Nicolet PWS.docx

Performance-Based Work Statement (PWS)

MAINTENANCE SERVICES

FULL SERVICE MAINTENANCE AND REPAIR FOR NICOLET 6700 OPTICAL SPECTROMETER AND IS50 INSTRUMENTS.

U.S AIR FORCE

809 MXSS/MXDEC

1/21/2020

FULL SERVICE MAINTENANCE AND REPAIR OF NICOLET

i

TABLE OF CONTENTS

DESCRIPTION OF SERVICES

Both the Nicolet iS50 and 6700 are used to test all hazardous waste disposals at Hill Air Force Base. The contractor shall provide full service maintenance, repair, and support of each model of instruments listed in Appendix B to the Original Equipment Manufacturer (OEM) standards.

BASIC SERVICES

SERVICES GUIDELINES

The contractor shall maintain and/or repair those instruments to ensure they operate within manufacturer’s standard product specifications. The repair shall conform to National Environmental Laboratory Accreditation Program (NELAP) certification standards. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to repair and maintain the various instruments listed in Appendix B.

The contractor shall use only new, original equipment manufactured parts in making repairs.

All replaced parts will be returned to the Government Representative (GR).

GR’s will be Mitch Smolcha, 801-586-4543, mitchel.smolcha@us.af.mil.

Alternate GR will be April Walker, 801-586-4445, april.walker.2@us.af.mil.

NICOLET iS50 The contractor shall also provide one (1) Preventive Maintenance visit per year on listed items in Appendix B. This visit shall be scheduled by the contractor, but prior coordinated with the user.

Maintenance shall include: changing the pump oil, aligning lenses and mirrors, ensuring operating software is updated, and ensuring sample mount is cleaned and aligned, and all other maintenance necessary to conform to OEM standards.

On-site service within 72 hours from the time contractor is contacted and it is determined that on-site services is necessary. Unlimited number of service calls.

The contractor shall provide the Government with a phone number for service calls.

NICOLET 6700

The contractor shall also provide one (1) Preventive maintenance visit per year on listed items in Appendix B. This visit shall be scheduled by the contractor, but prior coordinated with the user.

Maintenance shall include: changing the pump oil, aligning lenses and mirrors, ensuring operating software is updated, and ensuring sample mount is cleaned and aligned, and all other maintenance necessary to conform to OEM standards.

On-site service within 72 hours from the time contractor is contacted and it is determined that on-site services is necessary. Unlimited number of service calls.

The contractor shall provide the Government with a phone number for service calls.

Contractor shall provide reports on all maintenance and repair within five (5) business days of completion of work. (CDRL A001)

SERVICE SUMMARY (SS)

(Satisfactory) repaired to OEM standard and NELAP certification.

GOVERNMENT PROVIDED PROPERTY AND SERVICES

The Government will provide necessary working space, including heat, light, ventilation, and electrical powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

Lights shall be used only in areas where and when work is actually being performed.

Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

Water faucets or valves shall be turned off after the required use has been accomplished.

Government telephones shall be used only for official Government business.

GENERAL INFORMATION

SPECIAL QUALIFICATIONS:

NELAP certification.

SAFETY REQUIREMENTS:

See Appendix C.

HOURS OF OPERATION:

Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Thursday 0600–1500 – EXCEPT FEDERAL HOLIDAYS and other base closures.

Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week.

If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

NOTE: Good Friday is regarded as a holiday by the Utah Wage Determination; however, Good Friday is not a Federal Holiday so the Government facilities will be open for work that day. The contractor shall plan on employees working business as usual on that day, unless the Government supervisor or section chief determines that such services are either unnecessary or will be less than a full normal workday.

Down Days/Weather Days: The Government will notify the contactor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

ENVIRONMENTAL CONTROLS

The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Hill Air Force Base has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure is expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 75th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces Bio Survey of these areas, which are for information only, and will be made available upon award.

Compliance with Laws and Regulations. The contractor shall be knowledgeable of, and comply with, all applicable Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

Notification of Environmental Spills: If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Mitch Smolcha (GR). The liability for the spill or release of such substances rests solely with the contractor and its agent.

MATERIAL USE AND STORAGE

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

GOVERNMENT OBSERVATIONS

Government personnel, other than the Contracting Officer (CO), may observe contractor operations, especially when serving in the capacity of an escort in a secure area. However, these personnel may not interfere with contractor performance.

PHYSICAL SECURITY

Contractor shall be escorted to the facility and Mitch Smolcha (GR) will remain with the contractor until all work has been accomplished; security clearance will not be required.

Access to the base is governed by military protocol. The contractor shall notify Mitch Smolcha (GR) at least 1 day in advance of the planned arrival date and time and shall provide all required information for a Base Access Pass.

DELIVERABLES

DATA ITEM

TITLE

DELIVERY DATE

APPENDICES

A. Acronyms & Abbreviations List

B. Workload Data

C. Safety

APPENDIX A – ACRONYMS

APPENDIX B – ESTIMATED WORKLOAD DATA

The below listed Items are to be included in this contract.

Nicolet iS50

APPENDIX C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

NICOLET MAINTENANCE/REPAIR

10 Dec 2019

OO-ALC/SE

Control Number: TH191201

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

3. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

4. All contractor personnel shall be trained and qualified to perform their duties safely.

5. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, CO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, CO, or DCMA COR (Contract Officers Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

Element/Requirement Referenced Benchmark

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Storage and Materials Handling DoDI 4140.62 image1.jpeg