BPA_PWS__Aug_2019.doc

PERFORMANCE WORK STATEMENT

FOR

CARPETING, VINYL AND CERAMIC FLOORING

PURCHASE/INSTALLATION/REPAIR/

REPLACEMENT

BLANKET PURCHASE AGREEMENT

Tinker Air Force Base 9 Aug 19

TABLE OF CONTENTS

PAGE

SECTION 1

1.

DESCRIPTION OF SERVICES

1.1.

DELIVERY AND STORAGE

1.2.

PURCHASE OF MATERIALS

1.3.

PREPARATION

1.4.

MOVING OF FURNITURE

1.5.

CARPET INSTALLATION

1.6.

VINYL FLOORING INSTALLATION

1.7.

CERAMIC TILE INSTALLATION

1.8.

WORK SITE

1.9.

PURCHASE OF MATERIALS

1.10.

LOCATION OF WORK

1.11.

NOTIFICATION

1.12.

RESPONSE/COMPLETION TIME

1.13.

INSPECTION AND ACCEPTANCE

1.14.

UNSATISFACTORY PERFORMANCE

1.15.

DAMAGES

1.16.

QUALITY AND APPROVAL

1.17.

WARRANTY

1.18.

CODE REQUIREMENTS

1.19.

SECURITY REQUIREMENTS

1.20.

QUALITY ASSURANCE EVALUATION

1.21.

PERFORMANCE EVALUATION MEETINGS

1.22.

HOURS OF OPERATION

1.23.

GENERAL INFORMATION

2.

SERVICE SUMMARY

3.

GOVERNMENT FURNISHED PROPERTY & SERVICES

4.

MANPOWER REPORTING

APPENDIX 1

PRE-APPROVED TIER I CONTRACT LISTING

APPENDIX 2

APPLICABLE PUBLICATIONS

APPENDIX 3

LIST OF ACCEPTABLE FORMS OF IDENTIFICATION

APPENDIX 4

SAFETY & HEALTH APPENDIX C

BPA FOR PURCHASE/INSTALL/REPAIR/REPLACE

CARPET, VINYL AND CERAMIC FLOORING

1. DESCRIPTION OF SERVICES. The Contractor shall furnish all tools, labor, equipment, instruments, demolition, transportation and incidentals necessary to purchase, replace/repair carpeting, cushions, carpet tiles/squares, vinyl tile, sheet vinyl and ceramic tile at Tinker AFB Oklahoma, located approximately ten miles southeast of downtown Oklahoma City, Oklahoma. The Contractor shall provide the Government with a designated point of contact and phone number to enable the Contracting Officer’s Representative (COR) to make continuous contact during regular work hours. This work includes but is not limited to the following:

1.1. DELIVERY AND STORAGE AND HANDLING. The Contractor shall deliver materials to the work site for each work request. The material shall be delivered in the manufacturer’s original wrappings and packages clearly labeled, showing the name of the manufacturer, brand name, size and related information. Each roll of carpet shall have register number attached or register number stenciled on the bale and intact. Include color, run number, pattern and quality description on wrapping or a tag attached to carpeting. Prior to delivery on base, all material shall be stored in a climate controlled, safe, dry, clean and well-ventilated area at the Contractor’s facility to protect from damage, soiling and moisture. Carpet shall be stored with a maintained temperature above 16 degrees C 60 degrees F for two (2) calendar days prior to installation. All rolls shall be stored flat, not standing on end. Containers/boxes shall not be stacked higher than recommended by the manufacturer.

1.2. PURCHASE OF MATERIALS. If flooring materials is not being provided by the Government, the Contractor shall purchase the carpet materials by following the guidelines of the Air Force Installation Contracting Agency (AFICA) Carpet Ordering Guide Program. The carpet shall be purchased from only the pre-approved Tier I Contracts as Appendix 1 of this PWS.

1.2.1. ALLOWANCE FOR EXTRA MATERIALS. Contractor shall provide the appropriate form of measurement per product for project sites and include additional five percent (5%) to ensure adequate stock and overages to avoid any shortages and to maintain texture, pattern and even color consistency of appearance. Contractor shall provide the same manufacturer, type, pattern, color, and dye lot number of extra stock as the installed floor covering. All extra stock shall remain at the site at a location as directed by the COR.

1.3. PREPARATION

1.3.1. Pre-Installation Requirements. Before repair or installation services begin, the Contractor shall perform a physical survey of the actual site to verify the amount of flooring and materials needed and to inspect to obtain all information needed for the performance of the service(s). The Contractor shall notify the ordering agency of any conditions that prevent the suitable completion of these services, such as floor conditions preventing proper installation. If the Contractor discovers such problems associated with the work after starting, he or she shall immediately notify the Contracting Officer and obtain their approval if work is to continue.

1.3.2. Removal. Contractor shall remove existing carpet/vinyl/ceramic tile and dispose of off base in accordance with all applicable Federal and State laws and regulations. Existing concrete floor shall be scraped, broomed and vacuumed clean of any debris prior to installing new carpet/vinyl.

1.3.3. General. Contractor shall install flooring over properly prepared substrates that are suitable for the specific product and installation method selected. All defects such as cracks, holes and flooring irregularities shall be adequately repaired to ensure a smooth, finished appearance and prevent accelerated wear.

1.3.3.1. Base Cove. When applicable, the Government will furnish base cove to the Contractor for installation. Contractor shall follow Government standards in matching existing base cove.

1.3.3.2. Wall Covering. The Contractor shall be required to match existing wall area for any portion of wall not covered after the removal and/or installation of base cove.

1.3.4. Concrete Floor Surfaces. Contractor shall fill cracks and holes in concrete slabs. Patching compounds shall be suitable for the use application.

1.3.5. Wood Floor Surfaces. Contractor shall fill knot holes and any cracks that measure wider than 1/8 inch, and holes larger than ¼ inch in diameter with crack filler as specified for this application. All ridges or other uneven surfaces shall be planed, scraped, or sanded smooth. Nail heads shall be set.

1.4. MOVING OF FURNITURE

1.4.1 Contractor shall move all furniture when requested for product installation. Following the installation, the Contractor shall return furniture to original locations. This item will be paid for by a separate line item when used and units shall be based on square yards of the room. Furniture shall be considered any item which is not permanently attached to walls or floors. In some instances contractor shall be required to move safes that are located within the project area. These items shall be moved and then returned to original locations following installation of flooring.

1.4.2. Free standing. Normal furniture moving shall be based on approximately 115 square feet of office floor space. The Contractor shall be required to move and return furniture back to office area. Typical office for each person shall have a desk, one (1) or two (2) file cabinets, a credenza, a bookshelf, one or two partitions, and one or two chairs. A customer service area shall have a service counter as well. An executive office typically shall have a conference table in addition to the typical person’s furniture. All items shall be moved and returned to original location as necessary.

1.4.3. Systems Furniture Moving, Lift Method. This method shall be required in areas that have pre-existing carpet tiles/squares to be replaced with new carpet tiles. Furniture shall be raised for the tiles to be removed and replaced with new squares and then furniture lowered back into place. Note: Contractor shall not breakdown/move systems furniture due to electrical, computer hook-up and because of the numerous types of furniture with various methods of construction.

1.4.4. Food/Vending Machines, Water Fountains. These items are not considered Government property and will be moved by a separate contract and contractor.

1.4.5. Refrigerators. Contractor shall be required to move any refrigerators within project area to allow proper installation of the selected carpet/vinyl flooring. Following the installation, Contractor shall return machines/equipment back to original location.

1.5. CARPET INSTALLATION

1.5.1. General Carpet Installation. Contractor shall install carpet according to floor plans, if provided, in accordance with general practices and with manufacturer’s instructions.

1.5.1.1. Contractor shall install carpet with minimum number of length and cross seams. Carpet seams shall run toward the light where practical and where such layout does not increase number of seams. All breadths shall be installed parallel with the pile in same direction. Patterned goods shall be perfectly matched. Carpeting terminating at doorway shall be parallel to and centered directly under doors unless otherwise requested. Corridor layout shall be approved by a Government Inspector prior to installation. Contractor shall maintain straight seams, running true with the lines of the building or as otherwise indicated. Carpet shall extend under toe kick areas. Contractor shall provide cutouts as indicated for removable access devices in the substrates.

1.5.1.2. Contractor shall install edge strip at every location where edge of carpet cannot be covered with a threshold or another device, such as an expansion joint cover system or as requested.

1.5.2. Tackless Installation

1.5.2.1. Contractor shall install nail stripping to substrate as recommended by the manufacturer.

1.5.2.2. Contractor shall cushion over entire area to be carpeted using manufacturer’s suggested cushion adhesive. Contractor shall use maximum size pieces and shall butt cushion tight against edge stripping. Hold cushion back approximately one (1) inch where carpet edge is not secured by edge stripping. Contractor shall place cushion with slip resistant face down; comply with cushion manufacturer’s recommendations. Contractor shall lay out cushion so that carpet seams do not align directly over cushion seams.

1.5.2.3. Contractor shall cement the edges of cushion together, in a tight butt joint before applying seam tape. Contractor shall tape seams of cushion with four (4) inch wide tape, as recommended by manufacturer. Contractor shall lay out cushion seams at right angles to carpet seams.

1.5.2.4. Contractor shall install carpet with seams taped using permanent type construction that is of sufficient strength for stretching and wear without failure during the life of the carpet. Contractor shall apply seaming cement to edges without being in evidence on the face of the carpet. Hot melt tape shall be first quality. Seams shall be made strictly in compliance with tape manufacturer’s recommendations. The hot melt system shall be compatible with carpet backing and back coating. Iron temperatures shall be carefully controlled to protect carpet backing material and carpet cushion where specified.

1.5.2.5. Contractor shall stretch carpet drum tight in length and breadths by use of knee kickers and power stretchers. Carpet surface shall be free of wrinkles, rolls and other non-conformities and shall lay flat, smooth and uniform against the substrate.

1.5.2.6. Contractor shall return to the installation area after a period of use (not to exceed one year) and restretch the carpet once, when requested by the CO. Contractor shall also be required to trim and re-secure the edges as needed during the warranty labor period. Re-stretching shall be accomplished by the Contractor and shall be at no additional cost to the Government.

1.5.3. Glued Down Installation

1.5.3.1. Contractor shall cut and fit sections of carpet of each room, prior to application of adhesive.

1.5.3.2. Contractor shall apply adhesive and separate release agent, if any, with a notched trowel in compliance with the manufacturer’s instructions. Contractor shall butt carpet seams and edges tightly together, eliminate any air pockets and roll to ensure uniform bond everywhere.

1.5.3.3. Contractor shall ensure all seams are trimmed and fitted in a professional manner and shall be bonded at the time of installation with a seam adhesive in compliance with the manufacturer’s instructions. Seam adhesive shall be applied to cut edges of carpet at level of backing. All irregularities in thickness or breadths shall be corrected in a manner recommended by the carpet manufacturer so that the height of all adjacent breadths shall be equal. Carpet shall be tightly fitted to all surfaces in a professional manner.

1.5.4. Installation of carpet on stairs. Contractor shall install carpet by nailing or other secure method recognized to be durable and safe for traffic on stairs. Contractor shall conceal edges and shall not seam carpet on stairs at high wear areas.

1.5.5. Carpet Tiles/Squares Installation. Contractor shall use carpet tiles in open office areas with furniture systems and areas with raised flooring or flat cable electrical systems. (Equipment is available which allows carpet tile replacement without disassembling system furniture.)

1.5.5.1. Contractor shall ensure that a full spread of release type adhesive is applied. Contractor shall allow releasable adhesive to dry completely. A releasable adhesive is ready when it does not transfer to a finger or module place on it.

1.5.5.2. Contractor shall snap two working chalk lines as follows, ensuring that perimeter tiles will be cut no less than half size or nine (9) inches wide:

1.5.5.3. Line one (1) shall be snapped parallel to one major wall (usually an outside wall) running through the starting point.

1.5.5.4. Line two (2) shall be constructed from the starting point at a 90-degree angle to line one.

1.5.5.5. The pyramid technique shall be used which gives three alignment checkpoints on each tile placed. Contractor shall provide careful attention to the edge and corner alignment.

1.5.5.6. Contractor shall always slide each module into position from the side to prevent trapped yarn. Contractor shall set each module by firmly rubbing both joints.

1.5.5.7. Contractor shall perform installation to be of good workmanship ensuring that tiles have no gaps nor to be too compressed.

1.6. VINYL FLOORING INSTALLATION

1.6.1. Vinyl Tile Installation. Contractor shall install flooring with adhesive in accordance with the manufacturer’s installation instructions. Tile lines and joints shall be kept square, symmetrical, tight, and even. Edge width shall vary as necessary to maintain full-size tile in the field, but not edge tile shall be less than one-half the field tile size, except where irregular shaped rooms make it impossible. Contractor shall cut flooring and neatly fit around, all permanent fixtures, built-in furniture and cabinets, pipes and outlets. Edge tile shall be cut, fitted, and scribed to walls and partitions after field flooring has been applied.

1.7. CERAMIC TILE INSTALLATION

1.7.1. Floor Preparation. Contractor shall prepare floor to remove any old flooring making sure that surfaces are clean, smooth and dry. Contractor shall repair, patch and level any damaged or uneven areas. Contractor shall remove any moldings, base boards and/or trim that may interfere with tile application. Contractor shall check all doorjambs and slabs to ensure that floor tile has clearance when installed.

1.7.2. Layout. Contractor shall efficiently layout starting with marking the center point of each of the walls in the room. Contractor shall snap chalk lines between the center points of opposite walls to pinpoint the center of the room. Contractor shall pre lay out tile to get a visual of the breaking lines. Contractor shall make any necessary adjustments to ensure that the intersection creates perfect squares.

1.7.3. Adhesive and Mortar. Contractor shall follow manufacture’s recommendations in regards to adhesive and mortar. Contractor shall spread a ¼” coat to comb adhesive/mortar into standing ridges. Contractor shall remove the excess adhesive/mortar to leave a uniform ridged setting to determine the perfect adhesive application.

1.7.4. Contractor shall start at the center point, lay a row of loose tiles along the center lines in both directions, using tile spacers for even, uniform joints. Contractor shall cut tiles for perfect fit. Contractor shall install tiles in the center of the room, one grid at a time, finishing each grid before moving to the next. Once a grid is completely installed, the contractor shall tap in all tiles with rubber mallet or hammer and wood block to ensure a solid bond and level plane. All excess adhesive shall be removed from joints to prevent an uneven appearance. Tile should be allowed to dry at least 24 hours to set before walking on it.

1.7.5. Cutting and Fitting Tile. Contractor shall mark and cut and trim tiles as needed around cabinets, doorways, walls and other flooring stops. Contract shall smooth down all cut edges

1.7.6. Grouting Joints. Contractor shall follow all manufacture instructions and recommendations. Any special sealers or polishes that are recommended by the manufacture should be included in the price provided to the Government.

1.8. WORK SITE. Upon completion of all installations, the Contractor shall clean flooring and any adjacent surfaces to remove all surplus adhesive. All loose pieces of face yarn on carpeting shall be removed with sharp scissors. Contractor shall vacuum all carpet surfaces and shall sweep all tiled surfaces to properly clean.

1.8.1. Removal and Disposal. Contractor shall clean and remove all debris from the work site and shall be legally dispose of debris at an off-base location in accordance with all Federal and State Regulations.

1.8.2. Disposal of Carpet. Contractor is encouraged to dispose of carpet to a carpet reclamation center and not deposed in a landfill. Carpet reclamation can be found by contacting the carpet manufacturer/provider for their reclamation/recycling options. Also see Carpet America Recovery Effort (CARE) at http://www.carpetrecovery.org/waste.php.

1.8.3. Asbestos. During the removal of carpet, vinyl, or other flooring materials, the Contractor shall stop work immediately and contact the Contract Representative and CO if suspected asbestos containing tiles start breaking or coming up. The Contractor shall not remove/dispose of any in place asbestos tiles.

1.8.4. Environmental Protection and Safety. The Contractor shall be knowledgeable of and comply with all applicable Federal, State and Local Laws, regulations and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws and regulations changes during the term of this contract. The Contractor shall follow manufacturer’s guidelines and professional recommendations.

1.9. PURCHASE OF MATERIALS. The Contractor shall ensure that all carpet materials provided shall comply with the following requirements as referenced in the Pre-Approval Product Listing as Appendix 1 of this PWS. Upon receipt of order, the Contractor shall order carpet/vinyl/ceramic flooring within seventy two (72) clock hours. All ordered materials shall be of one dye lot as much as possible. Carpet/vinyl and ceramic tile shall be received within thirty (30) business days from the date of order.

1.10. LOCATION OF WORK. The work covered by this contract shall be accomplished on Tinker Air Force Base, Oklahoma, Approximately ten (10) miles southeast of downtown Oklahoma City, Oklahoma.

1.11. NOTIFICATION: Contractor shall notify the COR upon receipt of the carpet/vinyl/tile and upon completion of job.

1.12. RESPONSE/COMPLETION TIME: The Contractor shall be available to start work if site is available within seven (7) calendar days after receipt of the carpet or, in the event that carpet is on hand, seven (7) calendar days after notification of award. Contractor shall work continuously during normal working hours until job is complete.

1.13. INSPECTION AND ACCEPTANCE. Inspection and acceptance of work shall be performed by the COR.

1.14. UNSATISFACTORY PERFORMANCE. Unsatisfactory performance shall result in work being re-accomplished at no additional cost to the Government.

1.15. DAMAGES. The Contractor shall be responsible for repairing any damages caused by his actions at no additional cost to the Government.

1.16. QUALITY AND APPROVAL. All materials shall be installed in a neat, workmanship manner and in accordance with the recommended installation procedure of each manufacturer. Upon inspection by COR, if contractor does not accomplish work in a workmanship type manner, the work shall be re-accomplished at the contractor’s expense with no additional cost to the Government.

1.17. WARRANTY

1.17.1. Warranty of Materials. Contractor shall provide manufacturer’s standard performance guarantees or warranties including minimum ten (10) year wear warranty, two (2) year material and workmanship and ten (10) year tuft bind and delamination.

1.17.2. Warranty of Labor. Contractor shall provide twenty-four (24) hour minimum response time for the repair of all warranty items. Contractor shall warrant all work performed for one (1) year after project completion date.

1.18. CODE REQUIREMENTS. The Contractor shall be required to follow code requirements United Facilities Guide Specifications (UFGS) and Unified Facilities Criteria (UFC) requirements for the work to be performed as noted in Applicable Publications, Appendix 2 of this PWS.

1.19. SECURITY REQUIREMENTS

1.19.1. Contractor/Employee Base Pass and Identification. The Contractor shall comply with all requirements and procedures IAW FAR 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference. Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination. Drive designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

1.19.2. Identification Credentials. Contractor shall complete an AFMC 496, Application for AFMC Identification Card. The requests shall be submitted to Pass and Registration commonly known as Pass and ID (Building 6611, located at Tinker Gate). Upon approval, the Government will provide and issue a Defense Biometric Identification System (DBIDS) Credential, which shall displayed and surrendered IAW Installation Physical Security Program, AFI 31-101, and the Tinker Air Force Base Integrated Defense Plan 31-101. The Contractor shall ensure that all employees have the proper identification credentials prior to entering Tinker AFB, OK. All Government issued cards shall be returned to the Pass and ID, Building 6611 upon the completion of the contract. Appendix 3 provides a List of Acceptable Forms of Identification and is included for reference purposes.

1.19.2.1. Contract employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contactor employees in telephone conversations and in formal and informal written correspondence.

1.19.3. Contractor Security Requirements. The contractor shall be required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this contract. The contractor shall comply with DD Form 254, DoD Contract Security Classification Specification. Identification badges shall be surrendered to Security Forces upon demand for the purpose of identification, abuse, misuse or for any other reason necessary. All identification cards are required to be returned to Security Forces upon the card expiration date.

1.19.4. Contract personnel shall be required to wear and display their issued identification badge on the outside of their clothing to appropriately identify them while performing contract services on Tinker Air Force Base.

1.19.5. Controlled Area Access. Upon award of the contract, the Contractor shall be provided with a Government point of contact that shall direct them to the controlled work areas and provide all applicable escorts to project sites that are located within controlled areas.

1.19.6. LOSS OR STOLEN CREDENTIALS. It is the responsibility of the card holder to immediately notify local installation authorities (Security Forces) to appropriately inform them of a lost or stolen credential. All individuals will be assessed a charge of $50.00 for each Identification Credential lost, willfully damaged or not surrendered to Pass and Identification. (This shall also include and apply to badges that have expired). Contract personnel shall report to Accounting and Finance Receivable Unit and complete a DD Form 1131, Cash Collection Voucher, and hand carried to Pass and Identification prior to issuing a replacement identification card.

1.19.6.1. If for any reason the identification credential is confiscated by Security Forces personnel for other than expiration, a receipt will be issued to the individual to preclude a $50.00 charge.

1.19.6.2. Individuals shall not be charged for a replacement card due to normal wear.

1.20. QUALITY ASSURANCE EVALUATION. According to the Inspection of Services Clause, the Government will evaluate the Contractor’s performance under this contract. The identification of the COR with a brief resume of their duties and authority will be promptly furnished to the successful bidder/offeror.

1.21. PERFORMANCE EVALUATION MEETINGS. The Contractor may be required to meet with the COR and the CO during the contract performance period. Meetings will be as often as deemed necessary as determined by the CO.

1.22. HOURS OF OPERATION

1.22.1. Normal hours. The Contractor shall perform work required under this contract from 0700 to 1700 hours Monday through Friday, excluding holidays as designated by the CO or Official Representative.

1.22.1.1. After Hours. In certain circumstances, the contractor may be required to perform work from 1700 hours through 2100 hours, Monday through Friday and weekends to eliminate any disruptions to government personnel and their daily duties. This requirement shall be pointed out at the time a price quote is requested to allow the Contractor to price accordingly within their approved BPA Bid Prices.

1.22.2. Recognized Holidays. The Contractor shall not be required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

1.22.3. MISSION ESSENTIAL CONTRACTOR SERVICES NOT APPLICABLE. This requirement has been determined not to be essential and does not require continued support during a crisis.

1.23. GENERAL INFORMATION

1.23.1. Key Control. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the payment due the Contractor.

1.23.2. Conservation of Utilities. Contract employees shall adhere to utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities.

1.23.2.1. Contract employees shall only utilize electrical lighting in the direct areas when and where work is actually being performed.

1.23.2.2. Contract employees shall not be allowed to make adjustment(s) to any mechanical equipment controls for heating, ventilation and air conditioning systems.

1.22.2.3. Contract employees shall ensure that all water faucets are turned off after any required usage.

1.23.2.4. Contractor shall be authorized to use any available Class A, B or C fire extinguishers at any work site in case of any emergency situation.

1.23.2.5. Smoking Restrictions. Smoking is prohibited inside buildings and within fifty (50) feet of flammable and combustible liquids. Smoking is permitted only in designated smoking areas.

1.23.2.6. Emergency Procedures. Contract employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergency of their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contract personnel shall participate with Government personnel in all fire and tornado drills and at no additional cost to the Government.

2. Service Summary

Paragraph Performance

Threshold

SS#1 Preparation of Services:

Contractor shall remove existing carpet/vinyl/ceramic tile and dispose of off base IAW Federal and State laws and regulations.

Each Call Order

SS#2

Furniture Removal and Replacement

Contractor shall move all furniture when requested for product installation. Following the installation, the contractor shall return furniture to original locations.

Each Call Order

SS#3

General Carpet Installation Contractor shall install carpet according to floor plans, if provided, in accordance with general practices and with manufacturer’s instructions.

Each Call Order

SS#4

Work Site Requirements:

Upon completion of installations, the Contractor shall clean flooring and any adjacent surfaces to remove all surplus adhesive. All loose pieces of face yarn on carpeting shall be removed with sharp scissors. Contractor shall vacuum and sweep all tiled surfaces. All debris shall be legally disposed of at an off- base location IAW all Federal and State Regulations.

Each Call Order

SS#5 Purchase of

Materials :

The Contractor shall ensure that all carpet materials provided shall comply with the following requirements as referenced in the Pre-Approval Product Listing as Appendix 1 of this PWS. Upon receipt of order, the Contractor shall order carpet/vinyl/ceramic flooring within seventy two (72) clock hours. All ordered materials shall be of one dye lot as much as possible. Carpet/vinyl and ceramic tile shall be received within thirty (30) business days from the date of order.

Each Call Order

2.1. A defect is defined as any rejected work which is brought to the attention of the contractor by the Government for possible rework due to non-compliance with contract requirements.

3. Government Furnished Property and Services.

3.1. Government Furnished Property is not applicable to the performance of this contract.

3.2. Government Furnished Services. The Government will furnish the following services when contractor personnel are working on-site at Tinker AFB, OK.

3.2.1 Utilities. The Government will furnish existing utility services located in the work areas. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The telephone number is 911 for emergencies. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.2.3. Emergency Medical Service. The Government will provide twenty-four (24) hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Tinker Air Force Base. The telephone number is 911 for emergencies. The Contractor shall reimburse the Government for services rendered.

3.2.4. Security Police. The Government will provide general on-base security forces’ service. The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

Note: Calling 911 from a cell phone will be received by off-base emergency 911 systems, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

4. Manpower Reporting.

4.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Carpet, Vinyl and Ceramic Flooring Blanket Purchase Agreement via a secure data collection site. The contractor is required to completely fill in all required data fields at http://afcmra.dmdc.osd.mil

4.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.3. *Reporting Period. Contractors are required to input data by 31 October of each year.

4.4. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.5. User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

APPENDIX 1: PRE-APPROVED CONTRACT CARPET MANUFACTURES

The following list of contractors are the pre-approved carpet vendors for the purchase of carpet product in accordance with the Tier I Contracts awarded by the Air Force Installation Contracting Agency (AFICA). All carpet products must be referred to and purchased from one of the four vendors below. These contracts have a locked in and not-to-exceed (NTE) pricing for carpet and is hereby mandated to be the only source options for the purchase of carpet products used at Tinker AFB, Oklahoma.

Shaw

Contract #: FA8057-17-C-0002

Website: www.shawcontractgroup.com POC: Nick Peters

Phone: 202-315-8162

Email: Nick.peters@shawinc.com J&J Flooring Group Contract #: FA8057-17-C-0003

Website: jjflooringgroup.com

POC: Kay Henderson

Phone: 800-241-4586 x8389

Email: usaf@jjflooringgroup.com Mowhawk Contract #: F8057-17-C-0004 Website: www.mohawkgroup.com POC: AnnaLeigh Warmack

Phone: 706-879-6554

Email: Annaleigh_warmack@mohawkind.com CMA – Milliken Contract #: FA8057-17-C-0005 Website: www.cma-gsa.com POC: Paul Snyder

Phone: 240-651—3094

Email: Paul.snyder@cma-gsa.com

APPENDIX 2: APPLICABLE PUBLICATIONS

The following publications are a part of this Performance Work Statement. Current editions of references at time of delivery order shall be used:

Miscellaneous Publications:

a. Unified Facilities Guide Specifications (FSG) 09 68 00 (Aug 2016)

b. UFC Unified Facilities Criteria (UFC)

c. AFI 31-101 Air Force Instruction , The Physical Security Program

d. FAR 5352.242-9000 Federal Acquisition Regulations :Contractor Access to Air

Force Installations

APPENDIX 3: LIST OF ACCEPTABLE FORMS OF IDENTIFICATION

Each agency may determine which identification documents it will accept for the purpose of accessing its facilities based on the facility’s risk-profile. The REAL ID Act only applies to the circumstances when an agency may accept a state-issued driver’s license or identification card.

The ISC recommends that agencies accept a Federal, state, or foreign government issued identification card containing a photograph, first and last name, expiration date, and any additional elements that the agency uses in its verification processes, but also do not have visible signs of tampering. ISC recommends a preference be given to documents that have not expired, in particular for facilities at greater risk such as facilities designated at Facility Security Level 3 or greater.

The ISC, in the interest of promoting consistent policies across the Federal Government, provides the following list of possible forms5 of identification to assist agencies in setting their facility’s access control policies. This list is neither authoritative nor exhaustive. 5 The intent of this list is to provide options for consideration regarding acceptable forms of identification. Ultimately, the FSC and/or Security Organization should determine which of these would be acceptable at the facility based on the facility’s purpose, department/agency mission, facility security level, and required level of protection.

1) Federally-issued Identification a. U.S. Passport

· b. U.S. Passport Card

· c .PIV or Federally-issued Personal Identification Verification – Interoperable (PIV-I)Cards

· d. Driver’s License issued by the U.S. Department of State

· e. Border Crossing Card (Form DSP-150)

· f. DHS “Trusted Traveler” Cards (Global Entry, NEXUS, SENTRI, FAST)

· g. U.S. Military ID (all members of the U.S. Armed Forces [including retirees and dependent ID card holders]) and veterans. (Visit the Department of Defense's Common Access Card website for more information)

· h. Veterans Health Identification Card issued by the U. S. Department of Veterans Affairs

· i. U.S. Permanent Resident Card (Form I-551)

· j. U.S. Certificate of Naturalization or Certificate of Citizenship (Form N-550)

· k. Employment Authorization Document issued by DHS (Form I-766)

· l. U.S. Refugee Travel Document or other travel document or evidence of immigration status issued by DHS containing a photograph (Permit to Re-enter Form I-327 and Refugee Travel Document Form I-571)

REAL ID Act of 2005 Implementation: An ISC Guide 9

APPENDIX 4: SAFETY AND HEALTH – APPENDIX C

1. While performing work under this contract the contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS/SOW. The contractor shall notify the Contracting Officer (CO), as soon as possible but notification will not exceed; eight (8) hours for any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract. The contractor shall notify the (CO) as soon as possible but notification will not exceed; eight (8) hours of any death or injury to contract personnel which occur while on a government installation.

2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

3. Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203; Air Force Consolidated Occupational Safety Instruction:

AFI 91-207; THE US AIR FORCE TRAFFIC SAFETY PROGRAM

AFI 31-218; AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

4. While on a government installation the contractor will be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The contractor will comply with base/shop emergency procedures for fire, tornado etc.

5. VPP Elements for Requirements

a. DEFINITIONS.

(1) Applicable contractors. These requirements apply only to contractors whose employees work more than 1000 hours per quarter on a government installation.

(2) Days Away, Restricted, and/or Transfer Case Incident Rate (DART). Number of recordable injuries and illnesses cases per 100 full time-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

(3) Total Case Incidence Rate (TCIR). Total number of recordable injuries and illness case per 100 full-time employees that a site has experienced in a given time frame.

b. Tinker AFB is in the process of pursuing VPP recognition or has already been recognized under the OSHA Voluntary Protection Program (VPP). VPP impacts all “applicable contractors” operating on Air Force installations. It is the contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable contractors), whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html.

c. Applicable contractors are required to submit their TCIR and DART rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

d. An applicable contractor’s Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

e. It is the applicable contractor’s sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The contractor must submit a Safety and Health Plan and corresponding site safety checklist to the contracting officer 10 days after contract reward. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards to contractor work areas. Additional, installation specific references and policies may be include/attached to this section. The plan will:

(1) demonstrate a management commitment to employee safety and health;

(2) identify the application of the safety and health plan to subcontractors;

(3) identify the roles and responsibilities of the following individuals:

a. management;

b. supervisors;

c. employees;

d. safety coordinator;

(4) identify applicable safety rules and regulations;

(5) include a worksite hazard analysis to include base-line hazard identification and required control measures;

(6) include a job site analysis to include hazards of tasks required to control measures;

(7) identify employee safety and health training requirements and the documentation process;

(8) include a workplace inspection frequency, to include identifying the individual conducting the inspections;

(9) include employee hazard reporting procedures;

(10) identify individual(s) responsible for corrective action hazards;

(11) identify first aid/injury procedures;

(12) identify procedures for accident investigation and reporting;

(13) identify emergency response procedures; and

(14) identify the process for tracking controlled hazards in contractor work areas.

f. An applicable contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

NOTE: The contracting officer shall include additional paragraphs into the PWS if the multifunction team determines the contract will be acquired using the Federal Acquisition Regulation Part 12, Commercial Acquisition procedures. The paragraph shall be the equivalent of the Air Force Federal Acquisition Regulation Supplement contract clause 5323.9001, Health and Safety on Government Installations used in FAR Part 15 contracts. The paragraphs to be inserted are located in the Air Force Contracting VPP Guide.

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