SOW Juice Bar.docx

STATEMENT OF WORK – NUTRITION CONNECTION

1. SCOPE OF WORK. The contractor shall provide all personnel, supervision, training, equipment, tools, materials, supplies, resale products and all other items and services necessary to operate a Nutritional Center Shake/Juice Bar on Hill Air Force Base in space assigned in the Installation Fitness Center. The contractor shall perform to the standards in this contract.

2. SERVICES SHALL PROVIDE:

2.1. The Building. The Nutritional Center Shake/Juice Bar shall be located and operated in the Warrior Fitness Center, Building 533, on Hill Air Force Base, Utah. It will occupy the area in the fitness center that was specifically designated for this type of operation.

2.2. Equipment. The contractor will furnish any equipment to support the operation of this resale activity.

2.3. Advertising/Marketing Support. NAFI shall provide advertising support through the 75 Force Support Squadron (FSS) Happenings Magazine and cross marketing in other 75 FSS activities. All Contractor initiated advertising, signage, promotional materials, and etc. shall be at the Contractor’s expense and must be submitted to the Fitness Center Manager (75 FSS/FSV) for approval before publication, distribution, and/or posting of advertising, signage, and promotional materials.

3. CONTRACTOR SHALL PROVIDE:

3.1. Personnel. A full-time employee as facility manager. He/she must be capable of and responsible for operation of the Nutritional Center Shake/Juice Bar. The name of this person and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the CO within ten days after contract award. The contractor shall provide to the CO, within ten days after contract award, telephone numbers of the facility manager and alternate(s), so these persons may be contacted outside of normal duty hours, if necessary.

3.1.1. The facility manager or alternate(s) shall have full authority to act on behalf of and/or for the contractor on all matters relating to the daily operations of this contract on Hill Air Force Base.

3.1.2. The facility manager or alternate shall be available within two (2) hours to meet on Hill Air Force Base with NAFI personnel designated by the CO to discuss emergencies/problem areas if needed.

3.1.3. The facility manager or alternate shall be on-site during the hours the Nutritional Shake/Juice Bar is open for business.

3.1.4. The contractor shall not employ persons for work on this contract if such individual/s is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

3.1.5. Contractor personnel shall present a neat, professional appearance, maintain a high degree of personal cleanliness, conform to hygiene practices, and be easily recognized as contractor employees. All employees will wear a nametag. Nametag will have employees name and may have name of contractor.

3.1.6. Contractor employees shall meet all medical and health requirements specified by the 75 Medical Groups, Military Public Health Flight.

3.1.7. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks an receives approval according to the DoD 5500.7-R, Joint Ethics Regulations (JER) and any other prescribing directives. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

3.1.8. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty and the abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The contractor will insure enough on-call employees are available to meet these and other contingencies.

3.1.9. Control of Contractor Employees. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this work statement shall be the responsibility and prerogative of the contractor. However, the contractor shall comply with the requirements set forth in DoD, Air Force, and Hill Air Force Base regulations concerning conduct of employees as referenced herein.

3.1.10. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Hill Air Force Base per AFI 31-204, Motor Vehicle Traffic Supervision.

3.1.11. The contractor may provide nutritional items such as nutritional products, specialty clothing, (aerobic wear, workout clothing, body building gear, belts, straps, wraps, etc.), vitamins, beverages, and food such (i.e. low fat snacks).

3.1.12. The contractor will provide nutritious shakes prepared on the spot. Shakes will contain fresh fruits, meal replacement powders, water, etc. Contractor is prohibited from making shakes, which include anabolic steroids or hemp oil. Contractor will prominently display and provide copies of the brochure, “Facts about Dietary Supplements for Aircrew, Special Operational, and PRP Personnel”. Brochures are available at http://www.brooks.af.mil/af/altmed/HOMEFRAME.htm.

3.1.13. The contractor will be given an exclusive on all concessions sold inside the Fitness Center, including but not limited to beverages, food, clothing, nutritional products and vitamins. The AAFES vending machine(s) may be kept in place to provide a variety of drinks. The contractor has the option to support fitness and sport events by selling beverages and snacks for customers at ball fields.

3.2. Employee Training. The contractor shall ensure that employees are trained and proficient in the operation of a Nutrition Center Shake/Juice Bar. The contractor will provide this training at no additional cost to the NAFI or the government.

3.3. Health and Sanitation Requirements. The contractor shall operate the facility in full compliance with appropriate health and sanitation guidelines as directed by the 75th Medical Group, Military Public Health Flight, and 75th Air Base Wing.

3.4. Utilities. The contractor shall have their own telephone installed and pay for the installation and service of that phone.

3.5. The contractor shall be responsible for safeguarding all their equipment. At the close of each work period property and materials shall be secured. If required, the contractor shall conform to the provisions of the AFI31-101, The Air Force Installation Security Program, for safeguarding facilities and material contained therein.

3.6. The contractor will ensure contracted personnel adhere to appropriate professional attire, maintaining a proper image in a military and family fitness facility (ex: tops must cover chest area, no midriffs, & shorts of modest length mid-thigh).

3.6.1. Key Control. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor are not lost or misplaced and are not used by unauthorized persons. Keys issued to the contractor by the Fitness Center Director shall not be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

3.6.2. The contractor will immediately report the lost or duplication of keys to the CO. The CO will notify the Activity Manager. The Contractor will, at his own expense, have locks re-keyed and provide at least 2 copies of the new keys to Fitness Center Director.

3.6.3. The contractor shall prohibit the use of NAFI issued keys by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

3.7. Equipment. The contractor shall provide any and all equipment needed to operate the shake/juice bar. Some of the items required are: bar stools, counter top, signage, point of sales system, ice machines, refrigerated units, storage cabinets for storing products and supplies, trash containers, and menu signs that display item and price. This is not an all-exclusive listing and other equipment may be required to operate the shake/juice bar. The contractor will ensure that all equipment meets Safety and Fire Department requirements.

3.7.1. The contractor shall be responsible for the maintenance, repair, and/or replacement of their own equipment. The contractor retains ownership of all equipment purchased by the contractor.

3.7.2. The contractor will clean all tables provided by the fitness center for patrons to sit and consume purchased products.

3.8. Suggested Hours of Operation. Contractor will be responsible for keeping the unit Open for business a minimum of five days a week. The contractor may arrange operating hours within these parameters based upon traffic count and business judgment. If the traffic count justifies additional hours, the contractor will operate the shake/juice bar for more than seventy (70) hours per week to provide a service for patrons. A work schedule will be provided to the Fitness Center Director on a monthly basis and as changes occur. Hours of operation will be posted so customers can see them.

3.7.1. Holidays. The contractor is required to operate the juice/shake bar on all holidays except Thanksgiving, Christmas Day and New Year’s Day. The contractor may operate on a reduced schedule on all other federal holidays. Fitness Center Director must approve reduced schedule in advance.

4. RECORDING SALES. The contractor’s staff shall record all sales on a Cash Register System to be provided by the Contractor. When each sale is made, the customer must be given a cash register receipt.

4.1. Once a week, on the first workday after Sunday, contractor shall provide Non appropriated Fund Instrumentalities (NAFI) a copy of the cash register tapes for each day of the previous week. Contractor shall Deliver these cash register tapes to the Fitness Center Director.

4.2. For internal control purposes, NAFI will post signs at each cash register concerning Cash register receipts

5. INSURANCE. The contractor will maintain, during any contract period, insurance Coverage as required to meet Air Force legal liability requirements. All liability insurance will name the United States and 75 FSS as additional and several insured for claims, demands, suits, judgments, cost, charges, and expenses arising out of or in connection with any loss, damage, or injury resulting from the negligence or other fault of contractor, or their agents, representatives or employees.

6. FEE SCHEDULE. The contractor shall pay Services a minimum of $1,000 Monthly or pay Services 10 percent (%) of net profit whichever is greater.

6.1. Payments. Checks shall be made payable to “HAFB Fitness Center”. Checks shall be hand delivered to Building 533, Fitness Center Director, no later than the first day of each month for the preceding month’s sales.

7. ORIENTATION/SET UP PERIOD. The contractor will be operational within 30 days from date of contract award, or sooner if agreed upon by the Fitness Center Director and Contractor.