14-01328-PWS_Final_released_20140929.pdf

FD2060-13-01328; PWS Page 1

Performance-Based Work Statement

For

REPAIR/MODERNIZATION

ALQ-131 POWER SUPPLIES

Federal Class: 6130

408 SCMS/GULA

235 Byron St. Suite 19A

Robins AFB GA

Purchase Request: FD2060-13-01328

Date: 29 September 2014

Distribution Statement C: Distribution authorized to the U.S. Government Agencies and their contractors: Administration & Operational use (18 June 13). Other requests for this document should be referred to the responsible program manager, USAF AFMC 408 SMCS/GULA, 235 Byron St. Ste. 19-A, Robins AFB GA 31098. Questions concerning technical content should be directed to the Procuring Contracting Officer (PCO), USAF AFMC AFSC/PZABB for routing to USAF AFMC 408 SCMS/GUEA. Questions concerning non-technical content should be directed to PCO for routing to USAF AFMC 408

SMCS/GULA.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec. 2751 et seq.) or the Export Administration Act 1979, as amended (Title 50, U.S.C., App. 2401 et seq.). Violators of these export laws are subject to severe criminal penalties.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the document.

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1.0 DESCRIPTION OF SERVICES

This Performance Work Statement (PWS) tasks the contractor to provide repair or modernization of items, as defined in Appendix B, to assure a serviceable end item (hereinafter referred to as “item”). Work performed under this PWS includes all actions necessary to return an item or items to a serviceable condition per Military Standard Transaction Reporting and Accounting Procedures. Items input shall be in a wide range of ages from relatively new to decades old and a wide range of conditions such as (a) damaged/ broken in use and beyond the ability of field level skill to repair/ modernize, (b) damaged in transit, (c) Retest-OK (RTOK), d) other. The objective of this effort is to ensure timely delivery of serviceable items that meet the established quality standards. The contractor shall provide notification of problems affecting delivery and/or potential delivery schedule slippage, provide timely responses to SURGE and MICAP requirements, ensure deliver of data deliverables in a timely manner as well as timely and accurate CAVAF reporting.

Ultimately, the purpose of the effort under this PWS is to provide a continued flow of serviceable assets to the warfighter.

2.0 SERVICE SUMMARY

Performance Objectives PWS Para. Performance Threshold

Deliver serviceable items that meet the established quality standards.

4.6.1 No more than two Product Quality Deficiency Reports (PQDR) will be allowed per ordering period.

Deliver serviceable items in a timely manner.

4.2.1

Should late delivery occur, the delivery may be no more than two weeks late and occur no more than five times per ordering period.

Report problems affecting delivery and/or potential delivery schedule slippage.

4.2.2

Report to the PCO as soon as possible.

Mitigating actions or activities shall be reported within two additional business days.

Provide timely response to SURGE and/or MICAP requirements.

4.2.3

Once notified of a SURGE and/or MICAP requirement by the MFT, the contractor shall provide a delivery schedule within three business days to the MFT.

Deliver data deliverables in a timely manner.

4.1.7 Late not more than two weeks, no more than two times per ordering period.

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Provide timely and accurate reporting in CAVAF.

3.3.1 3.3.2

All CAVAF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

- GFM In- Transit

- Repairable GFM Accountability

- Assets Not on Contract

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS)

3.1 Government property (including material, equipment, information, etc.) is not authorized IAW this PWS. The contractor shall furnish all material and parts necessary for the performance of these services.

3.2 Reporting Loss of Government Property

a. Definitions. As used in this clause— “Government property” is defined in the clause at FAR 52.245-1(a), Government Property.

“Loss of Government property” means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to—

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

“Unit acquisition cost” means—

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

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(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation. The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or “Acts of God.”

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract

3.3 Commercial Asset Visibility AF (CAVAF)

3.3.1 The contractor shall report using the Commercial Asset Visibility (CAVAF) (CDRL

A001, Data Item Description, DI-MGMT-81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to: 406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis.

The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have a "medium assurance certificate." Each contractor employee accessing CAVAF will need an External Certificate Authority (ECA) Medium Token Assurance (Federal Information Processing Standards (FIPS) 140 Level 2.

Registration Authority): A "Medium Token Assurance" certificate is a hardware based certificate, and is stored on a FIPS 140-2 Level 2 or higher cryptographic device (either a Smart Card or a USB device). This is a portable certificate and can be used on any computer where the utilities drivers have been installed. A Medium Token Assurance certificate is a higher assurance level certificate than a software based certificate. Identity proofing must be done in-person, but can be performed by an ECA Registration Authority, Trusted Agent, Notary, or Authorized DoD Employee (outside the United States).

3.3.2 Reports generated from the Commercial Asset Visibility Air Force (CAVAF) data system will be reviewed by HQ AFMC and 638 Supply Chain Management Group.

Noncompliance of CAVAF reporting will be addressed and documented at Program Management Reviews (PMRs) or at separate meeting(s) as designed by the Government Program Manager. The contractor shall enter the receipt of all government property upon arrival within one day of receipt. Accountability of all government items at the contractor's facility shall be visible for tracking in CAVAF.

Reporting shall ensure accountability for Government Furnished Material (GFM), In- Transit, repairable GFM, and assets that are not on Contract. Collected metrics will used to document performance.

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The Contractor shall notify the Government of any personnel changes impacting supplier reporting performance. Any delayed entries shall not exceed three calendar days and no more than one late entry per Performance Assessment Report (PAR) will be acceptable.

4.0 GENERAL REQUIREMENTS

4.1 Management: The contractor must inform the Government of any issues that will affect delivery, quality, or deviation from stated performance requirements. Emails and phone calls to the PCO are acceptable.

4.1.1 Procedure for Invoicing/Payment/Acceptance: The multi-functional team (MFT) can request that data items be attached to acceptance forms through Wide Area Work Flow (WAWF) or submitted to government personnel as spelled out in the data Contract Data Requirements List (CDRL). To allow for payment of separately priced data items, the MFT must use WAWF for acceptance. Data CDRL will determine submittal requirements; however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.ef.mil.

4.1.2 Performance of Service During Crisis: The Functional Commander/Director has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237-7023, Continuation of Essential Contractor Services and AFI 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.

4.1.3 Inspection of Services Clause: The Government reserves the right to witness any contractor efforts to accomplish the requirements of the contract. FAR 52.246-4 (Inspection of Services-Fixed Price) establishes Government access to contractor records as well as rights to inspections and tests, and recourse for failure to provide services, which meet contract requirements.

4.1.4 Environmental Requirements

4.1.4.1 In accordance with Robins AFB environmental specification 01560, the contractor shall comply with all applicable Federal, State of Georgia, any laws and regulations from other states where disposal might occur, and local laws and regulations concerning environmental compliance and pollution prevention. Ensure all products produced or generated under contract shall meet all stated performance objectives and shall not violate in any manner the Environmental Requirements of any applicable local, state, or federal entity including the Department of Defense (DoD).

4.1.4.2 Green Procurement Program (GPP): GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services.

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GPP requirements apply to all acquisitions using U.S. Government appropriated funds, including services and new requirements. The Agency Affirmative Procurement Program applies and requires that the products purchased which are included in the Comprehensive Procurement Guidelines (CPG) contain recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or (c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.1.5 Place of Performance: Performance of this contract is a technical requirement and shall be at the Ft. Walton Beach, FL facility for repair, test and evaluation.

Performance at any other location requires written authorization from the Responsible Engineering Authority and the government Program Manager via the PCO. Limited or full qualification may be required for performance at a location different from that prescribed in the contract.

4.1.6 Contractor Manpower Reporting Requirements: Per reference SAF/AQ Memos dated

13 Nov 12 and 11 Jun 13, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement). Reporting inputs will be for the labor executed during the period of performance for each U.S.

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.1.6.1 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.1.6.2 User Manuals: Data for Air Force service requirements must be input at the Air Force

CMRA link. However, user manuals for U.S. Government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option if you you’re working an AF requirement).

4.1.7 Data Deliverables: Contractor shall deliver data items in a timely manner: late not more than two weeks, no more than two times per ordering period.

4.2 Schedule

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4.2.1 Delivery: The contractor shall deliver the repaired items in accordance with the negotiated delivery schedule as-written in the contract and relative to successful completion of applicable qualification effort; however, should late delivery occur, delivery may be no more than two weeks late and occur no more than five times per ordering period. If the contractor determines that a scheduled delivery date will slip by two (2) weeks or more for routine (non-MICAP or non-Surge) items, the contractor shall provide notification (including a proposed revised delivery schedule) to the PCO in advance of any such schedule slippage.

4.2.2 Notification of Production Problems: Events that are expected to affect delivery shall be reported to the PCO as soon as possible. Mitigating actions or activities shall be reported within two additional business days. Notice by telephone and email is acceptable.

4.2.3 SURGE/MICAP Response: Once notified of a SURGE and/or MICAP requirement by the MFT, the contractor shall provide a delivery schedule within three business days to the MFT.

4.3 Security

4.3.1 Security Requirements: UNCLASSIFIED

Actual knowledge and/or generation of classified and/or controlled unclassified information are not expected to be necessary for performance of the contract/order.

No contractor personnel are required to have any type of clearance in order to perform this contract. Contractor personnel are required to comply with Government security requirements to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information. If a change in the security classification of the contract/order from an unclassified to a classified status becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of work under the contract/order in compliance with the change in security classification in accordance with Security Requirements.

4.3.2 Government Security Regulations: The Contractor shall ensure personnel, information, system, property, facility, and international security requirements are met. The Contractor shall comply with Government Security regulations including, DoD 5200.2-R, Personnel Security Program; DoDD 5205.02E, DoD Operations Security (OPSEC) Program; DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual; and AFI 31-101, Integrated Defense.

4.3.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information.

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The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02- M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

4.3. 4 Security Clearance: Contractor clearances are not required under this contract.

Contractor personnel shall not be authorized access to classified information and/or materials or be permitted to work on classified information, materials, projects and/or programs without a proper security clearance and a need-to-know.

4.3.5 Security Incident or Violation: The Contractor shall immediately notify the

Government Security Office (638 SCMG/OMOS 478-926-3367) of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.3.6 Security of Contractor Systems(s): The Contractor shall ensure the security of automated information systems at the Contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified and/or controlled unclassified information.

4.4 Safety Requirements

4.4.1 Contractor Compliance: The contractor shall comply with Public Law 91-596

(Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E) and these requirements shall be incorporated into the contractor’s safety and health program. The Air Force participates in the OSHA Voluntary Protection Program (VPP). The contractor shall be familiar with VPP tenets. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html. The contractor shall be responsible for the safety and health of all subcontractor employees.

4.4.2 Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Air Force personnel and to cooperate IAW AFI 91-204 (Safety Investigations and Reports) in any Air Force safety investigation.

The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager within four

(4) hours of all mishaps or incidents to DoD property entrusted by this contract operation. The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post (Note: the Robins AFB Command Post Phone Number is (478) 327-2612, and they can connect with any DoD Command Post worldwide). If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office.

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If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.5 Packaging, Handling, Storage, & Transportation (PHS&T):

4.5.1 Item Unique Identification (IUID) Requirements: The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset. The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, IUID requirements are specified in Defense Federal Acquisition Regulation Supplement (DFARS) 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS). All assets subject to marking must be recorded in the DoD IUID Registry. IUID marking shall be IAW the AF drawing covering the item in question.

4.5.2 Post-Acceptance Seal: Upon completion of final tests, government inspection and acceptance, seal all ports, vents and openings with plugs, caps, and plates or enclose in sealed plastic bag as applicable to prevent the entry of foreign matter or contamination into the repaired item. Install plugs and caps, which meet the requirements of NAS847 (Caps and plugs, Protective, Dust and Moisture Seal for any electrical connectors) to prevent damage during handling and shipment.

4.5.3 Packaging: Equipment shall be handled and stored in such a manner as to prevent damage and theft. (MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD-129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse.

Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements. Items received which are misidentified, misdirected, or have AF recoverable modules/subassemblies missing shall be reported to the PCO for disposition instructions.

4.5.4 Radio Frequency Identification (RFID): The Contractor shall affix passive RFID tags, at the case and palletized-unit load packaging levels for shipments in accordance with the contract and DFARS 211.275-3 and references. No RFID tags shall be affixed to any deliverable item.

4.5.5 Fast Transportation: The contractor shall use fast transportation to ship all serviceable end items in accordance with the contract and AFMC FAR 5352.247-9019.

4.6 Quality Control: The contractor shall provide and maintain a quality system that, as a minimum, adheres to the requirements of ISO 9001:2000, Quality Systems-Model for

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Quality Assurance in Production, Installation and Servicing (or contractor’s national ISO derivative) and supplemental requirements imposed by this contract.

4.6.1 Allowable Defects: No more than two Product Quality Deficiency Reports (PQDR) will be allowed per ordering period. The government utilizes T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution, and DLAR 4155.24, Product Quality Deficiency Report Program to administer its PQDR program.

4.6.2 Clean Room: The contractor shall maintain, as applicable, an industry-standard Clean

Room (appropriate air-filtration, dust/particulate/humidity/temperature control, etc.)

that is adequate to effectively repair/modernize items, subassemblies and components.

4.6.3 Electro-static Discharge Control: The contractor shall implement, when applicable, an Electrostatic Discharge Control (ESD) Program for all Electrostatic Sensitive Devices IAW the contractors approved ESD program.

4.6.4 Corrosion: During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Corrosion removal and treatment of affected areas shall be accomplished in accordance with approved procedures.

4.6.5 Cleaning: Cleaning of the unit shall be accomplished to remove all foreign matter such as dust, grease, loose solder and corrosion in accordance with approved procedures.

4.6.6 Calibration: Calibration standards for test equipment used in the repair/modernization sell-off phase must be traceable to the National Bureau of Standards in accordance with ANSI/NCSL Z540-1 (Calibration Laboratories and Measuring and Test Equipment). All test and measurement equipment shall be verified to have a current calibration prior to use.

4.7 Configuration: The government shall retain configuration control of end item performance specification.

4.7.1 Configuration Management: Any item input under this contract, shall be output to the approved & qualified configuration specified in this contract unless an Engineering Change Proposal (ECP) for a configuration change has been properly submitted in accordance with National Consensus Standard for Configuration Management (EIA- 649-A), and approved in writing by the Responsible Engineering Authority via the government PCO. The contractor shall maintain records which readily and systematically account for configuration changes.

4.7.2 Marking and Finishing: Marking shall be performed in accordance with the appropriate item specification drawing. Finishing shall be performed in accordance with the appropriate item specification drawing.

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4.7.3 Serial Numbers: The contractor shall annotate applicable serial numbers on the Material Inspection and Receiving Report submitted in Wide Area Work Flow

(WAWF).

4.7.4 Maintenance Data Collection, Off Equipment Maintenance: The contractor shall provide failure and repair data monthly for each repairable unit. (CDRL A003, DI- ILSS-80386, Repairable Item Inspection Report)

4.8 Repair/Modernization: The contractor shall perform the activities required to produce a serviceable end item that will effectively serve its intended purpose. Each item inducted for repair or modernization shall be output to the approved & qualified configuration as-specified in Appendix 2.

4.8.1 Inspection: The contractor shall perform a visual inspection of each repairable item to ensure proper identification and completeness (identify missing components and subassemblies). The contractor shall maintain inspection records documenting the condition of the item as received including identification of missing components and subassemblies. Items received which are misidentified, misdirected or have AF recoverable module/subassemblies missing shall be reported to the PCO through the Administrative Contracting Officer (ACO) for disposition instructions.

4.8.2 Evaluation, Diagnostic Test, and Troubleshooting: The contractor shall perform such evaluative activities as-necessary to precisely deduce the failure mode(s), faulty component(s) and if immediately known, the specific nature of the cause of the failure (or degraded performance) so as to be able to completely and effectively repair and test the item. The Contractor shall provide the results of these tests in the Repairable Item Inspection Report if required by CDRL under individual delivery orders.

4.8.3 Parts and Materials Management: Contractor furnished parts and materials used for repair or modernization shall equal or exceed the specification requirements of the original material or parts. To the maximum possible extent, parts and materials used in repair and modernization shall be MIL-STD or MIL-SPEC compliant. Use of “industrial grade” components may be considered upon request when such parts are 100% screened to military grade requirements.

See paragraph regarding Parts Approval Request (PAR). Contractor furnished parts and materials shall be entirely suitable for repair or modernization to restore the item for its intended purposes, without alteration of part or item undergoing repair.

Materials shall be subject to shelf-life limitations. Component parts shall be new, of recent manufacture, shall meet or exceed electrical, mechanical, and environmental requirements of the original component, shall exhibit the same packaging (case type and dimensions shall be identical), and shall be screened to the requirements of the original component. In rare cases, component re-use may be authorized by the PCO.

See paragraph regarding “Component Reuse and Replacement Policy.”

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4.8.3.1 Replacement Component Part Selection for Repair: All active components with part number shall be replaced with a component of the same part number. Component parts comprising a matched set shall not be individually replaced, but rather the entire set shall be replaced with a new matched set having been screened for the required matching characteristic(s). Semiconductors and microelectronics shall be from the same manufacturer if possible even if the component has no part number. All replacement components (existing-design) shall meet the requirements of MIL-E-5400T, Electronic Equipment, Airborne, General Specification For, Class 2, and the drawing(s) corresponding to the end items identified in Appendix B. For new design replacement components, use MIL-HDBK-5400, Electronic Equipment, Airborne, General Guidelines For.

4.8.3.2 Parts Approval Request (PAR): All PAR requests shall include, but are not limited to, complete specification of part(s) to be replaced (as applicable) and the proposed part replacement(s). PAR shall also include plans for screening of parts to demonstrate compliance with paragraph regarding Parts and Materials Management. PAR shall be in accordance with the CDRL. (CDRL A004, DI-MISC-80071E, Parts Approval Request)

4.8.3.3 Program Parts Selection List (PPSL) Update: Subsequent to government approval of a PAR, the contractor shall update their (non-deliverable) PPSL.

4.8.3.4 Component Reuse and Replacement Policy (Cannibalization): All components used in the repair/modernization of the item shall be new, of recent manufacture, and not previously used. The contractor shall not remove any parts, components, or subassemblies from any item(s) (i.e. cannibalization) to facilitate the repair or modernization of another item(s). In rare cases of certain necessity, component re-use may be authorized by the Responsible Engineering Authority (REA) if requested and properly substantiated. Any request to utilize 'used' components to accomplish the repair/modernization of any item shall contain the following as a minimum:

a. The serial number identification of both donor and recipient items of used component(s)

b. Proposed bench-testing regimen for each used component type

c. Proposed accounting for salvage value (cost reduction for the item which received the used component(s)).

4.8.3.5 Repair of Cannibalized Assets with Used Components: In no case shall the contractor utilize 'used components' to repair/modernize any donor item from which components were taken to aid in the repair/modernization of another unit.

4.9 Condemnation: Items presented for induction which exhibit damage or disrepair indicating needs in excess of 75% of new or replacement cost may be candidates for condemnation.

4.9.1 Condemnation Request: Within seven days of receiving inspection, the contractor shall submit requests for condemnation through the ACO to the PCO. Material

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4.9.2 Verification: The government reserves the right to additional data as-needed to substantiate the request for condemnation. This may include enlarged color photographs showing damage, results from tests performed, and/or the end item in question.

4.9.3 Disposition: The contractor shall request disposition instructions from the PCO for each item authorized condemnation.

4.9.4 Condemnation Exceptions: Request for condemnation may not be approved due to the lack of available parts. Modification, ECP, etc. may be required for resolution in such cases. Schedule slippages may be required, and will be determined on a case-by-case basis.

4.10 Demilitarization & Disposal: Condemned items shall be returned to Robins AFB for disposal.

4.11 Testing: The contractor shall inspect, service, test, and check the completed item in accordance with the CDRL and approved contractor procedures to ensure all items meet operational standards prior to presentation to the government for acceptance.

4.11.1 Acceptance Testing: The contractor shall perform acceptance testing on 100% of units that undergo any degree of repair or modernization. Testing shall be performed in accordance with the government approved ATP or the government approved test specification. Acceptance Test Data Reports shall be provided as required by CDRL.

4.11.2 Qualification: Configuration items undergoing modernization shall also undergo qualification testing to ensure specified performance is not compromised by redesign and selection of modern componentry. Depending on design similarity and parts commonality with other recently modernized units, the degree of qualification testing required may be limited. Test Plans shall be provided in accordance with the CDRL.

4.11.3 Qualification Due to Relocation: In the event the contractor has a need to relocate facilities or has a need to implement significant process, personnel, or retooling changes, the contractor shall develop a qualification test procedure (QTP) which details how he will detect and evaluate any deltas between the methodologies at the previous facility and the new facility. At a minimum, the QTP shall contain an analysis of all device preparation procedures (including: photos of pre-move/pre-retooling stations and equipment configurations, test data from golden units, training, and data) and Acceptance Test Procedure (ATP) test reports from execution at the previous facility versus procedures and ATP test reports at the new facility. Any discrepancies or deltas shall be thoroughly documented and evaluated in the companion Qualification Test Report. The contractor shall provide, as part of this report, current certifications of calibration on all equipment, as applicable, used in the repair process.

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4.11.4 Test Plans & Procedures: The contractor shall prepare and submit for government approval, procedures for modernization-qualification, acceptance testing, and lot sample testing in accordance with the requirements of this work statement, the Contract Data Requirements List (CDRL), and the specification, drawing and/or Purchase Department Specification (PDS) for each part number listed as an output item in Appendix B. The ATP shall include procedures that verify the item performance, functionality, quality, & reliability, and include Environmental Stress Screening (ESS) for each part number referenced in this document. (CDRL A006, DI-NDTI-80603A, First Article Qualification Test Plan and Procedures) (CDRL A008, DI-NDTI-80603A, Acceptance Test Procedure)

4.11.5 Test Reports: The contractor shall prepare and submit for government approval, test reports that document the qualification, production acceptance, and lot sample testing in accordance with the requirements of this work statement and the CDRL. (CDRL A005, DI-NDTI-80809B, Acceptance Test Report) (CDRL A007, DI-NDTI- 80809B, Qualification Test Report)

4.12 Counterfeit Prevention Plan (CPP)s: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items.

DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL A009, DI-MGMT-81832, Counterfeit Prevention Plan]

4.12.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.12.2 Definitions: The Contractor shall utilize definitions per AS 5553: Counterfeit

Electronic Parts; Avoidance, Detection, Mitigation, and Disposition to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. ASu, paragraph 3, 3.1, 3.2, 3.3, appendix H)

4.12.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, FD2060-13-01328; PWS Page 15 paragraph 4.1.1, 4.1.2.e., appendix A)

4.12.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.12.6 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts.

Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP, that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.12.7 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.12.8 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing.

(Ref. AS5553, paragraph 4.1.4, appendix E)

FD2060-13-01328; PWS Page 16

4.12.9 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.12.10 Counterfeit Notification and Reporting: The Contractor shall report in writing to the

Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553, paragraph 4.1.7, appendix G)

4.12.11 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

FD2060-13-01328; PWS Page 17

5.0 APPENDICES

5.1 Appendix A: REFERENCE DOCUMENTS

Name of Publication Sections that Apply

Date of Publication

Title of Publication

AFI 10-403 1.9.1.33 20 Sep 12 Deployment Planning and Execution

MIL-STD-129P

With Change 4

Entire 19 Sep 07 Military Marking for Shipment and Storage

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of 1970

FAR 52.245-1 Entire Aug 2010 Government Property

FAR 52.246-4 Entire 01 Aug 96 Inspection of Services-Fixed Price

T.O. 00-35D-54

Entire 1 May 07 USAF Deficiency Reporting, Investigation, and Resolution

DLAR 4155.24 Entire 20 Jul 93 Product Quality Deficiency Report Program

ANSI/NCSL Z540-1 Entire 27 Jul 94 Calibration Laboratories and Measuring and Test Equipment

EIA-649-A Section 5.3 28 Oct 04 National Consensus Standard for Configuration Management

ISO 9001: 2000

Sections 4-

17 Apr 01 Quality Management Systems- Requirements

MIL-E-5400T Entire 16 Nov 79 Electronic Equipment, Airborne, General Guidelines For

MIL-HDBK-5400

Para 4.3, 4.4, 4.5 & 4.6

30 Nov 95 Electronic Equipment, Airborne, General Guidelines For

AS5553A

Entire

Revision A 2013-01-21

Fraudulent /Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

NAS847

Sections 3, 4, 5

30 Apr 98 Caps and plugs, Protective, Dust and Moisture Seal

FD2060-13-01328; PWS Page 18

5.2 Appendix B: TOUCH LABOR INPUT/OUTPUT MATRIX

Input NSN Work Description Output NSN Output P/N

6130-01-492-4527EW TT&E/RTOK 6130-01-492-4527EW 581R613H06

6130-01-042-9844EW TT&E/RTOK 6130-01-042-9844EW 581R613H05

6130-01-492-4527EW Repair 6130-01-492-4527EW 581R613H06

6130-01-492-4527EW Modernize 6130-01-620-4346EW 581R613H07

6130-01-042-9844EW Modernize 6130-01-620-4346EW 581R613H07

6130-01-620-4346EW TT&E/RTOK/CONDEM 6130-01-620-4346EW 581R613H07

6130-01-620-4346EW Repair 6130-01-620-4346EW 581R613H07

6130-01-565-7448EW TT&E/RTOK/CONDEM 6130-01-565-7448EW 585R944H04

6130-01-565-7448EW Repair 6130-01-565-7448EW 585R944H04

6130-01-603-6656EW TT&E/RTOK/CONDEM 6130-01-603-6656EW 312363-205

6130-01-603-6656EW Repair 6130-01-603-6656EW 312363-205