POU SOW for SS 1_22_2026.pdf

STATEMENT OF WORK (SOW)

CONSUMABLES FOR DEPOT MAINTENANCE

U.S. AIR FORCE

OGDEN AIR LOGISTICS COMPLEX (OO-ALC)

HILL AIR FORCE BASE (AFB), UTAH

AND

GEOGRAPHICALLY SEPARATED UNITS (GSU)

30 April 2021

19 Sep 2025

TABLE OF CONTENTS

1. DESCRIPTION OF REQUIREMENT

2. Management of Consumable Supplies

2.1. Consumable Ownership

2.2. Stocking Requirements

2.3. Re-stocking Requirements

2.4. Market Basket

2.5. Non-Stock Orders

2.6. POU Consumable Machine Inventory Adds, Deletes and Changes

2.7. Management of POU Consumable Machines

2.8. Management Plan

2.9. Performance Summary (PS)

2.10. Reporting Requirements and CDRLs

2.11. Invoice Summary

2.12. Government Owned Contractor Authorized for Use

2.13. Program Management

2.14. Contractor Employees

2.15. Hours of Operation

2.16. Security Requirements

2.17. Orientation/Transition Period/Ramp-Up Phase

2.18. Phase-Out Plan

2.19. Quality Assurance/Quality Control Plan (QCP)

2.20. Government Observations

2.21. Safety/Voluntary Protection Program (VPP) Requirements

2.22. Foreign Object Damage (FOD)

2.23. Building Access

2.24. Environmental Controls

2.25. Training

2.26. Mission Critical Requirements

Appendix A – ACRONYMNS AND ABBREVIATIONS Appendix B – APPLICABLE REGULATIONS, MANUALS, SPECIFICATIONS AND

FORMS

Appendix C SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION INDUSTRIAL

SAFETY REQUIREMENTS

Appendix D – POU LOCATIONS Appendix E – GSU LOCATIONS Exhibit C/D/E/F/G/H/J/K/L/M/N/P – Market Basket – TEP Matrix

1. DESCRIPTION OF REQUIREMENT

The purpose of this contract is to provide consumable supplies and shop operating materials for OO-ALC at Hill Air Force Base (AFB), Utah and Geographically Seperated Unit’s (GSU) of OO-ALC listed within Appendix E. In addition to the GSUs listed in Appendix E, this requirement may be expanded to include support for expanded depot operations within a 30 mile radius of Hill AFB. The Contractor shall procure and distribute consumables supplies and shop operating materials into the Government owned Point of Use (POU) Consumable machines or through nonstock requests. Consumable supply and shop operating inventory are typically found in industrial product/material type catalogs and shall be identified Exhibit C/D/E/F/G/H/J/K/L/M/N/P – Market Basket – TEP Matrix. Although the aforementioned Exhibits contain different letters in the title, they are referring to a single document, herein referred to as MB. The MB Exhibits C through P are identified for each CLIN in accordance with (IAW) the Defense Federal Acquisition Regulations (DFARS) Procedures, Guidance, and Information 204.7105(a)(1). This will not include supplies or materials defined as Indirect Production Material IAW OO-ALCI 23-109, MANAGING INDUSTRIAL PRODUCT-SUPPORT VENDOR (IPV) & INDIRECT CONSUMABLE

MATERIAL.

POU Consumable machines will be identified in Appendix D by machine identification number, building location and owning Group. The Contractor will be notified by the Contracting Officer (CO) or Contracting Officer Representative (COR) when additional machines or locations are added or machines or locations are no longer in service. In the event there is a machine or location added or no longer in service the CO will issue a contract modification to reflect the change. At a minimum, Appendix D will be updated on a quarterly basis.

The Contractor shall use the Government supplied software for POU machines. The Government will provide AutoCrib Network, or any other Government Management Information System (MIS) Software and support system required IAW Hill AFB or GSU host unit guidelines.

2. MANAGEMENT OF CONSUMABLE SUPPLIES AND SHOP

OPERATING MATERIAL

The Contractor shall procure, stock, and manage the consumables supplies and shop operating materials required in OO-ALC and GSU POU Consumable machines. The Contractor shall provide serviceable consumables supplies and shop operating materials that meet or exceed current industry standards and are manufactured or “substantially transformed” in the United States or a Trade Agreements Act (TAA) “designated country” (FAR 52.225-5). The Government will provide appropriate specifications when additions are made to the Market Basket, see para 2.4.1. If the Contractor becomes aware of items that become noncompliant with these specifications, they shall notify the Government so that the Market Basket can be modified to remove those items.

2.1. Consumable Ownership

The Contractor shall maintain ownership of all consumables supplies and shop operating materials in the POU machines until physical transactions of items takes place by approved users. The Contractor shall perform manual inventory counts on each POU machine quarterly to ensure transactions are properly accounted for. If machine count is lower than physical count (i.e. machine count 1, physical count 9) the Contractor shall update the last transaction to adjust the machine count to match the physical count with no charge to the Government. The COR will have access to perform manual inventory adjustments on POU machines to match physical inventory. The Contractor shall notify the COR no later than five (5) business days prior to inventory start with start time, building number, and date, to allow for the COR to attend the inventory round if they so choose.

The Contactor shall bill the Government monthly for items dispensed from POU machines and delivered through nonstock (CDRL A001/B001).

2.2. Stocking Requirements

The Contractor shall stock to the maximum stock levels in the POU Consumable machines. Contractor shall coordinate any database or stock level changes through MXSG POU Office at 309MXSG.MXD.POU@us.af.mil and the COR’s (provided at contract award).

2.2.1. The Government may request the minimum or maximum stock levels be increased or decreased. The Contractor shall be notified by email by either the CO or COR of the stock level changes. The Contractor shall have five (5) business days to make requested increases or decreases. If the Contractor is unable to obtain required items, the Contractor shall notify the CO and COR within one (1) business day of becoming aware they cannot obtain the required items to provide an estimated date of delivery based on suppliers’ estimate. (CDRL A002/B002)

2.3. Re-stocking Requirements

When the item stock level goes below the minimum stock level in a particular POU Consumable machine, a notice is sent by database software to the Contractor. The Contractor shall restore the stock level to the maximum for that bin location within one

(1) business day of receiving the notification.

2.4. Market Basket (MB)

Contractor shall purchase items listed in the MB IAW the “Unit Description.” All items in the MB will be tracked by their Market Basket Number, Unit Description, mailto:309MXSG.MXD.POU@us.af.mil

Manufacturer and Manufacture’s Part Number. If there is no specified manufacture or part number, the Contractor shall provide items meeting the unit description and be identified by manufacturer and manufacture’s part number for approval by the location specific COR.

2.4.1. The Government will initiate additions to the MB at a minimum of the end of every quarter. The COR will coordinate with the Contractor once the MB has been approved by the CO and a contract modification has been issued.

The Contractor shall stock the requested machines with the new MB items and update database within ten (10) business days of the Governments request. (See para 2.6)

2.4.2. Contractor shall inform the location specific COR when MB items are no longer available, that do not meet Occupational Safety and Health Administration (OSHA) Standards, MIL SPEC, Technical Order requirements, and/or are found to be non TAA compliant.

2.4.3. For MB items that are recalled for deficiency or defect, items that are not compliant with specifications listed in para 2, Management of Consumable Supplies and Shop Operating Material, or at the request of the Government must be removed within one (1) business day at no cost to the Government.

2.4.4. MB items that are no longer available/discontinued can remain in POU machines until stock is depleted. Contractor shall submit equivalent substitute to the COR for approval. After COR approval, items will be added to the MB IAW para 2.4.1.

2.4.5. Items removed from the MB will be coordinated with the Contractor by the COR and/or CO. Items removed from MB will be updated on the quarterly MB update.

2.5. Non-Stock Orders

The Government may request MB items be delivered outside the POU Consumable machines. These items will be identified on the program approved POU Consumable Non-Stock Order form and be provided to the Contractor. Each POU Consumable Non- Stock Order form will have a unique order Identification (ID) number for tracking purposes. Non-Stock Orders shall be delivered within five (5) business days of email notification. Non-Stock Orders shall not include a stocking fee and shall be billed IAW pricing table for non-stock items.

These items shall not be cannibalized from the POU Consumable machines without prior approval from the COR.

The Contractor shall maintain ownership of nonstock items until the items are delivered and signed for by authorized Government personnel.

2.6. POU Consumable Machine Inventory Adds, Deletes, and Changes.

The Government will request the addition, change, and deletion of items in POU Consumable machines through the use of the OO-ALC 204. MB items may become hard to stock or have long lead times. MB items that are hard to stock or have long lead time items are defined as items that cannot meet our timelines listed below.

2.6.1. Items already on the MB will be added to a machine’s inventory within five (5) business days of notification from the COR. If the Contractor is unable to obtain required items, the Contractor shall notify the CO and COR within one (1) business day to provide an estimated date of delivery based on vendor estimate. The Contractor shall provide proof of order from vendor when requesting an excusable delay. (CDRL A002/B002).

2.6.2. Items not on the MB must be requested, approved and negotiated through the CO prior to adding to the POU machine. The item will be added to the MB at the Basic contract level. The Contractor shall not stock machine(s) until a contract modification has been signed by the CO and a request has been submitted by the Government. If the Contractor is unable to obtain required items, the Contractor shall notify the CO and COR within one (1) business day to provide an estimated date of delivery based on vendor estimate. The Contractor shall provide proof of order from vendor when requesting an excusable delay. (CDRL A002/B002).

2.6.3. The Contractor shall remove deleted items to include known non-TAA compliant items out of the POU cabinet within one (1) business day of notification from the COR. If the Contractor discovers an item is non-TAA compliant, the contractor shall notify the COR and remove items within one (1) business day of discovery.

The remaining inventory shall not be billed to the Government.

2.6.4. The Contractor shall inspect and track the expiration date of consumable supplies that have a shelf life. Expired items shall be purged from the POU machines prior to or on the expiration date and replaced within one (1) business day with items with current shelf life at no cost to the Government. Contractor shall provide list of items to the COR upon contract award and when changes occur. (CDRL A003/B003).

2.6.5. If the Contractor discovers items that are slow moving, the Contractor can request approval from the COR to have those items removed from a POU machines inventory. The Contractor shall not remove items from a POU machine without written confirmation from the COR. The remaining inventory shall not be billed to the Government.

2.7. POU Machine Configuration Responsibilities

2.7.1. New Government Purchased POU Consumable Machines

2.7.1.1. The Contractor shall collaborate with the MXSG POU Office (as required) to configure POU machines for maximum product storage disbursement efficiency. The Contractor will assist in configuration of bin sizes according to MB Identification Number/Part Number, and bin Min/Max information.

2.7.1.2. The Contractor shall have POU stocked within ten (10) business days after notification of fully installed new machine.

2.8. POU Machine Operation

2.8.1. If the Contractor is unable to perform stocking actions due to machine malfunction, the Contractor shall contact the COR via email or phone within two

(2) hours.

2.8.2. If POU machines are not operating properly and/or are unable to perform item transactions, the Contractor shall manually distribute items at the request of a wage lead or above. The Contractor shall obtain a signed receipt of delivery from the customer which shall be used for monthly invoicing. The Contractor shall add these items to the end-of-month invoices.

2.8.3. The Contractor shall keep POU machines organized and clean to include removal of any foreign object (FO) related to stocking. The contractor shall be tasked with performing routine cleaning and preventative maintenance on all designated Point of Use (POU) machinery. It is a requirement that such equipment be kept in a sanitary state, clear of all obstructions and foreign debris, thereby guaranteeing that all vended products meet the standards required for commercial sale.

2.8.4. The Contractor shall notify the COR, CO and MXSG POU Offices by e-mail within one (1) hour if Contractor identifies apparent Government abuse with a POU Consumable machine. The Contractor shall provide the machine name and description of apparent abuse.

2.9. Performance Summary (PS)

Performance Objective SOW

Reference Performance Threshold of Combined Delivery

Orders (DO)

Contractor shall restore stock level for all bins to the maximum level for the bin location in one (1) business day

2.3

Performance is acceptable when the Contractor meets the timeframes established in paragraph 2.3 with no more than 5 deviations per month, calculated and validated monthly from random sampling.

The Contractor shall stock POU machines with new MB items within ten

(10) business days of notification from the COR.

2.4.1 meets the timeframes established in paragraph

2.4.1 with no more than 5 deviations per quarter, calculated and validated quarterly from random sampling.

The Contractor shall stock POU machines with items included on the MB within five (5) business days of notification from the COR.

2.6.1 meets the timeframes established in paragraph

2.6.1 with no more than 5 deviations per month, calculated and validated monthly from random sampling.

Expired items shall be purged from the POU machines and replaced with items with current shelf life within one (1) business day.

2.6.4 meets the timeframes established in paragraph

2.6.4 with no more than 5 deviations per month, calculated and validated monthly from random sampling.

The Contractor shall remove non-TAA compliant item(s) from the POU machines in one (1) business day.

2.6.3 meets the timeframes established in paragraph

2.6.3 with no more than 2 deviations per month, calculated and validated monthly from random sampling.

2.9.1. Note: Deviation is defined as one (1) instance of not complying with written Air Force (AF), Air Force Material Command (AFMC), OO-ALC & AMARG tool and equipment management instructions, policies and guidance, or time and quantity elements within the SOW.

2.10. Reporting Requirements and CDRLs

Data Item No Title of Date Item Subtitle Due A001/B001 Contractor’s Progress, Status and Management Report Monthly Invoice Summary

5th business day of the following month

A002/B001 Briefing Material Proof of Order As Required A003/B003 Briefing Material Shelf Life

Changes Report As Required A004/B004 System Safety Program Plan

(SSPP)

Safety Plan Post Award Conference and

Initial Ramp-Up Phase A005/B005 Phase-Out/Transition Plan Phase-out Plan 90 days after contract award A006/B006 Briefing Material Quality Control As Required A007.B007 Summary of Work-Related

Injuries and Illnesses Annual TCIR / DART Rates

15 January of each year

A008 Transition Plan Transition Plan 10 days after contract award

2.11. Invoice Summary

The Contractor shall provide a monthly invoice report. The report shall include Delivery Order (DO) Number, Invoice number, Invoice date, Group, and Invoice Total. This report shall also include all nonstock orders for the month. All nonstock orders will include the delivery location, MB identification number, quantity, unit price and extension price.

These reports shall be due to the Program Manager (PM) and COR no later than the 5th business day of the following month (CDRL A001/B001).

2.12. Government Owned Facilities Contractor Authorized for Use

2.12.1. The Contractor will have access to the necessary facilities required for the specific contract.

2.13. Program Management

2.13.1. The Contractor shall work with the COR to coordinate with the MXSG POU Office to gain access to required Government database software in order to perform POU Consumable database maintenance tasks. The AutoCrib database access will be located at Hill AFB.

2.13.2. Contractor Provided Vehicles. The Contractor shall furnish necessary vehicles required to stock assigned POU machines. All Contractor vehicles are to be street legal and shall not be left parked on base overnight.

2.13.2.1. Company Name: The Contractor shall display company name with one and 1.5 inch letters on both sides of the vehicle for vehicles authorized for restricted area use.

2.13.2.2. Fuel/Maintenance. The Contractor shall fuel Contractor-owned vehicles and perform all necessary maintenance. Fuel and maintenance for Contractor vehicles will be paid for by the Contractor.

2.13.2.3. Vehicle Operations. The Contractor shall require vehicle operators to comply with licensing requirements of the state and local motor vehicle laws.

2.14. Contractor Employees

2.14.1. Any Contractor employee shall be summarily and immediately removed from, or denied access to, any Government property, facility, and installation at the sole discretion of Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security.

2.14.2. The Contractor shall not assign to the contract or DO any person including any employee of the U.S. Government if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government.

Additionally, the Contractor shall not assign to the contract or DO, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500.07 and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to AFMC.

2.14.3. All Contractor Management Staff or Contractor personnel shall be clearly identified as such at all times. Contractor identification shall include conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with Government personnel, other Contractor personnel, or with the public when supporting this contract where their status as Contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. AF issued identification badges and any Contractor badges shall be worn at or above the waistline during the individual’s duty hours when not in a production or designated Foreign Object Damage (FOD) hazard area.

2.15. Hours of Operation

2.15.1. The Contractor is responsible for designating work hours for their employees but at a minimum shall be available as required by the Government according to the area assigned. This may vary depending on location, project, or event.

2.15.1.1. Hours of operation applicable to Hill AFB and GSUs: Normal duty hours are 0500 to 1600 Local Time, Monday through Friday, except Federal holidays.

2.15.1.2. Federal Holidays: Unless otherwise required by the Government, the Contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Thursday for that week. If the holiday falls on a Sunday, it is observed on Monday and working hours are Tuesday through Friday for that week. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. The Government will notify the Contractor when official notice has been given for AFMC Goal Days or Wingman Days. On these days, the Contractor shall not generally be required to work and shall not bill the Government for work not performed.

2.15.1.3. NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The Contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday. The Government will notify the Contractor when official notice has been given for Good Friday.

2.15.1.4. Down Days/Weather Days: The Government will notify the Contractor when official notice has been given for Energy/Weather Down days. The Contractor is not expected to work on any Energy/Weather Down days.

2.16. Security Requirements

2.16.1. The Contractor shall comply with Department of Defense (DOD), AF, OO- ALC, and GSU Host Units security requirements pertaining to this contract.

2.16.2. Contractor employees shall identify themselves by wearing Government- issued ID badges displayed above the waist at all times while on Government installations.

2.16.2.1. Base Access/Common Access Cards (CAC)/Defense Biometric Identification Systems (DBIDS): The Contractor’s Security Manager shall complete a “Request for Identification Credential” (AFMC Form 496)” for each employee requiring access to Hill AFB and identified GSU locations. The AFMC Form 496 shall be returned to the location specific COR for processing.

2.16.2.2. Badge/Unescorted Entry Authorization: The Contractor’s Security Manager shall complete an “Unescorted Entry Authorization Certificate” (AF Form 2586) for each employee requiring entry into controlled areas. The request shall be submitted to Security Forces (site location Visitor Center). The AF Form 2586 shall be returned to the location specific COR for processing.

2.16.2.3. Security Violation: Should a security violation occur on a DO, the Contractor shall report violations IAW each base security requirements, and notify the COR and CO.

2.16.2.4. Security Clearance: It is anticipated that Hill AFB, AMARG, and Randolph AFB will only require contractor employees to obtain a favorable National Agency Check (NAC).

2.17. Orientation/Transition Period/Ramp-Up Phase

2.17.1. The Contractor shall have a minimum of thirty (30), not to exceed ninety (90), calendar days from date of award to ensure an orderly transition from the incumbent(s) without impact on Government operations. This transition shall be accomplished IAW the Transition Plan, which is incorporated into the contract at the Post Award Conference. (CDRL A008)

2.17.2. The successor Contractor is responsible for all efforts and material related to transition. Prior to cutover date, the successor Contractor shall make all necessary efforts to provide a seamless transition to the user. The Transition Plan shall address how the Contractor shall accomplish Ramp-Up. The Contractor shall ensure all employees possess required training, qualifications, proficiency, and satisfy all other access requirements prior to commencing DO performance following the transition period.

2.17.3. It is anticipated that Hill AFB, Randolph AFB, and AMARG will only require Local File Checks (LFC) for base access. Site specific security clearance information will be provided at the DO level.

2.17.4. At a minimum, the following tasks shall be accomplished in the initial ramp- up phase of the contract:

2.17.4.1. Transition from the incumbent shall be completed within a minimum of thirty (30), not to exceed ninety (90) calendar days following contract award, as identified in the Contractor’s Transition Plan. In the event there is new Government workload (where there is no incumbent); the Contractor shall stand up operations and manning no later than thirty (30) calendar days following contract award or contract modification. The Contractor shall not exceed thirty (30) calendar days following issuance of initial DO award to provide a fully trained staff.

2.17.4.2. The successor Contractor shall receive familiarization from the incumbent Contractor if there is a change in Contractor, or the Government if there is no incumbent.

2.17.4.3. Participate in Post Award Conference.

2.17.4.4. The successful Contractor will not be performing duties during the ramp-up period, unless they are an incumbent Contractor.

2.17.4.5. Ensure all personnel have received all required training for courses that are not Government only.

2.17.4.6. Conduct Contractor In

2.17.4.7. Industrial Hygiene surveys.

2.17.4.8. Initial inventory of consumable supplies and shop operating material.

2.17.5. Provide Safety Plan to the PCO, PM, and COR at the Post Award Conference.

(CDRL A004/B004).

2.18. Phase-Out Plan

2.18.1. The Contractor shall prepare a phase out plan for Government approval, to allow for an orderly change over at the conclusion of the contract. The phase-out plan shall be turned in to the CO, PM and COR ninety (90) calendar days after contract award.

The phase-out plan will address how the incumbent Contractor will provide familiarization to the next Contractor or organic personnel. The phase out plan is not considered acceptable until approved by the CO and returned to the Contractor.

(CDRL A005/B005).

2.18.2. The incumbent Contractor shall cooperate to the extent required to permit a changeover to the successful Contractor or organic personnel with no disruption to Government services. With regard to the successor Contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

2.18.3. The incumbent Contractor shall ensure network access is removed for contract employees. The Contractor shall return all credentials to the COR or the Unit Security Manager.

2.19. Quality Assurance/Quality Control Plan (QCP)

2.19.1. This plan shall be provided as part of the proposal and shall be evaluated at the basic contract level. The plan shall be updated, provided, and evaluated as required. The Contractor shall make appropriate corrections and modifications to the plan and obtain acceptance of the plan by the CO. Approved plan shall be submitted to the CO, PM and COR (CDRL A006/B006).

2.19.2. The Contractor shall establish and provide a complete Contractor’s QCP to ensure the requirements of this contract are provided as specified. The Contractor shall ensure quality products are maintained throughout the life of the contract.

2.19.3. The QCP shall reflect the Contractor’s overall approach, internal management controls, processes, and procedures for reporting to the Government on identified aspects of quality issues. The plan shall identify the means by which the Contractor will ensure quality effectiveness and demonstrate comprehensive management and review of data. The plan shall describe what is measured, how often it is tracked and provided, who reviews and assures that appropriate action is initiated when trends are unfavorable, who the Government will contact for Contractor quality issues, what method and process is used to track and resolve issues, where reports are sent and maintained, and how often quality issues are reviewed and reported. The plan shall identify how the Contractor identifies and resolves product deficiencies, analyzes product quality control issues, maintains inspection documentation, and makes quality control inspections and corrective actions available to the Government. The plan shall include the documentation reflecting quality control inspections and any corrective actions taken. The Contractor shall provide copies of all discrepancies to the PM and the COR upon discovery.

2.20. Government Observations

2.20.1. If a COR’s findings indicate deficiencies in performance, the COR or alternate(s) will process a Performance Assessment Report (PAR) or Corrective Action Report (CAR).

2.20.1.1. PARs will be used to report minor discrepancies and will be generated by the COR and sent to the Contractor for corrective action. Unless an extension is granted by the COR, the Contractor will have fifteen (15) business days from date of receipt to return the PAR report to the COR with a response as to cause, corrective action, and actions taken to prevent recurrence.

2.20.1.2. CARs will be used to report major discrepancies and will be generated by the COR AND forwarded to the CO for evaluation. If determined appropriate, the CO will send the report to the Contractor, with return receipt requested. Unless an extension is granted by the CO, the Contractor will have thirty (30) business days from date of receipt to return the CAR report to the CO with a response as to cause, corrective action, and actions taken to prevent recurrence.

2.21. Safety/Voluntary Protection Program (VPP) Requirements:

2.21.1. OO-ALC and supported GSU’s have adopted the VPP as recognized by OSHA.

Consequently, VPP impacts all "applicable Contractors" operating on AF Installations. It is the Contractor's responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp/vpp/index.html). Contractors, whose employees work more than 1,000 hours per quarter, whether regularly involved in routine site operations or engaged in temporary projects must follow the safety and health rules of the installation or VPP site. The Contractor shall flow down these requirements to all subcontractors who qualify as applicable Contractors under this contract.

2.21.2. Contractors are required to provide from their OSHA 300 information the Total

Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the CO and COR for submission as part of the installation's annual OSHA VPP self-evaluation report. (CDRL A007/B007).

2.21.3. The Contractor shall ensure their employees are made aware that the delivery of supplies will occur in industrial areas. While the Contractor will not perform duties in marked and signed regulated areas, there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. The Contractor shall ensure proper protective measures and training is taken to protect employees from these hazards.

http://www.osha.gov/dcsp/vpp/index.html) http://www.osha.gov/dcsp/vpp/index.html)

2.21.4. The contractor shall conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. This includes the wear of appropriate Personal Protection Equipment (PPE). All required PPE shall be furnished by the Contractor. PPE must meet or exceed standards in AFMAN 91- 203, Air Force Occupational Safety, Fire, and Health Standards.

2.22. Foreign Object Damage (FOD)

2.22.1. The Contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFSCMAN 21-102, Depot Maintenance Management and OO-ALC supplements to the AFSCMAN 21-102 concerning base tool control guidance, GSU local instructions and FOD control guidance daily.

2.22.2. The Contractor shall follow control/restrictions of cell phones and personal electronic devices in critical FOD areas IAW AFSCMAN 21-102, and OO- ALC supplements and GSU local instructions as applicable.

2.22.3. If tools and/or equipment are lost, the Contractor will report the loss to the COR and will initiate an AFMC Form 310, Lost/Found Item Report within one (1) hour IAW procedures detailed IAW AFI21-101, Aircraft and Equipment Maintenance Management and GSU Host Unit local instructions.

2.22.4. Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. This program must be outlined in the Contractor’s QCP and must be coordinated with the respective CO or COR. All Contractors working in the center shall inventory their tools at the beginning and end of each shift and at the end of each task to ensure all tools are accounted for. As a minimum, Contractors shall uniquely and permanently identify all tools used for DO performance. A list of tool IDs and proof of daily inspection shall be available for COR inspections at any time during DO performance.

2.22.5. Minimum training of the FOD Prevention Program shall be accomplished before the issuance of DOs and will consist of the familiarization of the National Aerospace FOD Prevention Incorporated guidebook, AFI 21-101, OO-ALC, and GSU Host Unit supplements as applicable. The Contractor shall provide training rosters to the COR when requested. Government provided training material issued during the initial training phase of the contract shall be given annually by the Contractor to applicable employees. The Government will provide the Contractor with any updates to the training material.

2.23. Building Access

2.23.1. The Contractor shall establish and implement methods of ensuring key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not duplicate any keycard issued by the Government. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued key cards by personnel who no longer require access to locked areas.

2.23.2. The Contractor shall immediately report any occurrences of a lost, stolen, or duplicated keys or key cards to the CO, COR, PM and facility manager.

2.23.3. The Contractor shall prohibit the use of key cards issued by the Government by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

2.24. Environmental Controls

2.24.1. Compliance with laws and regulations: The Contractor shall be knowledgeable of and comply with applicable interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO within two (2) business days of discovery of the changes in cost and negotiate a modification to the contract and any applicable DOs.

2.24.2. The Contractor shall ensure their employees are made aware that the delivery of these supplies will occur in industrial areas. The industrial complex at OO- ALC and the GSUs have the potential to expose workers to hazardous materials which may include, but is not limited to, hexavalent chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area, where exposure is expected to exceed the permissible exposure limits set by the OSHA 29 Code of Federal Regulations (CFR) 1910 Subpart Z, Toxic and Hazardous Substances, there may be contact hazards with these materials. The Contractor shall ensure proper protective measures and training is taken to ensure employees are protected from hazards. The 75th Air Base Wing (ABW) and GSU Host Units Bio- Environmental Engineering Flight produces Bio Surveys of these areas which will be made available upon award.

2.25. Training

2.25.1. The Contractor shall ensure Contractor employees attend/complete annual requirements for mandatory Government training. Mandatory training may be classroom and/or web-based and will be determined at the DO level. The

Contractor shall ensure mandatory training is completed in timeframes designated by the Government.

Course Name Type Training Initial Requirement

Annual Requirement

Personnel Requiring Training

Security Computer Based, (Training Scheduling System (TSS)) or Security Manager Office

1 Hour 1 Hour All

Controlled and Restricted Area

Security Manager Office

1 Hour 1 Hour All

OPSEC Computer Based, (Training Scheduling System (TSS)) or Security Manager Office

1 Hour 1 Hour All

Flight-Line Drivers Training

Computer Based and Classroom

8 Hours 2 Hour TBD by the Contractor

Trafficking In Person Computer Based, (Training Scheduling System (TSS))

1 Hour 1 Hour All

AMARG

Newcomer’s Block Training

Class 0700-1430 One Time ALL

2.25.2. NOTE: Applicable training will be given through the Center Training Office at Hill AFB and at GSUs at no expense to the Contractor. The Contractor shall ensure all employees receive required training listed above. Training list is not all conclusive and in addition to the training provided by the Contractor (FOD, Fire Safety, etc.), the Government will provide training on a space available/no charge basis when it is the only source of such instructions. Course names may change as training courses are updated.

2.25.3. Contractor shall develop and maintain training and briefing records for all personnel attending Contractor and Government furnished training and briefings. Records will be made available to the PM or COR upon request. COR is responsible to surveille all training records.

2.25.3.1. NOTE: No Subsequent DOs will be issued if Contractor(s) is not current on mandatory training.

2.26. Mission Critical Requirements

2.26.1. This contract has been deemed non-essential for performance during crisis based on Defense Federal Acquisition Regulations (DFARS) Subpart 237.76 and DFARS Clause 252.237-7024 (b)(2).

APPENDIX A – ACRONYMNS AND ABBREVIATIONS

ABW Air Base Wing

ACO Administrative Contracting Officer

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMC Air Force Material Command

AFMAN Air Force Manual

AFSCMAN Air Force Sustainment Center Manual

AMARG Aerospace Maintenance and Regeneration Group

CAR Corrective Action Report

CAC Common Access Card

CDRL Contract Data Requirements List

CFR Code of Federal Regulations

CO Contracting Officer

COR Contracting Officer Representative

DART Days Away / Restricted or Transfer Rate

DBIDS Defense Biometric Identification Systems

DFARS Defense Federal Acquisition Regulations

DOD Department Of Defense

DO Delivery Order

FO Foreign Object

FOD Foreign Object Debris/Damage

GR Government Representative

GSU Geographically Separated Units

HAFB Hill Air Force Base

HAFBSUP Hill Air Force Base Supplement

IAW In Accordance With

ID Identification

IPV Industrial Product-Support Vendor

LFC Local File Checks

MB Market Basket

MIL SPEC Military Specification

MIS Management Information System

MXSG Maintenance Support Group

NAC National Agency Check

OO-ALC Ogden Air Logistics Complex

OPSEC Operations Security

OSHA Occupational Safety and Health Act

PAR Performance Assessment Report

PM Program Manager

POU Point of Use

PPE Personal Protective Equipment

PS Performance Summary

QCP Quality Control Plan

SOW Statement of Work

SSPP System Safety Program Plan

TAA Trade Agreements Act

TCIR Total Case Incident Rate

TSS Training Scheduling System

VPP Voluntary Protection Program

APPENDIX B – APPLICABLE REGULATIONS, MANUALS,

SPECIFICATIONS AND FORMS

The Contractor shall perform in accordance with all such referenced directives, regulations, manuals, pamphlets, instructions, and other guidance as may be revised, supplemented, or amended at the Government’s discretion. The Contractor shall implement all revisions, supplements or amendments that result in no change in contract price. Any identified increase or decrease in cost performance shall be forwarded to the CO for approval.

Publication Name Date Applicable Chapter SOW Paragraph

OO-ALCI23-109

Managing Industrial Product-Support Vendor (IPV) & Indirect Consumable Material

15 Mar 2019 2.2 2.6

AFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standard, 08 Sept 2020 14.1, 14.4, thru 14.4.2.16.1

14.4.7 thru 14.4.7.1, 14.4.10 Thru 14.1.10.2

2.24.4

AFI 21-101_Aircraft and Equipment Maintenance Management

15 Jan 2020 Chapter 8 Paragraph 8.5

2.21

AFSCMAN21-102, Depot Maintenance Management

10 Sept 2020 Chapter 10 Paragraph 10.5

2.21

AFSCMAN21-102_OO-ALCSUP 29 July 2018 Chapters 1, 2, 8, 10, 13, 17, and 18

2.21

AFI 10-701

Operations Security

24 July 2019 5.2.4 2.16

DoDMan 5200.02_AFMAN 16-1405 Air Force Personnel Security Program

1 Aug 2018 4.3 24.1.2

AFMAN 32-7002

Hazardous Materials Management

4 Feb 2020 1.4 2.30.1

DoDD 5500.07 Standards of Conduct 26 Nov 2007 All 2.14.2

FORMS

Name PWS Paragraph

OO-ALC204 Request Form Point of Use Add, Change, Delete Approval Form

13 Jan 2016 2.6

AFMC Form 310 Lost/Found Item Report

21 July 2016 2.24.4

AF Form 2586 Unescorted Entry Authorization Certificate

12 July 2020 2.16.2.2

APPENDIX C SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

TYPE WORK: POINT OF USE MACHINES

Hill Air Force Base (HAFB), Utah And

Aerospace Maintenance and Regeneration Group (AMARG) at Davis- Monthan Air Force Base (AFB), Arizona, and 575th Aircraft Maintenance

Squadron (575 AMXS) at Randolph Air Force Base

PREPARED BY:

OO-ALC/SE, DSN 586-6038

309 AMARG/CC-SE, DSN 228-8560

Control Number: TH200703

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The Contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan shall be submitted in the thirty (30) day Orientation/Transition Period that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) (copy for joint approval by 309 AMARG/CC-SE//575th AMXS Safety offices) prior to commencement of any work described in this contract. (CDRL A004/B004)

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All Contractor personnel shall be trained and qualified to perform their duties safely.

7. The Contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. For operations at Hill AFB the Contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) in one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the Government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent in three (3) calendar days to the GR, who will forward it to OO-ALC Safety. For information not available at the time of initial notification, the Contractor shall provide the remaining information no later than twenty (20) calendar days after the mishap, unless extended by the ACO.

1.1 For operations outside of Hill AFB Contractor shall comply with local military installation mishap reporting procedures as well as those listed below.

1.1.1 (AMARG Specific) The Contractor shall notify AMARG Control

((520) 228-8777) on all mishaps (injury & damage) who in turn will notify 309 AMARG/CC-SE ((520) 228-7110/8363/8512/8560) during and after normal duty hours, and the designated Government Representative, i.e., the ACO, PCO, or QAE in one (1) hour of all mishaps or incidents. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent in three (3) calendar days to the GR, who will forward it to 309 AMARG/CC-SE. For information not available at the time of initial notification, the Contractor shall provide the remaining information no later than twenty (20) calendar days after the mishap, unless extended by the ACO.

1.1.2 (Randolph Specific) The Contractor shall notify 575 AMXS Safety Office (210-652-2763) or the Joint Base San Antonio (JBSA)

Command Post (210-221-9363) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the Government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the GR, who will forward it to 575 AMXS Safety Office. For information not available at the time of initial notification, the Contractor shall provide the remaining information no later than twenty (20) calendar days after the mishap, unless extended by the ACO.

2. Mishap notifications shall contain, as a minimum, the following information for both Hill and AMARG:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

3. The Contractor shall cooperate with any and all Government mishap investigations.

Additionally, if requested by Government personnel or designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

4. The Contractor shall provide copies of Contractor data related to mishaps, such as Contractor analyses, test reports, summaries of investigations, etc. as necessary to support the Government investigation.

5. The Contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

1. If the safety plan is modified, the Contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

2. The Contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, to include AFMAN 91-203, Air Force Consolidated Occupational Safety and Health Manual AFI 91-204, Safety investigations Reports, and the protection of their employees. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e.

certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

3. The Contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

4. Hazard Assessment. In accordance with 1910.132(d) (2), the Contractor shall conduct a certified Hazard Assessment on all work areas. A follow-on survey shall be conducted by the Contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the Contractor, the Contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. For operations at Hill AFB this training will be provided by the OO-ALC Safety Office. Contact Tom Caygle at 586-0081. For operations at Davis Monthan AFB the training will be provided by the 355 FW Safety Office and the 309 AMARG/ADWSO.

5. A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

6. For emergencies on AMARG contact AMARG Control ((520) 228-8777) to report any emergency.

7. Compliance with OSHA and other applicable laws and regulations for the…