CCTVS_13-00012_J A_Redacted.pdf

FD2020-13-00012

15 January 2013

COORDINATION AND APPROVAL DOCUMENT

(Also known as Justification Review Document)

Contracting Activity: 748th Supply Chain Management Group/PK

Purchase Request Number: FD2020-13-00012

Project/Program Name: A-10C CCTVS (Color Cockpit Television Sensor) Camera

Estimated Contract Cost:

Type Program: Other Contracting

Authority: 10 U.S.C. 2304(c)(1), as implemented by FAR 6.302-1(a) (1)

Type J&A: Individual

COORDINATION:

l 416 SC MS/GUMBC , Program Manage r

APPROVED:

X Ryan Kashan ipour

Ry an Kashanipour, 801-586-5266

C ontract ing O f f ice r

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY:

United States Air Force

748th Supply Chain Management Group/PK

6050 Gum Lane Bldg 1215

Hill AFB UT 84056-5825

Contracting Officer: Ryan Kashanipour

Phone Number: 586-5266

PR Number: FD2020-13-00012

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED:

A. Upon approval to use other than full and open competitive procedures, the Air Force will issue a new service contract to repair the Color Cockpit Television Sensor (CCTVS) Camera for the A-10C used by the US Air Force to International Enterprises, Inc. (IEI), 108 Allen St, Talladega, AL 35160-1302, CAGE Code 50218, or Photo-Sonics Inc., 820 S Mariposa ST, Burbank, CA 91506-3196, CAGE Code 02024.

B. Contract Type & Structure: A 5 year IDIQ repair services contract to repair a total of 170 units with an anticipated Firm Fixed Pricing arrangement will be issued. The estimated award date is 29 Feb 2013 with performance and delivery expected through 1 Mar 2018. The option to extend services clause (FAR 52.217-8) will be included and evaluated in the resulting contract.

C. Type J&A: Individual

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED MEETING THE

AGENCY’S NEEDS:

A. Under the contemplated contract, Photo-Sonics and/or IEI will provide depot level repair for the CCTVS Camera.

NSN Name Qty Price/Unit Total Price

5821014686516FJ CCTVS Camera 170 $ $

B. Fiscal year breakout as follows:

FY13 FY14 FY15 FY16 FY17

C. Total estimated cost is: $ . This estimate is based on the D200A requirement systems Sep 2012 computations and weighted Repair Cost. This action will utilize 4930

Material Support Division Working Capital funds.

IV. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION:

10 U.S.C. 2304 (c) (1) as implemented by FAR 6.302-1 -- Only One or Limited Responsible

Sources and No Other Supplies or Services Will Satisfy Agency Requirements.

V. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS

OR NATURE OF THE ACQUISITION REQUIRES THE USE OF AUTHORITY CITED

ABOVE (APPLICABILITY OF AUTHORITY):

A. The above authority was selected because this is a follow-on contract for continued repair support, the requirement is for highly specialized equipment/service. The Color Cockpit

Television Sensor / Digital Video Airborne Data Recorder (CCTVS/DVADR) system, records HUD, CDU, left and right Multi-Function Color Displays (MFCDs). Therefore, this acquisition will be a follow-on contract for continued performance of a highly specialized service. The government estimates award to any other vendors would result in unacceptable delays in fulfilling the U.S. Air Force requirements.

B. The government does not own the technical data rights or specialized tooling and test equipment for this highly specialized part. Photo-Sonics is the OEM of the CCTVS Camera

Following guidance in DFAR 227.71, the government issued a data challenge letter to Photo-

Sonics on 8 Aug 2011. A response was received to this letter on 23 Aug 2011. In this response Photo-Sonics Inc. respectfully declined to provide the technical data for the a A-10

HUD camera system.

C. In addition a sources sought synopsis was posted to FedBizOps on 20 Jan 2011, FA8251CCTSHUD-2011 International Enterprises Inc. (IEI) responded with a source qualification statement and requested an exhibit to develop repair processes. Exhibits were repaired and shipped to AF for testing. AF engineer approved repair process and repaired exhibits. IEI was formally approved as a repair source.

D. Accordingly, it is determined that Photo-Sonics Inc. and IEI are the only sources capable of providing the supplies and services described in Section III above without the U.S. Air Force experiencing unacceptable delays in fulfilling its requirements.

VI. DESCRIPTION OR EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED PRACTICABLE:

A. Sources Sought Synopsis: A Sources Sought Synopsis (SSS), was published in Fed Biz Ops on 30 Jan 2012, FA8251-12-R-CCTVS(HUD)REPAIR, to foster competition. The SSS requested repair sources describe their capabilities with regard to trouble shooting, testing and repairing the CCTVS Camera. No response has been received since SSS was posted.

B. This requirement has been synopsized in FedBizOpps, as a notice of contract action IAW

FAR 5.201. If other sources express interest as a result of this synopsis or other action, they will be listed in the official contract file.

C. Other actions: None

D. Qualifying Country Sources: None

VII. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

The following steps will be taken to ensure that the anticipated cost of this acquisition will be fair and reasonable. The Contracting Officer will comply with the procedures and criteria contained in Federal Acquisition Regulation (FAR) under Part 30 - Cost Accounting Standards, Part 31 - Contract Cost Principles and Procedures, Subparts 15.4 - Contract Pricing; to include technical evaluations and audits, as appropriate. Additional steps to ensure price reasonableness will be under the guidance of the Contract Pricing Reference Guides, jointly developed by the

Federal Acquisition Institute and the Air Force Institute of Technology. The Contracting Office will obtain certified cost and pricing data IAW FAR Subpart 15.403, when required. The Final

Step is to include the Price Negotiation Memorandum (PNM). This detailed documentation and justification of price reasonableness will be disclosed in the official PNM, to be prepared upon completion of negotiations.

VIII. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS,

OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT

CONDUCTED:

A. As described in Section VI above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

B. Additionally, market research conducted by the A-10 Engineer consisted of Google, Yahoo and Haystack searches. In doing so, he discovered the following list of othe manufacturers of CCTVS Cameras:

Photo-Sonics Inc. CAGE 02024

IEI CAGE 50218

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION:

None

X. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE

ACQUISITION:

If another source becomes qualified to repair this item during the period of performance or option years the current contract will be terminated and the requirement will be resolicited in an effort to foster competition.

See Section VI above

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING

SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES REQUIRED:

Any source interested may submit a source approval request for evaluation and it will be documented in the contract file.

XII. CONTRACTING OFFICER’S CERTIFICATION:

The Contracting Officer’s signature on the Coordination and Approval Document evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief (FAR 6.303-2(a)(12)).

XIII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION:

As evidenced by their signatures on the Coordination and Approval Document, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete (FAR 6.303-2(b)).