PWS.pdf - - 10-12-2011.pdf

PR-FD2060-10-20947

Performance Work Statement (PWS)

AN/AAR-44B Infrared Warning Receiver System (IWRS) - Repair

408th Supply Chain Management Squadron

Global Logistics Support Center

Robins AFB, GA

PR# FD2060-10-20947

Date: 09 August 2011

1.0 DESCRIPTION OF SERVICES

OBJECTIVE: The efforts required of the contractor under this Performance Work Statement (PWS) are for repair of the AAR-44 IRWR shop replaceable units. The extent of the effort required shall be determined by the disassembly, inspection, test, and evaluation. Work performed under this PWS includes all actions necessary to return a reparable item to a serviceable condition. Serviceable is defined as an item that passes manufacturer’s government approved Acceptance Test Procedures. Work performed under this PWS supports AFSOC’s unique C-130 missions.

2.0 SERVICE DELIVERY SUMMARY

Performance Objectives PWS Para. Performance Threshold

Contractor shall deliver IAW delivery schedule established for the repairable item.

4.1.4

NLT 5 work days after discovery, submit explanation and notification of revised delivery date if schedule cannot be met.

Timely notification of problems in program management that impact cost, delivery or schedule.

4.1.4, 4.1.5 Notification within 2 business days from the time the contractor is aware of the problem.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

If Government Furnished Equipment is required in order to do a repair, the contractor will denote the GFE required in order to execute the repair.

4.0 GENERAL INFORMATION: The information contained in this section is not intended to be all inclusive nor to detract from the procedures outlined in specifications, technical orders and other directives listed in this PWS or its attachments except where specifically noted herein.

Work performed under this PWS includes all actions necessary for repair of the AAR-44 shop replacable units.

4.1 Management Information

4.1.1 Transportation: Contractor shall use fastest means of transportation commensurate with the Government’s expressed need and the agreed upon schedule to ship all serviceable end items.

4.1.2 Packaging: When shipping containers are received that meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored, and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.1.3 Repair Problems: For the purpose of resolving repair problems as they occur, the contractor shall report them to the DCMA, ACO/QAR, and Procurement Contracting Officer (PCO) immediately upon identification by the contractor.

4.1.4 Delivery Schedule: Contractor shall deliver IAW delivery schedule established for the repairable item. If a scheduled delivery date cannot be met, the contractor shall provide notification (including a revised delivery schedule) to the PCO as required of any such schedule slippage.

4.1.5 SURGE and MICAP Items: In the event that the Government experiences an unplanned spike or sudden increase in demand (SURGE/MICAP) due to major theater warfare or national emergency and invoke a surge, the contractor shall be willing to work to meet and to sustain this demand for quantity level above and beyond normal peacetime requirements. After being notified of the surge demand, the contractor will allow the Government to place additional orders and/or elevate the priority status of current orders. The Government will be notified in advance of, any given opportunity to negotiate; any expedited charges or other capacity related cost or schedule issues that might apply at the time of the surge. Surge requirements will be on the best effort basis.

4.1.5.1 Cannibalization: The contractor is authorized to perform cannibalization actions of like items to expedite repair turn around time on critical items. The contractor will notify the PCO to obtain permission prior to all cannibalization actions. Cannibalization to expedite repair will not be authorization to condemn cannibalized items. A report in contractor’s letter format will be provided to 408 SCMS with details of cannibalization actions that occur.

4.1.6 Place of Performance: Performance of this contract shall be at the location(s) prescribed in the contract. Performance at any other location requires written authorization from the Responsible Engineering Authority and the Government Program Manager via the PCO. Limited or full qualification may be required for performance at a location different than that prescribed in the contract.

4.1.7 Repariable Item Inspection Report: The contractor shall submit a report in contractor’s format (Repairable Item Inspection Report, CDRL A001) after repair of each item or items.

Report shall include as a minimum the part number, serial number, repair date, explanation of malfunction and repair, total time meter if equipped, and actual total repair flow days and items requiring long lead parts replacement items for repair as per DD Form 1423 (DI-ILSS-80386/T).

4.2 Reporting:

4.2.1 CAV AF Reporting: The contractor shall report using Commercial Asset Visibility (CAVAF). (CDRL, A002, Data Item Description, DI-MGMT-81634B) The contractor shall provide data related to the tasks and efforts conducted for each reparable unit. If CAVAF training is required, contract 406 SCMS/GUMA, Donna Allred, Robins AFB GA 31098, Phone 478-327-6602 or Timothy Anderson; Phone 478-926-2760 for additional information. The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required.

4.3 Configuration Management:

4.3.1 Any item input under this contract for repair shall be output at the same configuration unless an engineering change proposal for a configuration change has been properly submitted, and approved in writing by the Responsible Engineering Authority via the Government PCO.

(CDRL A003, Data Item Description, DI-CMAN-80639C).

4.3.2 Any changes made without written approval from the contracting agency shall require removal at the contractor's expense

4.4 Calibration Standards: Calibration standards for test equipment used in the repair/sell-off phase must be traceable to the National Bureau of Standards in accordance with ANSI/NCSL Z540-1. All test and measurement equipment shall be verified to have a current calibration prior to use.

4.5 Diagnostic Test, Troubleshooting and Bench Check: The contractor shall perform such evaluation activities as necessary to precisely deduce the failure mode(s), faulty component(s) and the specific nature of the cause of the failure (or degraded performance) so as to be able to completely and effectively repair and test the item. The evaluation will determine whether the item is a re-test ok (RTOK), repairable (and may include the category of repair such as minor or major, over and above), or the item needs to be condemned. Some items may be potentially repairable items. A potentially repairable item is an item that the contractor may not be able to perform full evaluation and test without starting to repair the item in order to deduce the failure modes and faulty components. Potentially repairable items will be attempted to be repaired with a not to exceed effort to determine whether the item is repairable or has to be condemned.

If the item is repairable, a repair cost and schedule for the repairable item will be provided including details of any long lead parts replacement items. The Government will provide approval to the Contractor to proceed with the repair.

EDA cooler major repair shall be defined as the material and labor required for the repair of the CCAs, Cryogenic cooler, and the Controller for the cooler. EDA minor repair shall be defined as the material and labor required for the repair of the dewar, prism repair, or repair of the bit mirror.

Over and above repair for the EDA cooler shall be defined as any effort beyond the labor and material required for the normal repair of the Dewar, Cryogenic cooler, and the Controller for the cooler. Over and above repair for the dewar sub-assembly shall be defined as any effort beyond the labor and material required for the normal repair of the dewar.

Some long lead items, such as optics, the contractor could purchase additional quantity, with government approval, to keep in stock in order to provide a quicker turnaround time and to provide the most economical procurement of the item.

4.6 Condemnation:

The contractor shall not repair any items where, A) the cost of parts and labor exceed 75% of the latest acquistion cost of the item.

B) replacement parts are not available due to obsolescence and hardware for cannibalization is not availiable, C) during the course of the repair that further evaluation or test or damage occurs to the item that makes the item meet criteria A) or B) above unless authorized through the Administrative Contracting Office (ACO). Any item found to be uneconomical to repair shall be reported through the ACO to the PCO to WR-ALC for disposition instructions. The contractor shall provide 408 SCMS a report in letter format when a repair item is condemned. Letter content shall include serial number and explanation of condemnation action.

If repairable items meet the condemnation criteria, the contractor is authorized to perform cannibalization actions as needed to repair other items in the repair cycle or salvage long lead time components. A report in contractor’s letter format will be provided to 408 SCMS with details of cannibalization actions that occur.

4.6.1 Replacement for Condemned Items: The Government is authorized to replace condemned end items with reparable end items of the same NSN & part number variant number.

4.7 Demilitarization and Disposal: Any unclassified items that are condemned shall be Demilitarized and Disposed IAW following instructions:

A) Demilitarization Procedures: In the event the end item contains hazardous material, the hazardous material shall be removed from the end item first and properly marked and stored prior to any demilitarization of the end item. The end items shall be demilitarized by mutilation (total destruction of the end item and its components) to the extent necessary to make the end item unfit for its intended military purpose.

B) Disposal: Hazardous materials removed and properly marked may be disposed of through the use of commercial hazardous materials handling companies or the contractor's approved in-plant procedures if done so at no extra cost to the Government.

C) Return condemned items to WR-ALC for disposal.

4.8 Replacement Component Part Selection Requirements: Contractor furnished material or parts used in the repair or modernization shall equal or exceed the quality of the original material or parts.

4.9 Non-Standard Parts Requests and Requirements (NSPR): A nonstandard parts approval request shall be submitted for any component to be used for the repair that is not interchangeable with the component it is to replace. Additionally, if the contractor acquires a part or component from other than the original manufacturer (due to obsolescence, or non-availability) submittal of an NSPR shall be required.

4.10 Finishing: All repaired end items shall be refinished only to the extent necessary to assure adequate protection of all surfaces.

4.11 Testing and Acceptance:

4.11.1 Test Procedures: If required by the contract, the contractor shall prepare and submit for Government approval, an Acceptance Test Procedure (ATP) in accordance with the requirements of this PWS unless the contractor has a previously approved ATP. If the contractor has an ATP, which is newer than the one previously approved, he may identify it to the Responsible Engineering Authority via the Government PCO, and request approval to use it on this contract.

4.11.2 Acceptance Criteria: The ATP shall have been successfully completed when each repaired item has met all of the applicable specification requirements under the conditions imposed by the provisions of this document. Visual and workmanship shall be in accordance with TO 00-25-234; General Shop Practice Requirements for the Repair, Maintenance and Testing of Electronic Equipment. A completed ATP Data Sheet shall be provided with each repaired item (Repairable Item Inspection Report, CDRL A001).

4.11.3 Post-Acceptance Seal: Upon completion of final tests, Government inspection and acceptance, seal all ports, vents and openings with plugs, caps and plates or enclose in sealed plastic bag as applicable to prevent the entry of foreign matter or contamination into the repaired item.

4.12 Quality Control: The contractor shall provide and maintain a quality system that, as a minimum, adheres to the requirements of FAR 52.246-4.

4.13 Security: As per DD 254.

4.14 Safety: The Contractor shall have a System Safety program to ensure that all systems and operation hazards are identified, eliminated or controlled and verified.

4.15 Performance of Service During Crisis: The FD has determined that this requirement is not Mission Essential (M-E) in accordance with DoDI 3020.3;"Continuation of Essential DoD Contractor Services During Crises".

4.16 Inspection of Services Clause: FAR 52.246-4 gives the right to inspect contractor performance so long as it doesn’t cause undue delay to delivery of those services.

5.0 APPENDICES

5.1 Military Standards

NUMBER DATE TITLE SECTION

MIL-STD-129P

w/Change 4

19 Sep 2007

Military Marking for Shipping and Storage

In its Entirity

MIL-STD 2073-1 10 May 2002 Standard Practice for Military Packaging

D

MIL-STD-130N 17 Dec 2007 Identification Marking of U.S.

Military Property

In its Entirity

MIL-STD-1285D 07 Sep 2004 Marking of Electrical and Electronic Parts

In its Entirity

MIL-STD-1686C 25 Oct 1995 Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies, and Equipment (excluding Electrically Initiated Explosive Devices) Metric (MIL-STD-1686C and MIL-HDBK- 263B used simultaneously)

In its Entirity

MIL-HDBK-263B 31 Jul 1994 Electrostatic Discharge Control Hand-book for Protection of Electrical and Electronic Parts, Assemblies, and Equipment (excluding Electrically Initiated Explosive Devices) Metric (MIL- STD-1686C and MIL-HDBK-263B used simultaneously)

In its Entirity

MIL-HNBK-61A(SIE) 07 Feb 01 Configuration Management Guidance As Applicable

5.2 General/System Technical Orders

00-25-234 Change 37

01 Aug 1988 8 Jul 2008

General Shop Practice Requirements for the Repair, Maintenance and Testing of Electronic Equipment

As Applicable

5.3 Industry Standards

ANSI/NCSL Z540-1 01 Jan 1999 Calibration Laboratories and Measuring and Test Equip

In its entirety

ASME Y14.100

01 Jan 2000 Engineering Drawing Practices as applicable As Applicable

ANSI/EIA-649 1 Feb 1999 National Consensus Standard for Configuration Management as applicable

As Applicable

5.4 General Requirements

FAR 52.246-4 April 1984 Contractor Inspection Requirements In its entirety

5.5 Manufacturer’s Reference Documents

NOMENCLATURE NSN SYSTEM P/N

Motherboard CCA1 5998-01-462-7038EW 649220 External Interface CCA1 5998-01-462-7042EW 649226 Processor CCA1 5998-01-462-7039EW 649222 Shared Memory CCA1 5998-01-462-7040EW 638794 Energy Detection Assembly 5865-01-494-7162EW 640300 Controller CCA 5998-01-564-3130EW 649610 Channel Acquisition CCA 5998-01-564-3804EW 649620 Distribution CCA 5998-01-564-3131EW 649640 Test Set Interface CCA 5998-01-564-3805EW 649524 Communications Controller CCA 5998-01-564-3808EW 649520 Portable Board Programmer 6625-01-442-5311EW 633206-001

5.6 Manufacturing Specificiation/Drawings*

NUMBER TITLE

ATP628200-002 Acceptance Test Procedure, Signal Processor Unit ATP628300-004 Acceptance Test Procedure, Sensor Unit ATP628102 Manufacturing Engineering Test

Procedure, CDU Interface Logic

CCA

CT649220 Manufacturing Engineering Test Procedure, Motherboard CCA

METP649226 Manufacturing Engineering Test Procedure, External Interface CCA

METP649222 Manufacturing Engineering Test Procedure Processor CCA

METP638794 Manufacturing Engineering Test Procedure, Shared Memory CCA

ATP640300 Acceptance Test Procedure, EDA- Cooler Assembly

ATP649610 Acceptance Test Procedure Controller CCA (AAR-44B)

ATP649620 Acceptance Test Procedure Procedure Channel Acquisition CCA

(AAR-44B)

ATP649640 Acceptance Test Procedure Procedure Distribution CCA

ATP649524 Acceptance Test Procedure Test Test Set Interface CCA

ATP649520 Acceptance Test Procedure Communications Controller CCA

ATP633206-001 Acceptance Test Procedure, Portable Board Programmer

* NOTE: Current revision is required.