20240212_416 SCMS Tech Order Maintenance JA_Redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

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I. Agency and Contracting Activity.

United States Air Force

AFSC/PZABB

6050 Gum Lane, Bldg 1215 Hill AFB, UT 84056-5825 Contracting Officer: Christian Barwick Phone Number:

PR Number: TBD

II. Nature and/or description of the action being approved.

A. Upon approval to use other than full and open competition procedures the Air Force will issue a non-commercial bridge contract in support of the 416th Tech Order (TO) maintenance requirement which will entail analyzing, updating, revising and maintaining 39,060 pages throughout all 39 technical manuals used for the F-16 Avionics Intermediate Shop (AIS) Series of Test Stations. The AIS TO maintenance effort will include up to change pages in support of over 800 F-16 AIS System components. Estimated dollar value for this effort is $741,000.

Previously this effort was awarded annually via Task Order on contract F42620-03-D-0002, a 21 year Sole Source requirements repair/sustainment contract.

The AIS suite of testers consists of the Advanced Avionics Intermediate Shop (AdC AIS), Improved Avionics Intermediate Shop (IAIS), Versamodule Extensions for Instrumentation Improved Avionics Intermediate Shop (VXI- IAIS) and the Rackmount Improved Avionics Shop (R-IAIS). This series of testers are utilized for testing and repair of F-16 Avionics Line Replaceable Units (LRUs) throughout (7) United States Air Force (USAF) MAJCOMS (to include the AOR), Hill AFB Depot Locations (To include Support Center Pacific), and 22 European Participating Air Force (EPAF) / Foreign Military Sales (FMS) countries world wide.

B. The Contract will be awarded to:

BAE Systems 10920 Technology PL San Diego, CA 92127-1874 United States Cage Code: 12436

C. Contract Type & Structure: This is a follow-on effort to F42620-03-D-0002. It is a Firm Fixed Price (FFP) type bridge contract that will be awarded for a 1-year period. The Period of Performance (PoP) is anticipated to be 1-Jul-2024 through 30-Jun-2025.

D. Type J&A: Individual

III. Description of supplies/services required to meet agency needs.

The 416th SCMS seeks a FFP contract in support of the F-16 AIS TO maintenance tasks. This contract requires the contractor to revise and maintain Technical Orders in a current and accurate state, ensuring that technicians have the most up-to-date technical data for operational use of the F-16 AIS series of Test Stations and components managed by the 416 SCMS.

This effort will require the contractor to analyze, revise and maintain AIS Technical Order data for: Operational Instructions, Maintenance Instructions, Calibration/Diagnostic/Alignment Instructions, Automated Program Procedures, Theory, Overhaul Instructions, Test Station Illustrated Parts Breakdown, and Depot Overhaul Instructions manuals used in F-16 LRU screening and repair. Totaling 39,060 pages, these manuals are used for all tester generations still in use throughout USAF and EPAF/

FMS.

Tasks include but are not limited to the following: incorporating US Government (USG) directed AFMC Publication Change

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Requests (PCRs) by performing research to ensure technical and safety appropriateness of USG directed changes, drafting and editing changes, performing quality checks on submitted changes, providing preliminary review packages to the USG, providing final review packages to the USG prior to publication; and upon receiving final approval from the USG, the contractor provides final change packages to the Tech Order Management Agency (TOMA), 416 SCMS/GUBAB for publication.

Contract Summary Quantity Estimated Unit Price Estimated Total Price Period of Performance

$741,000 1-JUL-2024 - 30-JUN-2025

The estimated total price is based off of contract actuals as part of the previous task orders that were awarded as part of F4260-03-D-0002. Pricing includes a inflation factor increase from previous awards. This is in line with previous efforts determined to be fair and reasonable.

Statutory authority permitting Other than Full and Open Competition 10USC 2304(c) (1) as implemented by 6.302-1 (a)(2)(iii), only one responsible source and no other supplies or services will satisfy agency requirements.

IV. Demonstration that the contractor's unique qualifications or the nature of the acquisition requires use of the authority cited above.

Use of the above authority was selected due to the fact that BAE Systems, from the inception of the F-16, has been the AIS series of testers Original Equipment Manufacturer (OEM). As the OEM, BAE is the Engineering authority of all generations of testers, supplying the government with a cradle to grave approach in support of production, repair and sustainment requirements for both legacy and new production test stations.

The AIS Sustainment Program Office has BAE on contract to provide repairs, Sustaining Engineering and DMSMS analysis and resolution tasks. One key effort as part of this integrated systematic support is an obsolescence program. Under this effort, BAE identifies components, detail parts, sub-assemblies, Tester Replaceable Units, Shop Replaceable Units, and required support equipment on the verge of becoming unsupportable. BAE systems is tasked to develop replacement source(s), and document, test and integrate replacement hardware into the affected Automatic Test Equipment. These efforts produce engineering data such as drawing changes and Engineering Change Orders at the system and component levels. This engineering insight and documentation is what is needed for the responsible USG personnel to approve the data for incorporation of the replacement parts in the various operations, maintenance, overhaul, and illustrated Parts Breakdown Technical Orders.

With regard to implementation of the logistics and maintenance documentation that needs to go into the Technical Orders, BAE engineers, provisioning experts and technical writers work with the program office to provide a high level of expertise to address system function, critical failures , safety and hazard issues, system set-up and maintenance knowledge, and Supply support. The BAE Systems facility where the AIS technical writers work is also the AIS system production and Depot Level Maintenance Facility (DLMF) for AIS products. As mentioned above, the design and manufacturing engineers (systems, hardware, software and manufacturing) are readily accessible and contribute regularly to Technical Order content.

Additionally, the system install team and DLMF technicians provide valuable input to system behavior and troubleshooting requirements. Accessibility to this level of expertise for system demonstrations, content input, procedure validation and content review is not available in the Government. The accessibility to this knowledge base and proprietary data is particularly valuable in communicating the subtleties of design that are not readily communicated in the design documentation. This entire process ensures the Air Force technicians are expediently provided with accurate data to support mission requirements.

BAE maintains a technical writing section manned with individuals who have worked the AIS program for 30+ years. They provide a unique combination of publishing expertise, and subject matter knowledge that is not attainable in the Government. Possessing experience and knowledge of the equipment, access to proprietary information, and in house tech writing, BAE can translate the 'technical-ese' provided by the engineers, technicians, and field sites (Publication Change Requests) correctly and turn it into a syntax the average avionics technician can understand (per MIL Standards). All system safety concerns are analyzed before any changes are made.

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Finally, source data for the Technical Order (which represent the product BAE systems manufactures) is all in one Standard Generalized Markup Language (SGML) based technical manual authoring system. BAE's authoring system is setup to pull engineering drawings directly from their engineering CAD system (ProEngineer). This approach eliminates the requirement for additional illustrators, and the Tech Order artwork accurately represents the engineering documentation.

V. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under

FAR 5.202 applies.

IAW FAR 5.201 this requirement will be synopsized on sam.gov as a notice of proposed contract action. BAE is the Engineering authority and owns the exclusive proprietary rights required for this requirement. Any other sources expressing interest after release of the notice of proposed contract action will be evaluated by the Government to determine qualification. Determination findings will be documented and attached to the contract file.

VI. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The contracting officer will request the program office to provide a technical evaluation based on the contractor's Basis of Estimates (BOE). Based on the technical evaluation, price evaluation, and the Contracting Officer's inputs to the proposal, the contracting officer expects they will be able to determine that the anticipated cost to the Government will be fair and reasonable.

VII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

In accordance with (IAW) Far part 10 the 416th AIS Systems Sustainment Program Office conducted market research on Technical Order Maintenance for the AIS suite of test stations. The 416 SCMS focused their research on Government and industry's ability to analyze, revise, and maintain the 39,060 pages contained in the AIS Technical Orders.

BAE Systems is the OEM and Engineering Authority for the AIS suite of test stations. As such, they have complete engineering authority over the thousands of items that are contained in the AIS stations. They have a unique knowledge and understanding of how to integrate all software and hardware changes required to provide Full Mission Capability and Configuration Management compliance for all configurations of the AIS stations worldwide. This type of expertise allows BAE to provide the government a comprehensive Technical Order package to include but not limited to the following:

changes incorporated as a result of hardware changes, software changes, resolving DMSMS issues, incorporating new capabilities, and safety and hazard issues. These changes affect engineering data such as drawings, provisioning data, and engineering changes at the component, sub-system and system levels which as Engineering Authority, BAE has exclusive rights to.

Alternative solutions were considered while the 416 SCMS was conducting Market Research. Knowledgeable individuals within the Government as well as industry were contacted regarding their capabilities. In addition, on-line research was performed involving industry, acquisition personnel and technical customers. After performing these techniques and taking into consideration such factors as experience, cost, quality, past performance, capability and proprietary data right to the data that the OEM is unwilling to remove, it has been determined that the OEM is the most beneficial to the Government as well as the only qualified source available to meet the needs of the government.

Market Research for this effort was concluded January 2024.

VIII. Any other facts supporting the use of Other Than Full and Open Competition.

As an alternative, the Government considered it's own capabilities in performing this requirement. The fact that the Government does not have access to the OEM proprietary data required to perform these tasks renders this option unfeasible. Additionally, the government does not posses the manpower required to produce the per year change pages. Past and current attempts to purchase the proprietary data have concluded the OEM is unwilling to sell. The

11 Jul 2022 Security Marking (select from the drop-down list) Page 5 of 5 government will continue to perform market research and inquire about obtaining the data rights from the OEM in effort to reduce barriers to competition.

IX. List of any sources that expressed, in writing, an interest in the acquisition.

See section VI.

X. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for the supplies or services required.

The Government will continue to perform Market Research and monitor industry for any changes to information that results in competition being limited to one source. Although unlikely, the Government will continue to engage with the OEM on the release of required proprietary data. If such data becomes available, the AIS program office will reach out to industry for new sources capable of executing this requirement.

Considering BAE has been the OEM from the inception of the F-16 and the first AIS tester, the Government does not foresee the release of information required to successfully perform this task to any other entity. The Government concludes that there are no current alternatives to be pursued to overcome the competition barriers.

XI. Certification by the Contracting Officer.

As evidenced by my signature above, I certify that this justification is accurate and complete to the best of my knowledge and belief.

XII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.