Demonstration_Project_Attachment_1_Specifications.pdf

SPECIFICATION

CNST/INST MAINT PLATFORM RAC 2,

ACFT COR CON,

B/38

Robins Air Force Base, Warner Robins, Georgia

PROJECT NO. UHHZ130375

1224 Royal Drive SW Conyers, Georgia 30094

770.483.9592

Raymond Engineering Project # 1363.004

UHHZ130375 INDEX OF SPECIFICATIONS

INDEX OF SPECIFICATIONS

CNST/INST MAINT PLATFORM RAC 2, ACFT COR CON, B/38

NUMBER TITLE

Division 01 – ROBINS AFB – General Requirements

01000 CEMACC IDIQ Task Order for Construction

01040 Site Requirements

01300 Submittals and Contractor-Furnished Items

01310 CADD As-Built Drawings

01540 Green Procurement

01560 Environmental Requirements

01580 Safety Requirements

01600 Product Requirements

01650 Phasing

01700 Execution Requirements

01730 Operations and Maintenance Data

Division 05 – Metals

05 12 00 Structural Steel

05 50 13 Miscellaneous Metal Fabrications

05 51 33 Metal Ladders

05 52 00 Metal Railings

Division 09 – Finishes

09 90 00 Paints and Coatings

<<<<< END OF INDEX >>>>>

UHHZ130375, CNST/INST MAINT PLATFORM RAC2, ACFT COR CON, B/38

CEMACC IDIQ TASK ORDER FOR CONSTRUCTION

PROJECT DESCRIPTION FOR

UHHZ130175, CNST/INST MAINT PLATFORM RAC2, ACFT COR CON, B/38

June 19, 2019

INDEX

1. General

2. Description of Work

3. Continued Occupancy

4. Documentation Requirements

5. Administrative Information

1. GENERAL:

A. This Task Order (TO) is No. ________ under the CEMACC Indefinite Delivery Indefinite

Quantity (IDIQ) project referenced above.

B. The following critical items are contained in the Basic CEMACC IDIQ SOW:

1. RAFB Access

2. Proposal Evaluation Criteria

3. Documents and Requirements

4. Codes and Standards

5. Basic IDIQ requirements per CEMACC SOW 01 11 00 dated 21 DEC 2016

C. Contractor shall incorporate the most efficient and cost-effective (i.e. simplified details, minimized equipment and material cost, reduced construction timelines) approach to accomplish all technical requirements in the Description of Work. Contractor shall notify

Project Manager if any items in the Description of Work can be accomplished in a more efficient and cost-effective prior to submitting Initial Submittal.

D. If a crane is required and approved for construction on Robins AFB, store the crane in such a manner as to not pose a hazard to flight operations. Prior to the crane being on-site, contractor shall contact 78 OSS at 926-2114 to receive instructions on crane usage at Robins

AFB.

2. DESCRIPTION OF WORK:

A. Background

Building 38 serves as a corrosion control facility. The original building was constructed in 2004 and is used for paint/de-paint operations for large equipment items for maintenance support. The paint bay side of the facility is served by supply air plenum containing six duct socks used to uniformly distribute the air flow. The duct socks require periodic inspection, maintenance and repair. Due to the staggered configuration within the plenum, access to the upper duct socks is not possible without removal of all of the socks or removal of the supply grills for the paint bay.

B. Bid Proposal Requirements:

1. Provide the following:

a. Construction Narrative work plan including phasing

b. AF Forms 3052 showing all Divisions with associated major component line items

c. AF Form 3064 - Contract Progress Schedule completely filled out for all construction activities through contract close out

d. AF Form 3065 – Contract Progress Report showing all Specification Divisions with accompanying line items.

C. Description of Work:

1. Project phasing requirements: Provide a phased construction schedule to indicate access for material deliveries. All field verification and submittals shall be completed and material delivery coordinated in order to minimize downtime.

2. Site investigations: Field verify dimensions and electrical and mechanical services to be relocated prior to starting construction.

3. Demolition: Some relocation of existing electrical and mechanical services will be required in order to install the new structural framing.

4. New Work: Construct new maintenance platforms to access all six duct socks for inspection, maintenance and repair.

3. CONTINUED OCCUPANCY:

A. Access: The Blast Bay side of Building 38 shall remain in full operation during the entire duration of the project. The Contractor will be given full access to the Paint Bay side of

Building 38 during the entire duration of the project.

B. The work area is in a restricted area. The contractor can expect to have to received special badges or be escorted to work in the restricted. Up to 30 minutes of delays at the beginning and end of the work day may occur.

C. Beneficial Occupancy: The Government reserves the right to take beneficial occupancy of parts of the project area before the total project completion date. This is not final acceptance, and identified deficiencies must still be corrected.

D. As stated above the user/customer will need access to Blast Bay during the full construction duration. The Paint Bay will be fully accessible for construction.

E. Give special consideration to construction phasing and impact on user activities, particularly if there will be utility outages and connection/reconnection of new and existing utilities.

F. This project is located on the airfield ramp and will require Flightline driver’s training classes and Flightline badge. AF Form 2586 will have to be filled out and submitted to 78th Civil

Engineer Project Manager for processing through Aircraft Operations personnel.

4. DOCUMENTATION REQUIREMENTS: Contractor shall provide redline (in red color) as-built drawings for approval, along with a full set of electronic drawing files (sheet files and model files) modified to reflect the redline changes made on the hardcopy drawings. Accomplish all changes to the electronic drawing files according to industry standard CADD drawing practices acceptable to the

Government.

A. The Files should be submitted with an AF Form 3000 for review and approval by the

Government. The electronic copies will consist of the CADD files on CD standard format. The

CADD files will be in the AutoCAD 2007 or latest version.

B. Also submit PDF format files of all drawings readable with Adobe Acrobat Reader. Format files are to be printed at a 1:1 scale on the original size sheet (no enlargement or reduction will be allowed for accurate plotting to the original size sheet).

5. CONSTRUCTION DURATION: The contractor shall have all submittals (except As-built drawings and O&M manuals) submitted and approved with forty-five (45) calendar days of NTP.

Contractor shall begin work with thirty (30) calendar days of NTP. The total period of performance for the construction project is one-hundred twenty-two (129) calendar days from the

Construction Notice to Proceed (NTP). This is based upon two-hundred (70) calendar days for on-site construction and twenty-one (14) days for close-out.

6. ADMINISTRATIVE INFORMATION

A. Contract Administration Authority

1. Authority: The Contracting Officer in Base Operational Contracting, AFSC/PZIOC, is responsible for the administration of this contract. The Contracting Officer has designated the Office of the 78th Civil Engineer as the technical surveillance representative for this contract.

B. Channels for Obtaining Information

1. Point of Contact: The Office of the 78th Civil Engineer will appoint a Base Project Manager for this work. The Base Project Manager will provide support on all technical matters to the

Contracting Officer and serve as the primary point of contact. All work performed by the

Contractor on base will be coordinated with the Base Project Manager.

2. Coordination of Work: Except as specified herein, all requests for information necessary to do this work shall be made to the Contracting Office and Base Project Manager or his supervisor. The CEMACC IDIQ Team shall maintain at all times close liaison with that office by appropriate means to assure maximum coordination of the work.

3. User Personnel Contact: At no time are user personnel authorized to provide construction criteria or information directly to the Contractor's construction crew.

4. Government Furnished Information: The Office of the 78th Civil Engineer will furnish applicable data, drawings, and information as available for the described work. These may not be complete or fully accurate. The CEMACC IDIQ Team will be responsible for verifying all existing data.

<<<<< END OF CEMACC IDIQ TASK ORDER >>>>>

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Revision date 20 March 2013

SITE REQUIREMENTS

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PART 1 - GENERAL

1.01 SPECIAL REQUIREMENTS:

A. Controlled Areas (General):

1. This project may include work in one or more Controlled Area(s). The

Contracting Officer will assist in getting proper notation on personnel badges for applicable areas. (such as warehouses, the Flightline, Command Posts, and similar.)

2. Use no radios, pagers, or walkie-talkies in these areas.

3. Allow 15 minutes wait at arrival for escorts.

4. The contractor is responsible for all controlled/restricted area badges issued for this project. Fifty dollars ($50.00) per badge will be deducted from the final contract payment for badges lost or not returned, regardless of the reason for said loss/nonreturn. If a receipt is desired for badges turned in during the contract period, the contractor must furnish it for coordination.

B. Airfield Zone Waivers:

1. Construction Waiver: UFC 3-260-01, Appendix B, Section B1-2.5.4.7, requires a temporary waiver be obtained for construction on the airfield. This applies to any construction, construction equipment storage, or hauling of materials or waste products that will take place within the boundaries of the Airfield Zone as shown on the Location map of Drawings. The

Base Project Manager has advised the Base Community Planner to accomplish the necessary internal documents to obtain the temporary construction waiver for that area, and they are in process. Do not start any work in the Airfield Zone until the Technical Representative of the

Contracting Officer (TRCO = CE Inspector) has provided a copy of the approved waiver to the Contractor.

2. Crane Permit: If a crane is required for construction on the airfield, the Contracting

Officer will work with the Civil Engineering Community Planner to obtain this permit. Any crane activity on the airfield requires approval from the 78 ABW Commander prior to starting work. Submit a request in writing to the Contracting officer at least 45 days prior to the start of the work. The request shall detail the schedule for such work, hours of operation, height of the crane, and location of the crane. Be prepared to abide by any restrictions noted on the approval documents.

C. Airfield Zone Site Requirements: Not applicable to project. Omitted.

D. MFH projects: Not applicable to project. Omitted.

E. AMC/Joint STARS Area: Omitted.

F. Electronic Warfare Complex (Bldg 229): Arrange for daily escorts with using agency.

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G. Avionics Complex: Omitted.

1.02 UTILITY REQUIREMENTS

A. Outages: Request utility outages in writing to the Base Civil Engineer, with a copy to the

Contracting Officer, a minimum of 21 days before the proposed outage. These will be scheduled at

Government convenience and may be at times other than normal working hours. For example, the times may be on weekends or during the second and third shifts (including holidays, holiday weekends, and work curtailment days). These are at no additional cost to the Government.

B. Metering.

1. Credit Unions, banks, public schools and other non-Federal organizations at their expense furnish, install, operate and maintain all facilities required to obtain service, including suitable metering and regulating equipment and service connections to the government’s utility system.

2. For DoD agencies, including MWR activities and Air National Guard Units; Defense

Base Operating Fund activities; non-DoD Federal agencies, including post office facilities;

occupants of privately owned mobile homes located on Air Force installations; government civilian employee renting quarters owned or controlled by the Air Force; and occupants of military housing projects insured by the government under Title 12 U.S.C., Sections 1701 and

810, install meters on all:

a. New facilities or renovated facilities, using applicable constructions funds.

b. Existing facilities at government expense when the total cost to install the meter does not exceed the estimated gross revenue for 1 year. For energy management purposes, install permanent or temporary meters at government expenses, regardless of gross revenue for 1 year, on new or existing individual buildings, structures, appliances, or equipment. For installing meters on existing facilities, the Base Civil Engineer budgets for and prioritizes installing meters using fund sources that include Operations and Maintenance; Research, Development, Test and Evaluation; Military Family Housing

(P713 or P722); Medical Support Facilities; and, DBOF facilities.

3. Meter family house using a master metering system according to DoD Instruction

4165.37.

4. Provide service entrance metering on the facility for electrical, natural gas, and steam utilities, as applicable.

1.03 SUBMITTALS:

A. General: Provide the following submittals in accordance with instructions found in Section

01300, Submittals and Contractor Furnished Items.

B. Material Submittals: None required under this section.

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C. Other Submittals: Provide the following submittals as required by the contract or as directed by the Contracting Officer.

Inspector

Para # Description Date Required Checklist

1.02 Utility Outage Requests 21 days prior to outage ______

1.04 Safeguarding LAN Com Lines 21 days prior to work ______

3.01.E Road/Parking Closure Request 21 days prior to work ______

3.02.A Govt Property Damage Notice Within 3 days of event ______

3.05 Before - Site Photos Before Construction ______

3.05 After - Site Photos Before Final Inspection ______

3.08 Storage and Trailer Request 14 days after NTP ______

Form 1 Fire Alarm Request 7 days before work ______

Form 2 Fire Alarm Inspection Before Work 3 days before work ______

Form 3 Fire Alarm Inspection After Work Before pre-final ______

1.04 SAFEGUARDING COMMUNICATION FACILITIES: For work that will interfere with Local

Area Network (LAN) cable, aerial cable, house cable, underground cable, or other communication facilities, notify the Contracting Officer in writing 21 days before the scheduled construction. Do no work until receiving written approval.

PART 2 - PRODUCTS - OMITTED

PART 3 - EXECUTION

3.01 DIGGING/EXCAVATION REQUIREMENTS: The Drawings show underground utilities and structures as presently shown on the best available record drawings of the site, and these may have some inaccuracies. The information is provided for general bidding purposes only. Actual locations and quantities must be determined at the site while obtaining the form below.

A. Digging/Excavation Permit (Obtained on Base): Digging permits are obtained at 0800

Monday mornings, only, in Building 1555. The Contractor, along with the technical representative, shall meet with Civil Engineering utility personnel at this time to make all necessary arrangements for the excavation permit before any digging. The Contractor will be given instructions on how to prepare and properly complete Digging/Excavation Permit. This includes coordination before beginning any work involving digging/excavation and location of buried structures and utility lines. Before getting signatures, provide a drawing indicating the full extent of digging/excavation (width/depth/length of trench or hole). Civil Engineering utility personnel will meet with the Contractor at the site and locate their underground utility lines and buried structures that might be affected by any digging/excavation.

Do not do any digging until all parties have approved the permit (three day maximum). The digging/excavation permit shall be effective only for the time period indicated by the final signature authority.

B. Re-coordination of the Digging/Excavation Permit with all organizations and the technical representative shall be required for any additional time required after expiration of the original time period. No digging/excavation shall be done after l600 hours on weekdays or anytime on weekends unless prior approval is obtained.

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C. Location of Buried Structures and Utility Lines: Accurately locate and stake buried structures and utility lines indicated.

D. Excavation, trenching, and backfilling: Excavate to the required depth by hand digging within three (3) feet either side of the buried structures or utility line. Do not use motorized equipment within these parameters. Only open those trenches for which material is ready for replacement. As soon as approved by the technical representative, backfill trenches as required by the drawings or specifications. As a minimum, replace topsoil and grass the disturbed area by seeding and watering.

E. Damage: The contractor is responsible for any damage to underground structures and utility lines identified on the drawings and any identified and marked in the field as a result of obtaining the digging/excavation permit. If any underground utility is damaged, notify the technical representative immediately.

F. Cutting of Roads, Streets, and Paved Parking Areas:

1. Mark, barricade, and illuminate construction work on or near roads or streets which may present a traffic hazard in accordance with the Manual on Uniform Traffic Control

Devices (MUTCD) 2000. Closures of streets, parking lots, and other traffic areas will not be permitted unless approved by the Contracting Officer after written request 30 days before the scheduled closure.

2. Road cuts shall be backfilled immediately after completion of associated utility work. When the road is reopened, the cut shall be filled with temporary or permanent materials to a smooth condition, or metal plates or other approved methods shall be employed to prevent discomfort or damage to vehicular traffic. Road cuts shall be permanently closed within 5 working days unless approved otherwise by the Contracting Officer. Provide advance signage warning motorists of the condition in accordance with the MUTCD. Repair streets as shown on the drawings.

3.02 REPAIR OF WORK AND MATERIAL: Carefully lay out cutting, channeling, chasing, or drilling of finish or structure or other surfaces for the installation of equipment or material to avoid damaging Government property or adjacent materials not involved in the project. If Contractor personnel or equipment inadvertently damage such items, then follow the procedures below. Failure to follow the notification procedures below shall be considered a serious violation of the contract.

A. Notify the Contracting Officer by telephone immediately and confirm within 3 days with a typed letter if damage to Government property occurs. The Government reserves the right to require the

Contractor to work overtime and purchase material for repair before the end of the workday at no additional cost to the Government.

B. Repair damage to building or equipment to match existing as directed by the Contracting

Officer with skilled workmen of the trades involved at no additional cost to the Government.

C. Repair Fire Resistant Assemblies that have been violated before the end of the day. In the event the work is incomplete, provide fire-rated gypsum board to cover holes 2-inch and greater in any dimension.

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D. Reconnect Disconnected Equipment before the end of the day and insure that it is operating.

E. Existing Equipment and Material to remain or to be relocated is the property of the

Government. However, the Contractor is responsible for items to remain.

F. Labels on equipment plates with information shall be properly protected before any operation that could damage or cover the label.

G. Fire Alarm: This contract involves work requiring existing fire alarm equipment either to remain or to be removed and reinstalled. The Contractor shall comply with the requirements of the inspection forms in the Appendix at the end of this section. One form is to notify the appropriate personnel that work is being accomplished on fire alarm systems. The other two forms are used to establish the conditions of the system components prior to and following the contractor’s work.

3.03 IDENTIFYING UNDERGROUND LINES AND STRUCTURES:

A. Regardless of statements in other Spec sections, provide tracer wires and warning tapes over buried underground utilities and structures. Follow these requirements if the other Spec sections are less detailed and stringent.

B. These include all underground items such as utility lines, oil/water separators, fuel and water storage tanks, and utility pits and manholes with tops below grade.

C. Provide a warning tape of standard industrial width and thickness with imprinted words identifying the type of utility line or structure below it. Place along the length (and width if not a utility line) of the protected item at one-foot depth below grade.

D. For buried non-metallic lines and structures also provide a tracer wire placed just above them, so conventional locating equipment may be used to locate the lines or structures. These items may be made of plastic, fiberglass, or similar non-metallic material. Design basis of the tracer wire is

BMS Heavy Tracer Wire by Utilitronics, PO Box 480, Stoughton, MA 02072 - phone 1-800-245-8850.

Use no less than #12 AWG copper solid wire, 5/64” HMWPE insulation, with white color.

3.04 BUILDING NUMBER: Omitted.

3.05 SITE PHOTOGRAPHS:

A. General: Take "before" and "after" color photographs of the work site on a digital camera with a resolution for each picture of at least 60 KB compressed image. Provide for approval on a CD-

RW/DVD disk at least 24 views chosen by the Technical Representative of the Contracting Officer

(TRCO) before construction. Provide additional views as directed to show the full extent of the work.

Provide for approval an identical set of "after" views.

B. Underground Utilities: For projects where there is trenching for any underground utilities, even if just laterals from outside equipment into mech-elec rooms, take an additional set of as-built photos after construction for approval before final inspection. These must cover the entire length of the

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01040 - 6 of 15 trenching with a view to showing nearby landmarks to enable a person to locate the line in the field in the future by using the photos after the disturbed soil is no longer visible.

3.06 SITE MAINTENANCE, CLEAN UP, AND RESTORATION

A. Maintain the work site in a neat, orderly, and safe manner. Cut grass regularly to maintain site to base standards.

B. Remove scrap, waste, and excess materials promptly. Provide signs, barricades, and lights as required to protect base personnel.

C. Do not allow trash and debris to accumulate and become unsightly. Sweep up and collect in contractor-maintained disposal containers daily. Dispose of collected debris weekly as a minimum.

D. Store materials on site in a neat and orderly manner. Coordinate site storage or “lay down” area with the Government.

E. Restore the project site to its final condition as required by the contract as soon as possible.

F. Do not open trenches or excavations until material is on-hand or scheduled to arrive within three days. Close excavations or ditches as soon as the work has been placed, inspected, and accepted by the Government.

3.07 CRANES, BOOM-TRUCKS, ETC.: Any tall equipment, such as a crane or boom-truck, must be lowered when not in use, especially at the end of each work day. If used at night, then operate the appropriate lighting at the peak element.

3.08 STORAGE AND OFFICE AREA: Submit a request for approval if the Contractor desires a storage area or storage/office trailer(s) on Base. If approved, the Contractor will be allowed limited land area to put an office and/or storage trailer and storage area, but only for this contract. The location will be as identified by the Technical Representative within the Base perimeter.

A. Trailers: All contractor trailers must be identified with a professionally lettered and neat sign giving the name and phone number of both the trailer rental company and the contractor. Trailers must be in good repair and give a presentable appearance. Trailers used as Field Offices shall be anchored with rods and cable or by steel straps to ground anchors. The anchor system shall be designed to withstand high winds and must meet applicable state or local standards for anchoring mobile homes.

Minimum 1 each corner.

B. Items stored for the project on Base are the responsibility of the Contractor. Replace all such items acquired for this contract that are stolen, vandalized, damaged, or otherwise unusable - at no additional cost to the Government. The Contractor may install a temporary fence in the manner and of the type that is acceptable to the Contracting Officer.

C. This site shall be kept clean and orderly, or the Contracting Officer may require the

Contractor to evacuate the site before the end of the contract.

<<<<< END OF SECTION >>>>>

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Appendix follows:

Form 1 – Fill out and submit to get approval to work on a fire alarm system.

Form 2 – Fill out and submit to document existing conditions of a fire alarm system to be worked on.

Form 3 – Fill out and submit to document conditions of a fire alarm system after contractor work is completed.

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FIRE ALARM REQUEST FORM

TO: 78 CES/CC

No work is allowed on fire alarm systems until this form is coordinated through the 78th Civil

Engineering Groups Industrial Electrical Shop at Bldg. 1556. PH: 926-7862, and approved by the 78

CES commander.

The Industrial Electric Shop will notify the Fire Dept. of alarm shutdown/inspection request. Requesters of all other action types should notify the Fire Dept. at 926-3487 before starting work and once completed.

Requester

Information

Organization/Company Phone:

Name: Signature:

Type Service Required

1. Shutdown ____ 2. Inspection ____ 3. Other ________

Shutdown Service Information

1.

Turn off Reason Turn on

Time: Time:

Date: Date:

Inspection Service Information:

2.

Time: System Type:

Date: Contractor:

Bldg: Contract Monitor:

Other Service Information

3.

Time: Service (I.e disable zone, bells, or transmitter)

Date:

Bldg: Reason for Service:

78 CES/CEF APPROVAL: Date:

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FIRE ALARM SYSTEM INSPECTION

COMPONENTS EXISTING TO REMAIN OR TO BE REMOVED AND REINSTALLED

PART 1. Prior to construction start (Contractor to Initial/Date)

A. Schedule testing of all fire alarm components not scheduled for demolition (at Government's convenience-minimum 72 hours notice required)

Person Notified (at CENME)

B. List all persons attending test:

* Fire Alarm Shop CEOFA

* Contractor Superintendent____________________________

Construction Management CENME

** Sub-Contractor Foreman

* Required Personnel

** This shall be the person(s) directly overseeing any removal and re-installation of fire alarm equipment.

C. Inspection (CENME Inspector to check one of the following)

(All parties to initial below):

All existing components in the project area have been tested and are working properly

All components have been tested and the following are not working properly. (Specify equipment, quantity, and location; e.g., 2 smoke detectors in northwest quadrant of Room 102.):

Acknowledgments:

CEOFA CENME Contractor

Sub-Contractor Others:

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FIRE ALARM SYSTEM INSPECTION

(COMPONENTS EXISTING TO REMAIN OR TO BE REMOVED AND REINSTALLED)

PART 2. At completion of work (before Prefinal inspection):

(Contractor to

Initial/Date)

A. Schedule testing of all fire alarm components not scheduled for demolition (at Government's convenience-minimum 72 hours notice required)

Person Notified (at CENME)

B. List all persons attending test:

* Fire Alarm Shop CEOFA

* Contractor Superintendent____________________________

Construction Management (CENME)

** Sub-Contractor Foreman

* Fire Department (CEXFP)

* Required Personnel

**This shall be the person(s) directly overseeing any removal and re-installation of fire alarm

C. Inspection Results (to check by CENME Inspector all parties to initial below):

_______Passed: All components have been tested and the system has been returned to its original condition.

NOTE: Minor failures referenced below are defined as only one or two components having been improperly reconnected or damaged and which can be readily repaired. Any damage to wiring, conduit or alarm panels, or more than one or two components, is a major failure on the part of the Contractor.

Failed (Minor): All components have been tested and the system has not been returned to its original condition. The following items must be repaired, replaced, or reconnected as necessary to restore their operation, at no additional cost to the Government, and those items retested.

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Failed (Major): All components have been tested and the system has not been returned to its original condition. The following items must be repaired, replaced, or reconnected as necessary to restore their operation, at no additional cost the Government, and those items retested.

Acknowledgments:

CEOFA CENME Contractor

Sub-Contractor Others:

NOTE: The contractor shall reimburse the Government for any failed (major) test at the current shop rate (between $30.00 and $50.00) per person hour, including one (1) hour per person travel and preparation time. This does not include the CENME Inspector. We estimate between 2 and 4 people will be required and the test will take 6 to 8 hours.

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UHHZ130375 SUBMITTALS AND CONTRACTOR-FURNISHED ITEMS – 01300

Revision date 10 May 2013

SUBMITTALS AND CONTRACTOR-FURNISHED ITEMS

01300 - 1 of 8

1.01 GENERAL:

A. BASIC:

1. Provide items requiring drawings, diagrams, certifications, manufacturers’ literature, data brochures, technical data, sample requests, forms, and other data as noted under the submittals section of each specification section. All submittals and operations and maintenance data shall be submitted in a 3-ring binder or comb binder.

2. This section does not describe design submittals required under design-build contracts.

B. CONSTRUCTION SUBMITTALS:

Para No. Description Date Required Checkmark

1.01.C1 Time Schedule by Preperf/Precon Mtg _____

1.01.C1 Meeting Records As Noted or Monthly _____

3.01.D Progress Report Monthly _____

3.01.E List of Values with First Progress Report _____

3.01.F Daily Reports Weekly _____

3.02 Closeout Report before Final Inspection _____

C. PRECONSTRUCTION SUBMITTALS:

1. In accordance with this Section, the following documents are required and must be submitted within 14 days after construction NTP is issued:

List of proposed subcontractors

List of proposed products

Construction Progress Time Schedule (AF Form 3064)

1 Set of Bid Documents (Drawings & Specs)

Submittal register

Meeting Records

Health and safety plan

Work and Demolition plan

Quality control (QC) plan

(Environmental protection plan)

(Storm Water Pollution Prevention Plan)

(Storm Water Notice of Intent)

(Existing Conditions – Photographs and Field Verification Sign-off)

D. CONTRACTOR RESPONSIBILITY:

1. Review, Corrections, or Comments made on the Submittals do not relieve the contractor from compliance with the requirements of the Drawings, Specifications, Addendums, and Contract

Documents. By entering into this contract, the contractor agrees that the purpose of submittals is to demonstrate to the contracting officer that the contractor understands the design concept and that he demonstrates his understanding by indicating which equipment and material he intends to furnish, 01300 - 2 of 8 install, and use. Review of shop drawing will be general only for basic conformance with the design concept. The Government’s review of such drawings, schedules, or cuts shall not relieve the contractor from the responsibility for correcting all errors of any sort contained in the submittals.

2. The contractor is responsible for confirming and correlating all quantities and dimensions;

selecting proper fabrication processes, construction methods and installation techniques; coordinating this work with that of all other trades; and performing all work in a safe, workmanlike and satisfactory manner.

3. The Government has not stipulated dates for turning in material submittals, unless noted elsewhere in the specifications. The contractor must manage his/her material and equipment lead times for obtaining approval in sufficient time to complete work on schedule.

1.02 SUBMITTALS: Provide the following submittals as required by the contract or as directed

Inspector

Para # Description Date Required Check Mark

1.05 A Superintendent Data As Directed ___

1.08 Equipment List 30 Days before Prefinal ___

1.03 SUBMITTAL INSTRUCTIONS: Each Specification Section lists the submittal requirements unique to it. The following apply to all sections.

A. SUBMITTAL FORMS: Material submittals shall be made using AF Form 3000.

B. MATERIAL SUBMITTALS:

1. COMPLETE SUBMISSIONS: All items requiring submittals for each section shall be provided at one time. Partial submittals will be returned without approval. No time extensions will be granted for failure to comply. In some instances the specifications may require certain items from one or more specifications sections to be submitted at one time. For example, condensing units and air handler submittals may be required to be provided together.

2. SUBMITTAL CHECKLIST: The contractor shall complete a copy of the checklist provided in the submittals paragraph of each specification section. This checklist shall be provided with each submittal. Submittal information shall be arranged in order to correspond with each checklist.

3. TIME: The Contractor shall have approved submittals before ordering any equipment under this contract. If equipment is ordered prior to receiving approval, it will be solely at the

Contractor’s risk. Under no circumstances will material be installed prior to approval of submittals.

There will be no time schedule for providing material submittals unless noted elsewhere in the specifications. The Contractor will be required to manage his materials/equipment lead times and obtain approval in sufficient time to complete the work on schedule. Disapproval of incomplete or unsatisfactory submittals shall not be grounds for contract extensions. Other submittals such as as-builts, test reports, etc., shall be provided as indicated.

4. MANUFACTURER’S DATA: When the specifications contain an “X” under the

“Manufacturer’s Data Required” field of the submittals paragraph checklist, then the submission of manufacturer’s data is required. If an “X” is in the “Certificate of Compliance” field, then it becomes

01300 - 3 of 8 the Contractor’s option to submit manufacturer’s data or a Certificate of Compliance as detailed below.

5. EXCEPTIONS: If any material proposed for use on this contract deviates from the specifications, the Contractor shall submit those proposed deviations for approval along with detailed justification. All exceptions and deviations shall be described in detail with each product submittal.

Cost will not be considered a justification for taking exceptions unless a credit is offered to the

6. SUBSTITUTIONS: Products provided by manufacturers other than those specified as the “design basis” shall be considered substitutions.

a. All features of items submitted as substitutions are implied to be in full compliance with Specifications and Drawings if not specifically noted as "Exceptions."

b. Where a design basis is referenced in Specifications and Drawings, substitutions must meet or exceed the salient features of the design basis as determined by the Technical

Representative of the Contracting Officer. Exceptions to design basis characteristics must be clearly noted as "Exceptions." Note: The Federal Acquisition Regulations place the burden of proving the substitute as equal or better on the contractor.

c. Changes required to accommodate approved substitution shall be made at no additional cost to the Government. For example, an approved motor substitution may require upsized electrical cable and conduit.

7. Certificate of Compliance: The Contractor may, at his option, submit a “Certificate of

Compliance” (COC) in lieu of providing manufacturer’s catalog cuts/data. Only one

COC will be required per specification section. Submit three copies of each COC package. The COC must be signed by the contractor and either the supplier or the manufacturer. The COC letter is attached at the end of this specification section. The letter must be completed in full.

C. OTHER SUBMITTALS: Other submittals such as samples, test results, spare parts, etc., shall be provided as required by each specification section. Provide 4 copies of each unless directed otherwise. Upon request contractor shall provide any other submittals as required by the

COR.

D. CONSTRUCTION REPORTS

1. PROJECT TIME SCHEDULE

a. Submit a schedule for the entire contract at the Kickoff (Preperformance or Preconstruction) Meeting, or before that meeting if so directed elsewhere in these specifications.

(1). The schedule for the entire contract may be submitted in Microsoft

Project format if the contractor so chooses. The Government will also accept similar sequence patterns shown in Word or Excel if they are properly developed and displayed.

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(2). If there are several projects in one contract, submit a separate schedule for each project at the same time.

b. Include timelines for design (as applicable), mobilization, start site work, separate timelines for each discipline and subcontractor, prefinal and final inspection times, punchlist completion, and demobilization.

c. The contracted total allotted time and the Government's estimate for each part of the schedule are included in the attachment to this specification.

(1). The attached schedule includes days after award for holding the Pre-performance or Preconstruction Meeting and for one resubmittal of documents provided by the Contractor at the meeting.

(2). No (design or) construction work may begin until the Contracting

Officer has approved the schedule.

(3). Resubmit if and as directed by the Contracting Officer.

(4). If the approval process takes longer than the amount of days allotted, that will not result in a time extension for the entire contract.

2. PROJECT PAY SCHEDULE

a. Also submit at the Kickoff (Pre-performance or Pre-construction) Meeting time schedule(s) on AF Form 3064 that show(s) the percentage completion timeline.

This establishes the pay schedule.

(1). Ensure the Form 3064 matches up with the Project Time Schedule described above, even if that requires two or more pages of the Form 3064.

(2). Also ensure the price percentages match up with the approved price proposal at each step on the timeline.

(3). For design-build projects, submit two separate 3064’s for design and construction. Follow the Schedule described above for dates, and use the price proposal to get your percentages. Invoices during construction shall show 100% design that was paid, and the current percent complete on the construction part.

Show that the sum of design and construction subtotals adds up to the grand total for each design-build project.

3. MEETING RECORDS:

a. Whenever the contractor meets with Government representatives to discuss outstanding issues or details, the contractor shall prepare a written meeting record of major decisions made and of action items, noting person responsible and date due for

01300 - 5 of 8 each item. These will stand as accepted by the Government unless contradicted by

Government personnel who attended the meeting.

b. No decisions made constitute a contract change - the Contracting Officer handles these in separate contract modification packages.

c. Meeting records are due by e-mail or fax to all offices represented at the meeting by no later than two workdays after the meeting.

d. The Contracting Officer considers any resolved issues, decisions, or identified action items to the benefit of the Contractor without these written records to have never happened, since they were not documented and accepted by the

e. For additional record purposes, either the Contractor or the Government may elect to audiotape the meeting.

4. PROGRESS REPORTS:

a. Prepare and submit a monthly progress report (AF Form 3065) for each project and the entire contract on a monthly basis.

b. Obtain coordination signature on the monthly progress reports from the

Technical Representative of the Contracting Officer (CENME Inspector) before submitting to the Contracting Officer.

E. LIST OF VALUES: Include for approval with the first monthly progress report a breakout of net costs for each item of work for the project. These are costs that include materials, labor, equipment, overhead and profit, etc. to be prorated against each item. These numbers are for use by the base to improve future estimates.

F. LOG BOOKS:

1. Keep daily logs of the activities of the prime contractor and subcontractor employees. The logs shall include the following:

a. Date

b. Number of people on the job site and skills for each

c. List of construction equipment on the job site

d. Types of work accomplished and how much

e. Materials delivered to the job site

f. Problems and their impacts that arose with the site, the Inspector, facility users, subcontractors, and the weather.

2. Provide a copy of this daily log (or the original) to the Technical Representative of the Contracting Officer (CENME Inspector) weekly.

1.04 RETURN AND DISAPPROVAL OF SUBMITTALS: This is a routine project. The Contracting

Officer will return submittals made with AF Form 3000 to the Contractor within 14 days after receipt, 01300 - 6 of 8 using the AF Form 3000 to show approval or disapproval. Resubmit revisions of disapproved submittals within 14 days after receipt of disapproval, again using AF Form 3000. Disapproval shall not be cause for time extension.

1.05 SUPERINTENDENT:

A. When requested, provide name and qualifications for review. Designate a competent person who shall have full authority to act for the Contractor and who shall be the primary contact with the Government until project acceptance. The superintendent is a non-working site supervisor/manager who shall be on site at all times when any Contractor personnel are on site. The “site” is defined as the location where construction work is being done. The

Government through the Contracting Officer or Technical Representative of the Contracting

Officer (CENME Inspector) reserves the right to shut down all Contractor site activities if the superintendent is not on site at such times. Site work shall not resume until the superintendent has returned to the site. Several violations of this requirement are cause for termination for default.

B. If the FAR clause requiring the formal Superintendent is not included in the contract, then the

Contractor shall have a designated work leader or foreman on site during all occasions when there are two or more personnel on site. There shall always be “someone in charge” who has authority to act for the Contractor at all such times, even if the person is just the most senior of the laborers on site.

1.06 TURN-IN OF IDENTIFIED EQUIPMENT, SPARE PARTS, TOOLS, AND OTHER

MATERIALS: Items in the Submittals section of each Specification Section (or elsewhere) that are indicated for turn-in to the Government shall be delivered as directed, or at least before prefinal inspection. Obtain receipts from Government employees receiving the materials and deliver them to the

Contracting Officer before prefinal inspection.

1.07 AS-BUILT DRAWINGS: Submit CADD as-built project drawings for approval, as detailed in

Section 01310. The Government will not make Final Payment to the Contractor until these are fully accepted and approved.

1.08 PROVIDE EQUIPMENT LIST to Contracting Officer. Indicate the make, model number, and warranty expiration date of equipment installed by Contractor. The Technical Representative will inform the Contractor which equipment should be on list. After the Government approves the list, complete the GSA Forms 274 obtained from Technical Representative, and then place these labels on the equipment in the list before prefinal inspection.

1.09 FINAL INSPECTION ONLY: If the Contracting Officer elects to have only a final inspection, turn in prefinal inspection submittals before the final inspection.

1.10 CLOSEOUT REPORT

A. Record: Keep a record of all new equipment, facility square footage, utility runs, and items that may be considered “real property” which are purchased and installed under the contract, separated by project for multiple project contracts. Upon request, the Technical Representative of the Contracting Officer (CEG Inspector) may be willing to provide any engineering records available to assist in this effort.

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B. New Items: Include the following information in this record:

1. Equipment type and description

2. Sizes and parameters (i.e. tonnage, KW, dimensions, etc.)

3. Quantities

4. Model and Serial numbers

C. Demolished Items: Also include similar information for equipment removed, relocated to another facility, or disposed of at Government request. Do not include like-for-like replacements.

D. Submit for approval before Final Inspection.

Certificate Follows.

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MATERIALS CERTIFICATE OF COMPLIANCE

Project(s) UHHZ ___________, (Title)___________________________________________

Contract Number: ___________________

Specification Section (or Drawing) Number: __________________

Prime Contractor: __________

Sub Contractor: __________

Material Supplier: __________

Contractor Certification: I hereby certify that I and/or personnel under my direct supervision and/or control have reviewed all proposed materials for the above contract. I further certify that the submittal has been reviewed for completeness and accuracy and that all materials submitted will comply with the drawings and specifications in every respect unless specifically noted as an “exception taken” on the attached submittal checklist.

Signature: _______________________

Title: _______________________

Company:_______________________

Date: _______________________

Attachment:

Submittal Checklist for Spec or Drawing Listed Above

UHHZ130375 CADD AS-BUILT DRAWINGS - 01310

Revision date 13 December 2013

CADD AS-BUILT DRAWINGS

01310 - 1 of 4

1. Basic: Submit as-built project drawings for approval at 50% construction completion stage

(hard copy), 75% construction completion stage (hard copy), and final (hard copy and electronic) as noted below.

2. As noted in Section 01300, the Government will not make 50% construction completion payment, 75% construction completion payment, and Pre-Final Payment to the Contractor until these are fully accepted and approved.

1.02 SUBMITTALS: Provide the following submittals as required by the contract or as directed

Inspector

Para # Description Date Required Check Mark

3.02.2. As-Built Redlines 50% completion ___

3.02.2. As-Built Redlines 75% completion ___

3.02.5.A As-Builts - Hard, Soft Copies By Pre-Final ___

3.05.7 As-Built Resubmittals As Directed ___

PART 2 - PRODUCTS - OMITTED

3.01 Contractor Receiving CADD Files:

1. CADD Files will be provided after contract award and at Contractor request to the Technical

Representative of the Contracting Officer (TRCO), normally after the mid-point of construction to ensure any contract modifications are shown on the final design drawings.

2. The Government will provide an electronic copy of the final design drawings and associated files to the Contractor at that point. The electronic copies will consist of the CADD files on CD standard format. The CADD files will be in the AutoCAD 2007 or latest version.

3.02 Submittals:

1. Acceptance and Quality Review by Government: The Government places a high value on the accuracy and detail provided in these as-builts. The contract shall not be considered complete until the as-built information is approved and accepted in its entirety.

2. 50% and 75% completion Submittal (Hardcopy Only): Submit for approval at 50% and 75% completion (with AF Form 3000) a full set of hardcopy contract drawings with “redline” changes indicated on the drawings. The as-built hard copy shall show all red lines in red color.

a. Mark all drawings as “50% AS-BUILT” or “75% AS-BUILT” as applicable in the revisions block of the title block area.

UHHZ130375 CADD AS-BUILT DRAWINGS - 01310

01310 - 2 of 4

b. If no changes to the drawings are required, submit the hardcopy drawings with "NO

CHANGES" printed in large red letters on the title sheet.

c. Do not submit drawings with stray markings or sketches made in the field which are not red and are not intended to convey as-built information. Do not create new drawings to convey as-built conditions. Submit all redline information on an otherwise clean sheet of "hard copy" contractor drawings. If necessary and upon request, the Inspector will provide an extra set of drawings for this purpose.

3. The Inspector will evaluate the submittal for correctness and completeness and either approve or disapprove them via notation on the AF Form 3000. If the submittal is disapproved, it will be returned to the contractor, along with directions for corrections. Incorporate these corrections into the drawings and resubmit with AF Form 3000 for approval.

4. After receipt of the Inspector’s approval and prior to updating the drawings electronically, contact the Inspector and make contact with the As-built Coordinator for the originating design office to discuss technical issues associated with preparing the final as-built drawings.

5. Final Inspection Set

a. Submit (with AF Form 3000) at Pre-Final Inspection a full set of hardcopy redline…