13309 - LADS III Maintenance PWS - DRAFT.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

Laser Automated De-Coating System, Generation III (LADS III)

Building 238 Hill Air Force Base

U.S. AIR FORCE

309TH COMMODITIES MAINTENANCE GROUP (CMXG)

6/25/2025

LADS III

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

2.2 CALIBRATION

2.3 FAILURES

2.4 COMPLETION

2.5 REMOTE SUPPORT

3 UNPLANNED MAINTENANCE AND REPAIRS

4 CONTRACT DATA REQUIREMENTS LIST (CDRL)

5 SUPPLEMENTAl REQUIREMENTS

5.1 SECURITY REQUIREMENTS

5.2 TOOL CONTROL

5.3 GOVERNMENT PROVIDED RESOURCES

5.4 HOURS OF OPERATION

5.5 HEALTH & SAFETY ON GOVERNMENT INSTALLATIONS

APPENDIX A – ACRONYMS AND ABBREVIATIONS LIST

APPENDIX B – SAFETY

1 DESCRIPTION OF SERVICES

This Performance of Work Statement (PWS) establishes the Contractor requirements to support the 309th Commodities Maintenance Group’s calibration, maintenance and repair services on the LADS III system. The Contractor shall accomplish annual system evaluations, calibration, and preventative maintenance inspections and ensure LADS are fully funcitional.

2 BASIC SERVICES

The Contractor shall perform tasks outlined in Paragraphs 2.1 through 2.4 during annual LADS III preventative maintenance visits.

As required, the Contractor shall also provide remote technical support and repairs as outlined in Paragraphs 3 through 4 on the LADS III system. The system is located in Building 238 at Hill Air Force Base, Utah.

2.1 PREVENTATIVE MAINTENANCE

2.1.1 Perform detailed laser scanner inspection on SCANLAB equipment per Original

Equipment Manufacturer (OEM) Maintenance Manual:

2.1.1.1 Coverglass Visual Inspection,

2.1.1.2 Inspect Deflection Mirrors,

2.1.1.3 Inspect All Connectors.

2.1.2 Perform Arm Cable Management per Contactor Maintenance Manual.

2.1.2.1 Per Contactor Maintenance Manual, a detailed visual inspection and rebuild is required by the Contractor annually.

2.1.2.2 A complete rebuild of the Arm Cable Management system is recommended every 20,000 hours. When required, these efforts shall be negotiated in a stand-alone PWS with the Contracting Officer.

2.1.3 Perform a general visual inspection of laser coating removal end effector assembly.

2.1.4 Revise the OEM Maintenance Manual, Advanced Operations Manual, and Operator Manual as required and provide to 309 Maintenance Support Squadron (MXSS) supervisor. (CDRL A001)

2.2 CALIBRATION

2.2.1 Laser Verification Process shall be completed per the OEM Operator Manual

(Witness Panel Job). Validate system performance by completing a visual assessment between current test panel and witness panel standard. If significant changes have occurred, troubleshoot the system and coordinate with 309 Maintenance Support Group (MXSG) on a plan to re-establish full functionality.

2.2.2 IPG Laser Generator: Shall be laser dot and power calibrated per IPG standards.

2.2.3 Contractor shall provide a certificate of calibration. (CDRL A002)

2.3 FAILURES

2.3.1 If failures occur during preventative maintenance and/or system calibration the contractor shall perform troubleshooting and repairs to correct the identified discrepancies. All troubleshooting and corrective maintenance parts, material, and labor up to $500 shall be included with preventative maintenance. Following completion of corrective action efforts, the contractor shall perform Paragraph 2.2.1.

2.4 COMPLETION

2.4.1 Upon successful completion of each annual preventative maintenance and calibration the contractor shall provide a System Evaluation Report. The System Evaluation Report shall summarize the results from any actions performed in support of the preventative maintenance and calibration (CDRL A003). The Contractor shall return the unit to manufacturer specification upon completion of all preventative maintenance and calibration.

2.4.2 The contractor shall verify proper operation with 530th Commodities Maintenance Support Squadron (CMMXS).

3 REMOTE SUPPORT

3.1 REMOTE TROUBLESHOOTING

3.1.1 The contractor shall provide remote support via telephone or email at the request of the 530th CMMXS or 309th MXSS personnel to assist with troubleshooting and maintenance functions.

3.1.2 The Contractor shall respond within one (1) business day during their normal business hours.

3.1.3 After normal duty hours, the contractor shall respond the next business day.

3.1.4 The contractor shall provide the 530th CMMXS and 309th MXSS supervisor a list of phone numbers and e-mail addresses of POCs for service calls within five (5) business days of contract award (CDRL A004).

4 UNPLANNED MAINTENANCE

4.1 UNPLANNED TROUBLESHOOTING

4.1.1 In the instance that on-site troubleshooting is required by the Contractor, the 309th MXSG will notify the Contractor via phone and email. The Contractor shall have up to one business day to contact the 309th MXSG supervisor via phone or email after the initial notification. After normal duty hours, the contractor shall respond the next business day. The Contractor shall be on-site to begin

Government personnel and property.

6 SUPPLEMENTAL REQUIREMENTS

6.1 SECURITY REQUIREMENTS

6.1.1 The Contractor will be allowed escorted access to Building 238, as needed to meet the requirement of this PWS and as agreed to by the Government, during normal shop working hours (0600 to 1530). Access to these facilities is not unlimited: therefore, the Contractor shall coordinate times and dates at least 1 workday prior to each need date

6.1.1.1 The Contractor understands that any Contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of 309th Security Officer, if that authority determines such action is necessary to protect or preserve Government property, safety and security, or to maintain good order and discipline.

6.2 TOOL CONTROL

6.2.1 The Contractor shall be responsible for controlling tools IAW AFI 21-101, AFI 21-101 AFMCSUP (including Hill AFB supplements) and any applicable AFMC or local Operating Instructions (OIs). This shall include use of AFMC Form 310 (Lost/Found Item Report) to report lost or found tools, AFMC Form 309 (AFMC Tool Control Inventory Record) to report results of regular inventories. These forms shall be used to meet the requirements of the Air Force Instructions.

6.3 GOVERNMENT PROVIDED RESOURCES

6.3.1 No government furnished property will be supplied under this contract.

6.3.2 The Government will provide necessary working space, including heat, light, ventilation, and electric power outlets for use by contractor maintenance personnel.

6.4 HOURS OF OPERATION

6.4.1 Regular Schedule. The current work schedule is Monday through Thursday, 0600-1530, except Federal Holidays. Work is typically a 5/4/9 work schedule.

Contractor employees are susceptible to shift changes, and the Contractor Site Supervisor will be provided notification by the Government Supervisor or delegated Government authority of the effective date of the shift change. The contractor shall adjust work schedule in cooperation with the Government, during times of furlough of Government employees, for access to Government Facilities and escort availability.

6.4.2 No access will be provided to Government facilities on federal holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed the day prior, on Friday. If the holiday falls on a Sunday, it is observed the day after, on Monday.

6.5 HEALTH & SAFETY ON GOVERNMENT INSTALLATIONS

6.5.1 While performing work under this contract on a Government Installations, the Contractor shall:

6.5.1.1 Comply with the specific health and safety requirements established by this contract;

6.5.1.2 Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

6.5.1.3 Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract, and:

6.5.1.4 Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

6.5.1.5 The Contracting Officer may (CO), by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract.

6.5.2 The contractor shall implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

(CDRL A005)

6.5.2.1 Mishap reporting, as defined in paragraph 5.5.3 below.

6.5.2.2 Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

6.5.2.3 Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6.5.2.4 All contractor personnel shall be trained and qualified to perform their duties safely.

6.5.2.5 The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

6.5.3 The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO- ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO. (CDRL A004)

APPENDIX A – ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

309 CMXG 309 Commodities Maintenance Group

AFI Air Force Instruction

AFMC Air Force Material Command

AFOSH Air Force Occupational Safety & Health

AIRS Advanced Imaging Radar System

CDRL Contract Data Requirements List

CO Contracting Officer

EPA Environmental Protection Agency

GR Government Representative

IAW in accordance with the cost estmate shall include labor, parts and materials

OI Operating Instruction

OSHA Occupational Safety & Health Administration

PCO Procuring Contracting Officer

PPE Personal Protective Equipment

PWS Performance of Work Statement

APPENDIX B – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

02Jan2022

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

A. Safety Program Requirements

The contractor shall implement a safety program plan that ensures protection of Government personnel and property. The program shall consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and shall be used during the performance of the work described in the contract. The Safety Plan shall be approved by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify the OO-ALC/SE Workflow (OO- ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of ALL the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.(CDRL 005)

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA QAR (Quality Assurance Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of DAFI 91-204, Chapters 1 – 5.

The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if merited by performance. The government will also investigate complaints received from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint.

4.2.1. The Contracting Officer’s Representative (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance.

Subsequent to contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The COR(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

4.2.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR(s).

4.2.4. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by the Contracting Officer or authorized representative(s).

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFMAN 91-203, Air

Force Occupational Safety, Fire, and Health Standards, DAFI 91-204, Safety Investigations and Reports, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note:

AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence.

The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

• Provide contact information for on-site personnel

• Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

• Identify employee safety and health training requirements and the documentation process

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.