Questions_and_Answers__1_Revised.pdf

Questions and Answers #1 Revised

Date: 27 Aug 2015

The following answers have been revised from the “Industry Q&A – Post RFP- (7 Aug 2015)” document posted to FBO on 26 Aug 2015.

39) According to information in Section L, Attachment 1, the PPIT, and information in Attachment 5, PPIS format, the items required to populate information fields on each relevant past performance program are exactly the same elements. The PPIT requires the offeror to provide information for each cited program on three Tabs: the Contract Information Tab, the Program Details Tab, and the POC & Key Individuals Tab. The Contract Information Tab in particular requires that the offeror “explain how your experience on this program is relevant for each sub-factor under the Technical Factor in Section M of the RFP, including any unique aspects that demonstrate relevancy in this effort. Provide evidence to support how the contract referenced has relevant experience and demonstrates the ability to perform the solicitation requirements as described in Section M of the RFP. As applicable, address how the proposed reference relates to each of the Technical Sub-factors.” Attachment 5, PPIS, Sections A through H replicate to a very high degree the exact same items called for on the PPIT tabs. Similar to the information mentioned for inclusion on the PPIT Program Details Tab cited above, Section H. Relevancy to Sub-factors reads, “For each of the applicable Sub-factors under the two Technical Factors in Section M, illustrate how your performance on this program applies to that Sub-factor.” Given that the Government has allotted only 40 pages to the PP volume, and given that the allowance of up to 10 relevant programs (including Prime and Subcontractor), could the Government explain their interest in requiring duplicative information and narratives from both PPIT hardcopy outputs as well as completed PPIS forms in the volume within that page count, given that the PPIT and the PPISs provide the same information and the available page count does not support the required content? Please allow the hardcopy output of the PPIT to suffice for the 40 page content of the Past Performance volume and delete the requirement to include the PPISs as they contain no added information over and above that contained in the PPIT.

Please see revised answers to questions 40 and 55.

40) In Section L paragraph 2.14.5, does the 40 page limit apply to the PPIT output of Attachment 1 or the PPISs, Attachment 5? Where does the Government desire the hardcopy PPIT output reside in the PP volume? Where does the Recent and Relevant Contract information provided by the PPISs fit into the PP volume? Are Consent Letters, Client Authorization Letters, Team List Roles and Responsibilities, and the Past Performance Citation Reference Sheet excluded from the 40 page limit? Request the Government:

1) Provide page count for a front matter summary section that contains the Past Performance Citation Reference Sheet and Team List Roles and Responsibilities; 2) Allocate a 40 page limit for the hardcopy output of the PPIT as described in Attachment 1; 3) Exclude Consent Letters, Client Authorization Letters from the 40 page limit; and 4) Delete the requirement for PPISs as the PPIT provides the same information and is intended to supersede the use of PPISs.

Section L will has been revised to allow 50 pages rather than 40 pages for the Past Performance Volume.

Additionally, section L will be updated to clarify that the PPI tool is where Contractors will populate PPIS information. Attachment 5 will be clarified to be a sample template only, not all fields in attachment 5 will directly coincide with PPI tool formatting/fields. The PPI tool is required per regulations to help the evaluation team have more organization for evaluation purposes, however, please submit hard copies of all documents required in sections L and M as well as utilize the PPI tool for uploading documents into EZ Source (Please note that the Contractor will NOT upload any documents to EZ source; rather, they will utilize the PPI tool and save/send on CD to PCO as part of proposal, the Government will upload documents to EZ source). Most of the information that you will provide as hard copies will be uploaded to the PPI tool. The Government does not expect offerors to provide duplicate information, but rather they shall provide everything that’s required per section L and M. If the hardcopy is a printout from the PPI tool, that’s acceptable, but needs to include anything required that may not have been part of the PPI tool as well (such as letters and roles and responsibilities worksheet etc.)..a printout of the PPI tool.

The hardcopies will be evaluated for page count and file purposes. Attachment 5 of Section L further clarifies where to include recency and relevancy within the PPIS. As for the letters, roles and responsibilities counting against the page limit – yes, anything not strictly excluded per Section L will be counted.

55) Can the Government confirm that the Past Performance Information Sheets are required in addition to printing off and submitting the data from the PPI Tool? If yes, is the PPI Tool content separate from the 40 page count maximum?

See revised answer to question 40. PPIS sheets are only required through the PPI tool, not separately.

Section L will be revised to allow 50 pages rather than 40 pages for the Past Performance Volume.

Sections L and M state the minimum requirements necessary. The PPI tool is required per regulations to help the evaluation team have more organization for evaluation purposes. Please submit hard copies of all documents required in sections L and M as well as utilize the PPI tool for uploading documents into EZ Source. Most of the information that you will provide as hard copies will be uploaded to the PPI tool.

The Government does not expect offerors to provide a printout of the PPI tool. The hardcopies will be evaluated for page count and file purposes.