J A_FA8307-13-C-0021.pdf

Justification and Authorization (J&A) For Other than Full and Open Competition

Contracting Activity: Air Force Lifecycle Management Center/Cryptologic Systems Contracting Division Information Assurance Branch (AFLCMC/HNCKI), San Antonio, Tx Purchase Request/Local Identification Number: PR F2MTZ23164B001 Program Name: Weapon Storage and Security System (WS3) Estimated Total Contract Cost: $189,022.38 Type Program: Other Contracting Authority: 10 U.S.C. 2304 (c) (1), Only One Responsible Source as implemented by

FAR 6.302-1

Type J&A: Individual

Chief, Intel and Force Protection Products Branch: ______________________________ ______________ Clifford Dietert AFLCMC/HNCB Date Signed

DSN: 969-3121, COM: (210)977-3121

APPROVED:

Contracting Officer: ______________________________ ______________ LaVonne D. Lee AFLCMC/HNCK Date Signed

DSN: 945-5313, COM: (210)925-5313

I. CONTRACTING ACTIVITY

The Procurement Office responsible for the proposed contracting action is AFLCMC/HNCK, Lackland AFB, San Antonio, Texas.

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

A. AF NWC/NCSW/OL-SA is responsible for supply, maintenance and software/firmware support of the Processor, Vault Control Group, OL-398/FSQ-143(V) Weapon Storage and Security System (WS3), AN/FSQ-143(V) and fulfills the mission of the Air Force Nuclear Weapons Center (AF NWC). Part of this responsibility is to stock, store, and issue the Cybermation System 6 Video Routing Switcher which is the only switcher certified for use in the WS3 Operating System.

B. The proposed contracting action will be a noncommercial Firm Fixed Price (FFP) Contract for the acquisition of Spare Parts, Engineering Drawings, Gerber File Data/Silk Screen data for the manufacturing of Circuit Card Assemblies, Software/Firmware, Operating System Electronic and printed Documents, Programming Hardware/Software, Alignment/Test Equipment. Third Party Engineering for Software, Hardware, Manufacturing Engineering Information and Manufacturing Notes and Records for extended AF NWC support through 2020.

C. The Video Routing Switcher was designed and developed by Cybermation System. The sole owner of Cybermation has retired and the Company is no longer in business. Cybermation has one distributor, Crosstown Electrical & Data, Inc which has the remaining parts, software and data to support the AF NWC mission. In order for the United States Air Force to provide continued Mission Support for the WS3 program it is imperative for the parts, software and data be purchased for out-year support. The purchase of these deliverables will ensure that the Air Force will be in a positive support posture through 2020.

D. The video switcher that is required in the WS3 Program was developed for Sandia National Laboratories (SNL) by Cybermation using undocumented specifications and was designed specifically for WS3 operating system. The Video Switcher is also known as the System 6 Video Switcher. The System 6 Video Switcher is an Analog device that is not used in the common digital operating systems used in commercial applications throughout America and Europe. This switcher is specific to the mission of the AF NWC. The WS3 operating software was developed around the functionality of the System 6 Video Switcher and is a one of a kind system.

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS

A. This procurement consists of eight line items and shipping cost:

Item/Description Qty Cost/Item Total Cost Hardware and Spare Parts (1.0) (see 1 $31,756.68 $31,756.68 market survey) PR item no. 001 Printed Circuit Deliverables (2.0) (see market survey) PR item no. 002

1 $58,032.70 $58,032.70

Software/Firmware (3.0) (see market survey) PR item no. 003

1 $28,279.50 $28,297.50

Operating System (4.0) (see market survey) PR item no. 004

1 $5,348.75 $5,348.75

Programming Hardware/Software (5.0) (see market survey) PR item no. 005

1 $14,729.80 $14,729.80

Alignment and Test Equipment (6.0) (see market survey) PR item no. 006

1 $18,579.45 $18,579.45

Third Party Engineering (7.0) (see market survey) PR item no. 007

1 $26,620.00 $26,620.00

Manufacturing Notes and Records (8.0) (see market survey) PR item no. 008

1 $2,557.50 $2,557.50

Shipping (see market survey last page) PR item no. 009

1 $3100.00 $3100.00

Total $189,022.38

Name of Developer:

CybermationSystems 11151 Horseshoe Way Suite 22 Richmond British Columbia, Canada Cage: L3522

Only Authorized Distributer for Government Sales is:

Crosstown Electrical & Data, Inc.

5436 Diaz St.

Irwindale, CA 91706 Cage: 3RXJ4

B. The estimated total cost of this procurement is $189,022.38 with FY13 3400 funding. It is based on the quantity and includes shipping costs. The delivery schedule is as follows:

Quantity Weeks After Receipt of Order

1 Line items 001-008 36 weeks ARO

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION

10 U.S.C. 2304 (c) (1), Only One Responsible Source as implemented by FAR 6.302-1.

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS

OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY

CITED ABOVE (APPICABILITY OF AUTHORITY)

A. Cybermation was the sole engineering activity responsible for the design and development of the Video Switcher (Router) that is fielded in the WS3 weapon system. The Cybermation System 6 Video Routing Switcher (VRS) is a Weapons Storage Security System (WS3) specific piece of equipment unique to this security monitoring system. Sandia National Laboratories tasked Cybermation with the design requirements for this one of a kind special function video switcher to be built under contract award to meet modernization objectives in 2004. The Video Switcher was designed by Cybermation to interface with the WS3 system designed by SNL specifically for security monitoring system; therefore, no equivalent COTS device can be purchased and used as a replacement. In order to ensure long term sustainment is attainable, the last remaining engineering data, schematics, source codes, hardware and software needs to be acquired from the original manufacturer’s archive since the company is closing down and going out of business.

B. The Message Processor Alarm Display System (MPADS) software developed by SNL was designed to operate with the special design of the System 6 Video Routing Switcher and is approved and certified for use in the WS3 system where it operates within a system that is Nuclear and PL-1N (Security) Certified by the United States Air Force.

C. The cost for replacing the System 6 Video Switcher with a new Digital type switcher would require new underground cabling infrastructure to accommodate the new technology at each site due to the incompatibility with the old infrastructure at each of the twelve sites and the training facility. The cost for the installation infrustructure cabling during the mid-1980 era exceeded 3 Million dollars per site. The development of new MPADS software to interface with the new digital technology would exceed $500,000.00. There would also be a requirement to replace the current analog transmitters and receivers that are currently fielded. The cost to replace the transmitters and receivers would exceed $906,000.00.

VI. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED PRACTICABLE

At this time, there are no companies certified through the AF NWC to develop a replacement for the Video Switcher. Furthermore, the time and cost constraints currently prohibit the government from pursuing a new vendor or product to meet mission requirements. For future requirements, every feasible effort will be made to promote competition whenever practical considering the technical requirements and costs noted in Section V. When government possession of the specifications and drawings of the Video Switch a market analysis will be conducted to inquire if a Video Switcher can be developed and purchased using other contractors.

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

Price analysis and subsequent negotiations with the contractor/vendor will be accomplished by the Contracting Officer to ensure that the final price of the contract is in accordance with established guidance lines. It is anticipated that sufficient price analysis techniques are available to determine price reasonableness of the contractor’s proposal. A fair and reasonable price will be determined through: (1) comparison to published price lists of same or similar items, (2) review sales history of same or similar items, (3) technical evaluation of the proposal by the program office technical representatives, (4) review procurement history records, and (5) query Government databases.

VIII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT

CONDUCTED

In accordance with FAR Part 10, market research revealed that the Video Switcher was designed by Cbyermation to be used on Weapons Storage Security System (WS3). These items are not commercially available and are only distrubted through Crosstown Electrical & Data, Inc. At this time there is no other known distrubtor for this equipment. The original equipment manufacture has gone out of business; however, all remaining assets, data, software has been transferred to Crosstown Electrical & Data, Inc. The Government has made attempts to locate other sources who can provide this equipment that would be compatible with the WS3. At this time, Crosstown Electrical and Data Inc. has gone through an extensive testing and certification process was and has been approved for use in the WS3 System where it operates within the system that is Nuclear Certified by the United States Air Force. There were no other equipment manufacturers that could provide a replacement Video Switcher based on 2004 era analog technology and the embedded software that was designed to operate with the Message Processor and Alarm Display System (MPADS) software.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

The Air Force does not own or have complete technical data to compete this requirement. The missing data includes detailed, drawings, schematics, firmware/software and parts list. The lack of technical data, schematics/drawings, firmware/software and parts lists prohibits the use of full and open competition procedures. Only the Original Equipment Manufacturer (OEM), Cybermation Systems, who is no longer in business, has the technical knowledge, engineering drawings, firmware/software and equipment to meet the delivery timeframe. Additionally, any additional manufacturing sources or substitutable products would have to be approved by AF NWC. Based on the reasons stated above, this acquisition should be procured using other than full and open competition.

Note that market survey found that other companies manufacture new technology video switchers, that would be incompatible in our application. The Video Switchers are part of a larger Nuclear Certified System that was designed by Sandia National Labs and as such the whole WS3 would have to be tested, not just the Video Switchers. This is not within the scope of this purchase.

In order to prolong the sustainment of the current Weapons Storage Security System (WS3) for at least ten years before a new WS3 in place, the video switch package is a must. Without this package, the Message Processor Alarm Display System software of the WS3 system will be inoperable which poses an immediate risk to national and international defense.

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION

See Section VI.

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING

SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES REQUIRED

A. The Government does not own or have complete technical data to compete this requirement.

The lack of complete specifications/drawings prohibits the use of full and open competition procedures for re-procurement. The development of a new Video Switcher using the same technology and interface requirements would be unsuccessful due to the analog vs digital compatibility of the infrastructure. The current Video Switchers are needed until the current system is decommissioned.

XII. CONTRACTING OFFICER’S CERTIFICATION

The Contracting Officer’s signature on the Justification Review Document evidences that she has determined this document to be both accurate and complete to the best of her knowledge and belief in accordance with FAR 6.303-2(a)(12).

XIII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION

As evidenced by their signatures on the Coordination and Approval Document, the technical and requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete (FAR 6.303-2(b)).