PWS_Protective_Clothing-Vandenberg_Final_2018.docx

PERFORMANCE-BASED

WORK STATEMENT

(PWS)

FOR

PERSONAL PROTECTIVE CLOTHING

VANDENBERG AIR FORCE BASE (AFB), CA

OGDEN AIR LOGISTICS COMPLEX (OO-ALC)

6 December 2017

TABLE OF CONTENTS

SECTION 5 – ANNUAL MANPOWER REPORT..…………………………………………………..…8

SECTION 6 – QUALITY SYSTEM PLAN……………….……………………………………………..9

SECTION 11– HOURS OF OPERATION……………..……………………………………………….11

SECTION 12– ENVIRONMENTAL CONTROLS………………………….…………………………12

SECTION 13– SAFETY REQUIREMENTS…………………………………………………………..13

SECTION 14– INSTALLATION SAFETY/HEALTH STANDARDS……………………………….14

SECTION 15– PUBLICATIONS………………………………………………………………………15

SECTION 16– RAMP-UP…………..………………………………………………………………….15

SECTION 17– PHASE OUT…………………………………………………………………………..15

APPENDICES

APPENDIX C – SAFETY REQUIREMENTS……………………….…………………………

APPENDIX D – CONTRACT DATA REQUIREMENT LIST(S)…………………….....………..26

APPENDIX E – DROP STATIONS HISTORICAL…...…………………………………………..27

APPENDIX F – CONTRACTOR PRICE LIST……...………………………………………...…..28

1. Scope

1.1. The purpose of this contract is to provide compliant protective clothing services to 583rd Missile Maintenance Squadron at Vandenberg AFB. Services include leasing, pickup/delivery, cleaning, repairing, replacement, and tracking of contractor owned protective clothing. The Government may increase the different types of Personal Protective Clothing (PPC) by ten (10) types at the Basic contract level during the life of the contract.

1.2. The contractor shall provide all personnel, equipment, material, supervision, facilities, transportation, and other items and services necessary to provide and maintain PPC. The contractor shall provide and maintain contractor owned PPC in accordance with (IAW) PPC types in Appendix (Appx) B, to designated drop stations in a clean and serviceable condition.

2. Description of Services

2.1. Leasing. PPC provided by the contractor shall meet the specifications listed in Appx B and meet or exceed current industry standards. The contractor shall provide industry standard color for provided PPC (i.e., navy blue, tan, grey, white, or dark green); if a specific color is required, it will be identified at the task order level (TO). The contractor shall provide and maintain contractor owned types of PPC listed in Appx B for both the basic contract and new task orders. The contractor shall coordinate with the assigned Drop Station Point of Contact (DS-POC) for initial drop station deliveries for both follow-on and new TO. (See Appx F)

2.1.1. The Government will provide PPC sizes to the contractor at time of award of the TO. The contractor shall deliver PPC IAW Appx B. If the contractor is unable to obtain PPC IAW Appx B the contractor must notify 309 MMXG Program Manager (PM) and DS-POC and provide an estimated date of delivery based on delivery date of clothing supplier, the contractor shall provide proof of order when requesting additional time to complete. (CDRL A001, B001) (APPX D)

2.1.2. Follow-on Task Orders. The contractor shall validate the updated follow-on TO requirement by identified drop stations from the previous TO, to include quantities of PPC by size and type. The updated requirements shall be implemented on day one of the follow-on TO period of performance (POP). The contractor shall contact the DS-POC for first delivery at drop station(s) within one (1) business day of POP start. Inventory must be conducted IAW para 2.5.1.

2.1.3. New Task Orders. The contractor shall provide the required inventory of all PPC listed at the TO level no later than (NLT) negotiated days at the TO not to exceed 60 calendar days after contract award. The contractor shall validate the TO requirement by identified drop stations to include quantities of PPC by size and type. The contractor shall provide and coordinate the delivery schedule to/with the DS-POC, for identified stations, NLT five (5) calendar days prior to first delivery for each new TO. The contractor shall contact the DS-POC prior to first delivery at new drop station within one (1) business day of POP start. Inventory must be conducted IAW para 2.5.1.

2.1.4. The contractor shall provide the specified compliant/serviceable quantities and sizes of each PPC, IAW Sizing Chart (See TABLE 1), identified at the TO level. The contractor shall not increase/decrease quantities without a contract modification signed by the CO.

TABLE 1 (Government Standard Sizes)

LAB COATS

COVERALLS

2.1.5. The Government may require changes in size requirements during the TO POP. Changes to size requirements will be provided to the contractor by the CO or MMXG PM, through a letter or email, and must be delivered within 10 business days. If the contractor is unable to obtain PPC within 10 business days, the contractor must notify CO and MMXG PM by mail or email and provide an estimated date of delivery based on delivery date of clothing supplier. The contractor shall provide proof of order when requesting additional time to complete. (CDRL A001, B001)

(APPX D)

2.1.6. Government workload has the potential to transfer from one area to another on Vandenberg AFB requiring the move of a drop station during the TO POP. The Government will provide seven (7) business days lead time for the removal and set up of adjusted drop stations. Historical drop stations are provided in Appx F.

2.2. Pick-up and Delivery. The contractor shall be responsible for the pickup of soiled PPC and delivery of clean PPC IAW schedule on a weekly basis. The contractor shall not pick-up/deliver PPC to any drop stations between 1100 and 1200. All PPC shall be picked up each week and returned the following week IAW the schedule. In case of extreme events (vehicle accidents, weather, natural disaster, etc.), the contractor shall notify the MMXG PM and DS-POC prior to delivery schedule and provide estimated new delivery timeline. In the event that any discrepancies in the quantity/type/size of PPC arise, the contractor shall correct and deliver any inaccuracy NLT the next business day and provide a corrected verification sheet to MMXG PM and the DS-POC. The contractor shall provide a garment verification sheet (GVS)/invoice for all deliveries. All GVS/invoicing sheets shall be signed by appropriate DS-POC. (CDRL A002, B002) (APPX D)

2.2.1. In the event a holiday falls on the established pick-up/delivery day, the contractor shall perform service the business day prior to or the next business day. The amended schedule shall be coordinated through MMXG PM and DS-POC seven (7) business days prior to the holiday.

2.2.2. The contractor shall pick up soiled PPC from government provided bins IAW the weekly delivery schedule. The contractor shall provide any required bags to contain PPC either individually or bundled. The Government will provide environmental surveys for each area for potential hazardous contaminants for informational purposes.

2.2.2.1. The contractor shall provide water soluble bags for each PPC item with hazardous contaminants. The contractor shall not pick up any water soluble bags unless they are clearly marked with size, quantity, and PPC type by Government personnel. The contractor shall notify the MMXG POC the same business day if PPC is not picked up at a drop station.

2.3. Cleaning. Cleaning of PPC shall be accomplished IAW applicable Commercial Industry Standards.

2.3.1. Each processed PPC item shall be entirely clean, dry and free of lint. Minor discoloration of PPC as a result of fading and staining is acceptable. PPC shall be free of odor with no trace/residue of foreign materials or washing supplies in the fabric. The contractor shall ensure all PPC retains original shape, fit, and cleanliness to meet or exceed current industry standards IAW 29 CFR 1910.

2.4. Repair/Replacement of PPC. The contractor shall identify an industry standard (with supported rationale) service life expectancy for each article of PPC IAW Appx B. New PPC added during the POP, to Appx B, shall be provided ten (10) days after contract modification. The contractor shall repair or replace damaged PPC.

2.4.1. “Repair tags” shall be provided, by the contractor, at each drop station to allow individual employees to communicate the need for repair. If the contractor determines damage is not due to normal wear and tear, then the contractor shall clean damaged PPC, take pictures of the damage and garment tag and provide to MMXG PM for final disposition and then annotate the verification sheet and shall follow PWS para 2.4.2.2 for replacement.

2.4.1.1. The contractor shall return the repaired items to the corresponding drop station within seven (7) calendar days of identification and pick up. The contractor shall tag repaired PPC stating repair and date.

2.4.2. The contractor shall replace PPC IAW the following guidance:

2.4.2.1. Expired service life expectancy. The contractor shall replace with new PPC. The Government assumes no liability, and no payment will be made, for any PPC replaced after the PPC has reached its full service life.

2.4.2.2. Malicious damage. If the Government causes PPC to be unserviceable due to malicious damage or lost PPC, then the contractor shall use the following formula to calculate the replacement cost: ((A/B)xC) where A=Remaining life of the garment, B=Expected life of the garment, and C=Unit price of the garment. Contractor shall provide supporting documentation, to include MMXG POC disposition, with the invoice when billing. (CDRL A002, B002) (APPX D)

2.4.2.2.1. Malicious damage will be determined by the MMXG PM and the contractor.

2.4.2.3. If any PPC item is damaged beyond repair, but PPC item is not determined to have been maliciously damaged by Government personnel, the contractor shall replace the PPC item at no additional cost to the Government.

2.5. Tracking and Accountability. The contractor shall implement a process for inventory control of PPC, to include:

· Accounting for PPC items in the pickup and delivery to assigned drop stations to include size, inventory control number, PPC service start date

· Delivered PPC articles are serviceable

· Meet or exceed industry standards

· All marked tags shall remain visible and legible during the life of PPC article

2.5.1. The contractor shall provide a copy of the PPC verification sheet (amount, size, color, PPC code) to the drop station DS-POC upon pick-up and delivery. The contractor shall, in coordination with a DS-POC, conduct a joint inventory of items being picked-up and/or delivered each week. Repaired PPC will be verified during joint weekly inventory. The PPC verification sheet will be verified/signed by a DS- POC and the contractor at each designated drop off location. A legible copy shall remain with the DS-POC at the drop station, and the original shall be submitted each month with the contractors invoice and a copy to the MMXG PM. If no DS-POC is present, the contractor shall not deliver PPC and notify the MMXG PM immediately. (CDRL A002, B002) (APPX D)

2.6. Inventory

2.6.1. The contractor shall complete an inventory of all PPC bi-annually. The inventory shall be conducted with the DS-POC. The contractor shall furnish a report of loss, for all PPC that were lost or maliciously damaged beyond normal wear and usage, within 15 days of completion of inventory. The contractor shall replace and be reimbursed for missing and maliciously damaged PPC, unless the Government can demonstrate the PPC were not returned by the contractor. The contractor shall notify the MMXG PM and DS-POC 45 days prior to inventory to coordinate inventory days and times. The contractor shall propose schedule by day, time and drop station and coordinate with DS-POC for execution. (CDRL A003, B003) (APPX D)

2.6.1.1. The contractor shall provide an accurate count of all PPC that are in contractor’s possession by email, i.e. being laundered, repaired, etc. one (1) business day prior to inventory start. The Government reserves the right to conduct inventories at the contractor’s facility of PPC in conjunction with the required inventories.

3. Services Summary

Contractor shall coordinate with DS-POC for initial and follow-on drop station deliveries.

Table 1 97% accurate delivery across all inspected drop stations monthly. Inaccuracies shall be corrected and delivered NLT the next business day along with a corrected verification sheet to the DS-POC and MMXG POC

4. Reporting/Contract Deliverables.

4.1. The contractor shall submit deliverables IAW the applicable CDRL. The Government will have the right to reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the contractor will be notified in writing by the Government. Any changes/corrections shall be submitted IAW instructions in applicable CDRL.

4.2. The contractor shall submit a schedule to the CO and MMXG PM that includes a schedule for pickup and delivery times for corresponding buildings. The schedule shall be provided at TO award and must be incorporated into the contractors proposed schedule for each designated drop station listed in TO. The schedule shall be coordinated through the MMXG PM seven (7) business days after the start of the TO and any changes after the coordinated schedule shall be updated a minimum of five (5) business days prior to the change.

4.3. The contractor shall provide monthly reports, by drop stations, that will identify how many articles of PPC are at each drop station, the number of times each article of PPC has been laundered and remaining life cycle status for each article of PPC. (CDRL A002, B002) (APPX D). The MMXG PM will review the monthly reports to ensure that any PPC items have not exceeded the life cycle of the item.

5. Annual Manpower Report

5.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for leasing and cleaning of PPC via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

5.2. Reporting Period: Contractors are required to input data for the labor executed during the PoP for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported NLT 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

5.3. Uses and Safeguarding Information: Information from the secure web site is considered proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5.4. Website User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.4.1. The Unit Identification Code (UIC) will be provided at the TO Level.

6. Quality System Plan (QSP). This plan shall be provided as part of the proposal and shall be evaluated at the basic contract level. The plan shall be updated, provided, and evaluated as required. The contractor shall make appropriate corrections and modifications to the plan and obtain acceptance of the plan by the CO.

6.1. The contractor shall establish and provide a complete contractor’s QSP to ensure the requirements of this contract are provided as specified. The contractor shall ensure quality service is maintained throughout the life of the contract.

6.1.1. The QSP shall reflect the contractor’s overall approach, internal management controls, processes, and procedures for reporting to the Government on identified aspects of quality issues. The plan shall identify the means by which the contractor will ensure quality effectiveness and demonstrate comprehensive management and review of data. The plan shall describe what is measured, how often it is tracked and provided, who reviews and assures that appropriate action is initiated when trends are unfavorable, who the Government will contact for contractor quality issues, what method and process is used to track and resolve issues, where reports are sent and maintained, and how often quality issues are reviewed and reported. The plan shall identify how the contractor identifies and resolves deficiencies, identifies potential improvements, and maintains and makes available to the Government, the documentation reflecting quality control inspections and any corrective actions taken. The contractor shall provide copies of all discrepancies to the MMXG PM.

7. Mishap/Incident Report. The contractor shall advise the Government area supervisor of conditions/deficiencies and annotate in a Mishap/Incident Report. The contractor shall create an Incident/Mishap report in the event that any of the following occur while on the Government installation: (CDRL A004, B004) (APPX D)

7.1 A condition or material fault that is a hazard to personnel, equipment and missions.

7.2 When a prescribed installation or maintenance action cannot be accomplished.

7.3 When operational characteristics or durability cannot be obtained because of faulty design or materials.

7.4 When a contract employee causes damage to equipment.

7.5 When a contract employee is involved in an accident or injury.

8. General Information

8.1 Security Requirements. Compliance with all security and force protection requirements is mandatory and enforced at each installation.

8.2 Comply with local unit in and out processing procedures for all contractor personnel to ensure proper security related briefing and debriefs are accomplished.

8.3 Contractor Identification Badges.

8.3.1 Badge/Unescorted Entry Authorization, IAW Vandenberg AFB Instruction 36-812. The contractor’s security manager shall complete an “Unescorted Entry Authorization Certificate” (AF Form 2586) for each employee requiring entry into controlled areas. The request shall be submitted to Security Forces (site location Visitor Center). The AF Form 2586 shall be returned to the Government security manager for accountability.

8.3.2 As required, the contractor employee shall also obtain a Building ID and access card from the appropriate Building Security Manager.

8.3.3 When the PoP has ended or the task is considered complete, the contractor shall have five (5) working days to return all access cards and base identification badges.

8.3.4 During performance of the contract and at the completion or termination of the contract, the contractor shall be responsible for prompt return of credentials to the appropriate security manager for any employee who no longer requires access to the work site, and for obtaining required identification of newly assigned personnel. Lost badges shall be reported to the contractor’s assigned Facility Security Officer (FSO) within one working day of loss.

8.3.5 Should a security violation occur, the contractor shall: immediately report to the site location Group Security Manager all available facts related to each instance; take such precautions as the Security Manager may reasonably require for security purposes; take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. Participation shall last until the investigation is completed.

9. Communications Security

9.1 All communications with Department of Defense (DoD) organizations are subject to Communications Security (COMSEC) review.

9.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

9.3 The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

9.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

10. Contractor Employees

10.1 The contractor shall not assign to the contract or TO performance any person including any employee of the U.S. Government if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the contractor shall not assign to the contract or TO performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

10.2 All Contractor Management Staff or contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with Government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees. Air Force issued identification badges and any contractor badges shall be worn at or above the waistline during the individual’s duty hours when not in a production or designated Foreign Object Damage (FOD) hazard area.

11. Hours of Operation

11.1 Normal hours of operation: The contractor shall deliver PPC as required Monday through Thursday between the hours of 0600 and 1630. The contractor shall not deliver PPC to any drop stations between 1100 and 1200 (unless otherwise specified by CO or MMXG POC). Schedule adjustments will be approved by the CO or MMXG POC. Shifts are susceptible to change during TO PoP due to Government worksite availability, i.e., Government furloughs. The Government is responsible for communicating required work hours and ensuring their employees are at their designated drop stations ready for pickup and delivery.

11.2 Initial delivery and final pickup hours of operation: The contractor shall deliver PPC as required Monday through Friday between the hours of 0600 and 1630. The contractor shall not deliver PPC to any drop stations between 1100 and 1200 (unless otherwise specified by CO or MMXG POC). Schedule adjustments will be approved by the CO or MMXG POC. Shifts are susceptible to change during TO PoP due to Government worksite availability, i.e., Government furloughs. The Government is responsible for communicating required work hours and ensuring their employees are at their designated drop stations ready for pickup and delivery.

11.3 Unless otherwise required by the Government, the contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the federal holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. There may also be up to four Wingman Days per year awarded to Government civilian employees, as well as possible weather related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

11.4 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

11.5 Rescheduling: Down Days/Weather days may be rescheduled if surge/emergency operations require.

11.6 Weekends/Holidays: Not normally expected to work weekends or holidays.

12. Environmental Controls. The contractor shall be certified by the State of California to handle and dispose of all waste material/waste regulated under applicable Federal and State environmental laws. The contactor's operations shall comply with all applicable Federal, State, and local statutory and regulatory guidance.

12.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event of a guidance conflict, the contractor shall follow the most stringent requirement. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

12.2 The contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The OO-ALC industrial complex has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent chrome, cadmium, beryllium, lead and others. While the contractor will not perform duties in a marked and signed regulated area [where exposures are expected to exceed the permissible exposure limits set by Occupational Safety & Health Administration (OSHA) 29 CFR 1910], there may be contact hazards with these materials during cleanup of dust, metal shavings, etc. It is the contractor’s responsibility to identify such potential hazards to their contractor employees. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from these hazards. The site location’s Bioenvironmental Engineering Flights have produced industrial hygiene assessments of these areas which are for information only and will be provided at the contract level.

12.3 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Base Fire Department, as identified in each TO. If the incident location is Vandenberg AFB, the contractor shall contact the Vandenberg AFB Fire Department at 801-777-1911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

12.4 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for humidity, temperature, cleanliness, and materials handling, storage, and disposal. This may include hazardous waste/materials. The Contractor shall work with and dispose of various hazardous material (HAZMAT) IAW AFI 32-7086, Hazardous Material Management, AFI 32-7042, Waste Management, AFMC and Base Supplements, and locally developed operating instructions The Material Safety Data Sheet (MSDS) will be maintained on file IAW OSHA 29 CFR 1910 and shall be available to employees for review of safety and health information. The Contractor shall have a hazardous communication program developed and implemented, IAW OSHA 29 CFR 1910, to inform employees of potential hazards if and when chemicals are used, inform their employees of the labeling system, ensure their employees are trained on how to read a MSDS, that the MSDS is available for their review, safety, and health information, and to determine the proper Personal Protective Equipment (PPE) required.

13. Safety Requirements

13.1 In performing work under this contract, the contractor shall:

13.1.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. This includes the wearing of appropriate PPE. All required PPE shall be furnished by the contractor. PPE must meet or exceed standards in OSHA 29 CFR 1910, as well as AFI 91-203, Chapter 14.

13.1.2 Comply with all safety requirements including, but not limited to all those detailed in OSHA (Public Law 91-596) and OSHA 29 CFR 1910, AFIs, local Operating Instructions, and process orders, Confined Space Standards, TO’s in relationship to safety, and EPA instructions for the protection of their employees. The contractor shall be responsible for the safety and accountability of all its employees. In the event there is conflicting guidance, the contractor shall follow the most stringent.

13.1.3 The contractor shall always provide services in a manner which prevents mishaps, and under AFI 91-203, places OSHA compliance on the contractor. Be advised that IAW AFI 91-203, paragraph 21.8, Government supervisors will contact the installation Contracting Office (or the MMXG POC) in the event contractors are not in compliance with Air Force and/or OSHA requirements.

13.1.4 Develop and provide a safety program plan and site specific checklist IAW Appendix C. The safety program plan must be approved by the OO-ALC Safety Office (OO-ALC/SE) prior to any performance under this contract. (CDRL A0005, B0005) (APPX D)

13.1.5 IAW OSHA 29 CFR 1910, the contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas, the hazards of the area, and establish ways to mitigate the risks caused by the hazards. The industrial complex (OO-ALC) has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent chrome, cadmium, beryllium, lead, and others. There may be contact hazards with these materials during cleanup of dust, metal shavings, and other operations.

13.1.6 Ensure proper protective measures and training is taken to protect contract employees from these hazards. The contractor shall instruct his/her employees to recognize potential hazards, and where necessary, inform them how to avoid the dangers associated with them. The site location Bioenvironmental Engineering Flight has produced industrial hygiene assessments of these areas in which the contractor may be working. These assessments will be provided for contractor information only. The contractor should be aware that there are specific requirements under OSHA 29 CFR 1910 under multi-employer work sites. IAW OSHA 29 CFR 1910, the contractor should be aware that the contractor is responsible for their own OSHA violations occurring in the performance of this contract. Any costs associated with issued citation are not an allowable cost under the PPC contract or allocable to any other Government contract and production of any documentation as may be required by OSHA. The contractor shall ensure these OSHA requirements are requirements of any subcontractors.

14. INSTALLATION-SPECIFIC SAFETY AND HEALTH STANDARDS

14.1 The Air Force has adopted the OSHA Voluntary Protection Program (VPP). Consequently, VPP impacts all “applicable contractors” operating on Air Force Installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable subcontractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp/vpp/index.html). Contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site.

14.2 VPP requirements apply to contractors who work more than 1,000 hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract.

14.3 Total Case Incident Rate /Days Away, Restricted or Transferred (TCIR/DART) Reporting. Contractors are required to provide from their OSHA 300 information the Total Case Incident Rate/Days Away Restricted or Transferred (TCIR/DART) rate by 15 January of each year to the MMXG POC for submission as part of the installation's annual OSHA VPP self-evaluation report. (CDRL A006, B006) (APPX D)

15. PUBLICATIONS. Compliance with all publications, regulations and operating instructions provided by the Government or referenced in this PWS and subsequent TOs is required.

16. Ramp-up Phase – At a minimum, the following tasks shall be accomplished within the initial ramp-up phase of the program:

16.1 Upon contract award the contractor shall implement their transition plan and shall be completed NLT 30 days following contract award. The Contractor shall ensure all employees possess required training, qualifications, proficiency, security clearances, and satisfy all other access requirements.

17. Phase Out

17.1 The incumbent contractor shall provide familiarization to the gaining organization if there is a change in contractor, or if the operation reverts to the Government. During the phase-out familiarization period, the incumbent shall be fully responsible for continuation of their current TO.

17.2 The Government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract.

17.3 In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

17.3.1 With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

17.4 The incumbent contractor shall provide a written transition plan to the CO, MMXG POC, and workload gaining organization upon award to gaining organization. (CDRL A007, B007) (APPX D)

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

APPENDIX B

PPC Historical

The historicals provided below are based on a five year period of time. There are several new items of PPC and historical information is not available.

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

VANDENBERG AIR FORCE BASE, CA

PROTECTIVE AND CLEAN ROOM CLOTHING

INDEFINITE DELIVERY/INDEFINITE QUANTITY

PLEASE REFER TO THE SAFETY GUIDE FOR CONTRACTORS

30 SWSEG PRECONBRIEF 2016

VANDENGERG AIR FORCE BASE, CALIFORNIA

SAFETY GUIDE FOR CONTRACTORS VANDENBERG AIR FORCE BASE, CALIFORNIA

EMERGENCY TELEPHONE NUMBERS

FIRE REPORTING or AMBULANCE 911

LAW ENFORCMENT DESK …………………. . .606-3911

BASE SAFETY……………………………………605-7233

CONTRACTOR SAFETY BRIEFING

1. This Contractor’s Safety Briefing is provided to assist you in your Accident Prevention Program during your work at Vandenberg AFB. As a contractor you are required to comply with the Occupational Safety and Health Act (OSHA) of 1970 and the portions of OSHA Standards 29 CFR 1910, 29 CFR 1926 and EM 385-1-1 that are applicable to your operations. Additionally, if you are conducting work on South Base, CAL OSHA has oversight of operations south of Honda Ridge Road, plus the three county schools on base, and therefore you will have to comply with CAL OSHA regulations as well.

2. 30th Space Wing Safety Office (Base Safety) has the mission to safe-guard all Air Force and Government personnel, property and equipment. To this end, base safety will not direct operations, but will STOP a task if there is imminent danger to Air Force personnel or property. Other hazards noted by the base safety office will be reported to the Contracting officer overseeing the contractor involved. When the Contracting Officer becomes aware of contractor non-compliance with safety standards which may cause injury to Air Force personnel or damage to Air Force property or equipment, he/she will inform the contractor. The contractor will take immediate steps to correct the situation.

3. In case of an emergency, dial 911 from any base phone or cell phone to reach the Vandenberg Emergency Communication Center (ECC). Vandenberg AFB provides emergency medical services and transport for all personnel on base. The most commonly used local medical facility is Lompoc Hospital. To best prepare for emergencies, it’s suggested that contractors have an Emergency Action Plan (EAP) to ensure personnel are evacuated from danger and accounted for. In the event of a mishap caused by or resulting in damage to Air Force personnel, property, or equipment, immediately report the mishap to the Contracting Officer who will then report the incident to the Vandenberg Safety Office. Base Safety personnel may be required to investigate such mishaps in coordination with your Safety and Health Officer (SHO).

4. Unexploded Ordnance. Vandenberg AFB was once the Army’s Camp Cook during World War II and was used extensively for bombing maneuvers. As a result, there are still areas on VAFB where unexploded ordnance (UXOs) can be found. If a UXO is found, leave it alone, back out of the area and call the Command Post at 606-9961. Do not use a cell phone or transmit on radios until at least 25 feet away from the UXO to prevent possible detonation of the object. The Cardinal Rule is, "if you did not drop it...don't pick it up!"

Signs such as the following show where Closed UXO areas begin.

All access off established roads in closed UXO areas must be coordinated through the base safety office as well as any intrusive activities (access, vehicle travel off established roads and digging etc).

5. Explosives Clear Zones – Areas around munitions storage, missile silos, missile assembly facilities or Space Launch Complexes may contain explosives. These areas are known as Explosives Clear Zones. All workers working in the Explosives Clear Zone must receive an explosives safety brief consisting of emergencies procedures (evacuative requirements and location), how to recognize an abnormal condition (fire/hazard alarm), housekeeping requirements (clean up any combustible material at the end of the work or shift), and keep the number of workers/supervisors to the minimum numbers exposed to the potential of in explosive mishap.

6. Some common contractor violations on Air Force installations include:

a. Failure to wear seatbelts, not using hands free cell phone devices, excessive speed, failure to yield to pedestrians and improperly parked vehicles.

b. Improper grounding of electrical equipment, using equipment that has unguarded moving parts, failure to properly fence off trenching/excavations, improper scaffolding, lack of fall protection for personnel working six feet or more above the ground, and inadequate shoring during trenching and excavations operations.

c. Failure to provide Material Safety Data Sheets (MSDS) for chemicals used at the job site, violating smoking regulations, and inadequate personal protective equipment.

7. The following are requirements that often need special emphasis:

a. Air Force Instruction 91-207 Air Force Traffic Safety, requires the use of seatbelts by operators and passengers in all vehicles being operated on Vandenberg AFB. Avoid obstructing traffic and/or other military or civilian operations. Motorists should be aware of animals encroaching on the roads (deer, coyotes, etc.), and fog hazards during certain times of the year. The Vandenberg AFB policy is to strike the animal, instead of swerving to avoid hitting it.

b. Building materials stored near the job site will be neatly piled or stacked. No material will be piled higher than 6 feet, except in storage areas. Piles more than 4 feet high will be arranged with the sides or ends of the materials tapered inward to prevent falling over. All waste materials, especially those containing projecting nails will be continually removed from work areas or be placed in orderly piles where workmen will not be likely to step or stumble over them. All stairways, corridors, and passageways will be kept free of loose materials, debris and other hazardous obstructions. All exit passageways and exit points shall be kept unobstructed and clearly identified.

c. Trestles, ramps, scaffolds and similar structures will be designed and constructed to safely support the loads to be placed on them.

d. Suitable signs, barricades, and warning lights will be used at locations where workers are working close to streets or vehicular traffic.

e. All mechanized equipment will be inspected at frequent intervals and kept in safe operating condition. All moving parts of the equipment will be fitted with effective guards that must be in place at all times while machinery is in operation.

f. Mobile equipment operated on the streets will conform to all laws and regulations governing motor vehicles. All rubber-tired vehicles licensed for the road must have fenders or mud guards behind their tires. Local regulations covering speeds, load limits and other traffic regulations will be strictly observed. When construction proves hazardous to normal street and roadway users, traffic will be controlled or warned by flag persons, signs, and/or barricades. Flag persons are required to wear the bright orange reflective vest

g. Only qualified and properly-licensed operators will be permitted to operate powered construction equipment. Equipment will not be left with motors running.

h. Electrical-powered equipment will be properly grounded at all times. All 120 volt, single phase, 15- and 20- ampere receptacle outlets on construction sites, which are not part of the permanent wiring of the building or structure and which are in use by employees, shall have approved ground-fault circuit interrupters (GFCIs) for protection of operators. Receptacles on two-wire, single phase portable or vehicle mounted generators rated not more than 5kw, where the circuit conductors of the generators are insulated from the generator frame and all other ground surfaces, need not be protected with GFCIs.

i. Operators must ensure that raised equipment shall not contact overhead power lines and that a minimum clearance of ten feet or more (between the power lines and any part of the equipment) is maintained in accordance with the requirements of OSHA General Industry Standards 1910 and Construction Standards1926.

j. When construction equipment is towed, safety chains will be used in addition to regular towing hooks. If equipment is towed after dark, lights will be placed at the rear of the tow.

k. Overhanging portions of loads moved by trailer or truck will be marked by warning flags or lights. The beds of vehicles will not be overloaded.

l. The walls of excavations and trenches will be shored or sloped in accordance with OSHA Standard 1926. Particular caution will be taken when excavating around gas mains, oil tanks, gasoline or oil pipelines, sewers, water mains and electrical lines. The Base Civil Engineering Squadron must be consulted for location of underground lines at construction sites.

m. Adequate barricades will be used to identify and protect personnel against the hazards of open excavations. Trenches and excavations require a dig permit to be run through Base Safety and other appropriate organizations.

n. The National Electrical Code (NEC) will govern the installation of all wiring and electrical work. Only qualified and certified electricians will perform work. Circuits will be de-energized, and lock outs and tags installed as needed. In circumstances where locks and tags need to be used in areas occupied/frequented by contractor and government personnel, the contractor’s lock out / tag out program needs to be verified with the base safety office to ensure there are not conflicting procedures in either side’s program.

o. Contractor personnel will not enter the airfield, i.e. runways, taxiways, or parking ramps without the express written permission of the base operations officer. The appropriate Civil Engineering Branch Chief will then be responsible to brief the escort contractor vehicle operators operating on the airfield.

p. Prior to welding, cutting and brazing operations outside approved shops, the activity supervisor will obtain a written permit from the Base Fire Department at extension 606-4680.

i. This permit will be retained at the work site until the work is completed with a copy retained by the Fire Department.

ii. All personnel performing duties as a welder will be fully qualified and certified. Trainees may perform welding operations only under the direct supervision of an instructor.

iii. The welding operation environment will be free of flammable liquids and vapors.

iv. Fire watcher procedures will be implemented whenever welding activities are conducted within 35 feet of combustible materials, regardless of protection provided. A qualified individual proficient in the operation of available fire extinguishing equipment and knowledge of fire reporting procedures will observe welding and cutting activities.

v. Fire extinguishing equipment will be maintained, ready for use, while welding or cutting operations are being performed. Equipment may consist of pails of water, buckets of sand, or portable extinguishers depending on the nature and quantity of the combustible material exposed.

q. Bioenvironmental Engineering Section, 606-7811 and 606-3839, must be advised of any contract operations which involve the use of industrial x-rays units, lasers or radioactive materials.

r. In accordance with OSHA Standard 1910.1200 contractors working with chemicals are required to have a Hazard Communication Program (HAZCOM) and the appropriate Material Safety Data Sheets (MSDS) for chemicals being used at a job site.