PWS_Kellenburger.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

Kellenburger Grinding Machine

309th Maintenance Wing

Maintenance Support Group (MSXG)

Hill AFB, Utah

November 15, 2016

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3

2 BASIC SERVICES 3

3 SERVICES SUMMARY 3

4 GENERAL INFORMATION 4

5 APPENDICES 6

1.0 DESCRIPTION OF SERVICES: This performance work statement (PWS) identifies requirements of the 309th Maintenance Support Group (MXSG) at Hill Air Force Base (HAFB) for a service contract to inspect, repair and overhaul a Kellenburger Grinding Machine. The services shall consist of an overall machine inspection, repairs of anything identified, an overhaul on necessary parts and preform a functional test at the conclusion of all repairs. The

Contractor shall provide personnel, support equipment, and documentation necessary to repair and inspect the Kellenburger Grinding machine.

2.0 BASIC SERVICES

2.1 The Contractor shall be on site to inspect the machine for needed repairs within seven (7) business days of being notified by the 309th MXSG Technical Program Manager (TPM).

2.3 All repairs and overhaul shall be in accordance with Original Equipment Manufacturer

(OEM) specifications. The contractor shall not perform any repairs to equipment without a TPM present at all times.

2.4 The Contractor shall restore the Kellenburger Grinding machine back to OEM standards and ensure equipment is 100% operational. TPM will do a full evaluation of the machine to ensure that all dimensional precision tolorances are within the OEM standards.

3.0 SERVICES SUMMARY

Performance Objective PWS

Para

Performance Threshold

Basic Services 2.5 (Satisfactory) Contractor shall restore the Kellenburger

Grinding machine back to OEM standards and ensure equipment is 100% operational.

Safety Requirements 4.6.1 (Satisfactory) The Contractor shall submit the Safety

Plan with the contract proposal. (CDRL A001).

Safety Requirements 4.6.2 (Satisfactory) A written or email copy of the mishap / incident notification shall be sent within three (3) calendar days to the TPM. (CDRL A002).

Special Qualifications 4.8 (Satisfactory) Contractor shall assign employees who possess the knowledge of, trouble shooting, general maintenance, calibrating and repair of the

Kellenburger Grinding Machine

4. GENERAL INFORMATION

4.1 The TPM will be responsible and ensure that the contractor is given clearance at the South

Gate either by escorting the individual(s) or by phone clearance. The clearance process will be based on the security requirements at that time.

4.2 HOURS OF OPERATION. Normal Hours of Operation. The Contractor shall perform the services required under this contract during the following: Mon - Fri, from 0600-1630

MST/MDT, except Federal Holidays and any other days deemed appropriate by the government.

4.3 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL. The Contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, HAFB, and 309MXW supplements to the AFI 21-101 concerning base tool (chapter 10 section

B), and Foreign Object Damage (FOD) control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

4.3.1 If tools, and/or equipment are lost, the contractor will report the loss to the

TPM/Contracting Officer Representative (COR) no later than two hours after discovery. If tools are lost or not accounted for, then the Contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

4.3.2 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All Contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

4.5 SECURITY REQUIREMENTS. The Contractor shall be responsible for safeguarding and shall account for all Government property provided for Contractor use. At the close of each work period, Government facilities, property, and materials shall be secured

4.6 SAFETY REQUIREMENTS. The Contractor shall implement a safety program that ensures protection of Government personnel and property.

4.6.1 As part of the Safety Program the Contractor shall establish a Safety Plan and checklist In Accordance With (IAW) Appendix C of this PWS. The contractor shall submit the Safety Plan with the contract proposal. (CDRL A001) (DI-MGMT-81580)

4.6.2 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the TPM, who will forward it to

OO-ALC/SE. (CDRL A002) (DI-SAFT-81563)

4.7 MANPOWER REPORTING. The Contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://cmra.army.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting

Application (CMRA) help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the

Army CMRA link at http://cmra.army.mil.

4.8 SPECIAL QUALIFICATIONS. The Contractor shall assign employees who possess the knowledge of, trouble shooting, general maintenance, calibrating and repair of the Kellenburger

Grinding Machine.

4.9 PUBLICATIONS:

4.9.1 Compliance with publications, regulations and operating instructions provided by the Government is required when:

They pertain to the procedures for materials expediting herein and where the contractor is

Authorized by the performance-based statement of work to accomplish the work specified in the publication, regulation or operating instructions.

The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.9.2 The contractor is required to acquire and work on the latest version of the publication.

APPENDICES

A. Acronyms and Abbreviations List

B. Estimated Workload Data

C. Safety, Fire Protection and Health Specification

APPENDIX A

ACRONYMS AND ABBREVIATIONS

Acronym/Abbreviations Definition AFED Air Force Engineering Data

AFTD Air Force Technical Data

ANSI American National Standards Institute

ASO American Standards Organization

ATE Automated Test Equipment

ATP Acceptance Test Procedures

AFI Air Force Instruction

AFB Air Force Base

AFMC Air Force Material Command

AMSO Acquisition Management Support Office

AMSS Acquisition Management Support Specialist

CAC Common Access Card

CAR Corrective Action Report

CCA Circuit Card Assembly

CFR Code of Federal Regulation

CO Contract Officer

COR Contracting Officer Representative

CQCP Contractor Quality Control Plan

DoD Department of Defense

DFAR Defense Federal Acquisition Regulation

ECM Engineering Change Memorandum

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

GTPOC Government Technical Points of Contact

HAFB Hill Air Force Base

IAW In Accordance With

ITA Interface Test Adapter

NELAP National Environmental Laboratory Accreditation Program

OEM Original Equipment Manufacturer

OO-ALC Ogden Air Logistics Complex

OSHA Occupational Safety and Health Act

PARA Paragraph

PE Performance Evaluation

PMEL Precision Measurement Equipment Laboratory

PPE Personal Protective Equipment

PWS Performance-Based Work Statement

QCP Quality Control Plan

QASP Quality Assurance Surveillance Plan

OEM Original Equipment Manufacture

QAS Quality Assurance Specialists

QVI Quality Verification Inspections

OJT On The Job Training

SRU Shop Replacement Unit

SS Service Summary

TM/WI Technical Manual/Work Instructions TO Technical Order

TP Test Plan

WR-ALC Warner-Robins Air Logistics Complex

APPENDIX B

ESTIMATED WORKLOAD DATA

ITEM NAME PREVENTATIVE

MAINTENANCE NUMBER

Kellenburger Grinding Machine

Model: 125

Serial Number: 1000U-61357

SM*****

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Maintenance and Repair of

5-Axis Gantry Mill

Building 238

Date:

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number:

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of

Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific

Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post

(801-777-3007) after normal duty hours, and the designated Government Representative

(GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

If the safety plan is modified, the contractor shall submit the proposed modification, in writing, to the Contract Administration Office safety representative.

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force

Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203, Air

Force Consolidated Occupational Safety Instruction, AFI 91-204, Safety investigations

Reports, AFPAM 91-210, Contract Safety, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees. All documents required as a result of OSHA 29 CFR 1910 and 1926 regulations, (i.e. certifications, training, respiratory protection program, workplace hazard assessments), shall be made available to the COR upon request.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard Assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC

Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note:

AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence.

The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA

Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

Demonstrate a management commitment to employee safety and health

Identify applicable rules and regulations

Identify the roles and responsibilities of Management, Supervisors, Employees and Safety

Coordinator

Identify work to be performed and location of expected operations

Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

Identify employee safety and health training requirements and the documentation process

Include emergency response plans and procedures that relate to protection of government personnel and property

Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

Identify procedures for accident reporting and investigation

Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians

DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive

5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4;

DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety

Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety

Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition:

AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in

OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting

Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix C, Section I

AFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33

Combustible Liquids AFI 91-203 Chapters 6, 22

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Personal Protective Equipment AFI 91-203 Chapter 14

Materials Handling Equipment AFI 91-203 Chapter 35

Storage and Materials Handling DoDI 4140.62

DoDI 4145.19-R-1