Performance Work Statement.DOC

PERFORMANCE WORK STATEMENT

FOR

FACILITY ENTOMOLOGY CONTROL

22 MAY, 2008

Prepared By:

Ogden Air Logistics Center (AFMC)

309 Missile Maintenance Group Hill Air Force Base, Utah 84056 Preparer: Crystal Marker/309 MMXG/OB/586-5699

TABLE OF CONTENTS

SECTION

TITLE

PAGE

Section I Description of Services Section II Service Delivery Summary Section III Government Furnished Property and Services

Section IV General Information

Section V Appendices

FACILITY RODENT/PEST CONTROL

SECTION I

DESCRIPTION OF SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall perform measures to clean and provide rodent/pest control in the areas as defined in this Performance Work Statement (PWS). The contractor shall take all applicable measures to protect employees against the Hantavirus threat and poisonous insects (including Black Widow Spiders). The contractor shall provide all personnel, equipment, tools, materials, supervision, and services as defined in this PWS. This effort will be accomplished at Hill Air Force Base, Utah Test and Training Range (UTTR), and Little Mountain Complex. The contractor shall perform to the standards in this contract.

1.1. General Information. The contractor shall clean and provide rodent, pest control to the facilities as identified in this PWS. The Contractor shall take all measures to protect all personnel working under this contract from the Hantavirus threat and health hazards relating to cleaning and rodent control. These measures will be IAW Center for Disease Control, Hill AFB Department of Public Health and Department of Entomology guidelines. These facilities are located at Hill AFB, Utah Test and Training Range (UTTR) and Little Mountain Facility.

1.2. Cleaning Tasks. The contractor shall clean in and around facilities, equipment and underground (below ground level) maintenance pits to meet the safety needs of the 309 MMXG as identified in this PWS.

1.2.1. Each time the facilities are cleaned, the contractor shall remove all rodent droppings, carcasses, nests, litter, dust, soil and any other debris related to rodents to include inside and outside of the winch housings.

1.2.2. The contractor shall provide rodent control measures, which include placing poison and traps in each defined area. The formula for the number of traps and poison for each facility will be as follows: There must be one trap placed with the appropriate bait on the trap for every 2000 sq ft of facility. Every facility with less than 2000 sq ft total will have a minimum of one trap. For every trap placed there must also be a one bar of poison placed in each facility. The contractor, at their discretion, shall place the traps and poison in the areas most appropriate for effective rodent/pest control. The contractor shall replace the poison, reset traps and remove carcasses every 3 months (once a quarter). Contractor shall comply with AFI 32-1053, Pest Management Program. The contractor shall provide data on pesticide use on a monthly basis IAW AFI 32-1053 para 4.7.6.3. The contractor shall also provide a report identifying the number of carcasses found in each building during the cleaning process. This report shall be provided to the current 309 MMXG Quality Assurance Personnel (QAP) on a monthly basis.

1.2.2.1. The contractor shall ensure all applications of rodenticides are made by personnel certified by the State of Utah in the appropriate pest control categories.

1.2.2.2. The contractor shall ensure all rodenticides are registered by EPA and used according to label instructions.

1.2.2.3. The contractor shall furnish copies of rodenticide labels and MSDSs to the 75 CES Pest Management Supervisor.

1.2.2.4. The contractor shall provide data on rodenticide usage that includes: date performed, application site, applicator name/certification number, name and amount of rodenticide used.

1.2.3. Each time the facilities are cleaned, the contractor shall clean and remove dirt and debris from inside the facilities to include floors, maintenance pits, drains, foundations, shelves, ledges, heating, ventilation, air conditioning (HVAC) equipment and around and under missile mounting rails.

1.2.4. The contractor shall use no cleaning measures that will adversely affect the weapon systems in the facilities and their related explosives. The contractor shall coordinate and work with the 309 MMXG QAP when identifying these measures.

1.2.5. The contractor shall take precautions to prevent any cleaning hardware, tools, liquids or personnel from bumping, hitting, scraping or even touching any part of the weapon system (i.e., motors, booster, nozzles, etc) at all times. It is imperative that special care is taken to ensure that no grounding wires at any time be disconnected, and that special care must be taken to insure that no part of the weapon system is sprayed with any chemicals.

1.2.6. The contractor shall clean all Real Property Installed Equipment (RPIE) such as winch housing controls, mounting rails etc. The contractor shall not clean, touch or even bump any electrical panel boxes within any facility.

1.2.7. The contractor shall remove all bird excreta, feathers and nesting material and any other bird debris from buildings 1320, 1321, 1403, 1404, 1405. This debris is found mainly on the outside of and above the large sliding cargo doors and in the trenches beneath these doors. A Manual Drive Shaft and Manual Disconnect Lever (for Manual Operation of these doors) are located at the top of each of the doors. Insure the Drive Shaft and the Disconnect Lever and the areas around them are clean of bird debris. This will alleviate jamming of the doors.

1.2.8. The contractor shall provide all personnel, supervision, equipment, tools, materials, vehicles, other items and services necessary to perform facility cleaning and all other required tasks to support this contract.

1.2.9. The contractor shall be required to comply with all procedures established by federal, state and local government that detail how to deal with Hantavirus identification and cleanup. Contact Hill AFB Public Health facility (777-1165) for further information on the Hantavirus disease, including cleanup and disposal procedures.

1.2.10. When required by the contracting officer, the contractor shall respond to emergency situations within four hours after notification. The contracting officer will verbally advise the contractor of the effort required.

1.2.11. On occasion, the contractor’s services may be required to support a contingency plan. The contracting officer will notify the contractor if this should occur. Special or emergency situations (weather-related situations, base closures, reduced activity around Christmas/New Years) may necessitate the contractor operating on a reduced basis. Again the contracting officer will notify the contractor of any reduced hours. If the activation or exercise requires effort outside normal duty hours or workload outside the parameters of or, any variation, in workload provisions of this contract, such as increase in contractor effort, an upward equitable adjustment will be negotiated. Likewise, should any activation, exercise or reduced hours result in decreased contractor effort, a downward equitable adjustment will be negotiated.

1.3. Specific Tasks

1.3.1. Areas being cleaned are determined by number of square feet bid by contractor

1.3.2. Areas bid by contractor include production and storage facilities only.

1.3.3. Administrative and employee break areas are not bid.

1.3.4. The maximum height for inside cleaning on all buildings will be eight feet from floor level. The contractor shall take extreme caution when spraying inside the buildings to prevent any spray from directly hitting the motors/missiles. Para 1.2.7 requires outside cleaning above the cargo doors, which is greater then eight feet.

1.3.5. The contractor shall clean around items within the building. The contractor shall not be required to move any object to allow cleaning. If needed, government will provide personnel and equipment to do so.

1.3.6. The contractor shall clean in non-igloo type buildings between missile storage rails, to five feet from the ends of the missile motors currently being stored. The contractor shall be required to clean all walkways in between all sets of missile rails.

1.3.7. The government will be responsible for all asbestos abatement.

1.3.7.1. During the pre-inspection or while cleaning any building, if the contractor finds any evidence of asbestos it will be identified to the government. The contractor shall not clean any asbestos. The contractor shall clean areas where there is no evidence of asbestos.

1.3.8. The government will not provide an area to dispose of rodent remains and excretions on or off base. The disposal of all rodent and bird remains excretions and debris is the contractor responsibility.

1.3.9. Inside the heating ducts will not be cleaned.

1.3.10. The contractor shall maintain the temperature and humidity in each of the buildings they clean per the following directions; doors shall be kept open for no longer than three hours and then closed for four hours before they can be reopened. No more than one cargo door shall be open at one time. This will allow the temperature to be maintained within the desired limits.

1.3.11. The baseline conditions to use a vacuum in a Minuteman/Peacekeeper facility are as follows:

a. The Missile will be in a storage condition with all Electro-Explosive Devices (EEDs) Safed.

b. The storage is a Class 2 explosive area (explosive dust).

c. The missile will be grounded to an approved facility ground point.

1.3.11.1 Because the storage bunker can have an explosive dust atmosphere, the vacuum cleaner must be intrinsically safe with regards to Electro-Static Discharge (ESD). This includes, but is not limited to the following: the vacuum must have a three wire power cord (i.e. power, neutral, and ground), and all metal parts on the vacuum and hose must be electrically bonded to the ground wire.

1.3.11.2 Since the EED’s and the missiles are in a storage condition, the vacuum cleaner must not have radiated emissions in excess of 140 dBuV/m at any frequency. This provides a safety margin of 26 dBuV for worst-case conditions.

1.3.11.3 The analysis determined that if the above conditions were implemented, the vacuum cleaner would be acceptable for use in the Minuteman/Peacekeeper facilities with respect to Electromagnetic Interference (EMI).

1.4. Specific Tasks for Buildings Types

1.4.1. MAMS I Storage

Type M. 1320, 1321, 1403, 1404, 1405: When cleaning the outside of these buildings for bird excreta, feathers and nesting material the contractor shall be permitted to use high pressure cleaning to remove debris. The electrical power must be turned off prior to any high pressure cleaning. The contractor shall contact 309 MMXG to have power turned off. The contractor shall not spray directly on electrical equipment and door seals.

Type A, B, C, F, K The contractor shall be required to remove the winch clutch covers to clean and reinstall after cleaning. The contractor shall not spray directly on the clutch, cable and cable spool. Other than the winch assembly, the rail structure will only be cleaned two feet high from the floor. The contractor shall clean under the missile/motors in this type of building.

1.4.2. UTTR-Maintenance

Type Q, R. The contractor shall clean under the raised floor in building 30025, 60005, 60020. The contractor shall not step or walk on any area under the raised floor. The contractor shall use caution in spraying and vacuuming this area. The tunnels are considered to be confined areas, but a permit is not required.

SECTION II

SERVICE DELIVERY SUMMARY

2. SERVICE DELIVERY SUMMARY.

Performance Objective (Service)

Quality Control Program development and maintenance

Safety Program

Program development and maintenance

Work Scheduling

Complete work schedules are submitted to QAP on contract start date and on the first of each month thereafter.

Rodent Control and cleanup

Remove all rodent droppings, carcasses, nests and any other debris. Also clean inside and around winch housings. Provide rodent control measures to reduce future rodent infestation of these facilities.

Clean Facilities

Clean and remove dirt and debris from inside of facilities to include floors, drains, foundations shelves, ledges, havc equipment and around and under missile mounting rails.

Clean Real Property Installed Equipment (RPIE)

Clean and remove dirt and debris from equipment include missile mounting rails, winch housing and controls.

Remove Bird Debris.

Remove and cleanup bird droppings, feather, nesting material and any other bird debris form buildings identified in para 1.2.7

SECTION lll

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Under this contract the government will not provide any government furnished property. The government will provide services listed in para. 3.2 below.

3.1. Government-Furnished Property.

3.1.1. Facilities. Reserved

3.1.2. Government-Furnished Equipment: Reserved

3.1.3. Government-Furnished Materials: Reserved

3.1.4. Government-Furnished Records, Files, Documents, and Work Papers.

Reserved

3.2. GOVERNMENT-FURNISHED SERVICES.

3.2.1. Utilities. The government will furnish electricity, water, and sewage, heating for facilities being cleaned.

3.2.2. Telephone. The government will provide telephone service limited to matters related to the performance of this contract. (Local Calls Only)

3.2.3. Base Civil Engineering. The government will provide fire prevention and protection; inspection and maintenance of government furnished fire extinguishers and systems, pest control, and ground maintenance. Fire Department telephone extension is 911 for emergencies and 7-3021 for routine calls.

3.2.4. Emergency Medical Service. The government is not responsible for, but will provide, emergency medical treatment and emergency patient transportation service if contractor personnel are injured or become critically ill during the performance of this contract. The contractor shall reimburse the government for the cost of medical treatment and patient transportation service at the current inpatient treatment rate as appropriate.

3.2.5. Security Police. The government will provide general on base Security Police service. Security Police phone extension is 911 for emergencies and 777-3056 for routine calls.

3.2.6. Employee Training. The government (OO-ALC) will provide training for explosive safety, emergency preparedness, and mishap preservation and security awareness only if unavailable elsewhere. Training will be scheduled IAW para 4.5.

3.2.7. Government Lodging. The government will provide the opportunity to rent lodging facilities at UTTR while they are cleaning UTTR facilities. The contractor must make reservations prior to their arrival. The contractor may call Billeting 801-777-1553.

SECTION IV

4. GENERAL INFORMATION

4.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer within 3 days after contract award. The contractor shall provide telephone numbers of the contract manager and alternate(s) where these persons may be contacted outside of normal duty hours. (See hours of operation para 4.10)

4.1.1. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract and shall have full signatory authority for the company.

4.1.2. The contract manager or alternate shall be available during normal duty hours within 4 hours to meet on the installation with government personnel designated by the contracting officer to discuss problem areas. The contract manager or alternate shall be on-site during normal duty hours and contingencies requiring work beyond normal duty hours. After normal duty hours, the manager or designated alternate shall be available within 6 hours.

4.1.3. The contract manager and alternate(s) shall be able to read, write, speak and understand English.

4.2. Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.2.1. Contractor personnel shall present a neat and clean appearance and be easily recognized as contractor employees. The contractor shall furnish an identification badge, which will include as a minimum, the person’s name, the name of the contractor. Each employee will wear the badge on the outer clothing on the front of the body between the neck and waist so that the badge is visible at all times.

4.2.2. The contractor shall ensure that employees have the appropriate current and valid professional certifications before starting under this contract. The contractor shall have all state and local business licenses, certification, certificates required to perform this effort.

4.2.3. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian unless such person seek and receives approval in accordance with DOD Directive 5500-7 (for military) or AFI 36-703 (for civilians). In addition, the contractor shall not employ and person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106.

4.2.4. The contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform duties as required in this PWS. Their absence at any time will not constitute an excuse for nonperformance under this contract.

4.2.5. The contractor is prohibited from employing off-duty Quality Assurance Personnel (QAP) who are surveilling any contracts/subcontracts awarded to the contractor.

4.3. Control of Contractor Employees. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this work statement will be the responsibility and prerogative of the contractor. However, the contractor shall comply with the requirements set forth in the Statement of Work and in Hill AFB regulations concerning conduct of employees as referenced herein.

4.3.1. The contractor shall comply with the requirements set forth in the Statement of Work and in Hill AFB regulations concerning conduct of employees.

4.4. Security Requirements.

4.4.1 All security requirements will be IAW the National Industrial Security Program Operating Manual (NISPOM) and the DD Form 254; Industrial Security Classification Specification attached to this contract.

4.4.2 The contractor shall complete a "Request for Identification Credential (AFMC Form 496)" for each employee of the contractor requiring access to Hill AFB. The requests will be submitted to Pass and Registration (Building 1296).

4.4.3 The contractor shall complete an “Unescorted Entry Authorization Certificate” (AF Form 2586) for each employee requiring entry into controlled areas. The request will be submitted to Pass and Registration (Bldg 1296). The government will provide “Air Force Entry Control Card” (AF Form 1199).

4.4.4 The contractor shall possess or obtain a facility clearance at the classification level of Secret. Personnel involved in the actual on site work effort of this contract shall possess a clearance of Secret.

4.4.5 Prior to the start of the first operational performance period, the contractor shall ensure that sufficient personnel on duty have appropriate security clearances to meet and maintain requirements specified in Section I. This requirement must be completed by the end of the orientation period.

4.4.6 The contractor is required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract. The contractor shall comply with DD Form 254, DoD Contract Security Classification Specification, attached to this contract.

4.5. Employee Training. The contractor shall maintain all training records and shall provide evidence of compliance with mandatory training and certification requirements on each employee working under this contract.

4.5.1. The contractor shall contact LMES/777-1275 for explosive safety training, MAPE 777-1282 for ground safety training. All training will be completed during the orientation period of this contract. This training must be accomplished before an AF Entry Control Card (AF Form 1199) will be issued. See para. 4.4.3. After training completion, a copy of ‘Minimum Explosive Safety Requirements’ will be provided to MAPE for record keeping .

4.6. QUALITY CONTROL.

4.6.1. Quality Control Program. The contractor shall establish a complete Quality Control Program to ensure the requirements of this contract are provided as specified. An updated quality control plan must be provided to the contracting officer for acceptance not later than the pre-performance conference and as changes occurs. The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make appropriate modifications (at no additional costs to the government) and obtain acceptance of the plan by the contracting officer before the start of the first operational performance period.

4.6.2. Inspection System. A description of the inspection system covering all services listed in Section I of the Service Delivery Summary (SDS). It must specify areas to be inspected on a scheduled or unscheduled basis, frequency of inspections, and the titles of the individuals who will perform the inspection and their organizational placement.

4.6.2.1. Deficiency Prevention. A description of the methods for identifying and preventing deficiencies and their causes in the quality of service performed before the level of performance becomes unacceptable.

4.6.2.2. Inspection Files. A description of the records to be kept to document all inspections conducted by the contractor and the necessary and corrective or preventive actions taken. This documentation will be made available to the government during the term of this contract.

4.7. QUALITY ASSURANCE. The government shall evaluate the contractor’s performance under this contract using Periodic Sampling. The government will record all surveillance observations. When an observation indicates defective performance, the Quality Assurance Personnel (QAP) will require the contract manager or representative at the site to initial the observation indicating acknowledgment of deficiency. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance of tasks not listed in the SDS or by methods other than those listed in the SDS (Service Delivery Summary, p.7) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the contracting officer as a result of surveillance will be according to the terms of this contract.

4.7.1. Performance Evaluation Meetings. The contract manager may be required to meet at least weekly with the QAP and the contracting officer during the first 60 days of the contract. Meetings will be as often as necessary thereafter, as determined by the contracting officer. However, if the contractor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The contract manager, contracting officer, and QAP will sign the written minutes of these meetings. Should the contractor not concur with the minutes, the contractor shall so state any areas of nonoccurrence in writing to the contracting officer within ten calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

4.7.2. Work Schedule. The contractor shall prepare a work schedule detailing the number of employees, job title and their assigned buildings. The contractor shall submit this work schedule to the Quality Assurance Personnel 15 days after contract start date. The contractor shall provide updated copies or changes as they occur. The contractor shall provide a daily memo to the QAP detailing what work was not accomplished the previous day, if the work did not happen.

4.7.3. Quality Assurance Personnel:

4.7.3.1. The Quality Assurance Personnel(s) (QAP) is a representative(s) of the Contracting Officer and will participate in the administration of this contract, except where exemptions have been approved by the Functional Director/Commander (FD/FC) Area Chief and the Base Contracting Officer. Subsequent to contract award, the identity of the QAP(s) with a brief resume of his/her duties and authority will be promptly furnished to the successful bidder/offer.

4.7.3.2. The QAP(s) or alternate(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The QAP(s) or alternate(s) will make a notation of the discrepancy on his/her tally/surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the tally checklist.

4.7.3.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract will be referred to the Contracting Officer and not to the QAP(s).

4.7.3.4. The services to be performed by the contractor during the period of this contract will at all times and places are subject to review by the Contracting Officer or authorized representative(s).

4.7.3.5. Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The contractor shall be notified in writing at least five days in advance of the place and time of required meetings.

4.8. Physical Security. The contractor shall be responsible for safeguarding all government property they have access to. At the end of each work period, all government facilities, equipment and materials will be secured.

4.9. Key Control Procedures. Reserved

4.9.1. Lock Combinations. (NOTE: OPTIONAL DEPENDING ON LOCAL REQUIREMENTS). The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures will be included in the contractor’s Quality Control Plan.

4.10. Hours of Operation.

4.10.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Buildings at Hill AFB and Little Mountain: Mon-Fri 0700-1530. Buildings at Oasis: Mon 1200-1700, Tue-Wed 0700-1700,Thur 0700-1500. (Except federal holidays). The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government. If we are in lock down for the START Treaty with Russians inspectors, the cleaning must cease until the inspections are finished. This is usually only a 24-hour delay where the contractor would have to stand down.

4.10.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.10.1.2. Emergency Services. On occasion, services may be required to support a contingency plan outside the normal duty hours described above. The contractor’s responsibilities for emergency support are described in Section I.

4.11. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for conserving the use of utilities, which include the following:

4.11.1. Lights will be used only in areas where and when work is actually being performed.

4.11.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems will not be adjusted by the contractor or by contractor employees unless authorized.

4.11.3. Water faucets or valves will be turned off after the required use has been accomplished.

4.11.4. Government telephones will be used only for official government business.

4.11.5. Doors on environmentally controlled buildings will be kept closed during inclement weather.

4.12. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Appendix B, Applicable Publications and Forms. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five working days of receipt of the request.

4.13. Environmental Controls.

4.13.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements (see FAR 52.243-7, 43.104) and negotiate a modification to the contract.

4.13.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent will immediately report the incident to the Base Civil Engineers at CEZE/7-1856 and report the incident. The liability for the spill or release of such substances rests solely with the contractor and its agent.

4.13.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

4.13.4. Targeted Chemicals. The contractor is not required to purchase or use any Class I ODCs. The contractor shall not use any Class I ODCs or EPA 17 chemicals without notifying the Contracting Officer in advance of the anticipated usage (quantity, rate, and time period) of each such substances.

4.14. Government Observations. Government personnel, other than contracting officers (COs) and Quality Assurance Personnel, may from time‑to‑time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance.

4.15. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

4.15.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.15.2. Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

4.15.3. Develop and provide at the start of the orientation period or the start of the first operational performance period a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.15.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.15.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.15.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.15.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

4.15.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.15.9. Include a clause in each applicable subcontract requiring the subcontractor’s cooperation and assistance in accident reporting and investigation.

4.15.10. Comply with OO-ALC safety requirements listed in the technical publication Appendix B within the Statement of Work.

4.16. Orientation Period.

4.16.1. After contract award the government will offer an orientation period. This period shall not exceed more than 30 calendar days from contract award. The purpose of this orientation period is to allow the contractor to:

4.16.1.1. Become thoroughly familiar with work requirements and work procedures.

4.16.1.2. Complete personnel requirements (work force), including the hiring of personnel to assure satisfactory performance beginning on the contract start date. Soliciting Government personnel for employment during their duty hours is prohibited, unless interview arrangements are made through the contracting officer and personnel offices at this installation.

4.16.1.3. Obtain security clearances, if required.

4.16.1.4. Complete training requirements and accomplish necessary training of contractor employees.

4.16.1.5. Complete the development of necessary work plans/procedures.

4.16.1.6. Complete the development of quality control plans and procedures.

4.16.1.7. Become thoroughly familiar with the computation method for withholding payments resulting from deficiencies exceeding the number allowed by the PWS.

4.16.2 The contractor shall be allowed access to the facilities to familiarize supervisors, key personnel and staff with equipment, reporting, work scheduling and procedures. However, such access will not interfere with the production efforts of current government personnel. To preclude such interference, arrangements for access to the government facilities shall be made with Cecil Rhoades, 309 MMXG/QPQ (586-8443).

4.17. Phase-In-Period. The Phase-In period begins on the last day of the orientation period and runs for 30 calendar days. Its purpose is to allow a period of time for contractor personnel to become familiar with cleaning requirements and areas of responsibility. All contractual requirements will be performed during this period, and government inspections will be made in accordance with Service Delivery Summary. However, during the Phase-In period only, the contractor shall be allowed to re-perform unsatisfactory services without a monetary deduction.

4.18. Phase-Out-Period.

4.18.1. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor shall provide familiarization to the government or the follow-on contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of facility cleaning and Hantavirus prevention.

4.18.2. The government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor shall cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.18.3. The current contractor must complete all billings and final actions not later than 30 calendar days after the start of the new contract.

SECTION V

5. APPENDICES

A. Appendix A

1. Workload Estimates and Workload Data

B. Appendix B

1. Applicable Publications and Forms

APPENDIX A

5.1 WORKLOAD ESTIMATES

This is the estimated (projected) workload for the contract.

TOTAL

FACILITY

SERVICE

QUANTITY

FREQUENCY

5.1.1 Total Facilities to be cleaned

5.1.1.2 Clean inside each facility

1st and 3rd Qtr of each FY

IAW Section I.

5.1.1.3 Provide rodent control

Every Qtr of each FY within each facility

5.1.1.4 Remove Bird Debris from

1st and 3rd Qtr of each FY buildings identified in para

1.2.7.

5.1.2 The contractor shall provide a plan identifying their estimated time that is projected to clean the projected buildings. Please refer to Section 4 General Information Para 4.10.1 for HOURS OF OPERATION. Emergency or priority work provisions that may require expenditure of overtime to complete is very low. Nearly all work (98%) should be completed in the normal time allotted. There would be a maximum of (2%) that may require overtime.

5.1 ESTIMATED WORKLOAD DATA

The following workload data represents the government’s best estimate of the work to be accomplished under this contract. The area, buildings within that area, and the square footage have been identified. Unless payments or deductions for variations in one or more of these workloads are addressed in a Special Provision or other portions of this contract, payments or deductions will not be made for any variation in the estimated quantities listed.

Unless otherwise designated, all buildings are considered to be located within an explosive area.

A Total

B Total

C Total

D Total

E Total

F Total

41800

G Total

H Total

161411

I Total

11120

K Total

128115

L Total

27180

M Total

94492

N Total

O Total

16050

P Total

Q Total

14580

R Total

25116

T Total

20006

S Total

189625

U Total

25133

Grand Total

581896

APPENDIX B

5.3 APPLICABLE PUBLICATIONS AND FORMS

5.3.1. GENERAL INFORMATION. Documents applicable to this Statement of Work (PWS) are listed below. The documents have been coded as advisory (A) or mandatory (M). The contractor is obligated to follow those documents coded mandatory to the extent necessary to accomplish the requirements of this PWS. The listed publications and an initial supply of listed forms will be furnished at the start of the first operational performance period. It is the responsibility of the contractor to establish follow‑on requirements with the Publishing Distribution Office and to obtain and use the latest version available of all applicable publications. Supplements or amendments to these mandatory publications may be issued during the life of the contract and it is the contractor’s responsibility to ensure that all publications are posted and up to date. Compliance will be in accordance with the following:

5.3.2. All tasks set forth in the PWS are the responsibility of the contractor except where wording of the PWS explicitly makes the performance a government responsibility. It is recognized that in conjunction with many tasks set forth herein reference is made to Department of Defense, Air Force, Air Force Logistics Command, and other directives, regulations, manuals, pamphlets, technical orders, instructions, and other guidance. It is also recognized that because government personnel have written such referenced documents with a view toward performance, they may contain language that indicates performance is to be done by government personnel. Whenever such directives, regulations, manuals, pamphlets, technical orders, instructions, and other guidance are referenced, the contractor is to use such references as direction (coded mandatory) or guidance (coded advisory) as appropriate in the performance of the required duties set forth herein. Other sections of the PWS will be written as if contractor personnel had written such references toward performance.

5.3.3. The contractor shall be bound to perform the PWS by accomplishing the tasks set forth herein and in the cited references to the extent required by this section of the PWS provided that:

5.3.3.1 Should there be a conflict between the PWS and references set forth therein, the PWS will have precedence.

5.3.3.2. Should there be a conflict between or among two or more such references, those coded as mandatory by the PWS will have precedence over that coded advisory. Between or among those similarly coded, those issued by a higher authority will control over those issued by a lower authority; and between or among those issued at the same level of authority, those with a later date of issue will control over those with earlier dates of issue.

5.3.3.3. Any duty set forth in such reference, which will call for the exercise of nondelegable discretionary governmental authority, will be subject to the final approval of the government official having such authority. The contractor may be required thereby to perform duties and render advice at a level below such final approval.

5.4. The contractor shall perform in accordance with all such referenced directives, regulations, manuals, pamphlets, technical orders, instructions, and other guidance as they may be from time to time revised, supplemented or amended. Any increase or decrease in cost of performance occasioned by such revisions, supplements, or amendments will form the basis for an equitable adjustment, subject to negotiation in accordance with the provisions of this contract. The contractor shall immediately implement those revisions, supplements or amendments that will result in no change in contract price. However, prior to implementing any such revision, supplement, or amendment that will result in a change in contract price, the contractor shall submit to the contracting officer a not-to-exceed (NTE) price proposal or a not less than (NLT) credit proposal therefore and obtain the prior approval of the CO. Said proposals will be submitted within 30 calendar days from the date the contractor receives notice of the revisions, supplement, or amendment giving SDS to the change in the cost of performance.

5.4.1 It is hereby agreed that failure of the contractor to submit an NTE price proposal within 30 calendar days from the date of receipt of any revision, supplement, or amendment to any referenced directive, regulation, manual, pamphlet, technical order, instruction, or other guidance will entitle the government to performance in accordance with such revision, supplement, or amendment at no increase in contract price.

Publication Publication

Man Adv

Number Title

AFI32-1053

Pest Management Program X

Para: 4.7.4, 4.7.5, 4.7.6.2, 4.7.6.3

AFI40-102

Smoking in Air Force Facilities X

Para: 2.2 & 4.

AFMAN 91-201

Explosives Safety Standard X

Para: 2.1, 2.2, 2.47, 2.58.5, 3.17, 4.7, 6.4.1

OSHA 1910.132

Personal Protective Equipment X

1910.132(a) FORM No

FORM TITLE

AFMC Form 496 Request for Identification Credential (CARD)

AF Form 2586 Unescorted Entry Authorization Certificate

AF Form 1199 Air Force Entry Control Card

DD Form 254 DoD Contract Security Classification Specification i