Liquid_Particle_Counter_PWS.pdf

PERFORMANCE BASED WORK STATEMENT (PWS)

309TH MAINTENANCE SUPPORT GROUP (MXSG)

EQUIPMENT SUPPORT

U.S. AIR FORCE

Calibration, Inspection, & Repair Services for

Liquid Particle Counting System

Located in Bldg. 100

19 December 2017

TABLE OF CONTENTS

1. Scope ……………………………………………………………………………

2. Description of Services……………………………………………………………

3. Special Qualifications……………………………..………………………………………...4

4. Deliverables…………………………………………………………………………………4

5. Quality Control……………………………………………………………………………...4

6. Safety………………………………………………………………………………………..5

APPENDIX A: ACRONYMS AND ABBREVIATIONS LIST

APPENDIX B: EQUIPMENT LIST…………………………………………………………..8

APPENDIX C: SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS…………………………………………………9

1. Scope

The contractor shall provide all required personnel, equipment, parts, tools, materials, supervision, transportation, and other incidentals necessary to travel to Hill AFB, UT, to calibrate, inspect, and repair two HIAC Liquid Particle Counting Systems (LPCS).

2. Description of Services

The contractor shall perform all calibration and repairs on the LPCS equipment in accordance with the Federal Standard 791D specifications and requirements, and shall ensure the equipment functions per Federal Standard 791D specifications upon completion of calibrations and repairs.

According to Federal Standard 791D, "Prior to daily analysis, run a sample of filtered solvent to verify particle cleanliness level. The particle counter must meet SAE AS 4059 (NAS 1638) Class

00 (Table 1) limits; instrument calibration will be performed using a certified calibration kit consisting of a known suspension of Arizona Certified Fine Test Dust (ACFTD)* and Medium

Test Dust (MTD) in MIL-PRF-5606 (NATO Code H-515) hydraulic fluid by qualified personnel and adhering to the manufacturer’s operations manual. Additionally, the LPCS equipment has to be calibrated and repaired per International Organization for Standardization (ISO) 11171.

*As of January 1, 2019 the ACFTD calibrations will no longer be available. Its replacement will be the MTD calibrations. Wright Patterson AFB is working on updating specifications for the replacement.

2.1 Calibrations

2.1.1 The contractor shall conduct calibrations on the LPCS Equipment specifications:

Comprehensive Field Coverage for (2) HIAC HRLD-100 Sensors

SN: 1609604002, 1704604003, with supported 8011+ (S/N:

1703248005) after factory warranty expiration.

Beckman Coulter 8011+ (S/N: 1703248005) – Inspect and Repair.

2.1.2 Calibration visits shall be coordinated through the 809 MXSS Laboratory Technician no later than two weeks prior to the anticipated calibration. The contractor shall conduct calibrations on the above listed LPCS equipment every six months, after any repairs that could affect calibration or whenever there is a reason to suspect inaccuracy in test results. The contractor shall ensure that each calibration occurs prior to, but not to exceed [NTE] five business day before the expiration date of the current calibration certificate. Contract Data Requirements List

(CDRL A001).

2.1.3 The contractor shall provide a Certificate of Traceability for the LPCS equipment which states that the measurements are traceable to the National Institute of Standards Technology

(NIST) in accordance with (IAW) (CDRL A001).

2.2 Inspection & Repairs

2.2.1 The contractor shall conduct an operational inspection during the six-month calibration to ensure the equipment functions IAW Federal Standard 791D to the 809 MXSS Laboratory

Technician. If any discrepancies are found that are outside the scope of calibrating the LPCS equipment, the contractor shall request approval to proceed with repairs. (CDRL A001). The contractor must not begin performing any repairs prior to receiving approval from the 809 MXSS

Laboratory Technician Subject Matter Expert (SME).

2.2.2 The contractor shall provide inspection and repair services on the listed LPCS equipment upon request of the 809 MXSS Laboratory Technician. On-site response time shall be within 48 hours of Government notification.

2.2.3 After performing repairs, the contractor shall conduct a final operational test to ensure the

LPCS equipment functions within Federal Standard 791D specifications. (CDRL A001).

2.2.4 If contractor breaks piece of Equipment/Sensor during inspection and/or repair, contractor shall be responsible to replace Equipment/Sensor.

2.2.5 Contractor is not responsible for broken or missing parts after delivery has been signed off and accepted from UPS.

3. Special Qualifications

3.1 The contractor shall be ISO 11171 Certified. The contractor shall assign employees who are

Federal Standard 791D certified to perform the repairs relating to this equipment.

4. Deliverables

DATA

ITEM

TITLE

DELIVERY DATE

A001 Calibration Certificate Not to exceed (NTE) the

5th business day of after calibration, inspection and repair

A002 Quality Control Plan Upon proposal and as required

5. Quality Control

5.1 Quality Control Plan. The Contractor shall ensure quality service is maintained throughout the life of the contract, and shall prepare and implement (upon Government approval) a Quality

Control Plan. The plan shall reflect the Contractor’s overall approach, internal controls and establishment of procedures for evaluating each of the major service areas (who, method, how often), for reporting to the Government, for resolving deficiencies, for identifying potential improvements, and for maintaining and making available to the Government, documentation (as listed in Deliverables Section) reflecting quality control inspections and any corrective actions taken. (CDRL A002).

5.2 Any matter concerning a change to the scope, prices, and terms or conditions of this contract shall be referred to the Contracting Officer (CO).

6. Safety:

In performing work under this contract, the contractor shall:

6.1 Conform to the safety requirements contained in this contract for all activities related to the accomplishment of the work.

6.2 Comply with additional, immediate precautions that the Safety Office may require for safety and mishap prevention purposes.

6.3 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable

6.4 Provide protection to Government property to prevent damage during the period of time the property is under the control, or in possession of, the contractor.

6.5 The Air Force is part of the OSHA Voluntary Protection Program (VPP). The Contractor is required to attain familiarization with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 cumulative hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract. Contractor is required to attain familiarization with the requirements of VPP.

Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. VPP requirements apply to contractors whose employees work more than 1,000 cumulative hours per quarter. The contractor shall flow down these requirements to all subcontractors who qualify as applicable contractors under this contract.

6.6 The contractor is solely responsible for compliance with all federal, state and local laws, the

Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 as applicable (to include Lock Out Tag Out).

Additionally, the contractor is responsible for the safety, and health of all employees.

6.7 The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

6.8 Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for the --- via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor http://www.osha.gov/dcsp/vpp/index.html executed during the period of performance for each Government fiscal year (FY), which runs 1

October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

APPENDIX A: ACRONYMS AND ABBREVIATIONS

LIST Acronym/Abbreviation

Definition

AFB Air Force Base

AFI

AFPAM

Air Force Instruction

Air Force Procedure Pamphlet

ACFTD Arizona Certified Fine Test Dust

CDRL Contract Data Requirements List

CFR Code Federal Regulation

CO Contracting Officer

FAR Federal Acquisition Regulation

HIAC High Accuracy

HRLD High-Rate Linear Detector

ISO

LPCS

International Organization for Standardization

Liquid Particle Counting Systems

MXSG 309th Maintenance Support

MXSS Maintenance Support

NIST

NLT

National Institute of Standards Technology

No Later Than

OSHA Occupational Safety and Health Administration

POC Point of Contact

PoP Period of Performance

PWS Performance-Based Work Statement

SAE

SME

SN

STD

Society of Automotive Engineers

Subject Matter Expert

Serial Number

Standards

APPENDIX B: EQUIPMENT LIST

HIAC HRLD 100 Sensors (Serial Number (S/N):

1609604002 and 1704604003) – Calibrate, Inspect and

Repair.

Beckman Coulter 8011+ (S/N: 1703248005) – Inspect and

Repair.

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Calibration, Inspection, & Repair Services for Liquid Particle Counting System

12 Jan 2017

OO-ALC/SE

Control Number: TH170102

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program that ensures protection of

Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

3. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

4. All contractor personnel shall be trained and qualified to perform their duties safely.

5. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

6. Per AFPAM 91-210, para 6.4, due to non-hazardous nature of work, a Safety Plan and corresponding site specific checklist is not required.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post

(801-777-3007) after normal duty hours, and the designated Government Representative

(GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the 809 MXSS Laboratory Technician who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR (Contract Officers

Representative), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 as applicable, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the

OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor.

Note: The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards.

The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs

BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians

DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive

5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety

Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety

Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in

OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

Element/Requirement Referenced Benchmark

Mishap Notification/Reporting Appendix C, Section I

AFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable NFPA 30, 33

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Storage and Materials Handling DoDI 4140.62, DoDI 41