PWS.pdf

PR: FD2060-16-00483 PWS REVISION: 0 1

Performance-Based Work Statement for

Compressors, Transmission, Regulating Valve and Hydrostatic Pump Drive

PR FD2060-16-00483

March 7, 2016

1.0 Description of Services

1.1 Objective(s): This Performance-Based Work Statement establishes the procedures to provide repair services for item National Stock Number (NSN) 2520-01-010-3114, 4320-01- 355-4464, 4820-00-404-5866, 4310-00-580-2668, 4310-01-007-0184, 4310-01-324-6030, and 4310-01-419-3699. The contractor shall perform all actions necessary to return reparable items to a serviceable condition. These components provide the necessary functions that enable the safe operation of the MJ-1, MHU-83 Lift Trucks, and Diesel Engine Driven Air Compressor. On time delivery is a pertinent requirement due to critical mission operations. If or when deficiencies occur, which should be Low to None, the contractor shall expedite all efforts to rectify the errors with minimal delay or compromise of quality outcome. The contractor shall punctually deliver correct data submittals.

1.1.1 Performing Tear down and repair: Repaired equipment shall meet electronic and mechanical performance requirements in accordance with original manufacturer’s methods and procedures. The asset(s) shall pass initial test/inspection, at a minimum, 95% of the time per contract year. The remaining 5% of failed asset(s) shall pass on the second attempt. There shall be no more than one validated Product Quality Deficiency Reports (PQDR) per contract year.

1.1.2 Complying with the quality levels of repair necessary to return assets in serviceable condition. This includes providing obsolete parts resolution along with the necessary engineering support to investigate Deficiency Reports.

1.1.3 Delivering repaired assets on time.

1.1.4 Providing identification and notification to the Government of out of scope repairs

1.1.5 Providing timely and accurate reporting in CAV-AF

1.2 Benefit to United States Air Force (USAF): This effort will benefit the USAF by providing the mandatory maintenance and repair needed to keep the Compressors, Transmission, Regulating Valve and Hydrostatic Pump Drive operational for missions requiring the MJ-1, MHU-83 Lift Truck, and Diesel Engine Driven Air Compressor. The National Stock Number (NSN) and Part Number (P/N) for these items used are as follows: NSN 2520-01- 010-3114 / P/N 18-2011, NSN 4320-01-355-4464 / P/N 2520-025, NSN 4820-00-404-5866 / P/N 5561F4A, NSN 4310-00-580-2668 / P/N 68157, NSN 4310-01-007-0184 / P/N 68158, PR: FD2060-16-00483 PWS REVISION: 0 2

NSN 4310-01-324-6030 / P/N 87954-1, NSN 4310-01-419-3699 / P/N 89046-1.

2.1 Services Summary:

Performance Objective PWS Reference

Performance Threshold

Repair, test, and return each item in a serviceable condition within Turnaround Time (TAT)

5.0.3 Routine- delivered no later than (NLT) 30 calendar

days after receipt of repairable or orders whichever is later, 100% on time.

MICAP - delivered NLT 15 calendar days after receipt of repairable or order, whichever is later, 100% on time.

SURGE– delivered NLT 15 calendar days after receipt of repairable or order, whichever is later, 100% on time.

Comply with the quality levels of repair necessary to return assets in serviceable condition.

5.0.4 The asset(s) shall pass initial test/inspection, at a

minimum, 95% of the time per contract year. The remaining 5% of failed asset(s) shall pass on the second attempt.

There shall be no more than one validated Product Quality Deficiency Report (PQDR) per contract year.

Assets shall be repaired to a quality level of repair.

Provide timely and accurate reporting in

CAV-AF.

1.1.5, 4.5 All CAV-AF transactions shall be accomplished daily or as transactions occur basis. The following metrics will be monitored:

GFM In-Transit Repairable GFM Accountability Assets Not on Contract

3.0 Government Property and Services

3.1 Government Property: Government property NSN 2520-01-010-3114, 4320-01-355-4464, 4820-00-404-5866, 4310-00-580-2668, 4310-01-007-0184, 4310-01-324-6030, and 4310-01- 419-3699 will be provided for repair.

3.1.2 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. The FAR and applicable supplements can be accessed at the site below.

http://farsite.hill.af.mil

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3.2 Government Property to be Provided: The contractor shall furnish all material, support equipment, special tools, test equipment, and services required for the repair of the end item.

3.3 Reporting of Government Property: The Contractor shall create and maintain records of all Government property accountable to the contract, including Government-Furnished Property (GFP) and Contractor-Acquired Property (CAP) in accordance with FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in contract.

3.4 Loss of Government Property: The Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application for reporting loss of Government property.

Reporting value shall be at unit acquisition cost. The eTools “LTDD of Government Property” toolset can be accessed from the DCMA home page External Web Access Management application at http://www.dcma.mil/aboutetools.cfm.

3.5 Return/Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government upon completion of the contract/order unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. Retention of the property by the Contractor will require modification of both losing and gaining contracts in accordance with the FAR and applicable supplements and shall be in compliance with all guidance and clauses listed in the contract. All Government property shall be returned to the conditioned provided unless approved in advance by the PCO.

3.6 Government System(s): The Government will provide Contractor personnel access to CAV- AF to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 Technical Requirements:

4.1 Period and Place of Performance:

4.1.1 Contract/Option Period of Performance: The period of performance for the contract/order will extend over a five year period (Basic and four option periods).

4.1.2 Place of Performance: These services will be performed at the Contractor’s Facility.

4.2 Item Unique Identification: (IUID) N/A

4.3 Packaging:

4.3.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military

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Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with Department of Defense (DoD) 5220-22-M, National Industrail Secuirty Program Operataing Manual (NISPOM) The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

4.3.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.3.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.4 Counterfeit Electronic Parts: N/A

4.4.2 The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.5 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to:

406scms.cav.af.ar@robins.af.mil. (CDRL A001, Data Item Description, DI-MGMT-81634C, Commerical Asset Visibility Air Force (CAVAF)/ Government Furnished Material Report). The contractor shall conduct production reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required. Data reported as stipulated on DD1423 and corrective actions are taken within seven calendar days of notification of error by the Production Management Specialist Seller.

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4.6 Government-Industry Data Exchange Program (GIDEP):

4.6.1 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program. (CDRL A002, Data Item Description, DI-QCIC- 80125B, GIDEP Alert Report) and Response to an Alert/Safe Alert (CDRL A003, Data Item Description, DI-QCIC-80126B, GIDEP Alert Response).

4.7 Travel: Travel requests for Contractor personnel shall be submitted for approval to the PCO prior to costs being incurred and a minimum of five business days in advance of departure.

Travel by Contractor personnel shall be conducted in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.0 General Information: Inspect, service test, or check completed end item in accordance with applicable manufacturer’s specifications. The contractor shall report final test/inspection reports to evaluate compliance with system requirements, performance objectives, and, Original Equipment Manufacturer (OEM) specifications. (CDRL A004, Data Item Description-NDTI- 80809B, Test/Inspection Report) The original design of the asset or the design functional capabilities of the ref component, shall not be changed, modified, or altered unless such changes are authorized in writing by the PCO or by engineer, 410 SCMS/GUEA. Contractor shall repair submitted hardware, utilizing repair components that are equal to, or superior to OEM components.

5.0.1 Original design of the asset thereof, or the design functional capabilities of the various component parts shall not be changed, modified or altered unless such changes are authorized in writing by the assigned engineer at 410th SCMS/GUEA and through the Procuring Contracting Officer (PCO).

5.0.2 Contractor furnished material or parts used for replacement shall equal or exceed the quality of those specified in the parts list. The material or parts shall be entirely suitable for restoration of the component part for its intended purposes, and shall be completely interchangeable without alteration of either the parts or the end item. If there is a need to use parts other than the parts listed in the latest government furnished baseline, the standard parts approval procedures through the Defense Electronic Supply Center (DESC) or the Defense Industrial Supply Center (DISC) shall be followed. If a part is disapproved by DESC or DISC, the assigned 410th SCMS/GUEA engineer has approval authority.

5.0.3 The contractor shall complete production and ship serviceable asset no later than (NLT) 30 calendar days for routine assets, 15 calendar days for MICAPS, and 15 calendar days for SURGE requirements. The contractor shall forward any production problems (including delays in delivery) through the Administrative Contracting Officer (ACO) and the AFSC/PZAAC, PR: FD2060-16-00483 PWS REVISION: 0 6

Procurement Contracting Officer (PCO), Production Management Specialist Seller, (PMS), 410th

SCMS/GULB.

5.0.4 The repaired item shall maintain a rate of no more than one Product Quality Deficiency Reports (PQDR) of total repaired assets per contract year, with a goal of zero.

5.0.5 When requested, the contractor shall assist the Contract Administration Office in evaluating product quality deficiency reports and exhibits for defects reported on items repaired under this contract to determine the root cause for deficiencies IAW T.O. 00-35D-54, Investigation, and Resolution USAF Deficiency Reporting. These defects may be reported from field or depot organizations. Corrective action to prevent repeat discrepancies in workmanship shall be an integral part of the contractor's Quality Program at no additional cost to the government. The contractor shall establish and maintain a program, approved by the Government Representative.

5.0.6 Contractor shall ensure early Contractor identification and reporting of Government repairable items which are misidentified, misdirected, or missing recoverable modules/subassemblies.

5.0.7 Once an item has been determined beyond economical repair (BER), the following procedure is established to disposition the Governments assets.

5.0.7.1 Determination that the items are BER, shall be made by the contractor and communicated to the ACO for verification within 10 days of work start date. The contractor shall not repair any item where the total cost of parts and labor exceed 75% of the government replacement cost of the item unless authorized through the ACO to the PCO to PMS Seller. The ACO shall contact the PCO for repair or disposal instructions.

5.0.7.2 Once determination that the items are BER and to be destroyed, the contractor shall demilitarize the item in accordance with (IAW) DoD 4160.21-M-1, Defense Demilitarization Manual, Appendix 3, Demil Code D, by mutilation (total destruction of items and components), melting, cutting, tearing, scratching, crushing, breaking, punching, neutralizing, etc.

5.0.7.3 Record of such to include the certificate shall be retained by the contractor as evidence of disposal. Such evidence shall be maintained for the required period of time.

5.0.7.4 Modification shall be issued by the ACO to identify all items that have been reviewed and determined BER and that the assets shall be destroyed in place.

5.0.7.5 Items shall be disposed, in a manner that the parts are never to be re-issued or used.

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5.0.8 Inventory Inspection: Visually inspect each item received to determine proper identification, completeness, and condition. Report to the ACO any discrepancies, missing, or incomplete parts.

5.0.9 Preservation: Upon receipt of equipment, contractor shall provide adequate preservation necessary to protect the equipment while in storage prior to being placed in work. Any oil, grease, lubricants, and any special preservatives required to protect the equipment shall meet specifications IAW T.O. 1-1-689-1, Cleaning and Corrosion Control, Volume I Corrosion Program and Corrosion Theory.

5.0.10 Finishing.

5.0.10.1 Replace damaged, illegible, or missing instruction or data plates.

5.0.10.2 Permanently and legibly mark each repaired end item with the contractor’s identification. This identification shall include the contractor’s name, the Air Force contract number, and date of repair and shall be affixed to the end item by decal or similar permanent means.

5.0.10.3 All painted portions of the end item shall be inspected to determine if repaint is required. Loose and scaled paint shall be removed. All bare metal surfaces shall receive corrosion treatment prior to application of primer and paint. Severely marred surfaces shall be repainted. Application of primer and paint shall be IAW T.O. 1-1-8, Application and Removal of Organic Coatings, Aerospace and Non-aerospace Equipment.

5.0.10.4 Upon completion of final tests and government inspection and acceptance, seal all ports, vents and openings with plugs, caps, and plates or enclose in a sealed plastic bag, as applicable, to prevent the entry of foreign matter. Install plugs and caps that meet the requirements for any electrical connectors to prevent damage during handling and shipment.

5.1 Continuation of Mission-Essential Services During a Crisis: In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237- 7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the Functional Commander (FC) or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the

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contract/order. However, Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations.

Knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are required for performance of the contract/order. The Contractor shall ensure applicable Contractor personnel have security clearances at the appropriate level.

5.2.2 Security Regulations: The Contractor shall ensure personnel, information, systems, property, facility and security requirements are met. The Contractor shall comply with all applicable security regulations and clauses listed in the contract.

5.2.3 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E, DoD Directive for Operations Security (OPSEC) and DoD Manual 5205.02-M, DoD Operations Security (OPSEC) Program Manual to protect United States (U.S.) Government interests.

5.2.4 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M, National Industry Security Program. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.5 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.6 Security Incident or Violation The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of controlled unclassified information.

5.2.7 Security of Contractor System(s): The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of controlled unclassified information.

5.2.8 Access to Government Facility or Military Installation: The Contractor shall ensure Contractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation. The Contractor shall ensure Contractor personnel who require access to a USAF installation comply with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

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5.2.9 Common Access Card (CAC): The Contractor shall ensure a CAC is obtained/maintained and managed by all contractor/subcontractor personnel who require a CAC for access to DoD computer networks and systems, for DoD installation entry control and/or for physical access to facilities and buildings to perform tasks under the contract/order in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

5.3 Environmental Management System (EMS): Services will be performed at contractor facility; therefore, the EMS requirements do not apply to this effort, but this statement does not exempt the Contractor from any other Federal, State or local statute or requirement. Cite same place of performance, e.g., the Contractor’s facility, as PWS paragraph 4.1.2.

5.4 Green Procurement Program (GPP): Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S. Government appropriated funds. The prime Contractor shall ensure subcontractors comply with the GPP requirement.

5.5 Safety Requirements:

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoDD 4715.1E, Environmental, Safety, and Occupational Health (ESOH). OSHA and ESOH requirements shall be incorporated into the Contractor’s safety program.

5.5.2 Voluntary Protection Program (VPP): The USAF is a participant in the OSHA VPP.

Additional information regarding VPP is available at the site below.

http://www.osha.gov/dcsp/vpp/index.html

5.5.3 Mishap Notification/Investigation: In accordance with AFI 91-204, paragraph 2.4.6.1.1, the Contractor shall ensure the USAF [Safety Office] and the applicable contract management authority are notified of mishaps. The Contractor shall contact the MFT [Contracting Officer’s Representative (COR), if available, or another MFT member] by telephone within four (4) business hours. The MFT will notify the Safety Office and the PCO. (CDRL A005, Data Item Description-DI-SAFT-81563/T, Accident/Incident Report).

5.6 Inspection of Services: Inspection of Services will be accomplished in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and

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clauses listed in the contract. The Government reserves the right to inspect Contractor performance.

5.7 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.8 Contractor Manpower Reporting:

5.8.1 In accordance with the Secretary of the Air Force for Acquisition (SAF/AQ) Memorandum, Implementation of FY11 NDAA [National Defense Authorization Act] Section 8108 [of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011], Contractor Inventory, dated Nov 13 2012, the Contractor shall provide an annual count of Contractor personnel performing work if the DoD is the requiring activity, if the acquisition is using U.S. Government appropriated funds, and if the acquisition is equal to or greater than the Simplified Acquisition Threshold (SAT).

5.8.2 In accordance with the Office of the Secretary of Defense (OSD) Memorandum, Enterprise-wide Contractor Manpower Reporting Application, dated Nov 28 2012, the Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below. Reporting shall be conducted for each fiscal year (FY), which extends October 1 through September 30. While inputs may be made any time during the FY, all data shall be reported no later than October 31 of the following FY.

The Contractor may direct questions to the help desk at the eCMRA:http://www.ecmra.mil.

5.9 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via Wide Area WorkFlow e-Business Suite / Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with all applicable clauses located in the basic contract.

http://www.state.gov/j/tip

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6.0 Appendices

6.1 Appendix A: References

Publication Title of Publication

Date of Publication

Section(s) that Apply

MIL-STD-129P

With Change 4

Military Marking for Shipment and Storage 19 Sep 07 Entire

MIL-STD-130

DoD Standard Practice Identification Marking of US Military Property

17 Dec 07 Entire

DFARS 252.211–

Item Identification and Valuation Jun 2011 Entire

MIL-STD-2073-

1d

Standard Practice for Military Packaging 10 May 02 Entire

DFARS 237.76 Continuation of Essential Contractor Services 24 Nov 10 Entire

DoDI 1100.22 Policy and Procedures for Determining Workforce Mix. 12 Apr 10 Entire

FAR 23.404 Agency Affirmative Procurement Program 1 Oct 10 Entire

OSHA Public Law 91-596

Occupational Safety and Health Act (OSHA) of 1970 1 Jan 04 Para “b”

Occupational Safety And Health Standards

Occupational Safety and Health Act (OSHA) of 1970

1 Jan 04 Part 1910

Safety and Health Regulations for Service Contracts

Occupational Safety and Health Act (OSHA) of 1970 30 Dec 71 Part 1925

DoD 4100.39-M Federal Logistics Information System

May 2010 and Change Letter Oct

Entire

FAR 52.245-1

Government Property Aug 2010 Entire

FAR 52.246-4 Inspection of Services-Fixed Price Aug 1996 Entire

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GIDEP

Operations Manual S0300-

BT-PRO-010,

Government- Industry Data Exchange Program.

Government-Industry Data Exchange Program Operations Manual

Original Nov 1994 with rev

Sept 2009

Entire

ISO9001:2008 Quality Management Systems

- Requirements

15 Nov 2008 Entire

5.0.10 Finishing.