Attch 8 - FA813223Q0037 CSS Quote Sheet Amendment 1.pdf

Amendment 01 15 Jun 2023 / 8:10 am

Combined Synopsis/Solicitation # FA813223Q0037 Embossing Tag Machines

TINKER AFB, OK

MFT# SERV P23-004

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) 100% Small business set-aside contract for Embossing Tag Machines Preventive Maintenance (PM) and Remedial Maintenance (RM). This solicitation is being issued as a Request for Quote (RFQ) FA813223Q0037, for a firm fixed price contract. See Section 2 (entitled Supplies/Services and Price) and attached Performance Work Statement (PWS) for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Air Force FAR Supplement (AFFARS Part 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 effective 3/16/2023, DFARS changes effective 4/27/2023, and AFFARS Acquisition Circular (AFAC) changes effective 5/8/2023.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any cost.

Estimated Period of Performance (PoP): 12 Jun 2023 – 11 Jun 2028 Option years will be exercised as needed and at the Government’s discretion.

This is a 100% Small Business Set-Aside.

NAICS Code: 811310 Size Standard is $12.5M; PSC J049

*Large Businesses ARE NOT eligible for award. Contractors MUST be active in SAM

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on two evaluation factors:

1. The lowest Total Evaluated Price; and,

2. Offeror capability and experience [Pass/Fail].

TOTAL EVALUATED PRICE

1. The Total Evaluated Price – or TEP – is a price which will be used strictly for evaluation purposes. It is calculated based on the sum of the following items:

a. Addition of all PM Line Items – Base and all Option Years

b. Addition of all quoted RM Line Items, which is your Burdened Labor Rate multiplied by the estimated Annual Hours of

Labor for that year.

c. A six-month Extension of Services IAW FAR Clause 52.217-8, Option To Extend Services, the pricing of which will be calculated by the Government using the final month price of Option Year 4 and multiplied by six (to represent a six-month extension). This extension is not priced by the Offeror but is calculated by the Government.

2. The TEP will differ from the actual award amount for two reasons:

a. All of the Remedial Maintenance (RM) line items will be awarded with additional money on them which covers labor, materials, and misc. costs (travel, etc.). The additional amount will be based on past usage history of these line item types for this type of service.

b. The TEP’s six-month service extension amount is not included on the award; it is an option which is exercised unilaterally at the Government’s discretion.

Amendment 01 15 Jun 2023 / 1:00 pm

All Quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 31 May 2023, 09:00 AM Central Daylight Time

Felicia Rogers, Contract Specialist (Primary POC) Marc Kreienbrink Contracting Officer (Alternate POC) felicia.rogers.1@us.af.mil marc.kreienbrink.1@us.af.mil 405-736-4550 405-739-5799

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice.

You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://acquisition.gov/dfars Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://acquisition.gov/affars

52.212-1 -- Instructions to Offerors – Commercial Items

ADDENDUM as prescribed in FAR 12.301(b)(1) – As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation, and which will be most advantageous to the Government, price and capability & experience considered.

The Contract’s estimated start date is 12 Jun 2023.

NOTICE TO OFFERORS – CONFORMANCE TO SOLICITATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

mailto:felicia.rogers.1@us.af.mil mailto:marc.kreienbrink.1@us.af.mil https://sam.gov/ https://piee.eb.mil/ https://acquisition.gov/browse/index/far https://acquisition.gov/dfars https://acquisition.gov/affars

2. Quotes in response to this solicitation must be submitted no later than 31 May 2023 / 09:00 AM CDT. Quotes must be submitted via email to Felicia Rogers.

3. All quotes must be submitted on the Quote Sheet (see Attachment 8), which must be filled out completely. The following items must be completed and returned by the Offeror:

A. Contract Line Item Number (CLIN) Pricing – Please complete pricing for all CLINs found in Attachment 8 on pgs 1-14.

i. PM – this is for all preventive maintenance related to this system (see PWS, para 1.3). Invoicing will be quarterly after completion of PM.

ii. RM – this for all maintenance outside the purview of PM (see PWS, para 1.4). It can be maintenance discovered during a PM visit, or maintenance required at any other time. This work must be approved by a CO prior to starting, (see PWS, para 1.4.1) and invoicing for this will be as needed and in the approved amount only. The successful Offeror is not entitled to the entire amount of this CLIN, but only in the amount approved by the CO.

NOTICE TO OFFERORS – EXTENSION OF SERVICES

The Government will include a six-month extension of services option IAW FAR Clause 52.217-8, Option to Extend Services, in the contract which will be exercised only if needed: it will not be included in the contract as a period of period of performance. Offerors do not need to provide a price for this extension; it will be calculated by the Government using the final month price of Option Year 4 and multiplied by six

(to represent a six-month extension). The Government will add this six-month extension to each Offeror’s quote to come up with each Offeror’s TEP.

B. Offeror Representation and Certification of Response – ref FAR 52.212-3. This must be completed and returned with your quote. Failure to complete this will render you ineligible for award.

C. Capability and Experience Document – the Offeror will provide the Government with information about their experience performing the same or similar type of work on Matica and CIM USA machines within the last 5 years.

Information should include, but is not limited to:

i. Describe the ability to meet the maintenance requirements and schedule as described in the PWS.

ii. Customers – we require no less than two of your customers as references. Please provide --

a. The business name, location, and point of contact information (name, phone #, and email address) of your commercial and/or Government customers.

b. Your customers shall be within the last 5 years, with at least one of those reference being within the last two years from solicitation issue date.

c. Total dollar amount of business done with each of these customers.

d. Describe the service provided to the aforementioned customers. Contract or Agreement #s must be provided, if applicable (must be provided if Local, State, or Federal customer).

CAPABILITY AND EXPERIENCE CRITERIA RESPONSES

Each Offeror must provide their written approach to the Capability & Experience criteria in order to be considered responsive for this factor.

Statements such as "Concur", "I Concur", "We Concur", or any equivalent will not be acceptable to the Government.

There is not a specific template or format for the requested information in this document. This document must be no longer than 30 pages and shall be readable by Microsoft Word & Excel or Adobe Reader/Acrobat.

4. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Office to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint while adhering to all of the terms and conditions.

Failure to follow all of these instructions will render you ineligible for award.

(End of Provision Addendum)

52.212-2 -- Evaluation – Commercial Items

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation, and which will be most advantageous to the Government, price and capability & experience considered. The Contract is estimated to start on 12 Jun 2023 barring any unforeseen circumstances. The two Evaluation factors for this requirement are:

a. Total Evaluated Price (TEP)

i. This is the sum of all CLINs (PM and RM) for all five years.

ii. TEP also includes A six-month Extension of Services IAW FAR Clause 52.217-8, Option To Extend Services, the pricing of which will be calculated by the Government using the final month price of Option Year 4 and multiplied by six (to represent a six-month extension). This extension is not priced by the Offeror but is calculated by the Government base on each Offer received.

b. Offeror Capability and Experience – this will be evaluated by a Subject Matter Expert (SME) and Contracting.

2. Quote Review – after closing of this solicitation, Contracting will calculate each Offerors’ TEP and review the three quotes with the lowest TEP for the following items:

a. Quote Completeness [EVAL FACTOR 1] – Contracting will review all quotes for completeness. Contracting will review each submission to ensure the Offerors submitted complete pricing and that all items required by the addendum to FAR Provision 52.212-1, paras 1 and 2, were submitted and are complete. Incomplete quotes can be considered ineligible for award.

b. Price Reasonableness [EVAL FACTOR 1] – The Offerors’ prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business.

Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 13.106-3(a).

c. Price Realism [EVAL FACTOR 1] – The Government intends to determine price realism based on adequate price competition. In the event the Government cannot determine price realism based on adequate price competition, the Government reserves the right to conduct a more detailed price realism evaluation using one or more of the price analysis techniques described in FAR 13.106-3(a). The Government may also use other evaluation techniques, as needed. To be realistic, the price list must demonstrate an adequate understanding of the requirement. Quoted prices that are determined to be unrealistically low due to an inadequate understanding of the requirement will make the quotation ineligible for award.

d. Unbalanced Pricing [EVAL FACTOR 1] – Offerors’ quotations will be reviewed for unbalanced pricing. Evaluated quotes that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when the unit or total price of one or more price list years is significantly over or understated as demonstrated by application of price analysis techniques, such that:

i. There is reasonable doubt the quote would result in the lowest overall cost to the Government, even though it is the lowest priced quote; or,

ii. The quote is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

e. Offeror Capability and Experience Document [EVAL FACTOR 2] – This is a Pass/Fail review. A Government SME and Contracting personnel will review Offeror documentation – after redaction by Contracting – to ensure that that all items required by the addendum to FAR Provision 52.212-1, para 3, subpara C, were submitted and are complete.

i. Ability to meet the maintenance requirements and schedule as described in the PWS – required per 52.212-1, para 3, subpara C, item ii. The Offeror’s approach must demonstrate that they can handle this type of workload and the magnitude of the work. Statements such as "Concur", "I Concur", "We Concur", or any equivalent will not be acceptable to the Government.

ii. Customer information (name, location, contact info, timeframe, amount of business, and description of services) – provided per 52.212-1, para 3, subpara C, item iv (a-d). The Offeror’s references – no less than two customers – must be legitimate businesses, fit within the timeframe specified, include a dollar amount of business conducted, and must describe the services provided. The Government will contact these references to confirm the Offeror’s experience.

3. Terms and Conditions Review – Contracting will review all quotations to ensure they conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all of the solicitations stated terms, conditions, representations, and certifications.

IAW FAR 9.104-6(a), Contracting will review Contractor registration, performance, and integrity information the System for Award Management (SAM), Contractor Performance Assessment Reporting System (CPARS), the Supplier Performance Risk System (SPRS), the Federal Awardee Performance and Integrity Information System (FAPIIS), and Past Performance Information Retrieval Information System (PPIRS) to ensure the Offeror is registered to do business with the Government, a responsible source, and can be counted on to perform the contract IAW the Government’s requirements. No award will be made to an Offeror with 10% or more negative performance indicators – marginal, unsatisfactory, unacceptable, non-compliant, fail, etc. – in any of the systems listed. A lack of past performance information does not constitute negative performance.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

If none of the three lowest quotes selected for review are acceptable IAW the criteria above, the next three lowest quotes will be selected for review.

4. Contracting will notify the successful Offeror that they will receive the award via email or phone call.

5. Unsuccessful Offerors will not be notified personally but can find the award information online (SAM.gov) within 24 hours of award. The information posted will be as follows:

a. Offeror/Business Name

b. City and State

c. Contract #

d. TEP and the Total (Actual) Award Amount

(End of Provision Addendum)

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the contractor is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

The following FAR clauses and provisions are included but not limited to:

52.203-6, Alt 1, Alternate I Restrictions on Subcontractor Sales to the Government 52.203-12, Limitation on Payments to Influence Certain Federal Transactions 52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contractor Personnel 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.212-3, Alt 1, Offeror Representations and Certifications- Commercial Items 52.212-4, Contract Terms and Conditions -- Commercial Items 52.216-18, Ordering 52.216-21, Requirements, Alternate III 52.217-5, Evaluation of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-8, Utilization of Small Business Concerns 52.219-28, Post Award Small Business Program Representation 52.222-22, Previous Contracts and Compliance Reports 52.222-25, Affirmative Action Compliance 52.232-39, Unenforceability of Unauthorized Obligations 52.247-34, FOB Destination 52.252-2, Clauses Incorporated by Reference

*The following FAR clauses within FAR 52.212-5 are included but not limited to:

52.203-13, Contractor Code of Business Ethics and Conduct 52.203-15, Whistleblower Protection Under the American Recovery and Reinvestment Act of 2009 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-14, Service Contract Reporting Requirements 52.204-18, Commercial and Government Entity Code Maintenance 52.204-21, Basic Safeguarding of Covered Contractor Information Systems 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-27, Prohibition on a ByteDance Covered Application 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-7, Information Regarding Responsibility Matters 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-6, Notice of Total Small Business Set-Aside 52.219-8, Utilization of Small Business Concern 52.219-9, Small Business Subcontracting Plan 52.219-14, Limitations on Subcontracting 52.219-16, Liquidated Damages-Subcontracting Plan 52.219-33, Non-Manufacturer Rule 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts) 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.242-5, Payments to Small Business Subcontractors

The following DFARS clauses and provisions are included but not limited to:

252.201-7000, Contracting Officer’s Representative 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7003, Agency Office of the Inspector General 252.204-7004, Anti-terrorism Awareness Training for Contractors 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016, Covered Defense Telecommunications Equipment or Services Representation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7020, NIST SP 800-171 DoD Assessment Requirements 252.211-7003, Item Unique Identification and Valuation 252.219-7003, Small Business Subcontracting Plan (DoD Contracts) Basic 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7048, Export-Controlled Items 252.226-7001, Utilization of Indian Organizations, Indian-owned Economic Enterprises, and Native Hawaiian Small Business Concerns 252.226-7002, Representation for Demonstration Project for Contractors Employing Persons with Disabilities 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.232-7017, Accelerating Payments to Small Business Subcontractors - Prohibition on Fees and Consideration 252.243-7001, Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies by Sea 5352.201-9101, Ombudsman

LIST OF ATTACHMENTS

ATT# DESCRIPTION DATE # OF PAGES

1 Performance Work Statement (PWS) 9 Feb 2023 17 2 AMXG Equipment List Appendix A Rev 1 1 3 CMXG Equipment List Appendix A 1 4 PMXG Equipment List Appendix A 2 5 Contract Safety Appendix C 7 6 RM Work Request form 1 Nov 2022 1

7 Wage Determination 2015-5315 27 Dec 2022 10 8 Quote Sheet 14