Transient_Alert_Bridge_JA_Redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

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NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Choose the funding level for this J&A Document:

< $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: AFSC OL:H/PZIOA

Purchase Request / Local ID Number: TBD

Program / Project (and PE, if applicable): Hill Transient Alert

Program Type (PEO or Other Contracting): Other Contracting

Authority (include full title): FAR 6.302-2 Unusual and Compelling Urgency

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

02 Aug 2016

Contracting Officer Tracey Beringer

OL:H/PZIOA 801-586-3365

Signature

Date

09 Aug 2016

Project Lead / Program Mgr / Requiring Activity Lt Col Jeffery Thomas

75 OSS/CC

Signature

APPROVAL (AFFARS 5306.304(a) )

BERINGER.TRACEY.R.

1086416863

Digitally signed by BERINGER.TRACEY.R.1086416863 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=BERINGER.TRACEY.R.1086416863 Date: 2016.08.02 14:54:22 -06'00'

THOMAS.JEFFREY.D.

1081305842

Digitally signed by THOMAS.JEFFREY.D.1081305842 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USAF, cn=THOMAS.JEFFREY.D.1081305842 Date: 2016.08.09 12:04:54 -06'00'

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I. Contracting Activity.

AFSC/OL:H/PZIOA

6038 Aspen Ave Bldg. 1289 NE Wing Hill AFB UT 84056-5825 Contracting Officer: Tracey Beringer Phone Number: (801) 586-3365

PR#: TBD

II. Nature and/or description of the action being processed.

Upon approval of the Sole Source Justification, the Government will negotiate an of the Transient Alert Bridge Contract. This unilateral award will provide six months of service so as to avoid a break in service while the Transient Alert Service is being Re-solicited.

Proposed sole source award to:

FCC O&M, Inc.

915 West Second Ave Suite SW7 Spocane, WA 99201 CAGE Code: 0SPT8

III. Description of supplies/services required to meet agency needs.

Under the contemplated contract, the services that FCC O&M, Inc. will provide in support of the Hill Transient Alert Bridge Contract including but are not limited to the following:

• Aircraft arrival, processing and departure services

• Support of In-Flight Emergencies (IFEs)

• Augmentee support for CDDAR (Crash, Damaged, Disabled Aircraft Recovery) and emergency services

CLIN 0001: TA Services- Normal Business Hours- Extension of services for a six month period beginning 30 Sept. 2016.

CLIN 0002: TA Services- Non-Business-Hours- Contractor shall provide all personnel, supervision, and any other labor services necessary to perform transient aircraft services BEYOND normal hours of operation.

Approval is requested for more than one fiscal year as the proposed six month extension to this contract would expire 29 March, 2017.

Estimated award date: 30 September 2016

IV. Statutory authority permitting Other than Full and Open Competition.

10 U.S.C 2304(c)(2), FAR 6.302-2, Unusual and Compelling Urgency

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

This Transient Alert Services contract is a follow-on (bridge) of a previous contract that ended 6 April 2016. The bridge contract will be created to fill the requirement for TA services while a new multi-year contract is solicited. The previous contract was extended and will expire 6 Oct 2016. A new contract was awarded 1 August 2016, but was protested.

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The extension of the existing FCC O&M contract is needed because the follow-on contract which was awarded using competitive procedures has been protested and Terminated For Convenience. The continued services that this bridge contract will provide are required until such time as the new contract can be solicited/awarded. The unusual and compelling urgency and the ramifications that have required the Government to request for approval of this extension are explained in the following paragraphs.

1. There is no time for a transition of services due to the late requirement to re-solicit the annual contract.

2. The current contractor is in place with all required equipment, manpower, and insurance.

3. Since the airfield cannot operate without the Transient Alert services provided by the current contractor, it is vital that there be no interruption in those services. The 6 month extension will provide continuity while the new multi-year contract is negotiated.

4. There is no viable alternative to the current contractor being extended 6 months since no other service provider can stand up a viable Transient Alert Service within the remaining days leading up to 30 Sept.

2016. If the extension is not in place by that date, the Transient Alert services will cease and the airfield will be forced to close for transient aircraft. Since transient flying would cease, priority missions and deployment actions would also cease. This would severely affect the Air Force mission and National Security.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

FAR 5.201 requires that a synopsis be made available, however, FAR 5.202(a)(2) provides an exception to the synopsis when the proposed contract action is made under the conditions described in 6.302-2 and the Government would be seriously injured if the agency complies with the time periods specified in 5.203. In accordance with FAR 5.202(a)(2) a synopsis is not required.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The following steps will be taken to ensure that the anticipated cost of this extension will be fair and reasonable. The Contracting Officer will comply with the procedures and criteria contained in Federal Acquisition Regulation (FAR) under Part 30 - Cost Accounting Standards, Part 31 - Contract Cost Principles and Procedures, Subparts 15.4 - Contract Pricing; to include technical evaluations and audits, as appropriate. Additional steps to ensure price reasonableness will be under the guidance of the Contract Pricing Reference Guides, jointly developed by the Federal Acquisition Institute and the Air Force Institute of Technology. The contracting office will obtain certified cost and pricing data IAW FAR 15.403, when required.

The final step is to include the Price Negotiation Memorandum (PNM). This detailed documentation and justification of price reasonableness will be disclosed in the official PNM, to be prepared upon completion of negotiations.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

In accordance with FAR Part 10 market research was conducted and revealed that this requirement is not capable of being advertised to all small business contractors available on FOB. Research of other Air Force bases Transient Alert Services via telephone and obtained vendor information was conducted. An internet search was conducted and past vendors for this contract were researched. Prior contract solicitation generated 12 small business bidders. All research reflected that there was not a contractor that could be on site and providing service in the timeline required other than the incumbent contractor.

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IX. Any other facts supporting the use of Other Than Full and Open Competition.

Denial of this request would cause substantial loss of service resulting in a loss of cost to the Government, which is not expected to be recovered through competition. Competing a follow-on or another bridge contract is not feasible at this time due to both time and funding.

X. List of sources, if any, that expressed interest in the acquisition.

FCC O&M Inc.

915 West Second Ave

Suite SW7

Spokane, WA 99201

CAGE Code 0SPT8

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

This bridge contract is being solicited to allow time for a full multi-year re-compete. A re-compete is not possible at this time due to the unusual and compelling urgency detailed in the preceding sections. Due to the unusual and compelling urgency of this requirement, there is only one acceptable source for this service. In the future, this contract will be fully competed using FOB.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.