PWS.docx

Performance-Based Work Statement for

Signal Generator NSN: 6625-01-266-3431KV / Part Numbers: 60585-90005-10/2602AM-052

FD2060-15-00516

Date: 22 January 2016

1.0 Description of Services

1.1 Objective(s): This Performance-based Work Statement (PWS) describes the services required to repair the Signal Generator. These services include providing on-time teardown, test, evaluation and repair (when required), along with timely and accurate reporting in CAV-AF. The contractor shall comply with the quality levels of repair necessary to return assets in serviceable condition. The contractor will also be required to comply with required safety mandates.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the USAF by reducing MICAPs, Surge requisitions, and backorders for support equipment customers.

2.0 Government Property and Services

2.1 Contractor Responsibility: The Contractor shall be responsible for Government property in their possession in accordance with the Federal Acquisition Regulation (FAR) and applicable supplements including, but not limited to, FAR Part 45, Government Property; FAR 52.245-1, Government Property; and Defense Federal Acquisition Regulation Supplement (DFARS) Part 245, Government Property. See attachment – SGFP Data Input Spreadsheet.

2.2 Government Property to be Provided: The only Government Furnished Property that will be provided to the contractor is the reparable asset, and the Schedule Government-Furnished Property attachment will be submitted with the contract. The reparable asset shall be returned to the Government in accordance with this PWS. No other Government Furnished Property is authorized.

2.3 Loss of Government Property: Reporting Loss of Government Property, the Contractor shall use the Defense Contract Management Agency (DCMA) eTools software application to report loss of Government property at the site below in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. https://www.dcma.mil/aboutetools.cfm

2.4 Government System(s): The Government will provide Contractor personnel access to system(s) only as necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

3.0 Technical Requirements

3.1 Place of Performance: These services shall be performed at the selected contractor’s repair facility.

3.2 Item Unique Identification (IUID)

3.2.1 IUID Requirements: In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

3.3.2 IUID Marking Plan: The Contractor shall mark items in accordance with DFARS 211.274-2, DFARS 252-211.7003, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property. The plan must be approved by the Government Engineering organization, prior to implementation. [CDRL A002, Item Unique Identification (IUID) Marking Plan DI-MGMT-81803]

3.3.3 IUID Registry: In accordance with the Department of Defense Guide to Uniquely Identifying Items Assuring Valuation, Accountability and Control of Government Property, the Government user will add item(s) to the Department of Defense (DoD) IUID Registry. The Government user or Contractor representative responsible for causing “life cycle events” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record(s) in the DoD IUID Registry. In accordance with DFARS 252-211.7003(a), Item Identification and Valuation / Definitions, “‘DoD unique item identification’ means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items.” Unique item identification is required for all items that meet the criteria established by DFARS 211.274-2, Policy for unique item identification.

3.4 Packaging

3.4.1 The Contractor shall package and mark end items and components in accordance with the contract (basic or order, as applicable) Air Force Materiel Command (AFMC) Form 158, Packaging Requirements; MIL-STD-129P, Department of Defense Standard Practice / Military Marking for Shipment and Storage; MIL-STD-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property; and MIL-STD-2073-1D, Standard Practice for Military Packaging. The Contractor shall package and mark material in accordance with other applicable Government regulations including, but not limited to, those regarding security, safety and environmental concerns.

3.4.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to static discharge damage in accordance with MIL-STD-1686C, Military Standard: Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

3.4.3 In accordance with MIL-STD-2073-1D, shipping containers received, which meet the requirements of the AFMC Form 158 and are suitable for return shipment of serviceable assets, shall be reclaimed and stored for reutilization. Unsuitable shipping containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

3.5 Counterfeit Electronics Parts: Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with Data Item Description (DID) DI-MISC-81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE AS 5553A, Fraudulent/Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply. [CDRL A003, DI-MISC-81832, Counterfeit Prevention Plan]

3.5.1 At a minimum, the CPP shall address:

3.5.1.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

3.5.1.2 Definitions: The Contractor shall utilize definitions per AS 5553A to ensure consistency. Any contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS 5553A, paragraph 3, 3.1, 3.2, 3.3, appendix H)

3.5.1.3 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS 5553A, paragraph 4.1.1, 4.1.2.e., appendix A)

3.5.1.4 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS 5553A, paragraph 4.1.2, 4.1.3, appendix B, C, D)

3.5.1.5 Risk Assessment: The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS 5553A, paragraph 4.1.2, 4.1.3, appendix B, C, D)

3.5.1.6 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS 5553A, paragraph 4.1.4, 4.1.5, appendix E)

3.5.1.7 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS 5553A, paragraph 4.1.4, appendix E)

3.5.1.8 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts , unless: a) the contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the contractor has provide timely notification to the government. (Ref. AS 5553A, paragraph 4.1.6, appendix F)

3.5.1.9 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within 30 days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The Procuring Contracting Officer (PCO) shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30 day period ensure all suspected or confirmed counterfeit items are entered into the Government-Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS 5553A, paragraph 4.1.7, appendix G)

3.5.1.10 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the contractor to their personnel.

3.6 Commercial Asset Visibility-Air Force (CAV-AF): The Contractor shall report production using CAV-AF. The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report daily or as actions occur. The following metrics will be monitored:

GFM In-Transit, Repairable GFM Accountability and Assets Not on Contract. If CAV-AF training is required, Contractor personnel may send an email to: 406scms.cav.af.ar@us.af.mil.

[CDRL A001, DI-MGMT-81634B, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report]

3.7 Repair Acceptance Test/Inspection Approval.

The Contractor shall develop detailed repair acceptance test procedures which must be approved by the Government. The test plan & test procedures shall identify the test instruments being used by manufacturer, model number, serial number and associated test software. Additionally, the test procedures shall address critical Original Equipment Manufacturers’ (OEM) in T.O. 33D7-59-83-1/T.O.33D7-59-83-1C and drawings in JEDMICS with PN 60585-9005 specification requirement (CDRL A004, DI-NDTI-80566A, Test Plan). After Government approval of repair acceptance test plan, the Contractor shall utilize the procedures to perform repair.

4.0 General Information

4.1 Security Requirements

4.2.1 Actual knowledge and/or generation of classified information and/or Controlled Unclassified Information (CUI) are not expected to be necessary for performance of the contract/order. Contractor personnel are required to comply with security requirements to preclude potential security incidents or violations. If a change in the security classification of the contract/order becomes necessary after contract/order award, the Contractor shall make a reasonable effort to continue performance of tasks under the contract/order in compliance with the change in security classification in accordance with FAR 52.204-2, Security Requirements.

4.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall ensure compliance with DoDD 5205.02E and DoD Manual 5205.02-M to protect U.S. Government interests.

4.2.3 Security Clearance: It is not expected Contractor personnel will require security clearances for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without a valid security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable Contractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

4.2.4 Security Incident or Violation: The Contractor shall immediately notify the Facility and/or Government Security Office of any potential or actual security incident or violation.

4.2.5 Security of Contractor System(s): The Contractor shall ensure the security of Automated Information System(s) (AIS) at the Contractor’s facility to preclude potential security incidents or violations.

4.2.7 Access to Government System(s): The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to an unclassified or classified Government AIS have the appropriate background check or security investigation conducted. The Government will provide system access subject to approval of the DD Form 2875, System Authorization Access Request (SAAR). Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.4 Green Procurement Program (GPP)

4.4.1 Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27, 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S. Government appropriated funds.

4.4.2 The prime Contractor shall ensure subcontractors comply with the GPP requirement.

4.5 Contract Specific Requirements

4.5.1 Handling: The contractor shall exercise care to prevent damage to the government reparable asset while in its possession. The contractor shall store the government reparable asset in a secure area to provide protection against damage by handling, weather, or foreign matter.

4.5.2 Incoming inspection: An inspection shall be performed on the asset upon its receipt at the contractor’s facility for proper identity and marking, visible damage, and completeness. Any deficiencies found as a result of the above inspection shall be brought to the attention of the government’s Quality Assurance Representative (QAR) and reported to the Contracting Officer through the Administrative Contracting Officer for disposition instructions.

4.5.3 Inspection and Functional Test: Prior to the initial functional test, an inspection shall be conducted to determine if any visual defects exist, such as, loose wires or components, broken or missing parts, burned components, foreign matter, or corrosion. After these defects, if any, have been corrected, a functional test is to be performed. Deficiencies discovered shall be corrected. Further inspection shall be made to determine and correct any additional defects and to determine if additional disassembly of the asset is required. A complete inspection and functional test of the asset shall be accomplished upon completion of subsequent repair prior to acceptance.

4.5.4 Signal Generator Repair: The contractor shall establish a depot repair capability that shall include all actions necessary to return the asset to a serviceable condition and that shall pass the Government approved Acceptance Test Plan (CDRL A004, DI-NDTI-80566A, Test Plan). The turnaround time (TAT) required is 120 days ARO/Reps, whichever is later. Contractor shall make every effort to expedite delivery of repaired asset to meet fastest turnaround times possible.

4.5.5 Corrective Action For Defects Reported: When requested, the contractor shall assist the cognizant contract administering organization in evaluation of Deficiency Report (DR) exhibits to determine root cause of deficiencies reported from the depot organizations. This will be conducted IAW T.O. 00-35D-54, USAF Deficiency Reporting and Investigation System. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the contractor’s quality procedures. In the event the exhibit is tested and shows no sign of malfunction, i.e., could not duplicate (CND), the contractor will annotate this, and notify the multifunctional team through the ACO to determine cost and disposition instructions. If corrective action is required, it will also extend to the performance of all subcontractors and will be responsive to data and product forwarded from users. The complete processing of Product Quality Deficiency Report (PQDR) shall be at no additional cost to the Government. Repair of each listed item will result in no more than one PQDR action deemed to be the fault of the contractor after the PQDR investigation.

4.5.6 Quality Control: The contractor’s quality system shall be established and maintained IAW AFMC Form 807. The contractor’s quality program shall be ISO 9001:2008, Quality Management Systems Requirements, and shall be available for cognizant government Quality Assurance Representative (QAR) review and acceptance prior to beginning repair.

4.5.7 Accessory and Component Reuse, Repair and Replacement: Expense parts of an asset determined defective shall be replaced with equivalent serviceable parts. Materials/parts used for replacement shall be selected in accordance with MIL-PRF-19500N, General Specification for Semi-Conductor Devices and T.O. 00-25-234, General Shop Practice for the Repair, Maintenance & Test of Electrical Equipment.

4.5.8 Condemnation: The contractor shall identify to the ACO any end items(s) when the expected cost of the effective repair of the asset exceeds 75% of the hardware replacement cost of the unit (replacement cost is equal to $30,521.01). Candidate for condemnation will be reported to the cognizant government QAR and to the CO through the ACO for final determination and disposition instructions by the Depot ATE Integrated Product Team (IPT).

4.5.9 Obsolete Parts: Should the contractor incur a requirement for replacement parts that have become obsolete, the contractor shall pursue all normal methods to procure a replacement. If no suitable replacement can be found, the contractor will terminate the repair and request the government condemn the item or provide other means of disposition.

4.5.10 Ozone Depleting Chemicals: The contractor shall not require the use of Ozone Depleting Chemicals/Substances (ODC/ODS) in any of the processes or products that may be required under this effort.

4.5.11 Configuration Changes: Neither design or functional capabilities shall be changed, modified, or altered except when an Engineering Order (EO) is submitted and approved IAW ANSI/EIA-649-A, National Consensus Standard for Configuration Management. Any changes made without written approval from the procuring agency shall require removal at the contractor’s expense.

4.5.12 Government-Industry Data Exchange Program (GIDEP): The Contractor shall participate in GIDEP in accordance with Air Force Joint Instruction (AFJI) 63-108, Government-Industry Data Exchange Program (GIDEP), and GIDEP Operations Manual S0300-BT-PRO-010, Government-Industry Data Exchange Program.

5.0 Appendices

5.1 Appendix 1, References

reissued 8 April 2013 http://www.e-publishing.af.mil/ Paragraphs 1.3.1.1, 2.4.6.1.1- 2.4.6.1.2

Version 2 September 2012 http://www.acq.osd.mil/dpap/ccap/cc/corhb/Files/DCCOR_Handbook_2012.pdf

Section on Combating Trafficking in Persons in Chapter 8, Monitoring the Contractor

http://www.dtic.mil/whs/directives/corres/pub1.html Entire

http://www.dtic.mil/whs/directives/corres/pub1.html Entire

http://www.dtic.mil/whs/directives/corres/pub1.html Entire

http://www.whitehouse.gov/assets/documents/2009fedleader_eo_rel.pdf

Entire

http://farsite.hill.af.mil

Sections applicable to contract and PWS

http://www.acq.osd.mil/dpap/policy/policyvault/Enterprise-wide_Contractor_Manpower_Reporting_Application_memorandum.pdf

Entire

as amended through January 1, 2004 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=2743&p_table=OSHACT Entire

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5337/2012-11-13_saf-aq-memo.pdf

Entire

http://www.wbdg.org/pdfs/dod_gpp_082704.pdf

Entire

http://www.e-publishing.af.mil/

Entire

(AS)5553A

2013-01-21

Entire

Version 2.5 September 15, 2012 www.acq.osd.mil/dpap/UID/attachments/DoDUIDGuideVer2_5.pdf

Entire

http://www.gidep.org/

Chapter 2, Participation Requirements

15 December 2002 Change 1 - 15 January 2004, Change 2 - 10 February 2004, Change 3 - 29 October 2004, Change 4 - 19 September 2007 http://www.acq.osd.mil/log/sci/ait/MIL-STD-129PCH4.pdf Entire

Change 1 – 16 November 2012 http://www.acq.osd.mil/dpap/pdi/uid/docs/MIL-Std130N_Ch1.pdf Entire

MIL-STD-2073-1D

Notice 1, 10 May 2002

Entire

Entire

T.O. 00-25-234 Change 37, 38, 39

6 Jun 2003 Chapter 1-9

FD2060-15-00516 PWS1