Statement_of_Work_18_Sep_15.pdf

STATEMENT OF WORK

(SOW)

FOR

FALL PROTECTION HARNESS

INDEFINITE DELIVERY/INDEFINITE QUANTITY

HILL AIR FORCE BASE (AFB), UT

OGDEN AIR LOGISTICS COMPLEX (OO-ALC)

18 Sep 15

TABLE OF CONTENTS

SECTION 1 – SCOPE

SECTION 2 – DESCRIPTION OF SERVICES

SECTION 3 – MISHAP/INCIDENT REPORT

SECTION 4 – GENERAL INFORMATION

SECTION 5 – COMMUNICATIONS SECURITY

SECTION 6 – CONTRACTOR EMPLOYEES

SECTION 7– HOURS OF OPERATION………………………………………………………………... 6

SECTION 8– SAFETY REQUIREMENTS……………………………………………………………

SECTION 9– PUBLICATIONS…………………………………………………………………………. 8

SECTION 10– PHASE OUT…………………………………………………………………………….. 8

APPENDICES

APPENDIX A – ACRONYMS AND ABBREVIATIONS

APPENDIX B – HISTORICAL HARNESS USAGE

APPENDIX C – SAFETY REQUIREMENTS……………………………………………………

APPENDIX D – CONTRACTOR PRICE LIST……...…………………………………………...….17

1. Scope

1.1. The Contractor shall provide the 309th Aircraft Group (AMXG) with DBI/SALA Exofit

NEX Vest-Style Harness (Model #111300X). The Contractor shall provide repair support for self-retracting lifeline.

2. Description of Services

2.1. The Contractor shall provide 309 AMXG with DBI/SALA Exofit NEX Vest-Style

Harness (Model #111300X). See appendix B for historical data

2.1.1. Contractor shall have a dedicated sales representative for HAFB. Contractor representative shall be available Monday through Friday from 6 am to 4:30 pm.

2.1.2. The Contractor shall provide safety harness inventory within one (1) hour of Hill

AFB (HAFB)

2.1.3. The Contractor shall be an authorized dealer of DBI/SALA Exofit NEX Vest-Style Harness.

2.1.3.1. The Contractor shall provide certification. This certification shall be provided as part of the proposal and shall be evaluated at the basic contract level.

2.1.4. The Contractor shall maintain off-site storage and warranty repair facility within one (1) hour of HAFB.

2.1.5. The Contractor shall maintain inventory level that is equal to 309 AMXG average monthly orders. For monthly average, inventory refers to Appendix B.

2.2. The Contractor shall be able to facilitate training of the DBI/SALA Exofit NEX Vest- Style Harness (Model #111300X) on as needed basis.

2.2.1. The Contractor shall have individuals who are trained in fall protection and are certified harness trainers.

2.2.2. The Contractor shall train 309 AMXG’s employees on the proper use, care, adjustment and pre-use inspection of the DBI/SALA Exofit NEX Vest-Style Harness in accordance with (IAW) manufacturer’s specification.

2.2.3. The Contractor shall have a representative that will be available to conduct fall protection awareness training, on-site training on the basic principles of fall protection, and provide a demonstration truck to show how shock absorbing lanyards work.

2.2.3.1. The Contractor’s employee shall obtain a Hill AFB flight line driver license if their demonstration truck is required to cross FOD lines leading on to Hill AFB’s flightline.

2.3. The Contractor shall provide technical support and customer service as needed.

2.4. The Contactor shall provide repair capabilities for self-retracting lifeline.

2.4.1. The Contractor shall make available a Self-Retracting Lifeline Repair Center within one (1) hour of HAFB.

2.5. The Contractor’s representative must be able to obtain access to Hill AFB.

2.5.1. The Contractor’s representative shall have a favorable local file check to obtain control area badge and Defense Biometric Identification (DBID) card.

2.6. Warranty. The contractor shall provide manufacturer lifetime warranty on Exofit NEX Vest-Style Harness (Model #111300X).

3. Mishap/Incident Report. The contractor shall advise the Government area supervisor of conditions/deficiencies and annotate in a Mishap/Incident Report. The contractor shall create an Incident/Mishap report in the event that any of the following occur while on the Government installation: (CDRL A001)

3.1. A condition or material fault that is a hazard to personnel, equipment and missions.

3.2. When a prescribed installation or maintenance action cannot be accomplished.

3.3. When operational characteristics or durability cannot be obtained because of faulty design or materials.

3.4. When a contract employee causes damage to equipment.

3.5. When a contract employee is involved in an accident or injury.

4. General Information

4.1. Security Requirements. Compliance with all security and force protection requirements is mandatory and enforced at each installation.

4.2. Comply with local unit in and out processing procedures for all contractor personnel to ensure proper security related briefing and debriefs are accomplished.

4.3. Contractor Identification Badges.

4.3.1. Badge/Unescorted Entry Authorization, IAW Hill AFB Instruction 36-812. The contractor's (Government) security manager shall complete an "Unescorted Entry Authorization Certificate" (Air Force [AF] Form 2586, for Controlled Area Line Badge and the Contractor Representative, shall complete a Form 496 for DBIDS, if required) for each employee requiring entry into controlled areas. The request shall be submitted to Security Forces (site location Visitor Center building 408).

The AF Form’s 2586 & 496 shall be returned to the Government security manager for accountability.

4.3.2. As required, the contractor employee shall also obtain a Building ID and access card from the appropriate Building Security Manager.

4.3.3. The Contractor shall provide names that require access to HAFB under this contract to 309 AMXG Voluntary Protection Program (VPP) Office. The 309 AMXG Office will forward list of contractor’s names to the 309 AMXG Security Office. The 309 AMXG Security Office will complete AFMC Form 496, Request for Identification Credential, for each employee requiring access to Hill AFB.

The contractor shall be submitted AFMC to Pass and Registration Office, Building 480. The Government will provide AF Form 1199, Air Force Entry Control Card. AF Form 1199 shall be displayed and surrendered in accordance with AFI 31-209.

4.3.4. When the PoP has ended, the task is considered complete, or Contractor’s employee will no longer support this contract, the contractor shall have five (5) working days to return all access cards and base identification badges.

4.3.5. During performance of the contract and at the completion or termination of the contract, the contractor shall be responsible for prompt return of credentials to the appropriate security manager for any employee who no longer requires access to the work site, and for obtaining required identification of newly assigned personnel. Lost badges shall be reported to the contractor’s assigned Facility Security Officer (FSO) within one working day of loss.

4.3.6. Should a security violation occur, the contractor shall: immediately report to the site location Group Security Manager all available facts related to each instance;

take such precautions as the Security Manager may reasonably require for security purposes; take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority; and cooperate fully and assist Government personnel as the Government conducts an investigation of the violation. Participation shall last until the investigation is completed.

5. Communications Security

5.1. All communications with Department of Defense (DoD) organizations are subject to Communications Security (COMSEC) review.

5.2. The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

5.3. The Government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

5.4. The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

6. Contractor Employees

6.1. The contractor shall not assign to the contract performance any person including any employee of the U.S. Government if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government.

Additionally, the contractor shall not assign to the contract or TO performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

6.2. All Contractor Management Staff or contractor personnel shall be clearly identified as such at ALL times. Contractor identification shall include conversations, mail, email, teleconferences, video teleconferences, faxes, and/or other electronic communication whether with Government personnel, other contractor personnel, or with the public when supporting this contract where their status as contractor employees might not otherwise be apparent or where they might be mistaken for civil service employees.

Air Force issued identification badges and any contractor badges shall be worn at or above the waistline during the individual’s duty hours when not in a production or designated Foreign Object Damage (FOD) hazard area.

7. Hours of Operation

7.1. Normal hours of operation: The contractor shall provide services as required under this contract Monday through Friday between the hours of 6 am and 4:30 pm excluding Federal Holidays. Contract shall verify GR is available for receipt of delivery.

8. Safety Requirements

8.1. In performing work under this contract, the contractor shall:

8.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work. This includes the wearing of appropriate PPE. All required PPE shall be furnished by the contractor. PPE must meet or exceed standards in OSHA 29 CFR 1910, as well as AFI 91-203, Chapter 14.

8.1.2. Comply with all safety requirements including, but not limited to all those detailed in OSHA (Public Law 91-596) and OSHA 29 CFR 1910, AFIs, local Operating Instructions, and process orders, Confined Space Standards, TO’s in relationship to safety, and EPA instructions for the protection of their employees.

The contractor shall be responsible for the safety and accountability of all its employees. In the event there is conflicting guidance, the contractor shall follow the most stringent.

8.1.3. The contractor shall always provide services in a manner which prevents mishaps, and under AFI 91-203, places OSHA compliance on the contractor. Be advised that IAW AFI 91-203, paragraph 21.8, Government supervisors will contact the installation Contracting Office in the event contractors are not in compliance with Air Force and/or OSHA requirements.

8.1.4. IAW OSHA 29 CFR 1910, the contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas, the hazards of the area, and establish ways to mitigate the risks caused by the hazards.

The industrial complex (OO-ALC) has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent chrome, cadmium, beryllium, lead, and others. There may be contact hazards with these materials during cleanup of dust, metal shavings, and other operations.

8.1.5. Ensure proper protective measures and training is taken to protect contract employees from these hazards. The contractor shall instruct his/her employees to recognize potential hazards, and where necessary, inform them how to avoid the dangers associated with them. The site location Bioenvironmental Engineering Flight has produced industrial hygiene assessments of these areas in which the contractor may be working. These assessments will be provided for contractor information only. The contractor should be aware that there are specific requirements under OSHA 29 CFR 1910 under multi-employer work sites. IAW OSHA 29 CFR 1910, the contractor should be aware that the contractor is responsible for their own OSHA violations occurring in the performance of this contract. Any costs associated with issued citation are not an allowable cost under the PPC contract or allocable to any other Government contract and production of any documentation as may be required by OSHA. The contractor shall ensure these OSHA requirements are requirements of any subcontractors.

9. Publications. Compliance with all publications, regulations and operating instructions provided by the Government or referenced in this SOW and subsequent TOs is required.

10. Phase Out

10.1. The incumbent contractor shall provide familiarization to the gaining organization if there is a change in contractor, or if the operation reverts to the Government. During the phase-out familiarization period, the incumbent shall be fully responsible for continuation of their current TO.

10.2. The Government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract.

10.3. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor.

10.3.1. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

ACO Administrative Contracting Officer

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMC Air Force Material Command

AMXG Aircraft Maintenance Group

APPX Appendix

CDRL Contract Data Requirements List

CFR Code of Federal Regulations

CMRA Contractor Manpower Reporting Application

CO Contracting Officer

COMSEC Communications Security

DART Days Away, Restricted or Transferred

DBID Defense Biometric Identification

DoD Department of Defense

EPA Environmental Protection Agency

FAR Federal Acquisition Regulation

FOD Foreign Object Damage

FSO Facility Security Officer

FY Fiscal Year

GR Government Representative

HAFB Hill Air Force Base

IAW In Accordance With

ISO International Standards Organization

NLT No Later Than

NTE Not to Exceed

OO-ALC Ogden Air Logistics Complex

OPSEC Operations Security

OSHA Occupational Safety & Health Administration

PoP Period of Performance

PPE Personal Protective Equipment

OO-ALC Ogden Air Logistic Complex

QAS Quality Assurance Specialist

QAP Quality Assurance Personnel

QSP Quality System Plan

SOW Statement of Work

TCIR Total Case Incident Rate

TO Technical Order

USAF United States Air Force

USC United States Code

VPP Voluntary Protection Program

WAWF Wide Area Work Flow

APPENDIX B

Estimate Fall Harness Purchases

309 AMXG will have a one-time purchase of Exofit NEX Vest-Style Harness (Model #111300X). 309 AMXG estimates 150 harnesses will be purchased at the time of award of this contract, and then another 50 harnesses during the first year.

Thereafter, 309 AMXG estimates purchasing 50 harnesses a quarter for a total of 200 harnesses per year. These estimates amount to a total quantity of 1,000 over the 5-year ordering period.

Sizes Quantity per Order Total for the year Small - Model #1113001 12 48 Medium - Model #1113004 13 52 Large - Model #1113007 13 52 X-Large - Model #1113010 12 48

APPENDIX C

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Fall Protection Harness

12 May 2015

Prepared by:

Tim Helms

OO-ALC/SE

801-586-6038

Control Number: TH 150504

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

3. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

4. All contractor personnel shall be trained and qualified to perform their duties safely.

5. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

6. Per AFPAM 91-210, para 6.4, due to non-hazardous nature of work, a Safety Plan and corresponding site specific checklist is not required.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (801-586-6038) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, or PCO, and 309 AMXG VPP within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO- ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations.

Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, or PCO, and 309 AMXG VPP office, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

C. General Safety Requirements:

The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, Air Force Occupational Safety and Health Standards (AFOSH STD), to include AFI 91-203, Air Force Consolidated Occupational Safety Instruction, AFI 91-204, Safety investigations Reports, AFPAM 91-210, Contract Safety, and the protection of their employees. Additionally, the contractor is responsible for the safety and health of all subcontractor employees.

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07;

and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 Para. 6

Mishap Notification/Reporting Appendix C, Section I

AFI 91-204 Para. 4.9

Facility Fire Protection NFPA 13, 70, & 72

NFPA 409/410

AFI 91-203 Chapters 6, 22

Handling, Storage and use of Flammable/ NFPA 30, 33 Combustible Liquids AFI 91-203 Chapters 6, 22

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Personal Protective Equipment AFI 91-203 Chapter 14

Materials Handling Equipment AFI 91-203 Chapter 35

Storage and Materials Handling DoDI 4140.62 DoDI 4145.19-R-1

APPENDIX D

Contractor Price List

(Contractor Price List will be populated upon contract award. The offeror shall not fill out the pricing sheets below. The offeror is required to follow 52.212-1 Instruction to Offeror

Addendum to fill the Total Evaluation Price [TEP]).

FULLY BURDENED BUY/REPLACEMENT RATE MATRIX

Sizes Description CY - Calendar Year

CY15 CY16 CY17 CY18 CY19 CY20

Small Exofit NEX Vest-Style Harness (Model #1113001)

Medium Exofit NEX Vest-Style Harness (Model #1113004)

Large Exofit NEX Vest-Style Harness (Model #1113007)

X-Large Exofit NEX Vest-Style Harness (Model #1113010)