for which the Alert is issued, is used in the manufacture of the unit and take appropriate action. Upon determination that an Alert/Safe Alert has implications to the units being repaired, a response shall be submitted informing the specified organizations. Subcontractors to the prime contractor shall be notified of reports associated with the device, components, or processes supplied by the subcontractor. (A006, GIDEP Alert Response, DI-QCIC-80126B).

4.2.9 Qualified Parts: The contractor may not be able to get previous qualified parts for this repair. In order to use non-standard parts, as defined by non-MIL-Standard or non-commercial equivalent, the contractor must get approval. This shall be submitted to the 408 SCMS/GUEA.

(A009, Parts Approval Request, DI-MISC-80071E)

4.2.10 Acceptance Test Procedure: The contractor shall inform the government of the types of tests which will be performed (e.g. stress testing, timing tests, compliance testing, capacity

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4.2.11 Acceptance Test Data Reports: The contractor must demonstrate that the procedures used to repair the items are sufficient by providing the government test data. The contractor shall prepare and submit for Government approval Acceptance Test Data Reports. The reports shall be provided in accordance with the Contract Data Requirements List (CDRL). (A011, Test Inspection Report, DI-NDTI-80809B/T)

4.3. OTHER REQUIREMENTS:

4.3.1 COMMERICAL ASSET VISIBILITY AF (CAVAF):

4.3.1.1 The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2.

Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States). (CDRL A001, Commercial Asset Visibility Air Force, DI-MGMT-81634B). All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored: GFM In- Transit, Repairable GFM Accountability, and Assets Not on Contract

4.3.1.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group. Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all government property upon arrival within one day of receipt.

Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF. Reporting shall ensure accountability for Government Furnished Material (GFM), In- Transit, repairable GFM, and assets that are not on Contract. Collected metrics will used to document performance. The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any delayed entries shall not exceed three calendar days and no more than one late entry per Performance Assessment Report (PAR) will be acceptable. If there is uncertainty reading any reports that are generated from CAVAF for these

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(CDRL A001, Commercial Asset Visability Air Force, DI-MGMT-81634B).

4.3.2. PERFORMANCE OF SERVICE DURING CRISIS: The Functional

Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237-7023, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

4.3.3. INSPECTION OF SERVICES CLAUSE: FAR 52.246-2, Inspection of Supplies - Fixed-Price, gives the Government the right to inspect Contractor Performance.

4.3.4. GOVERNMENT SECURITY REQUIREMENTS:

4.3.4.1. Knowledge and/or generation of classified and/or controlled unclassified information are required for performance of the contract/order. The Contractor shall ensure applicable Contractor personnel have security clearances at the Secret level.

4.3.4.2. Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM); DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

4.3.4.3. Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

4.3.4.4. Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or controlled unclassified information in accordance with DoD 5220.22-M and other applicable Government security regulations. Applicable Government property, including equipment, shall be safeguarded, maintained, and operated in accordance with DoD 5220.22-M and other applicable Government security regulations.

4.3.4.5. Security Clearance: The Contractor shall ensure applicable Contractor personnel have security clearances at the Secret level for proper accomplishment of contract/order requirements.

The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or controlled unclassified information.

4.3.4.6. Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including

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4.3.4.7. Security of Contractor Systems(s): The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.3.5. SAFETY REQUIREMENTS:

4.3.5.1. Contractor Compliance: The contractor shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E) and these requirements shall be incorporated into the contractor’s safety and health program. The Air Force participates in the OSHA Voluntary Protection Program (VPP). The contractor shall be familiar with VPP tenets. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall be responsible for the safety and health of all subcontractor employees.

4.3.5.2. Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Air Force personnel and to cooperate IAW AFI 91-204 (Safety Investigations and Reports) in any Air Force safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager within eight (8) hours of all mishaps or incidents to DoD property entrusted by this contract operation. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post (Note: the Robins AFB Command Post Phone Number is (478) 327-2612, and they can connect with any DoD Command Post worldwide). If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.3.5.3. Contractor Safety & Health: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Government Representative (GR), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

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c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated GR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

4.3.6. CONTRACTOR MANPOWER REPORTING REQUIREMENTS: All contracts which meet the defined dollar threshold prescribed in 10 USC 2330a(c) as amended by FY11 NDAA (Public Law 112-10 Section 8108) require report of contractor labor hours required for performance of services. Per the SAF/AQ Memos, 13 Nov 12 and 11 Jun 13, The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept. of the Air Force option for AF requirements). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

Contractors may direct questions to the CMRA help desk.

4.3.6.1 Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.3.6.2 User Manuals. User manuals for Government personnel and contractors are available at the CMRA link at http://www.ecmra.mil.

4.3.7. PROCEDURE FOR INVOICING/PAYMENT/ACCEPTANCE: The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to Government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements;

however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.eb.mil.

4.3.8. ENVIRONMENTAL REQUIREMENTS:

In accordance with the SAF Policy Letter, Conformance with Air Force

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Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 11 Dec 06, and the AFMC/CV Policy Letter, Conformance with Air Force Environmental Management System (EMS) Requirements for Contracts Performed on Air Force Installations, dated 1 Aug 07, Contractor personnel who perform work on any USAF installation shall comply with the EMS requirements established by the installation. The prime Contractor shall ensure subcontractors comply with the EMS requirement.

4.3.9. GREEN PROCUREMENT PROGRAM (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using U.S. Government appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires that the products purchased which are included in the Comprehensive Procurement Guidelines (CPG) contain recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.3.10. Packaging, Receiving, and Handling:

4.3.10.1 Packaging. The Contractor shall package and ship replenishment spares and/or repair parts in accordance with the contract (basic or order, as applicable) AFMC Form 158, Packaging Requirements; MIL-STD-129P(4), Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; MIL-STD-2073-1D, Standard Practice for Military Packaging; and/or other applicable Government packaging requirements. If applicable, include this statement. The Contractor shall ensure that classified material is packaged and shipped in accordance with DoD 5220.22-M.

4.3.10.2 Equipment shall be handled and stored in such a manner as to prevent damage and theft. Items received which are misidentified, misdirected, or have USAF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.3.10.3 In accordance with MIL-STD-2073-1D, shipping containers, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reuse. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.3.10.4 Notification of Shipment of Items. All shipments shall be promptly reported to the IPT Inventory Management Specialist. This notification shall be via email in contractor format and include the part number (P/N), National Stock Number (NSN), requisition number, date of shipment, Shipment Tracking Number, commercial bill of lading and carrier. The format will be the same for all requisitions. Potential ships to addresses are as follows:

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FB4690

28 LRS LGRD

BLDG 7510

1629 Bergstrom Drive Ellsworth AFB, SD 57706-4835 Commercial phone: (605) 385-2176

FB4661

7 LRS LGR

BLDG 7004

110 3rd Street Dyess AFB, TX 79607-1510 Commercial phone: (325)696-3350

SW3119

AF Supply Central Receiving

BLDG 376

455 Byron Street Robins AFB, GA 31098-1813 Commercial phone: (478)926-2325

4.3.11. ITEM UNIQUE IDENTIFICATION (IUID) REQUIREMENTS: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252.211-7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry.

4.3.11.1 IUID MARKING PLAN: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130N, DoD Standard Practice Identification Marking of US Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. (CDRL A007, DI-MGMT-81803, IUID Marking Plan)

4.3.11.2 IUID MARKING ACTIVITY AND VERIFICATION REPORT. The contractor shall provide an IUID Marking Activity and Verification Report. A key attribute for the report is the Verification column which indicates pass/fail for each item’s Data Matrix Symbol Quality.

(CDRL A008, DI-MGMT-81804, IUID Verification Report)

4.4 Counterfeit Prevention Plan (CPP) - Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD.

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The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A012, DI-MISC-81832, Counterfeit Prevention Plan)

4.4.1 At a minimum, the CPP shall address:

4.4.1.1 Applicability - The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.4.1.2 Definitions - The Contractor shall utilize definitions per AS 5553 to ensure consistency.

Any contractor-derived definitions must be included in an appropriate CPP appendix or annex.

(Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.4.1.3. Parts Availability and Use of Parts Brokers - The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.4.1.4. Procurement Policies - The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.4.1.4.1. Risk Assessment - The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

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4.4.1.5. Detection and Avoidance Responsibilities - The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.4.1.6. Testing and Verification - The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.4.1.7. Configuration Identification and Traceability - The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.4.1.8. Counterfeit Notification and Reporting - The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the

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Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.4.1.9. Counterfeit Prevention Training - The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

5.0. APPENDICES.

Appendix A, References.

PWS

Para.

Publication Number

Publication Title Publication Date

4.3.2 AFI 10-403

Deployment Planning and Execution

20 Sep 12

4.3.2

DFARS 252.237-

Continuation of Essential Contractor…