FD2060-13-00883_PWS_Final_24_Sep_14.pdf

PR FD2060‐13‐00883 PWS Cover Page

Performance-Based Work Statement (PWS) –

Repair For

ALQ-172 Traveling Wave Tubes &

ALQ-184 Mid/High Band Mini-Traveling Wave Tubes

Purchase Request: FD2060-13-00883

408 SCMS/GULB

Robins AFB GA

Date: 24 Sep 14

DISTRIBUTION STATEMENT D: Distribution authorized to U.S. Government Agencies and their contractors: Administrative & Operational use. Other requests for this document shall be directed to the Procuring Contracting Officer (PCO), AFSC/PZABB.

HANDLING AND DESTRUCTION NOTICE - Comply with distribution statement and destroy by any method that will prevent disclosure of the contents or reconstruction of the

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 1

Performance-Based Work Statement (PWS) For

ALQ-172 TRAVELING WAVE TUBES and ALQ-184 MID/HIGH BAND MINI-

TRAVELING WAVE TUBES

Date: 24 Sep 14 Purchase Request: FD2060-13-00883

1.0 DESCRIPTION OF SERVICES

This Performance-Based Work Statement (PWS) establishes the procedures that will be utilized on the ALQ-172 weapon system and ALQ-184 weapon system. The table of National Stock Numbers (NSN) listed in Appendix “B” of this document is to be accurately repaired and returned to the Air Force on time to consistently meet monthly demand rate on or before required delivery schedule to decrease backorders of user demands and performance requirements. The contractor shall meet SURGE and MICAP requirements in accordance with (IAW) established timeframes and provide timely and accurate transaction reporting in CAV AF. The contractor shall provide the necessary repair and testing to ensure that each end item is in serviceable condition prior to return to government supply and that the end item efficiently serves its intended purpose along with the accurate data deliverables. The primary objective of this effort is the repair of critical assets that will maintain the war readiness of the ALQ-172 and ALQ-184 weapon systems.

2.0 SERVICES SUMMARY

Performance Objective PWS Reference

Performance Threshold

Provide accurate repair of NSNs.

4.5.1 One Product Quality Deficiency Report (PQDR)

per year deemed to be the fault of the contractor following the PQDR investigation.

Deliver repaired items on time.

4.1.2 Consistently meet monthly demand rate on or

before required delivery schedule to decrease backorders. Any item that fails final Acceptance Test Procedures (ATP) must be repaired and pass final ATP within 30 calendar days of the turn-around time (TAT). Only one late/rework allowed per quarter. No more than five late deliveries will be allowed.

Meet SURGE and MICAP requirements in accordance with (IAW) established timeframes

4.1.2 All SURGE and MICAP requirements shall be

filled within seven calendar days after contractor is notified and After Receipt of Order (ARO) or After Receipt of Asset (ARA) whichever is latest.

SURGE or MICAP requirements greater that one each will be allowed five additional calendar days to complete for each quantity above one.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 2

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, MATERIAL, and

SERVICES (GFP/GFE/GFM/GFS).

3.1. GFM/GFP is not authorized on this contract.

3.2 Commercial Asset Visibility AF (CAVAF): The contractor shall report using the Commercial Asset Visibility (CAVAF). (CDRL A001, Data Item Description, DI-MGMT- 81634B). The contractor shall provide data related to the tasks and efforts conducted for each repairable unit. If CAVAF training is required, send an email to:

406scms.cav.af.ar@robins.af.mil. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

3.3 Reporting Loss of Government Property

a. Definitions. As used in this clause- "Government property" is defined in the clause at FAR 52.245-1(a), Government Property. "Loss of Government property" means unintended, unforeseen, or accidental loss, damage, or destruction of Government property that reduces the Government's expected economic benefits of the property. Loss of Government property does not include purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to-

(1) Items that cannot be found after a reasonable search;

(2) Theft;

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

"Unit acquisition cost" means-

(1) For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

(2) For Contractor-acquired property, the cost derived from the Contractor's records that reflect consistently applied, generally acceptable accounting principles.

b. Reporting loss of Government property.

Make timely and accurate transaction reporting in

CAV AF.

3.2 CAV AF transactions shall be accomplished daily

or as transactions occur basis.

Promptly provide accurate data deliverables.

4.7.6 On-time data deliverables required no more than

one error per delivery.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 3

(1) The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property. Reporting value shall be at unit acquisition cost. The eTools "LTDD of Government Property" toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

(2) Unless otherwise provided for in this contract, the requirements of paragraph (b)(1) of this clause do not apply to normal and reasonable inventory adjustments, i.e., losses of low-risk consumable material such as common hardware, as agreed to by the Contractor and the Government Property Administrator. Such losses are typically a product of normal process variation.

The Contractor shall ensure that its property management system provides adequate management control measures, e.g., statistical process controls, as a means of managing such variation.

(3) The Contractor shall report losses of Government property outside normal process variation, e.g., losses due to Theft; Inadequate storage; Lack of physical security; or "Acts of God."

(4) This reporting requirement does not change any liability provisions or other reporting requirements that may exist under this contract.

4.0 GENERAL INFORMATION

4.1 Repair

4.1.1 The contractor shall return the end item to a serviceable, but not like new, condition.

The extent of work required to assure a serviceable end item shall efficiently serve its intended purpose shall be determined by visual inspection, electrical testing and disassembly as necessary. Material or parts used for replacement shall be equal to or exceed the quality of the original material or parts. The material or parts used shall be entirely suitable for repair of the ALQ-172 and ALQ-184 Weapon Systems. NSNs in the table as shown in Appendix “B” of this document shall be completely interchangeable without alterations of either of the subassemblies. Parts which bear a national stock number designation may be replaced by a similar part, provided the alternate part is designated as an acceptable replacement by a federal catalog and approved by 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA System Engineering.

4.1.2 The contractor shall repair items consistently meet monthly demand rate and/or exceed delivery schedule to decrease backorders. Any unit that fails final Acceptance Test Procedures (ATP) must be repaired and pass final ATP within 30 calendar days of the turn-around time (TAT). Only one late/rework allowed per quarter. The contractor shall provide a response when information and status are needed; regular flow of information between contractor and government. Turnaround times include timely repair of end items that are available to meet or exceed delivery schedules set forth in the contract. Timely responses from the contractor are expected when information and status are needed. All SURGE and MICAP requirements shall be filled within seven calendar days after contractor is notified and After Receipt of Order (ARO) or After Receipt of Asset (ARA) whichever is latest.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 4

SURGE or MICAP requirements, greater than one each; will be allowed five additional calendar days to complete for each quantity above one. No more than five late deliveries will be allowed. Turnaround Times will be in accordance with the negotiated contract terms.

4.1.2.1 Exchange of parts between assemblies and/or subassemblies is authorized with the agreement that the same number of assets be returned serviceable, unless the asset(s) is deemed “not repairable or condemned. Exchange of parts shall not be a reason for condemnation.

4.1.3 Relief from Diminishing Manufacturing Sources (DMS) or Material Shortages Components at the piece-part level.

a. A diminishing manufacturing sources or material shortages component (ÐMSMS component) is a component or material, intended to be incorporated directly into an end item specified to be delivered under the purchase order or contract that is unavailable from all manufacturers known to the Contractor, in the quantity necessary to comply with the delivery terms of the purchase order or contract.

b. Within (5) five days of the Contractor’s discovery that one or more of the components or materials intended to be incorporated directly into an end item specified to be delivered under the delivery order or contract is a DMS component, the Contractor shall notify the Contracting Officer in writing. The notice shall identify the part number, national stock number, and nomenclature of each DMS component.

c. When the contractor identifies an item(s) to be a DMS component, the contractor shall be required to find a suitable substitute. When a suitable substitute has been identified, the contractor shall notify AFLCMC/WNYEBA engineering and 408 SCMS engineering. The contractor shall also submit an engineering change proposal (ECP) to AFLCMC/WNYEBA and 408 SCMS. The engineering office shall provide concurrence to these class 2 changes within 45 days. Upon concurrence, the contractor shall be able to purchase new item and use in the repair process. (CDRL A002, DI- CMAN-80639C, Engineering Change Proposal)

d. If the DMS issue cannot be resolved at the component piece-part level, the Contractor may submit a Rough Order of Magnitude (ROM) for an engineering study or suitable replacement to AFLCMC/WNYEBA and 408 SCMS engineering. If the Government decides to pursue either option, the effort will be accomplished on a separate contract.

4.3 Definitions

End Item: For the purpose of this PWS, end items are the articles of equipment listed as Line Items of this contract.

Serviceable: An item capable of meeting the requirements and performing the function for which it is designed and meeting all test requirements established by the

PWS.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 5

Fast Transportation: End items shall be shipped per the fastest traceable means available to destinations specified by the government.

Test, Teardown, and Evaluation (TT&E) - Assets will be tested once inducted to determine what has failed in the unit.

No Fault Found (NFF) - NFF means that once inducted the asset passes all testing and does not need repair. If an asset is determined as NFF, then contractor will bill under the applicable CLIN for NFF.

Normal Repair: Repair includes replacement of all components and sub-components that fail within the end item during testing. If an item fails during final test, the contractor shall replace the failed component(s) before final sell off.

Condemnations/Beyond Economical Repair (BER) - Condemnations will be determined according to the conditions listed in section 4.8. If an asset is determined BER, all requests will be sent to the ACO requesting condemnation and permission to bill to the applicable BER CLIN. If an item is condemned, the Government will send a replacement asset.

Over and Above: Over and Above will be utilized in accordance with FAR section 252.217-7028. Over and Above will be approved on a case by case basis. Any requests for over and above work shall be sent to the ACO and PCO. The Over and Above line shall only be used for requests relating to a change in the repair process, test equipment, any drawing updates and repair documents associated with changes, and obsolescence resolution.

4.4 Security requirements (Classified)

4.4.1 General: The contractor shall comply with the provisions of the National Industrial Security Program Operating Manual (DOD 5220.22-M). The contractor shall ensure requirements for safeguarding classified information and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances a, for protecting Government property, and for the security of automated and non-automated information systems (AIS) and data are fulfilled. The contractor’s AIS shall be protected such that unauthorized disclosure of classified and or sensitive information is prevented.

4.4.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Manual 5205.02-M, and other applicable Government security regulations including procedures to protect classified and/or controlled unclassified information, Government projects and/or programs.

4.4.3 Employee Clearances: Contractor employees shall not be authorized access to classified information; access to classified materials, or permitted to perform work on

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 6 classified projects without proper security clearances and a need to know. The contractor shall be responsible for obtaining security clearance to the level of Secret for proper accomplishment of contract requirements. Contractor employees whose clearance has been suspended or revoked shall immediately be denied access to classified information, sensitive but unclassified information and government computers. Contractor inability to obtain and/or maintain proper employee security clearance shall not constitute an excusable delay in contract performance.

4.4.4 Security Incidents and Violations: The contractor will immediately notify the Facility Security Officer of any actual security violation, security incident, or of any indication of a potential unauthorized disclosure or compromise of classified or sensitive but unclassified information.

4.5 Quality

4.5.1 Quality of repairs would include no more than one PQDR per year deemed to be the fault of the contractor following the PQDR investigation.

4.5.2 As a minimum, the contractor’s quality system shall be established and maintained in accordance with AS9001:2000, Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing. This system shall be developed and available for cognizant Contracting Officer’s Representative (COR) review prior to beginning production.

4.5.3 Calibration standards for test equipment used in the acceptance testing phase shall be in accordance with ANSI/NCSL Z540-1-1994, Calibration Systems.

4.6 Configuration Control

The contractor shall not incorporate any engineering changes prior to obtaining approval from 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA System Engineering through the Procuring Contracting Officer (PCO). Any changes made without written approval from WRALC shall require removal at contractor’s expense. Contractor may request change by submitting an ECP to AFLCMC/WNYEBA System Engineering. (CDRL A002, DI-CMAN- 80639C, Engineering Change Proposal)

4.7 Data Items

4.7.1. The contractor shall use AFTO 349 (Maintenance Data Collection Record) or government approved contractor format equivalent to report contract repair IAW CDRL A003, DI-MISC 81371-IT Data Item Description Maintenance Data Collection Record.

4.7.2. Parts Approval Request, DD Form 2052: Nonstandard parts, as defined by non Mil Standard or noncommercial equivalent that are used in this repair must be approved by AFLCMC/WNYEBA via submittal of DI-MISC-80071E, CDRL A004, Parts Approval Request.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 7

4.7.3 Reliability, Availability and Maintainability Data: The contractor shall report Maintenance Data Collection Records (AFTO 349) to Integrated Product Team. The AFTO 349 should provide data related to the tasks and efforts conducted for each LRU and/or SRU to include a list of component parts replaced during repair. The contractor shall report this information to on a transaction basis.

4.7.4 Prompt Data Deliverables: On-time data deliverables required no more than one error per delivery.

4.8 Condemnation

4.8.1 The contractor shall be required to repair all items unless written direction is provided by the Administrative Contracting Officer (ACO) which excludes a particular item from these requirements. Request for condemnation shall only be submitted to the ACO for approval/disapproval if the unit falls into one of the criteria specified below:

4.8.1.1 Physical damage destroys 75% of the physical and electrical integrity of the unit (i.e. crushed).

4.8.1.2 Overheating and subsequent destruction of 80% of the internal electrical components and electrical connections.

4.8.1.3 Damage due to fire, explosion, flood, aircraft crash or enemy combat action.

4.8.2 Items condemned under the provisions of this contract shall be replaced by reparable assets provided by the Government from within existing inventory. Items condemned under provisions of this contract will be replaced by the government with replacement assets for repair at no additional cost to the government.

4.8.3 All items condemned that contain precious metals, silver, gold, platinum, rhodium, iridium, osmium, and ruthenium, scrap bearing such metals, and items containing recoverable quantities thereof shall be reported to the Defense Reutilization and Marketing Service, DRMS-SM, Federal Center, 74 N. Washington, Battle Creek, MI. 49017-3084 for disposition instructions.

4.8.4 Condemned items shall be disposed of after consulting and receiving instructions from the Primary Contracting Officer.

4.8.5 Exchange of parts between assemblies and/or subassemblies is authorized with the agreement that the same number of assets be returned serviceable, unless the asset(s) is deemed “not repairable or condemned.” Exchange of parts shall not be a reason for condemnation.

4.9 Class 1 ODS/ODCs

Contractor shall not use Ozone Depleting substances/chemicals in the performance of this PWS and ensure compliance of all applicable ODC/ODS laws and regulations to subcontractors and suppliers.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 8

4.10 Safety Requirements: The contractor shall comply 100 percent of the time.

4.10.1 The contractor shall implement system safety programs to ensure that all system and operation hazards are identified, eliminated or controlled and verified. The contractor shall document the results of the system safety program in a Safety Assessment Report. This report shall be made available to 408 SCMS/GUEA or AFLCMC/WNYEBA. Guidelines for Software Hazards, Hardware Hazards and Risk Reduction can be found in MIL-STD-882D.

No more than two Class C mishaps per contract year, Zero Class A or B mishaps, and No more than one instance of late mishap notification per calendar year. MIL-STD-882D is the controlling authority of implementation of successful systems safety programs, CDRL A005, DI-QCIC-80125B, and GIDEP Alert/Safe-Alert Response, CDRL A006, DI-QCIC-80126B.

4.10.2 Contractor Compliance. Contractors shall comply with Occupational Safety and Health Act (OSHA) Public Law 91-596, OSHA Standard 29 CFR 1910, and OSHA Standard 29 CFR 1925 for the protection of their employees. The contractor shall comply 100% with Safety and Health Plan. To ensure the protection of Air Force personnel, assets and interests, the contractor shall be solely responsible for compliance with all federal, state and local laws, codes, ordinances, regulations, the Occupational, Safety and Health Act (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and OSHA Standards 29 CFR 1925, all Air Force Occupational Safety and Health (AFOSH) Standards, and any applicable local guidance. The contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP.

Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

4.10.3 Mishap Notification. The contractor shall telephonically notify the Safety office within four (4) hours of all mishaps or incidents to DOD property entrusted by this contract, or DoD property damages or employee injuries as a result of the contract operation. (DI-SAFT-81563, CDRL A007)

4.10.4 Mishap Investigation. If requested by the Government Procuring Contracting Officer (PCO) or Administrative Contracting Officer (ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenances and training records until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is completed.

4.11 Production Problems

Should the contractor encounter any problems that will impact performance under the contract, the contractor shall promptly report them to the PCO and/or ACO and/or PMS Seller.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 9

4.12 Workflow

4.12.1 Receiving

4.12.1.1 End items inducted for repair shall be handled in accordance with industry best accepted practices for receiving Government Equipment.

4.12.1.2 The end items shall be handled and stored in such a manner as to prevent damage and theft. The contractor shall secure and process end items returned for repair in accordance with the contract security requirements.

4.12.1.3 When shipping containers are received that meet the requirements of the AFMC Form 158 (Packaging Requirements) and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored, and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements.

4.12.1.4 Any misdirected or misidentified shipments shall be reported for disposition in accordance with the contractor’s Government Property Management Procedure.

4.12.2 Workmanship

4.12.2.1 Repairs shall be made at the contractor’s facility and as a minimum shall be accomplished in accordance with the contractor’s ANSI/ASQC ISO9001:2000 Quality System Model and applicable engineering drawings, processes and procedures listed herein.

4.12.2.2 During inspection and for functional test, the presence of corrosion on components or unit chassis shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found on a component, disassembly shall be made only to the extent necessary to remove corrosion or replace parts. Corrosion removal and treatment of affected areas shall be accomplished using approved methods and materials in accordance with best industry practice.

4.12.2.3 After repair is completed, the contractor shall inspect item to be sure that all tools/foreign objects have been removed and that there are no loose parts.

4.12.2.4 Repaired end item shall be labeled in accordance with the applicable contractor drawing. All repaired end items shall be refinished only to the extent necessary to assure adequate protection of all surfaces. End items should not be refinished to a like new condition merely for appearance. Repaired end items shall be subjected to and acceptance shall be in accordance with WR/ALC approved ATP listed herein. Approved ATP shall not be revised without 408 SCMS/GUEA Engineering or AFLCMC/WNYEBA Engineering approvals.

4.12.2.5 All repaired end items shall be final inspected by the contractor’s Quality Assurance Department, or designee, and submitted to the Government QAR for CQA and Acceptance at Origin on a Material Inspection and Receiving Report (WAWF).

4.12.2.6 Upon completion of all inspections, all ports, vents, and openings shall be covered

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 10 with plugs, caps, or sealed in plastic bags to prevent entry of foreign matter or contamination into the end item.

4.13 Continuation of Essential DOD Contractor Services.

The Functional Commander/Functional Director (FC/FD) has determined that this requirement is not Mission Essential (M-E) in accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix and DFARS 237.76, Continuation of Essential Contractor Services.”

4.14 Inspection of Services

The Government reserves the right to invoke the provisions/remedies under FAR 52.246-4, Inspection of Services-Fixed Price, for any “Service” determined by the Government to be unacceptable.

4.15 Green Procurement Program (GPP)

GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. GPP requirements apply to all acquisitions using appropriated funds, including services and new requirements. FAR 23.404(b), Agency Affirmative Procurement Program, applies and states the GPP requires 100% of EPA designated product purchases that are included in the Comprehensive Procurement Guidelines (CPG) list that contains recovered materials, unless the item cannot be acquired: (a) competitively within a reasonable timeframe; (b) meet appropriate performance standards, or

(c) at a reasonable price. The prime contractor shall be responsible for ensuring that all subcontractors comply with this requirement.

4.16 Procedure for Invoicing/Payment/Acceptance

To allow for payment of separately priced data items, the MFT must use Wide Area Workflow (WAWF) for acceptance. Data CDRL will determine submittal requirements;

however, both separately priced and non-separately priced items must be accepted in WAWF in order for the line item to be closed out in the contract. Information regarding Wide Area Work Flow-Receipt and Acceptance is available on the Internet at https://wawf.ef.mil.

4.17 Packaging Requirements

(MIL-STD-2073-1d, 10 May 02, Standard Practice for Military Packaging and MIL-STD- 129P (4), 19 Sep 07, Military Marking for Shipment and Storage). When shipping containers are received that meet the requirements of the AFMC Form 158, Packaging Requirements, and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable contains shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158, Packaging Requirements.

4.18 Item Unique Identification (IUID) Requirements:

The IUID Program requires each qualifying Air Force (AF) asset to be uniquely identified with a permanent marking that can sustain its information throughout the life of the asset.

The program addresses two categories of assets—those already in the AF inventory and those currently under contract but not currently in the AF inventory. For assets under contract, F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 11

IUID requirements are specified in DFARs 252-211.7003, Item Identification and Valuation and Department of Defense (DoD) 4100.39-M, Federal Logistics Information System (FLIS).

All assets subject to marking must be recorded in the DoD IUID Registry.

4.19 Contractor Manpower Reporting Requirements

Per reference SAF/AQ Memo, 13 Nov 12, “The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil (select Dept of the Air Force option). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.19.1 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.19.2 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the CMRA link at http://www.ecmra.mil (select Dept of the Air Force option).

4.20 Counterfeit Prevention Plan (CPP) - Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. (CDRL A010, DI-MISC-81832, Counterfeit Prevention Plan)

4.20.1. At a minimum, the CPP shall address:

4.20.2. Applicability - The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

4.20.3. Definitions - The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 12

4.20.4. Parts Availability and Use of Parts Brokers - The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553, paragraph 4.1.1, 4.1.2.e., appendix A)

4.20.5. Procurement Policies - The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.20.6. Risk Assessment - The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received.

The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

4.20.7. Detection and Avoidance Responsibilities - The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref.

AS5553, paragraph 4.1.4, 4.1.5, appendix E)

4.20.8. Testing and Verification - The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 13 testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553, paragraph 4.1.4, appendix E)

4.20.9. Configuration Identification and Traceability - The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS5553, paragraph 4.1.6, appendix F)

4.20.10. Counterfeit Notification and Reporting - The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI.

Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref.

AS5553, paragraph 4.1.7, appendix G)

4.20.11. Counterfeit Prevention Training - The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required.

Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 14

5.0 APPENDICES

Appendix A: References

Publication

Sections That

Apply

Date of Publication & Change

Dates Title of Publication

MIL-STD-129P

With Change 4 Entire 19 Sep 07 Military Marking for Shipment and Storage

MIL-STD-130 Entire 17 Dec 07 DoD Standard Practice Identification Marking of US Military Property

DFARS 252.211–7003 Entire Jun 2011 Item Identification and Valuation

MIL-STD-2073-1d Entire 10 May 02 Standard Practice for Military Packaging

DLAR 4155.24 Entire 20 Jul 93 Product Quality Deficiency Report Program

DFARS 237.76 Entire 24 Nov 10 Continuation of Essential Contractor Services DoDI 1100.22 Entire 12 Apr 10 Policy and Procedures for Determining Workforce

Mix.

FAR 23.404 Para graph “b”

1 Oct 10 Agency Affirmative Procurement Program

OSHA Public Law 91-596

Entire 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Occupational Safety And Health Standards

Part 1910 1 Jan 04 Occupational Safety and Health Act (OSHA) of

Safety and Health Regulations for Service Contracts

Part 1925 30 Dec 71 Occupational Safety and Health Act (OSHA) of

DoD 4100.39-M Entire May 2010 and Change Letter Oct

Federal Logistics Information System

FAR 52-246-4 Entire Aug 1996 Inspection of Services-Fixed Price

ISO9001:2000 Entire 2008 Quality System Model for Quality Assurance in Design, Development, Production, Installation, and Servicing

MIL-STD-882D Entire 10-Feb-00 DOD Standard Practice System Safety

ANSI/NCSL Z540-1-

Entire Jan 1994 Calibration System

DOD 5220.22-M

Entire 28 Feb 06 National Industrial Security Program Operating Manual (NISPOM).

SAE AS5553 Entire 21 Jan 13 Aerospace Standard, Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition

F D 2 0 6 0 - 1 3 - 0 0 8 8 3 P W S Page 15

Appendix B: National Stock Number List

NSN Part Number Nomenclature

Input: 5960-00-007-7071/Output:

5960-01-504-3415EW

Input: 2612353 or 2612353A001 or 2612353G001/Output:

VTR5115A1-1

Traveling Wave Tube

Input: 5960-00-007-7071EW/Output:

5960-01-021-0657EW

Input: 2612353 or 2612353A001 or 2612353G001/Output:

VTR5114C3 or VTR5115A1

Traveling Wave Tube

Input: 5960-01-021-0657EW/Output:

5960-01-504-3415EW

Input: VTR5114C3 or VTR5115A1/Output:

VTR5115A1-1

Traveling Wave Tube

Input: 5960-01-504-3415EW/Output:

5960-01-021-0657EW

Input: VTR5115A1-1/Output:

VTR5114C3 or VTR5115A1

Traveling Wave Tube

5960-01-504-3415EW VTR5115A1-1 Traveling Wave Tube 5960-00-007-7071EW 2612353 or 2612353A001 or

2612353G001 Traveling Wave Tube

5960-01-021-0657EW VTR5114C3 or VTR5115A1 Traveling Wave Tube 5960-01-185-1885EW VTR-6110K1 Traveling Wave Tube