14-00883_J_and_A_for_FBO.pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY

This Justification and Approval to request authority for Other Than Full and Open Competition supports requirements generated for the Air Force Global Sustainment Center (AFSC), 638 Supply Chain Management Group (SCMG), 408 Supply Chain Management Squadron (SCMS) / (GULB). The contracting authority for this requirement is AFSC/PZABB. The purchase request number supporting this contracting action is FD2060-13-00883.

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

Due to the circumstances described herein, the activity requests authority to acquire the repairs listed in this document using Other Than Full and Open Competition as prescribed by FAR 6.302-1(a)(2), only one or a limited number of responsible sources and no other types of supplies or services will satisfy agency requirements. This action will result in a new, Firm Fixed Price (FFP) Requirements (D-) type repair contract for a basic plus four option years, covering a 5-year period total, beginning in FY14. The sole source requirement will be obtained from the following approved repair source:

Communications and Power Industries (CPI) Traveling Wave Technology Division 607 Hansen Way Palo Alto, CA 94304-1015

CAGE: 03ZJ4

Large Business

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

Under the contemplated repair contract, CPI will provide the following services to the United States Air Force (USAF) which are required to support the ALQ-172 Weapon System that is and the ALQ-184 Electronic Countermeasure Pod System .

USAF REQUIREMENTS:

FY14

CLIN Structure System NSN Nomenclature Part Number BEQs Unit Price Total Cost

0001 ALQ 172 5960 00 007 7071EW TravelingWave Tube 2612353G001

0001AA

Test Teardown and Evaluation/No Fault Found/ Beyond 5960 00 007 7071EW TravelingWave Tube 2612353G001 15

0001AB Repair

Input: 5960 00 007 7071EW/Output: 5960 01 504

3415EW TravelingWave Tube

Input:

2612353G001/Output:

VTR5115A1 1 7

0001AC Repair

Input: 5960 00 007 7071EW/Output: 5960 01 021

0657EW TravelingWave Tube

Input:

2612353G001/Output:

VTR5115A1 8

0002 ALQ 172 5960 01 021 0657EW TravelingWave Tube VTR5114C3 $

0002AA

Test Teardown and Evaluation/No Fault Found/ Beyond 5960 01 021 0657EW TravelingWave Tube VTR5114C3 4

0002AB Repair Input: 5960 01 021 0657EW/ Output: 5960 01 504 3415EW TravelingWave Tube

Input: VTR5114C3/Output:

VTR5115A1 1 2

0002AC Repair Input: 5960 01 021 0657EW/ Output: 5960 01 021 0657EW TravelingWave Tube

Input: VTR 5114C3Output:

VTR5115A1 1

0002AD Repair 5960 01 021 0657EW TravelingWave Tube VTR5114C3 1

0003 ALQ 172 5960 01 021 0657EW TravelingWave Tube VTR 5115A1 $

0003AA

Test Teardown and Evaluation/No Fault Found/ Beyond 5960 01 021 0657EW TravelingWave Tube VTR 5115A1 36

0003AB Repair Input: 5960 01 021 0657EW/ Output: 5960 01 504 3415EW TravelingWave Tube

Input: VTR5115A1/Output:

VTR5115A1 1 18

0003AC Repair Input: 5960 01 021 0657EW TravelingWave Tube VTR 5115A1 18

0004 5960 01 021 0656EW TravelingWave Tube L5465 $

0004AA

Test Teardown and Evaluation/No Fault Found/ Beyond

Economical Repair 5960 01 021 0656EW TravelingWave Tube L5465 10

0004AB Repair Input: 5960 01 021 0656EW/ Output: 5960 01 504 3415EW TravelingWave Tube

Input: L5465/Output:

VTR5115A1 1 5

0004AC Repair Input: 5960 01 021 0656EW/ Output: 5960 01 021 0657EW TravelingWave Tube

Input: L5465/Output:

VTR5115A1 5

0005 ALQ 172 5960 01 504 3415EW TravelingWave Tube VTR5115A1 1 $

0005AA

Test Teardown and Evaluation/No Fault Found/ Beyond

Economical Repair 5960 01 504 3415EW TravelingWave Tube VTR5115A1 1 4

0005AB Repair Input: 5960 01 504 3415EW/ Output: 5960 01 021 0657EW TravelingWave Tube

Input: VTR 5115A1 1 Output: VTR5115A1 15

0005AC Repair 5960 01 504 3415EW TravelingWave Tube VTR 5115A1 1 30

0006 ALQ 184 5960 01 185 1885EW TravelingWave Tube Navy Crane preforms this action for the Government

Test Teardown and Evaluation/No Fault Found/ Beyond

Economical Repair 5960 01 185 1885EW TravelingWave Tube 1041794 1V1 N/A $ $ 0006AA Repair 5960 01 185 1885EW TravelingWave Tube 1041794 1V1 268 0007 Over and Above 1 LOT

0008 DATA 1 LOT NSP $

TOTAL POTENTIAL CONTRACT VALUE:

This contract will require delivery as negotiated, and performance parameters are identified in Section 2.0 of the Performance Based Work Statement.

NSN 5960-01-185-1885EW has been assigned an which means repair for the second or subsequent time from the original manufacturer. The indicates this part must be repaired by a source specified on a source control or selected item drawing.

NSN 5960-00-007-7071EW has been assigned an which means repair for the second or subsequent time from the original manufacturer. The indicates the data needed to complete contract repair is not physically available, it cannot be obtained economically, nor is it possible to draft adequate specifications.

NSNs 5960-01-021-0657EW and 5960-01-504-3415EW have been assigned an which means repair directly from a sole source contractor, which is not the actual manufacturer. The indicates the data needed to complete contract repair is not physically available, it cannot be obtained economically, nor is it possible to draft adequate specifications.

NSN 5960-01-021-0656EW has been assigned an , which means repair for the first time directly from the actual manufacturer. The indicates this part must be repaired by a source specified on a source control or selected item drawing.

The anticipated type of appropriation that will be used to fund the delivery orders is the Funds will be obligated at the delivery/task order

(D/TO) level.

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

10 USC 2304(c)(1), as implemented by FAR 6.302-1(a)(2), only one or a limited number of responsible sources and no other types of supplies or services will satisfy agency requirements.

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS

OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY

CITED ABOVE (APPLICABILITY OF AUTHORITY)

Research has identified CPI Incorporated (cage 03ZJ4) as the currently qualified repair source available with the unique experience, expertise and relationships to satisfy the Government’s requirements of this highly specialized item. The government does not possess the detailed engineering information that would enable a new vendor to successfully develop a repair and testing methodology for these items. The fact that the Government does not possess a full data package precludes a full and open competition for the repair of items.

The contract would be required to supply as a minimum: functional block diagrams, outline drawings including reference designators, schematic diagrams (electrical, mechanical and electro-mechanical), Preferred Parts Selection Lists (PPSL), Non-Standard Parts List, Detailed Troubleshooting & Fault Diagnostic Procedures, Detailed Repair Procedures, Special Material & Process Guide, Identification of Special Tooling, Environmental Qualification Procedures, Acceptance Test Procedures, Special Test Equipment requirements, obsolete parts and identification of alternatives or requisite redesigns, and the means to validate all of the above. This will take a vendor approximately two (2) years to accomplish given the historical data on similar projects. An additional one (1) year will be required for the Government to approve the source through contract auditing and OSS&E testing by AFLCMC/WNYEBA.

Once all of these tasks are complete, the government can initiate the contract to repair the item.

Therefore, the research of available market information supports the repair of the asset from the original manufacturer, CPI due to the lack of Government owned drawings and engineering data. Development of alternate suppliers can be pursued at a later date if the Government is successful in obtaining a complete data package or if an engineering project to fund second source development is approved. The Government requested a price quote to purchase all internal data and repair data related to these NSNs from CPI on 11 February 2013. CPI declined to sell this data as they consider the data to be proprietary.

Based on previous project data and contract efforts, it would take approximately three to four years and no less than for another vendor to complete the clean-sheet redesign or reverse engineering effort, deliver a technical data package and qualification reports, and provide First Article assets. This estimate assumes the new vendor possesses the required special tools and special test equipment;

without this equipment the estimated cost would be higher.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED PRACTICABLE

This requirement will be synopsized on the Federal Business Opportunities (FedBizOpps) web page as required by FAR 5.201. It is anticipated that sources having an interest in subcontracting may be identified through synopsis. Although the Government does not own data to support repairing these assets from any other source, any source who responds to the Government as a result of this synopsis will be identified to the prime contractor as a potential source for subcontracting possibilities.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

The overall cost of this acquisition will be fair and reasonable to the Government. In accordance with FAR 15.403-4, the contractor will be required to provide certified cost and pricing data to be used in supporting the Government’s evaluation of the proposed cost. The proposed skill mix of labor, labor hours, types and quantities of material, other direct costs, and direct and indirect rates will be negotiated by the Government based on recommendations from the Defense Contract Management Agency (DCMA) and/or the Defense Contract Audit Agency (DCAA) and expert technical personnel supporting the program. The contract price will be negotiated in accordance with the procedures in FAR Part 15 ensuring the ultimate cost to the Government is fair and reasonable.

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT

CONDUCTED

As described in Section VI above, market research, in accordance with FAR Part 10, was conducted in August 2013 by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

Market research was conducted as outlined by FAR 10.002 using the following methods: reviewing industry reports, trends and product developments; discussions with industry representatives; internet searches; and industry knowledge possessed by EA Pods Engineering Staff and the ALQ-172 Engineering Staff. Engineering is actively engaged in component product sustainment, staying abreast of industry developments by reviewing industry reports, trends, and product developments. Some of the sites used were:

http://www.tritonsvc.com/web/guest/products http://dsbs.sba.gov/dsbs/ http://www.cpii.com/division.cfm/8

Each one of these vendors’ web-based product line or product history was reviewed to determine if the part(s) under consideration were being repaired, by that vendor if that vendor had information concerning associate contract agreements with CPI to share or acquire the proprietary data for the specific part(s) under consideration Triton ETD LLC was the only small business with prior experience in airborne mini traveling wave tubes, although no direct experience with either of these TWTs. Triton was contacted 7/22/13 to discuss possible repair. Triton Services does not have a contract agreement with CPI regarding their proprietary data for this specific part number. Government waited 7 days with no response from Triton indicating interest in repair.

These items are custom made for the USAF and tend to have limited application.

The current drawings for the TWT are proprietary to CPI.

Review of Government-proprietary component product data-base (Haystack), for the specific product group.

To qualify additional sources, the Program office could submit an appropriate budgetary request for Research & Development project funds on this item for inclusion in the next available budget call in March 2014. Once funded, an interested company could attempt to qualify to repair these components.

Qualifying a new source will take approximately 3 years from receipt of funding to actual production.

Qualifying is dependent on receipt of funding, but if funding was received for 2015 then qualification would be in 2019.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

CPI currently provides ALQ-172 and ALQ-184 repair support and is the only source capable of repairing the listed NSNs at this time.

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION

See Section VI above.

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING

SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES REQUIRED

Qualifying a new source would require a clean-sheet redesign or an extensive reverse engineering project for the ALQ-184 due to the complexity of the item and the fact that the government does not own internal drawings for the item but merely a source control drawing of the form, fit, and function requirements. The source control drawing does not provide sufficient data to enable another source to qualify for repair.

XII. CONTRACTING OFFICER’S CERTIFICATION

The contracting officer’s signature on the Coordination and Approval Document evidences that the contracting officer has determined this document to be both accurate and complete to the best of the contracting officer’s knowledge and belief (FAR 6.303-2(b)(12)).

XIII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION

As evidenced by their signatures on the Coordination and Approval Document, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete (FAR 6.303-2(c)).