PSI_RFP_QA_2.pdf

PSI RFP Questions & Answers #2 FA823223R3000 Amendment 02

QUESTION ANSWER

1 In reference to document

Attachment_5_PSI_Section_L_13JUN23, Page 6, Section 3.1.1.1.

Regarding Attachment L-7, the Sample Repair List, the instruction in the attachment says: "The proof document shall be included in Vol II of the offerors proposal and shall be titled as defined in Column D."

If this proof document is an attachment to Volume II, as it may be lengthy, would the Government please allow it to not be part of the page count limitation?

The USG agrees to allow the proof documents to not be part of the page count limitation.

However, if additional information other than source qualification is provided, it will be removed and not evaluated.

Attachment 5 Section L has been revised.

2 Attachment_5_PSI_Section_L_13JUN23, Page 3, 1.12 Assumptions/Exceptions to Solicitation Requirements

RFP states, "At the beginning of each Volume, Offerors will identify any assumptions/exceptions to the requirements of the solicitation applicable to that Volume."

Are we correct that the assumptions/exceptions are exempt from page count limitations?

This is incorrect. Any assumptions/exceptions are included in the page count.

IAW paragraph 1.2 “The page limitations shall be treated as maximums and include any charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any cover page, table of contents, or list of acronyms (if utilized).”

3 Attachment_5_PSI_Section_L_13JUN23, Page 6, 2.1

The RFP specifies that tables of contents are exempt from page count. Please confirm that the List of Drawings/Tables/Graphs/Figures/Charts, which is listed as a separate element for Volume II, is also exempt from page count limitations

Yes, the USG agrees that lists of drawings/tables/graphs/figures/charts shall not be counted in the page count for limitations.

Attachment 5 Section L has been revised.

4 Attachment_L-6_TEP_Workbook_ 13JUN23, TEP and Administrative Fee (FFP) worksheets

The TEP and Administrative Fee (FFP) worksheets of the TEP Workbook show CLIN 3000 - R&R Administrative Fee. The solicitation Section B has R&R Administrative Fee as CLIN 4000. Please clarify the correct CLIN for R&R Administrative Fee.

The CLIN structure in the solicitation Section B is correct.

The TEP Workbook attachment has been corrected to match the solicitation.

5 FA823223R3000_22JUN23, Page 11, clause Inspection and Acceptance

Please provide the clause reference. There is only the title and effective date.

This is not a provision or clause and is meant to document the requirement of FAR 46.401(b) and FAR 46.503 as annotated on page 11. This requirement is to document the location of acceptance and where the Government reserves the right to perform quality assurance. Since this is an IDIQ, this information will be provided at the order level as noted in the RFP.

6 Since the incumbent has this document, will the Government please provide offerors with the F- 16 Multi-Mission Fighter Security Classification Guide and any other security classification guides required for execution of the F-16 FMS PSI work scope?

The awardee will be provided the F-16 Multi- Mission Fighter Security Classification Guide and any other security classification guides required for execution after contract award.

Until award, Offerors do not have sufficient need to know and access will not impact the ability to respond to the RFP with a compliant proposal.

7 Attachment 2: PWS – Product Support Integrator (PSI) Repair and Return (R&R), Page 7, Section 5.1

How is the cancellation fee determined? Is it the same as the admin fee?

Cancellation fee is applicable when an order is issued, and asset is not received within 12 months of order issuance. Cancellation fee is the admin fee. Attachment 2 has been revised with additional clarifications.

8 Attachment L-1 Past Performance Information Sheet, Page 5, Paragraph P.

What was the intent of removing "WR-ALC" referenced in the Draft RFP? Removal could cause extensive POC listing and impact page counts.

“WR-ALC” was removed as USG determined it was not value added/not relevant on the past performance inputs to restrict to only one location. POC listing may be reduced to include the most applicable (recent and relevant to this RFP) and to fit within page limitations.

9 Attachment L-1 Past Performance Information Sheet, CUI Instructions

Note that the CUI, at the top of the form, is labeled "CONTROLLED CLASSIFIED INFORMATION". Is this meant to be

"CONTROLLED UNCLASSIFIED

INFORMATION"?

This is correct. Attachment L-1 has been corrected.

10 FA823223R3000_22JUN23, Page 111, FAR clause listed on 252.225-7048

Will the imports of to-be-repaired items and subsequent exports after repair be handled by the FMS End-User countries and/or the Government? Will exports of technical data be handled by the Government?

Import/export of assets is handled by whomever the country has identified through their independent contracts (Freight-forwarder (FF) or other means of transportation/shipping). The contractor shall package for shipping and contact the FF or other shipping contractor identified to pick-up said package(s) for return shipping (IAW R&R PWS para 5.5).

Contractor is not expected to export technical data, it should follow current procedures for updates to technical data on Government systems in coordination with PSI identified Engineer(s).

Technical Data Access - IAW PSI Basic PWS para 8:

8.1. Contractor shall be responsible to obtain

access to Technical Data needed to perform the requirements under this contract. The USG will assist as needed.

8.1.1. In order to access USAF technical

orders, the Contractor shall establish a Technical Order Distribution Office (TODO) account and Enhanced Technical Information Management System (ETIMS) account.

Instructions to obtain access to these systems are detailed in TO 00-5-1.

8.1.2. Access to Country Specific Technical

Orders (CSTO) documentation would require access to the International Digital Technical Order(s) Delivery System (IDTODS). If needed, access will be evaluated and coordinated by the USG.

11 Attachment_2_PSI_RR_PWS_ 1 MAR23, Page 5, paragraph 3.2.2.2

“Contractor shall produce presentation materials, Data Item Description (DID) compliant Status Reports for USG approval within 15 days of the PMR.” Which CDRL do these Status Reports refer?

Status reports are CDRL Monthly status report and performance and cost report (CDRL B004 & B005 respectively).

12 The Basic PWS and DMSMS PWSs did not include any references to some of the newer DoD and USAF instructions related to

DMSMS.

In accordance with DMSMS PWS paragraph 1.4, an RFP will be released for any DMSMS requirements and applicable instructions will be included in the RFP at that time.

13 There appears to be a potential conflict between the DMSMS PWS paragraph 2.1.3 restricting identification or monitoring of DMSMS (AKA proactive DMSMS) and the latest update to SD- 26 recently released by DoD.

FMS requirements do not always follow DoD or USAF instructions. The USG will ensure all DMSMS requirements under PSI are in accordance with required law and regulations.

14 We are interested in responding to just the one PWS for DMSMS, not for the R&R or E&TS efforts. With that under consideration, is it possible for us to provide a compliant reply to the RFP for just the one DMSMS effort?

We are interested in providing fully compliant DMSMS solution to any of the potential primes/teams, or to the Government directly.

Our approach is to provide the exact same technical and cost proposal, regardless.

Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined not eligible for award. (Reference Section L para I.A)

Offerors must be able to meet all RFP requirements to be eligible for award.

15 Could you provide a list of F-16 FMS PSI interested primes/teams, SB or otherwise?

The USG does not have a list of interested Primes/Teams or SB.

16 Attachment L-1, J.1 Brief Description of Effort

Instructions after J1. provide expansion of detail, but this isn't explicitly included after J2.

Does the provision of two pages (beyond the

The provision of two pages beyond the page limitation applies to J as a whole, to include J1 and J2.

page limitation of the FACTS sheet information) apply to either J1. or J2. as needed?

17 Section J2 of the Past Performance Information Sheet contains a reference to "technical quantity." Would the government please confirm that this is intended as shown or it is a typographical error that should be "technical quality"?

J2 should say quality. The technical quality would be described by the offeror based on the contract identified in paragraph B but should relate to technical qualities as identified in the Relevancy table. This attachment has been corrected.

18 Attachment 5_PSI, Section_L, L-900.

INSTRUCTIONS TO OFFERORS

II. Volume Organization or, Item j., pg. 5 section 1.2 & Attachment _L-1_Past Perfomance_Information_Sheet_13JUN23 Sections H, I, J, K

1.2 Text shall be Times New Roman and no

smaller than a font size of 12 with a paper size of 8 1/2” X 11”. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets may use a minimum of a font size 9 and shall be clear and readable by a reasonable person.

In Attachment _L-1_Past Perfomance_Information_Sheet_13JUN23.pdf, does the 12 point font instruction apply to all responses? Does the Government approve of less than 12 point font in tables in Sections H, I, J, and K?

Does the Government approve of 10 point font size in responses to all sections in Attachment_L-1?

The font will stand at 12 point font unless indicated in paragraph 1.2 of section L (charts, graphs, drawings, etc.)

19 Attachment_L-6_TEP_Workbook_13JUN23

Headers and foots mark the TEP as BAE proprietary. Should the offerors change these Headers and Footers or will the Government release a new TEP?

The TEP Workbook attachment has been corrected to remove proprietary markings.

20 Attachment 5_PSI, Section_L, L-900.

INSTRUCTIONS TO OFFERORS

II. Volume Organization or, Item j., pg. 5 section 1.2

"Text shall be Times New Roman and no smaller than a font size of 12 with a paper size of 8 1/2” X 11”. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets may use a minimum of a font size

Headers and footers shall be 12 point font.

9 and shall be clear and readable by a reasonable person". May the headers and footers be in smaller font?

21 L.3.2.1 and Section M.2.2.1 (Small Business Preparation)

Sections reference Basic PWS paragraph 5.2.5 for the small business participation requirements. These requirements are in Basic PWS paragraph 4.2.5. Would the Government update Section L and M to the new paragraph number?

Section L & M have been updated.

22 FA8232-23-R-3000 page 5-6 of 206, CLIN

In Final RFP pg5. CLIN 4000 is for R&R Admin Fee but in TEP Workbook it is in CLIN 3000. Please clarify.

The CLIN structure in the solicitation Section B is correct.

The TEP Workbook attachment has been corrected to match the solicitation.

23 FA8232-23-R-3000 page 5 of 206, CLIN 4000

CLIN 4000 states "The Administrative Fee shall be charged per asset repaired." Does the Government intend that the Administrative Fee be invoiced once the asset is submitted for repair versus after completion of the repair?

The Administrative fee may be invoiced prior to repair completion.

24 Attachment_2_PSI_RR_PWS_1MAR23 section 5.4

Can the Government please confirm that the DD 250 inspection and acceptance occurs at the source of repair?

Acceptance is at Origin (repair source)

25 Attachment_6_PSI_Section_M_13JUN23 Section 1.1 and Table 1

Within 1.1, the terms "strength" and "significant strength" are used; however, there is no definition provided as to what constitutes a "strength" or a "significant strength". Would the Government please provide definitions for these terms?

While we have not been able to find these terms defined in the FAR or DFARS, we have seen other Government solicitations define them as follows:

Strength: An aspect of an offeror's proposal with merit or will exceed specified performance or capability requirements to the advantage of the Government during contract performance.

As defined in the DoD Source Selection Procedures:

Strength is defined as an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the government during contract performance.

Significant Strength is an aspect of an Offeror’s proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the Government during contract performance.

Definitions have been added to Section M.

Significant strength: An aspect of an Offeror's proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the Government during contract performance.

26 FA8232-23-R-3000 page 4 of 206, CLIN 3000

Not present in the DRAFT RFP, this CLIN currently simply states "Material CRNF", can the government please clarify the applicability of this CLIN is only for the R&R PWS?

The Material CLIN 3000 only applies to the DMSMS and E&TS PWS requirements (CLIN 6X00 and CLIN 7X00). All material purchases for Repair and Return will be included in the

R&R CLIN 4000.

DMSMS and E&TS efforts are expected to utilize their respective CLINs (6X00/7X00) depending on the requirement with the addition of the material CLIN (3000) only when required to purchase material.

The description for CLIN 3000 has been revised.

27 Attachment_1_PSI_Basic_PWS_1MAR23

Basic PWS para 4.2.5 – Please confirm that a Small Business Participation Plan is not required to be submitted with our proposal. If the SBPP is required, please advise where it should be included (e.g., appendix to the technical volume)

Small Business Approach is required in Section L paragraph C 3.2.1

28 FA823223R3000_22JUN23 FAR 52.219-9

Is an Individual Small Business Plan required for this proposal? Also, please indicate if a government provided value should be used for the Total Contract Value and value to be subcontracted or, should the Bidder develop these values? If the SBPP is required, please advise which section of the proposal the plan should be included in.

If applicable IAW FAR 52.219-9, a Small Business Subcontracting Plan will be required to be provided by the apparent awardee prior to contract award upon request by the Contracting Officer. FAR 52.219-9 Alt 1 (November 2016) has been added to the RFP.

IAW FAR 52.219-9(b) total contract dollars means the final anticipated dollar value, including the dollar value of all options. Per page 2 of the RFP, the estimated maximum quantity for this IDIQ is $987M. The estimated maximum will be used as the final anticipated dollar value. The offeror will need to develop the value to be subcontracted and shall consider the government set minimum overall small business subcontracting goal established in Attachment 1 PSI Basic PWS paragraph

4.2.5 in developing their Small Business Subcontracting Plan.

Please note that the Small Business Subcontracting Plan IAW FAR 52.219-9 is separate from a Small Business Participation Plan, which is referred to as the Small Business Participation approach for this RFP. See Q&A #27 for information on the Small Business participation goals and approach.

29 FA823223R3000_22JUN23 &

Attachment_5_PSI_Section_L_13JUN23

Section L 1.8 lists proposal validity of 180 calendar days, solicitation Part 1 The Schedule section 3.0 lists proposal validity of 120 calendar days; which one is correct?

180 days is the correct validity.

Part 1 The Schedule para 3, on page 2, has been corrected.

30 Attachment_5_PSI_Section_L_13JUN23, Page 10, paragraph 3.

The required contents for the Cover Page for Volume III is markedly different than for the other volumes. Is the Cover Page for Volume III, as described, a Summary Page, separate from the volume's Cover Page? Or, are all the volume Cover Pages intended to be summary pages, separate from a standard cover sheet, which contains the proposal name, number, date, government address and POC info, Contractor name and address, and disclaimers?

Please clarify.

A summary is different than a cover page.

Cover Page Guidance: IAW Section L para A.1.3: One cover page is allowed per volume, totaling four (4) cover pages for the full proposal. Anything over one cover page per volume will not be read.

Section L para B.2.1 (page 4) – As stated in this para volume I is allowed a cover page and a company summary. Guidance on what is to be include in the company summary is in para B.4 (page 5). This Company summary and the Joint Venture Agreement (para B.5, page 5) are the only separate Summary documents.

All four (4) cover pages are expected to be standard with proposal name, number, date, government address and POC info, contractor name and address, and disclaimers. EXCEPT the Volume III cover page which has additional instructions to provide information, if applicable, on joint venture members, teaming partners and any critical subcontractors and percentage of overall work to be performed.

Additionally, if critical subcontractor(s) are identified the cover page must clearly communicate that the proposed critical subcontractor(s) meet the definition of a critical subcontractor as identified in para D.2.

(Section L para D.3, page 10)

31 PSI_RFP_QA_1 2023-07-13 -02_52_24,

Answer to Question #2

The rates apply to all DMSMS and E&TS CLINs, including FFP and CPFF CLINs (6X00, 7X00)

Please confirm the FFP Fully Burdened Labor rates are only applicable to the FFP DMSMS (6000) and FFP E&TS (7000) CLINs and are not applicable to the CPFF DMSMS (6500) and CPFF E&TS (7500) CLINs.