PWS 21 NOV 2025.pdf

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PERFORMANCE-BASED WORK STATEMENT (PWS)

FALL PROTECTION ANCHOR POINT INSPECTIONS

U.S AIR FORCE

OGDEN AIR LOGISTICS COMPLEX (OO-ALC) AND UTAH TRAINING

& TEST RANGE (UTTR)

11/21/2025 i

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TABLE OF CONTENTS

1 SCOPE

2 DESCRIPTION OF SERVICES

2.1 Basic Services

2.2 Scheduling

2.3 Special Qualifications

3 SERVICES SUMMARY

4 CONTRACTOR REPORTING

5 QUALITY ASSURANCE

6 ADDITIONAL REQUIREMENTS

7 SECURITY:

7.1 Conflicts of Interest

7.2 Security Requirements

7.3 Contractor Identification & Badges

7.4 In/Out-Processing

7.5 Security Incident

7.6 Training Requirements

8 GENERAL INFORMATION

8.2 Environmental Controls

8.3 Compliance with Laws and Regulations

8.4 Conservation of Utilities

8.5 Notification of Environmental Spills

8.6 Safety Program

8.7 Government Observations

8.8 Foreign Object Damage (FOD) and Tool Control

8.9 Environmental

8.10 Miscellaneous

APPENDIX A – ACRONYMS AND ABBREVIATIONS

Appendix B Anchor Point Location Index

APPENDIX C – SAFETY

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1 SCOPE

The Contractor shall conduct a recertification and inspection of the anchor points for fall protection systems in various hangars and buildings at Ogden Air Logistics Complex (OO-ALC) and Utah Training & Test Range (UTTR) as outlined in this Performance Work Statement (PWS). This requirement will not include personal services or inherently governmental functions. The Contractor shall comply with this PWS in its entirety.

2 DESCRIPTION OF SERVICES

2.1 Basic Services

2.1.1 This PWS defines non-personal service requirements for anchor points and fall protection support services. The Contractor shall provide all resources, engineering, materials, management, personnel, equipment, supplies, facilities, transportation, tools, and supervision necessary to perform five-year recertification and annual inspections on anchor points fall system as defined in this PWS. The Contractor shall perform to the standards in this contract.

Compliance with all guidance, publications, regulations and operating instructions (including subsequent revisions or updates) provided by the Government or referenced in this PWS is required.

*No government property, tools, equipment or personnel will be available for contractor use during recertification or annual inspection. Contractor will be able to use available government electrical power sources.

2.1.2 Each Recertification/Annual Inspection is to include all rails, trolleys, support structures and associated components and hardware required to provide complete fall protection coverage for employees working at heights.

2.1.3 The Contractor shall conduct one five-year Recertification as well as four Annual Inspections of the anchor points for the fall protection system in various hangars and buildings (detailed in appendix B) at Ogden Air Logistics Complex (OO- ALC) and Utah Training & Test Range (UTTR) as outlined in this Performance Work Statement (PWS).

2.1.3.1 Recertification: Contractor shall conduct physical, hands-on inspection of all mounted fall protection equipment and hardware including stops, bolts, nuts, railings, cables, carabiners, beams, and trolleys as required per ANSI-Z359.6 and DAFMAN 91-203. Contractor shall create and deliver a Report of Findings (CDRL A001) to the Contracting Officer Representative (COR) within ten (10) business days of completion of

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each system as described in appendix B. Contractor shall conduct minor repairs and provide hardware necessary to make fall protection systems pass Recertification.

2.1.3.1.1 Minor Repairs: Contractor shall conduct minor repairs during recertification at no additional cost to the government. This shall include the replacement of nuts and/or bolts with equivalent hardware anywhere fewer than three (3) threads are visible on a nutted bolt. Swapped hardware shall be torque verified then torque sealed with a high-visibility product to expedite future visual inspections. Minor repairs shall also include the replacement of other fasteners and/or hardware (e.g. cotter pins, carabiners) that can readily be accomplished in the course of recertification while remaining on schedule.

2.1.3.2 Annual Inspection: Contractor shall perform visual inspections of all mounted fall protection equipment and hardware including stops, bolts, nuts, railings, cables, carabiners, beams, trolleys, etc. Contractor shall inspect bolted connections visibly relying on torque-seal evidence from Certification. Contractor shall make minor adjustments (e.g. tightening of nuts and bolts, re-application of torque seal, etc.) but will not be required to make minor repairs as described in paragraph 2.1.3.1.1. The government does not anticipate repairs to be discovered during Annual Inspection. If the contractor discovers repairs that are required during Annual Inspection, they shall be noted on the Report of Findings and dispatched as unscheduled repairs.

2.1.3.2.1 Unscheduled Repairs: Any required repairs noted in the annual inspection Report of Findings or discovered by the government between inspections shall be considered unscheduled repairs. Repairs discovered during annual inspection shall be detailed on the Report of Findings (CDRL A001) for that system and include a cost estimate. The contractor shall complete unscheduled repairs within ten (10) business days of the delivery of the Report of Findings unless a different schedule is approved by the COR. For repairs discovered between inspections by the government, the contractor shall respond to the government request for repair within three (3) business days and be on site to make repairs within ten (10) business days. Funding for these repairs shall be approved by the CO and applied to the appropriate CLIN.

2.1.4 Reports of Findings (CDRL A001): Digital signatures are required for Reports of Findings. Contractor requires access to computer systems to create and deliver all Reports of Findings.

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2.1.4.1 Contractor shall deliver a Report of Findings (CDRL A001) to the COR at the completion of the five-year Recertification and each subsequent Annual Inspection of each system as described in appendix B within ten (10) business days of completion. The Report of Findings shall be digitally signed by the inspector or certifier; identified by simple diagramming of the system(s) represented in the report; define the full extent of the components inspected or certified (e.g. “all hardware, bolts, beams, connection points, stops, and structural mounting points”); include diagrammed location and clear explanation for any and all sub-standard or failing system points, hardware, components, or areas; and certify the signing individual’s standing as a ‘Fall Protection Qualified Person’ (OSHA §1910.140(b); ANSI 359.6- 2016 E3.3.1.3) and DAFMAN 91-203. If repairs are noted during recertification that are non-minor, or could not be repaired during the course of recertification, or if any required repairs are noted during annual inspection, they shall be noted on the Report of Findings and include a cost estimate for these repairs.

2.1.4.2 Non-Minor Repairs: Any non-minor repairs found during the initial recertification shall be detailed on the Report of Findings (CDRL A001) and include a cost estimate. Funding for these repairs shall be approved by the Contracting Officer (CO) and applied to the appropriate contract line item number (CLIN). Contractor shall complete non-minor repairs within ten (10) business days of the delivery of the Report of Findings unless a different schedule is approved by the COR.

2.2 Scheduling

2.2.1 There will be various different systems in various different buildings (detailed in appendix B, Anchor Points Location Index) with anchor points needing recertification and inspection throughout each performance year.

2.2.2 The contractor shall develop an annual schedule to be coordinated with the various building managers around mission requirements. (CDRL A005)

2.2.2.1 The contractor shall provide the COR with a central point of contact for scheduling within five (5) business days of contract award.

2.2.2.2 The contractor shall provide an annual schedule to the government no later than thirty (30) business days after award of performance year task order. The schedule shall consist of a list of each building, equipment and month of planned inspection. Due to the ever-changing demands of the depot mission, contractor flexibility is paramount. Contractor shall comply with schedule changes with no less than three (3) days’ notice from the COR.

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2.2.2.3 The contractor shall limit access to the following facilities to no more than one day per week. (222, 225, 233, 236, 270)

2.2.2.4 Hours of Operation: Unless otherwise specified in the schedule, the Contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the federal holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the Contractor shall not generally be required to work and the Government shall not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day.

2.3 Special Qualifications

2.3.1 Certification Requirements – All work shall be performed under the guidance of a Qualified Person per ANSI-Z359.6. Contractor shall provide copies of the qualified persons’ certification shall be provided, upon award of contract (CDRL A003)

2.3.2 Contractor’s Vehicle/Equipment Operation. Contractors shall comply with DOD 4500.36-R which states: “Contracts and agreements will require that operators comply with licensing requirements of the State and local motor vehicle laws.

DoD contractor employees shall not be issued Optional Form (OF) 346, U.S.

Government Motor Vehicle Operator’s Identification Card.”

3 SERVICES SUMMARY

Performance Objective PWS Paragraph

Performance Threshold

Contractor shall deliver a Report of Findings (CDRL A001) to the COR at the completion of the five-year Recertification and each subsequent Annual Inspection of each system as described in

2.1.3.1, 2.1.4

(Satisfactory) if there are no more than one (1) late submissions per quarter and no more than two (2) during the performance year.

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appendix B within ten (10) business days of completion.

The contractor shall complete non-minor repairs within ten

(10) business days of delivery of the Report of Findings unless a different schedule is approved by the COR

2.1.4.1, 2.1.4.2

(Satisfactory) if there are no more than one (1) customer complaints* per quarter for Contractor performing necessary Non-Minor repairs within ten (10) business days of delivery of the Report of Findings (CDRL A001) unless a different schedule is approved by the COR.

The contractor shall perform unscheduled repairs noted in the annual inspection Report of Findings (CDRL A001) within ten (10) business days unless a different schedule is approved by the COR. For repairs discovered between inspections by the government, the contractor shall respond to the government request for repair within three (3) business days and be on site to make repairs within ten (10) business days.

2.1.3.2.1 (Satisfactory) if there are no more than one (1) validated customer complaints* per quarter

The contractor shall develop an annual schedule to be coordinated with the various building managers around mission requirements. (CDRL A005) The contractor shall designate a central scheduling point of contact within 5 business days of contract award and shall submit the finalized annual schedule to the government within 30 business days of task order award. The contractor shall respond to schedule changes with at least 3 business days’ notice.

2.2.2.1 2.2.2.2

(Satisfactory) If there is no more than one (1) instance of non-compliance with any of the requirements below within the performance period.

The contractor designates a central scheduling point of contact within 5 business days of contract award.

The finalized annual schedule is submitted to the government within 30 business days of task order award.

The contractor responds to schedule changes with at least 3 business days’ notice.

* Validated Customer Complaint – A complaint from a customer that is reviewed, documented, and confirmed by the COR via a Corrective Action Report (CAR)

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4 CONTRACTOR REPORTING

Table 4.1 Contract Data Requirements Listing (CDRL) Index

DATA

ITEM

TITLE

DELIVERY DATE

A001 Report of Findings

Ten (10) business days of completion of cert or inspection

A002 Incident/Mishap Report As required

A003 Contractor Certification 15 days ARO

A004 Safety Plan 15 days ARO

A005 Schedule 30 days after award of performance year task order.

5 QUALITY ASSURANCE

Government Quality Assurance. The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

5.1.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

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5.1.2 When an observation indicates defective contractor performance, the COR will require the contractor’s Contract Manager or representative at the site to initial the observation. The formal process is, when a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and in the CAR. While the formal process of this paragraph to address unacceptable contractor performance is always available, the Government reserves the right to initiate a less formal process involving the contractor, the COR and the CO meeting together at no additional cost to the Government regarding unacceptable contractor performance.

Performance Assessment.

5.1.3 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

5.1.4 Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be reperformed, if possible, within 3 business days of notification at no additional cost to the Government IAW the inspection clause of the contract and the direction of the Contracting Officer.

5.1.5 Review of Audits. COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

5.1.6 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently.

Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

Quarterly Progress Meetings. The CO, Government’s Program Manager (PM), /Functional Services Manager (FMS), COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

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- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

5.1.7 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

5.1.8 Acquisition Team Meetings. The contractor’s Contact Manager (CM) with the CO, Contract Administrator (CA), COR, and other government personnel constitute an acquisition team [See FAR 1.102 (c)] and shall meet on a regular basis. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional Team (MFT) and may meet as determined by the MFT. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary.

If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

Quality Control. In compliance with the applicable contract clauses FAR 52.246-4 thru FAR 52.246-5, entitled, “Inspection of Services (Fixed Price and Cost-Reimbursement),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

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5.1.9 Quality Control Plan (QCP). The contractor shall be required to submit and maintain an acceptable QCP. Within 30 days after contract award or within 14 days after the need for changes to an existing QCP, the contractor will submit a QCP to the CO. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within 14 days. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

A. The inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

B. The methods to be used for identifying and preventing defects in the quality of services performed.

C. How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

5.1.10 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

5.1.11 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is required and is documented using the CPARS system. An assessment usually provided on an annual basis is sent to the contractor’s representative for their comment. The contractor will have up to 60 days to review and comment on the assessment.

6 ADDITIONAL REQUIREMENTS

Government provided support

The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Hill Air Force Base (AFB), UT.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

7 SECURITY:

Security Review Control Number: 7/30/2025 (MV) Security Review Date: 7/30/2025 Reviewed By: Sam Samuelson

7.1 Conflicts of Interest

7.1.1 The contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R, Standards of Conduct, and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7.1.2 Contractors will not use any other form of identification to access any government installation or facility while working on a government contract except the issued credentials associated with the awarded contract or task order. Example: using a military retiree card to access an installation to work on a contract.

7.2 Security Requirements

7.2.1 Government telephones, computers, fax machines, copy machines, and other equipment shall be used only for official Government business

7.2.2 Foreign nationals (FN) will not be escorted, or sponsored, onto the installation without being properly vetted. Any request must follow 309 MXSG OI 16-102, Security Requirements section 7. FNs must be approved for access via the Foreign Disclosure Office and Air Force Office of Special Investigations (AFOSI).

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7.2.3 The contractor shall comply with all security, force protection, operation security and antiterrorism requirements at each installation.

7.2.4 Contractors must coordinate with the 309th MXDJ EN to secure escort arrangements prior to entry into the following facilities. 222, 225, 233, 236, 270.

7.2.5 The contractor shall comply with MXSG in and out-processing procedures for all contractor personnel to ensure required security-related briefings and debriefings are accomplished. Specific in and out-processing checklists may be included at the task order level.

7.2.6 The contractor will use the (COR) as the primary means of reviewing and approving forms and for communicating with necessary government representatives.

7.2.7 Government issued DBIDS, badges, identification shall be removed and/or concealed from plain sight when outside the installation and shall not be left in vehicles or unprotected. Badges and passes will not be duplicated, photographed, or copied. Lost or stolen identification badges, vehicle passes etc. will be immediately reported to the COR and Security Forces Office.

7.2.8 Communications Security

7.2.8.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

7.2.8.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

7.2.8.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

7.2.8.4 The contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

7.2.9 Operations Security (OPSEC) Requirements

7.2.9.1 During the course of this contract, in addition to those restrictions, instructions and guidelines delineated in the PWS and/or other references provided, the contractor will adhere to the following minimum requirements.

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7.2.9.2 Introduction of personnel electronic devices into government spaces, laptops, tablet Personal Computers (PC)s, cellular phones, cameras, recording devices, and data recording/storage devices is strictly controlled and forbidden in most cases.

Company issued equipment required for the performance of work must be approved by the government MXSG security manager (SM). Photography and recording is not allowed in restricted areas and controlled areas except for official use and by approved photography letter only. NOTE: Unless otherwise stipulated in the contract, contact the Installation Public Affairs or SM for approval.

7.2.9.3 Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications.

Official Business controlled unclassified information (CUI) may only be transmitted as directed in the PWS as it adheres to CUI Guidelines.

7.2.9.4 The Contractor shall not post to company websites, publications, newsletters, or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or CUI. When in doubt, company press releases, related to this contract, will be coordinated through the Public Affairs Office prior to release.

7.2.9.5 Contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including all Social Networking sites) any images, data or information that reveals sensitive government operations, personnel, equipment, including, but not limited to: Tactics, techniques and procedures, production or work schedules, any visible or concealed modifications, upgrades, additions to Air Force installations, property or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, project schedules, logistics or material delivery schedules; specialized equipment orders, deliveries, shipments, etc. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.); Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the SM and/or installation SFS, COR, and, if applicable, the company FSO and/or the Defense Security Service.

7.2.9.6 Practice OPSEC and implement countermeasures to protect Critical Information (CI) and other sensitive unclassified information and activities vigilance or degrade the planning

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and execution of military operations performed or supported by the contractor in support of the mission. Protection of CI will include the adherence to and execution of countermeasures which the contractor initiates or as provided by OPSEC manager or installation OPSEC Program Manager, for CI on or related to the PWS.

7.2.9.7 The contractor must mark and protect any information IAW CUI, to include E-mail, and adhere to all CUI standards and policies.

7.2.9.8 Contractors who have access to the Ogden Air Logistics Complex (OO-ALC) and Government Servicing Units (GSU)s facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC). Initial training will be approximately one (1) hour and follow-on recurring annual training will be approximately 1/2 (0.5) hour.

OPSEC training will be conducted within 30 days of assignment.

7.3 Contractor Identification & Badges

7.3.1 All contractor management, staff and contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include visible badges, conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. At a minimum, contractor management staff or contractor personnel shall clearly identify themselves using the label “contractor” in email addresses in accordance with Federal Acquisition Regulation (FAR) 37.114(c), Special Acquisition Requirements; opening ALL phone conversations with a statement materially the same as, “[office name], I am [employee name], a [prime contractor’s company name] employee,” including the employing contractor’s name in the letterhead and/or signature block of any written correspondence; and any other means necessary.

7.3.2 The Contractor shall utilize the Defense Biometric Identification System (DBIDS) Badge /Controlled/Restricted Authorization Badge (CAB/RAB) In Accordance With (IAW) Hill Air Force Base (AFB) Instruction 36-812, Issue of Common Access Cards to Contractors (Contractor Verification System) and Air Force Instruction (AFI)_Air Force Material Command (AFMC)_Hill Air Force Base (AFB) Supplement 31-101-0, Hill Installation Defense Plan (IDP) Interim Change (IC) 1. Defense Biometric Identification System (DBIDS) Cards

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7.3.2.1 DBIDS Cards may be issued after contractor submits a

completed AFMC Form 496, Application Access Credential and photocopy of current state issued driver’s license, to their assigned COR/GR. The COR/GR ensures the Form 496 is complete, to include: all requestor personal information, company name and address, current and valid driver license information, valid contract number and expiration date, requestor E-mail, what credentials needed, days and times for access and a digital signature from the COR/GR. The COR/GR forwards Form 496 to the SM for signature and processing. The SM will notify COR/GR after Form 496 is approved/disapproved with instructions for obtaining a DBIDS. Contractors will return completed Form 496 to issuing SM to begin in-processing. Incomplete Form 496s will not be processed. NOTE: Escort authority is not authorized, and Force Protection Condition “Bravo” is the minimum established by Security Forces Squadron (SFS). Contractors with a current DBIDS have authority to sponsor (not escort) onto the installation and must follow installation procedures for doing so. The form 496 is an official government record and must be returned to the issuing office. Failure to do so will result in increased processing times and no additional credentials being issued.

7.3.2.2 New contractor employees approved for DBIDS may be issued a DBIDS via Southgate Visitor Center or Pass & ID which may require an escort to Building 430 to receive a DBIDS.

Employees going to Security Forces Squadron (SFS) without a sponsor are considered to be on the installation illegally and may be detained and removed. COR/GRs can escort the employee/s, or the employee/s may be sponsored onto the installation by a current CAC holder, and are required to meet all access requirements by SFS. A temporary visit request can be made for 1-60 days on the Visitor Control Website and requires the contractor employee name, driver’s license number and state of issue:

https://usaf.dps.mil/sites/HillAFB/vcc/SitePages/Home.aspx

7.3.2.2.1 Contractors with reported issues associated with background information on the Form 496 will be disapproved for DBIDS and will not be granted access to the installation. Contractors that are denied access will have all issued credentials, keys, key cards or vindicator cards taken away and the employee removed from the installation immediately. Denied contractor/s are required to adhere to the appeal process established by SFS and 75 ABW Director. If employee is approved for access, they must obtain the approval letter and

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keep it on file for initial and future renewal of any credentials.

Security forces will be notified if the employee, or anyone affiliated with the contractor, is uncooperative.

7.3.3 Controlled/Restricted Area Badge

7.3.3.1 The contractor shall provide written justification as to why controlled/restricted area access is needed and must include for each person: employee’s First, MI, Last name, current CAC or DBIDS ID number, Height, Weight, Eye Color, Hair Color, contract number with expiration date, date of last completed training and areas needing access to the issuing SM to complete an AF Form 2586.

7.3.3.2 Controlled/Restricted area badge (CAB/RAB) requests shall be requested through the COR/GR and completed by the group SM, who completes an AF Form 2586, Unescorted Entry Authorization Certificate, for each employee requiring entry into controlled/restricted areas. The contractor employee shall hand carry the AF Form 2586 to Security Forces (Hill AFB, building 430). The AF Form 2586 will be returned to the issuing SM for accountability and before receiving a vindicator access card. NOTE: CAB/RABs will not be issued for the inconvenience of having to be escorted. Expiring cards will need to be reissued prior to expiration date and require at least a two-week notification from the contractor employee to allow for time to prepare a new Form 2586.

7.3.3.3 Contractor employees must meet the minimum background requirements prior to submitting for a CAB/RAB: Favorable Local File Check (LFC) located on a current Form 496, within the last cycle year, or a Form 2583, Request for Personal Security Action, within the last 30 days; have a current background investigation; or current security clearance verifiable through the Defense Information Security System (DISS) or subsequent system.

7.3.3.4 While in any Controlled/Restricted Areas, contractor

employees shall display the CAB/RAB, in a company issued lanyard or badge holder, between the shoulders and above the waist in front of the body whenever inside an identified restricted or controlled area. NOTE: When outside any restricted/controlled area the CAB will be placed out of sight.

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7.3.3.5 Contractor employees requesting unescorted access into a controlled area will have a valid DBIDS card prior to receiving a Form 1199, Controlled/Restricted Area Badge.

7.3.3.6 The contractor shall complete, initially and annually, Security Education and Motivation Phases I and II training prior to submitting an AF Form 2586 and any additional required training, based on access requirements. Those issued a DBIDS will schedule a time with the Group SM to complete the training and testing requirements initially and annually thereafter and should expect at least two (2) hours for completion.

7.3.4 Building ID. Keys and Vindicator Access Card Control

7.3.4.1 As required, the contractor employee shall also obtain a Building ID and/or vindicator access card from the appropriate Building Facility Manager or SM. Access to controlled/restricted areas will not be granted without a CAB/RAB badge and proper authorization for required areas.

Some organizations require additional security measures and employees must meet those prior to gaining access.

7.3.4.2 The contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued by the Government are not lost, misplaced, or used by unauthorized persons.

7.3.4.3 The contractor shall not duplicate any keys, vindicator cards or credentials issued by the Government.

7.3.4.4 The contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate SM.

7.3.4.5 The contractor shall prohibit the opening of locked areas by contractor employees to permit access of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the SM. Contractors will not share a vindicator and pin number to gain access.

7.3.5 Lost Credential/s or Access Card/s

7.3.5.1 Lost/stolen badges shall be reported to the issuing Group SM within one working day of loss. After receiving a Lost

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Identification Letter from the issuing security office, the contractor is required to fill out an AF Form 1168, Statement of Suspect Witness Complaint, through the SFS Office located in the West side of Building 408. The contractor must then bring a lost letter report and/or AF Form 2586 to the SF Offices to be issued a new badge then return all forms to the Group SM.

7.3.5.2 The contractor shall create an Incident/Mishap report when a contract employee loses a, DBIDS or CAB/RAB. The Incident/Mishap report must be submitted no later than one business day. (CDRL A002).

7.4 In/Out-Processing

7.4.1 All contractors are required to in/out-process from each respective organization regardless of if they are issued a DBIDS.

7.4.2 Contractor employees transferring between contracts, groups or companies will return DBIDS , CAB/RAB and vindicator card. New credentials will be issued by the receiving organization. The contractor shall have three days to return DBIDS, CAB/RAB, and vindicator card to issuing organization. NOTE: Contractor employee are required to be escorted while on the installation until new credentials are issued.

7.4.3 Contractor employees will complete the same in/out processing checklist from the assigned organization. Employees removed from the contract will be required to return all government issued credentials and vindicator key to the issuing office within the same day of separation. If employee is unable to return the credentials and vindicator key, then the supervisor will ensure that all credentials are returned to the issuing SM the same day.

7.5 Security Incident

7.5.1 Should a security incident occur, the contractor shall: immediately report to the site location Group SM all available facts related to each instance, take such precautions as the SM may reasonably require for security purposes, take reasonable and prudent action to establish control of the scene; prevent further violation, to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. NOTE: Participation shall last until the investigation is complete.

7.6 Training Requirements

7.6.1 309 MXSG (SM), contractor and/or COR will administer and maintain all individual training and records, for compliance purposes, associated with this PWS. Training records must be made available during self-inspections and other oversight activities.

7.6.2 Contractors may be required to complete the following trainings as applicable and administered electronically, whenever possible, or in-person:

7.6.3 Training required for all personnel

7.6.3.1 Operations Security (OPSEC) Awareness – Frequency:

Initially upon assignment (within 30-days) and annually thereafter IAW AFI 10-701, Operations Security (OPSEC).

Presentation/Means: Unit Security Manager or TSS Course

#MHPSEC9800301BR.

7.6.3.2 Controlled Unclassified Information (CUI) Frequency:

Initially upon assignment (within 30-days) and annually thereafter. Presentation/Means: Unit Security Manager IAW DoDI 5200.48_AFI 16-1403, Controlled Unclassified Information (CUI).

7.6.3.3 Unit Indoctrination and Orientation Training – Frequency:

within 30 calendar days of assignment. Presentation/Means:

Unit Security Manager or CDSE Course at https://securityawareness.usalearning.gov/initialorientation/ind ex.htm. 309 MXSG initial security orientation TSS course #MHPSEC9803600BR (NOTE: for cleared personnel, initial security briefing TSS Course #MHPSEC9803601BR is required before access to classified information is granted).

7.6.3.4 Counter-Insider Threat (C-InT) Training - This training covers procedures for C-InT awareness and reporting IAW AFI 16- 1402, Counter-Insider Threat Program Management.

Frequency: Initially upon assignment (within first 30-days) and annually thereafter. Presentation/Means: Unit Security Manager or CDSE Course at https://securityawareness.usalearning.gov/itawareness/index.ht m.

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7.6.4 Antiterrorism (AT) Requirements

7.6.4.1 Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter. IAW DoD Instruction O-2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation. Training can be completed through a computer or web-based application (https://jko.jten.mil/) or under instruction of a level 1 AT awareness instructor.

7.6.5 Training for Controlled/Restricted Area Access

7.6.5.1 Security Education & Motivation Phase I/II - This training covers the rules and regulations regarding Restricted/Controlled areas and the Restricted Area Badge (RAB) AF Form 1199. Audience: all unit personnel with access to restricted/controlled areas. Frequency: initially and annually until RAB turn in/surrender. Presentation/Means:

Unit Security Manager or TSS course #MHPSEC9802100BR.

7.6.5.2 Anti-Robbery – This course covers the rules governing the AF resource protection program for accessing the Munitions Storage Areas (MSA)s. Audience: all personnel working with Arms, Ammunition & Explosives (AA&E), funds and drugs.

Frequency: Initially upon appointment and annually thereafter.

Presentation/Means: TSS course #MHPHRM9801400BR.

7.6.6 Initial Explosive Safety & Awareness – This course is required for all MSA access.

Audience: all personnel working with Arms, Ammunition & Explosives (AA&E), funds and drugs. Frequency: Initially before RAB issuance. Course is taught on Monday afternoons at 14:30 in building 180, room 226 and is a standing meeting and no appointment needed. If Monday is a holiday, then the class is taught the next day, Tuesday, at same time and location.

7.6.7 Force Protection – Audience: Contractors when identified in Statement of Work.

Frequency: Initially upon assignment and annually thereafter. TSS Course

#MLMW0846.

7.6.8 Additional resources are available for training and can be found at:

https://securityawareness.usalearning.gov, https://lms-jets.cce.af.mil/moodle/ https://lms-jets.cce.af.mil/moodle/, https://ooafmctss.hill.af.mil/tssportal

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<https://ooafmctss.hill.af.mil/tssportal, and https://jcs.mil/JKO <https://jcs.mil/JKO.

8 GENERAL INFORMATION

8.1 Hours of Operation

8.1.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0530-1600

– EXCEPT FEDERAL HOLIDAYS and other base closures. On top of following all security requirements, coordinate with facility managers when scheduling access to secure buildings. A list of contacts (names/phone #s/emails) and systems for every building to be inspected will be provided pre-contract bid. Following the commencement of the contract, contractor shall be expected to follow up with the buildings regarding any facility manager and/or fall protection system changes.

8.1.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day.

There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

8.1.3 NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination;

however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

8.1.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

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8.1.5 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

8.2 Environmental Controls

8.2.1 Hazardous Work Environment: The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas.

The industrial complex at Hill AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

8.3 Compliance with Laws and Regulations.

8.3.1 The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

8.4 Conservation of Utilities

8.4.1 The contractor shall ensure that contractor employees follow applicable Air Force base utilities conservation practices to reduce waste as much as practicable. The contractor shall be aware of OO-ALC Energy Policy. A copy shall be provided upon request. (See: ePubs>Units>OO-ALC21-110 para. 9.2). Contractors contribute to the effectiveness of the OO-ALC Energy Management System (EnMS), including the achievement of its objectives and energy targets. Through this contribution, the benefits of improved energy efficiency are realized. It is expected that the contractor ensures their activities are in line with improving OO- ALC energy performance. Contractors found negligent of these requirements can have a negative impact.

8.4.2 The contractor shall be responsible for operating under conditions that prevent the waste of utilities, which include the following:

A. Lights shall be used only in areas where and when work is being performed.

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B. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

C. Water faucets or valves shall be turned off after the required use.

8.5 Notification of Environmental Spills

8.5.1 If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the COR and or 309 MXSG/EN. The liability for the spill or release of such substances rests solely with the contractor and its agent.

8.6 Safety Program

8.6.1 The contractor shall implement a safety program that ensures protection of Government personnel and property. (See Appendix C)

8.6.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the COR, who will forward it to OO-ALC safety.

8.7 Government Observations

8.7.1 During the period that the contractor is working on equipment, government personnel, other than CO, may, from time-to-time, observe contractor operations.

However, these personnel may not interfere with contractor performance.

8.8 Foreign Object Damage (FOD) and Tool Control

8.8.1 The contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Hill AFB, and 309 MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

8.8.2 If tools, and/or equipment are lost, the contractor will report the loss to the GM/COR no later than two hours after discovery.