KC135WBSO_PWS_19Nov12.pdf

PERFORMANCE-BASED

WORK STATEMENT

(PWS)

FOR THE

KC-135 HEAT SINK OVERHAUL

19 Nov 2012

Purchase Request FD2020-13-30000

Air Force Material Command (AFMC) Air Force Sustainment Center (AFSC)

Prepared by:

417 SCMS

Hill Air Force Base, Utah 84056

PR: FD2020-13-30000

CONTENTS

Section I DESCRIPTION OF SERVICES

1.1 Scope

Section II SERVICES SUMMARY

Section III GOVERNMENT FURNISHED PROPERTY AND SERVICES

Section IV GENERAL INFORMATION

4.1 Quality Control

4.2 Quality Assurance

4.3 Deliverable Data Requirements

4.4 Overhaul RequIrements

4.5 Program Management Review (PMR) Frequency

4.6 MICAP, Critical Item Surge

4.7 Over and Above Procedures

4.8 Time Compliance Tech Order (TCTO)

4.9 Specific Work Requirements

4.10 Clarification Statements

4.11 Technical Orders and Other Directives

Section V TERMS EXPLAINED

Attachments #1 AFTO Form 95 #2 SF 364 (Report of Discrepancy)

Section I

1.0 Description of Services

1.1 Scope: This PWS defines overhaul requirements to sustain U.S. Air Force KC-135 Heat Sink.

The objective of this contract is to obtain overhaul services to accomplish the work requirements specified herein. Upon contract award, this PWS will become a binding agreement between the U.S. Government (USG) and the Contractor. The scope of this contract remains in effect under the terms of the basic contract and all applicable modifications until completion of the duration of the contract or exhaustion of the contract ceiling.

1.1.1 This Performance Work Specification establishes the minimum work requirements for complete overhaul necessary to return the KC-135 Heat Sink to a serviceable condition.

1.1.2 All end item overhauls performed by the contractor will comply with the instructions and technical data requirements contained in this performance work statement. Any end items deemed to be outside technical specifications identified in the latest applicable Technical Order will be handled under over-and-above (O&A) work procedures IAW [DFARS 252.217-7028]. All O&A work requests must be authorized by the ACO prior to accomplishment. The US Government shall not be held liable for reimbursement for any unauthorized work tasks.

1.1.3 The contractor shall expend no unauthorized effort under this work specification for additional engineering design or development of the end items(s) or components(s).

1.1.4 The functional capabilities for which the end item was designed shall not be changed, modified, or altered without approval from a government engineer via the Engineering Change Proposal (ECP) process (see paragraph 4.4.11).

1.1.5 MICAPS will be identified to the contractor and work priorities will be set by direction of the Program Manager to ensure “remanufacture to demand” versus “batch remanufactures”. USG will provide the contractor with a weekly priority list detailing mission-impaired capability (MICAP) awaiting parts and high priority items.

1.1.6 Continuation of Essential DoD Contractor Services During Crisis. Contract performance is not mission essential during crisis situations IAW DoDI 3020.37.

Foreign disclosure restrictions are not applicable for this effort, the government does not control the engineering data for this requirement.

1.1.7 The disassembly, inspection, complete overhaul/modification/update, test, and assembly of components parts and equipment shall conform to the instructions in this work specification and all applicable technical data/directives.

1.1.8 The contractor shall maintain complete compliance with all local environmental laws, regulations, and requirements.

1.1.9 The contractor shall not allow any instances of damage to USAF property exceeding $2,000 USD. All safety mishaps over $2,000 USD shall be reported within one hour.

1.1.10 The contractor will not be reimbursed for unused CFM if the USAF terminates the contract in whole or in part the contract prior to its expiration.

Section II

2.0 Services Summary

Section III

Performance Objective PWS Paragraph Performance Threshold Method of Surveillance

Environmental Controls PWS paragraph 1.1.9

100% compliance with all local environmental laws, regulations, and requirements.

DCMA will perform surveillance IAW QALI

Safety PWS paragraph 1.1.10

Zero instances of damage to USAF property exceeding $2000 US dollars. All safety mishaps over this threshold shall be reported to the ACO within one hour.

DCMA will perform surveillance IAW QALI

Compliance with Technical Data

PWS paragraph 4.4.1

100% compliance with the latest version of all contractor technical data procedures, instructions, and directives

DCMA will perform surveillance IAW QALI Customer Complaint

Overhauled assets shall be delivered without defects.

PWS paragraph 4.1.4 QDR rate shall be <5% of total assets overhauled in 1 year.

DCMA will perform surveillance IAW QALI.

Deficiencies may be reported/documented utilizing Performance

Assessment Reports (PAR), Corrective Action Report

(CAR) and customer complaints.

3.0 Government Furnished Property (GFP) And Services

3.1 For the purposes of this effort, the only GFP to be utilized are the carcasses turned in for overhaul (see definition of GFP, Section V, 5.0).

3.2 No Government Furnished Equipment (GFE) or Material will be provided (see definition of GFE and GFM, Section V, 5.0).

Section IV

4.0 General Information

4.1 Quality Control

4.1.1 Quality Control Program. In compliance with the clause entitled “Inspection of

Services”, FAR 52.246-4, the contractor shall establish a complete Quality Control Program to ensure the requirements of this contract are provided as specified.

The ACO will notify the contractor of acceptance or required modifications to the plan before first reparable induction. The contractor shall make appropriate modifications (at no additional cost to the government) and obtain acceptance of the plan by the ACO before the start of the first task order.

4.1.2 Complete records of all inspection work performed by the Contractor shall be maintained by the contractor and made available to the US Government during contract performance.

4.1.3 Higher-Level Contract Quality Requirement. In compliance with clause FAR

52.246-11, the Contractor’s Quality Control Program shall comply with ISO 9001:2000/SAE AS 9100 or equivalent.

4.1.4 Quality Deficiencies: The quality deficiency rate shall be < 5% per year. The contractor shall provide full cooperation with USAF personnel when QDRs are identified. No instances of substantiated reports of interference from the contractor with QA inspections conducted by USAF/DCMA personnel will be allowed.

4.2 Quality Assurance

4.1.5 Quality Assurance Personnel (QAP): The QAP is/are the authorized government representative(s) who will perform assessments of the contractor’s performance.

Subsequent to contract award, the identity of the QAP(s), with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.1.6 The QAP(s) or alternate(s) will inform the contract manager when discrepancies occur and will request corrective action. The QAP(s) or alternate(s) will make a notation of the discrepancy on their assessment checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.1.7 The QAP(s) are not authorized to make any changes to the scope, prices, terms and conditions of this contract.

4.1.8 The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

4.3 Deliverable Data Requirements: Reporting and data requirements are identified in the Contract Data Requirements List (CDRL), DD Forms 1423.

4.3.1 The Contractor is required to use the Government legacy system Commercial Asset Visibility Air Force (CAVAF) in order to provide status of maintenance production, asset management, condemnations, problems encountered, accountability and stock balances of GFP end items and financial accounting and inventory control of GFM. All processes identified in the Commercial Asset Visibility Air Force (CAVAF) Contractor User’s Guide must be accomplished. The contractor is required to be able to perform all transactions in this guide, even if they are using XML IAW CDRL A004.

4.3.2 The contractor shall create a Program Status Report IAW CDRL A001.

4.4 Overhaul Requirements

4.4.1 The contractor shall complete overhaul IAW paragraph 4.8.

4.4.2 Serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched set.

4.4.3 Maintenance on the remanufactureable end-item(s) and component(s) shall be accomplished using contractor technical data and shall be completed IAW contracted flow days 100% of the time with the exception of government caused delays. Flow days means induction and overhaul of assemblies, within negotiated time frame, of receipt of the assemblies.

4.4.4 The contractor shall check for any unauthorized or unacceptable maintenance performed on the end items by other sources. If unauthorized or unacceptable maintenance is suspected or verified, notify the ACO.

4.4.5 The Contractor shall be responsible for identification, selection, ordering, and stocking of required parts to support all overhauls. All commercially procured parts shall be from approved sources and shall not alter the configuration of the end item.

4.4.5.1 Replacement of failed parts shall not result in an item’s configuration changing to an older configuration (downgrading/deconfiguration)

4.4.6 Engineering Change Proposals (ECPs)

4.4.6.1 In the event that the contractor develops any engineering changes that affect form, fit or function of any items covered by this PWS, the contractor shall provide an ECP to AF Engineering for review/approval.

4.4.7 Receipt of Property at Facility

4.4.7.1 HANDLING: The contractor shall exercise care to prevent damage to Government Furnished Property while in its possession.

4.4.7.2 The contractor shall store all Government Furnished Property in a secure area to provide protection against damage, pilferage, or loss. Storage areas shall provide protection against all adverse environmental conditions.

Costs associated with such storage shall be included in the cost of the end item overhaul.

4.4.7.3 Reusable shipping containers, packaging, and crating material in which the Government Furnished Property is received shall be handled with care. The contractor shall package all end items IAW Special Packaging Instructions (SPI) data. If at anytime the reusable shipping container arrives at the contractor facility damaged beyond remanufacture, the contractor will accomplish associated remanufacture of such packaging, or provide new packaging. The contractor shall be responsible for ensuring that containers are IAW the SPI. Costs associated with such remanufacture shall be negotiated through the ACO and included in the O&A line item via modification to the task/delivery order. Reference 4.4.13 below.

4.4.7.4 ASSET RECEIPT INSPECTION: An inspection shall be performed on the end-item upon its receipt at the contractor’s facility for the following:

(a) Proper identity

(b) Damage

(c) Completeness (item physical configuration).

(d) Any deficiencies found as a result of the above inspection shall be brought to the attention of the ACO, and disposition shall be as directed through the ACO (IAW CDRL A002).

4.4.8 Over &Above (O&A) Requests

4.4.8.1 O&A Requests: If the contractor identifies work that is required which would qualify as “over and above” IAW DFARS 252.217-7028. An O&A request will be prepared. A copy of the O&A request will be sent to the PM (cc to ACO/PCO). The PM will verify that the work is required and the ACO will negotiate costs, verify reasonableness and that sufficient funding is available.

4.4.9 End Item Returns and Rework

4.4.9.1 Upon receipt of end item returns the QAR and contractor shall undertake the investigation to determine the cause of the defect. The investigation report will be forwarded to Hill engineer for review and concurrence (IAW CDRL A002). The final report will be provided to the ACO, PCO, PM. Based on the findings the normal over and above work request procedures will apply for incurred costs.

4.4.10 Other Direct Costs

4.4.10.1 Receipt & Shipment of end Items: Under the terms of this contract, contractor is required to receive unclassified assemblies and components from various U.S. military installations, perform overhaul services as required and return the completed assets as called out in the contract/order. All incoming USAF material is received and secured at contractor’s primary or supplemental address central location that permits contractor to consolidate several shipments from various sources on any given day.

4.4.10.2 The contractor shall provide any and all parts support other than GFM at their own expense (as Contractor Furnished Material (CFM)).

4.4.10.3 Misdirected and Mis-identified Material: Upon receipt of misdirected or mis-identified material, contractor will submit a Report of Discrepancy (ROD) to DCMA and for disposition. DCMA will determine whether any additional costs incurred as a result of the handling and/or storage of these items, will be authorized to be paid with Over & Above funding and whether such funds are available.

4.4.11 Upon completion of the work, contractor will submit a Material Inspection & Receiving Report via Wide Area Work Flow (WAWF) invoice to DCMA QAR or delegated QAR for inspection and acceptance of the completed work. After inspection and acceptance, the contractor shall submit the documentation to the ACO. Contractor will verify that the invoice is properly submitted, reconfirm that funding is available and forward the invoice for payment. The contractor shall submit this report via Wide Area Work Flow (WAWF) electronic form (DFAR 252.232-7003 (b)). Contractors shall submit payment requests and receiving reports in electronic form, except as described in DFARS 232.7002.

4.5 Program Management Review (PMR) Frequency

4.5.1 A PMR will be held yearly or as dictated by the Program Manager (PM), and may involve alternate venues. The purpose of the PMR is to review cost/schedule/performance metrics and address significant program/technical issues. The agenda shall be prepared by contractor and coordinated with the USAF. The agenda shall be provided NLT ten days prior to meeting; minutes/action items shall be provided within seven working days after the meeting. All action items shall be tracked by the contractor until closure or resolution. (Ref CDRLs A005 & A006).

4.5.2 Program Status Reporting will be IAW the attached CDRL A001, Remanufacture/

Modification/Overhaul Status Report. The first report (Ref CDRL A001) shall be delivered 30 days after contract award/issuance of reparable task order with subsequent submittals monthly. In addition, contractor shall conduct teleconferences with USAF/DCMA personnel to address any/all relevant issues on an as needed basis. An agenda shall be prepared by the contractor and coordinated with USG IAW CDRL A005. The agenda shall be provided twenty-four hours in advance; the minutes IAW CDRL A006 shall be provided within two working days after the conclusion of the teleconference.

4.6 MICAP, Critical Items and Surge:

4.6.1 In the event that the DoD experiences an unplanned spike, sudden increase in demand due to major theater warfare, or a national emergency (also know as surge), the contractor is willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified of the surge demand in writing, the contractor will allow the DoD to place additional orders and/or elevate the priority status of current orders.

4.7 Over and Above Procedures

4.7.1 In accordance with DFARS PGI 217.77, negotiations shall be in IAW DFARS Clause

252.217.7028. Request for consideration of O&A shall be made in writing to the

ACO/PCO.

4.8 Specific Work Requirements

4.8.1 The contractor shall receive, disassemble, inspect, perform complete overhaul/modification/update, and test each end-item and all associated components, when applicable, to restore the item to a fully serviceable condition IAW contractors data.

4.8.2 All refurbished heat sinks shall meet the original performance specification (USAF Drawing 200210072). If USAF suspects any degradation in performance, the contractor may be required to verify performance through testing in accordance with the same specification.

4.8.3 Note that many of these processes are regulated in the United States under Occupational Safety and Health Administration (OSHA)and Environmental Protection Agency (EPA) regulations. Reference to a regulated process under either OSHA or EPA is not intended to be the only regulated processes. It is the contractor’s responsibility to identify the affected process and comply with all applicable regulations.

4.9 Clarification Statements: Due to improvements in overhaul processes, part numbers/stock numbers might change. When the remanufacture is accomplished, the Heat Sink may be re-identified as a newer configuration.

Section V

5.0 TERMS EXPLAINED:

Accelerated Delivery Request (ADR): AFMC Form 200, used to process accelerated delivery requirement to support high-priority backorders and MICAPs.

Administrative Contracting Officer (ACO): Contracting officer who performs actions delegated by the Procurement Contracting Officer at the initiating activity.

Assembly: Two or more parts or subassemblies joined together to form a complete unit, structure, or other article.

Beyond Economical Overhaul (BER): Overhaul exceeds value of item.

Component: Subsystem, assembly, subassembly or other major element of an end item.

Contractor Furnished Material (CFM): Contractor furnished material to complete overhaul of end items.

Defect: Any nonconformance with specified requirements.

Disassemble: To remove the components that make up the end-item in accordance with disassembly instructions in the government approved contractor technical data.

Disassembly & Inspection (D&I): Process to determine what is required for overhaul of the end item or overhaul/replacement of components.

Exchange: Changing of worn or damaged carbon for new or refurbished carbon.

Government Furnished Equipment (GFE): Tangible asset that is functionally complete for its intended purpose, durable, and nonexpendable. (see FAR part 45.101). For the purpose of this PWS, GFE are items such as machinery, tooling, fixtures, booths etc.

Government Furnished Material (GFM): “Material” means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment (see FAR part 45.101).

Government Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract (see FAR part 45.101). For the purposes of this PWS, property Includes materials, equipment, carcasses provided to the contractor.

Joint Chief of Staff (JCS): JCS backorders are not MICAPs, but carry a very high priority and require treatement as with MICAPs.

Mission Incapable Awaiting Parts (MICAP): The status of a weapon system, as determined by its ability to accomplish its assigned mission. MICAP situations are a grounded aircraft in need of an immediate serviceable asset or overhaul.

National Stock Number (NSN): The 13-digit stock number replacing the 11-digit Federal Stock Number. It consists of the 4-digit Federal Supply Classification code and the 9-digit National Item Identification Number. The National Item Identification Number consists of a 2-digit National Codification Bureau number designating the central cataloging office (whether North Atlantic Treaty Organization or other friendly country) that assigned the number and a 7-digit (xxx-xxxx) nonsignificant number. The number shall be arranged as follows: 9999-00-999-9999.

Overhaul: The restoration of an item to a completely serviceable condition as prescribed by applicable technical data.

Product Quality Defiency Report (PQDR): A tool to report or respond to deficiencies found with either overhaul or new manufacture of the end product.

Program Management Review (PMR): Biannual review with contractor and government personnel to review contract status and to address all issues from both sides.

Program Manager (PM): Government Individual responsible for the overall program or project.

Remanufacture: Major overhaul of an item, piece of equipment, or material which is degraded or inoperable (reference FAR 22.1003-6).

Serviceable: Capable of meeting the requirements and performing the function for which designed or modified and meets all test requirements established by this work specification and the technical data.

Support Equipment: Tooling or equipment utilized by personnel during the servicing, overhaul or manufacture of a component or an end item, that does not become part of the component or end item.

Technical Data: All government and contractor drawings, specifications, standards, Technical Orders (T.O.s), technical manuals, and all other technical publications necessary to restore an item to a serviceable condition.

Unserviceable: An item in a condition unfit for use but which can be restored to a serviceable condition after overhaul, rework, or overhaul. This condition includes items requiring calibration, test, modification, assembly, or the addition of components.

Wide Area Work Flow (WAWF): is a paperless contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting life cycle.

Attachment 1

Attachment #2