Serv18-093-PWS_Revised_07162018.pdf

PERFORMANCE WORK STATEMENT (PWS)

TEST, TEARDOWN, EVALUATE AND REPAIR

OF OC10939 MOTCH (Model No. VGC52) SPINDLE BEARING

OC-ALC/OBCA

16 July 2018

Section One

1.1Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, and quality control, transportation and inspection manuals necessary to perform the Test, Teardown, Evaluate (TT&E) and Repair of OC10939 MOTCH (Model No. VGC52) Spindle Bearing for the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Government Furnished Property (GFP) Attachment #2 for Off-Base Repair.

1.1.1 The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2. Known Problems: The spindle bearings in OC10939, a MOTCH (Model No. VGC52) Vertical Grinder, were running at 10 times the acceptable vibration levels, indicating to engineering that the bearings are most likely going bad. The need in this contract is a full diagnosis and repair of the bearings.

1.3. Requested Services: One-time test, teardown, evaluation and repair of spindle bearings in OC10939, a MOTCH (Model No. VGC52) Vertical Grinder, in accordance with (IAW) the original equipment manufacturers (OEM) specification

1.4. Evaluation Report: The Contractor shall accomplish Test, Teardown, and Evaluation (TT&E) on each part to be repaired and provide in person, by fax or by e-mail an evaluation report on a contractor devised form to the Government POC and the Contracting Officer (CO) within (1) business day. As a minimum, the information cited on the evaluation report shall include:

• date of evaluation

• testing information

• repair recommendation

• required parts and part numbers

• proposed delivery schedule

• proposed firm fixed price for repair

The proposed firm fixed price for repair shall be broken out into the following categories:

• firm fixed price labor rate multiplied by number of labor hours proposed

• material costs

• other direct costs (if applicable)

• return shipping costs for parts to be repaired and parts that cannot be repaired

1.5. Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The Government POC will coordinate any repair actions with the Government Subject Matter Expert (SME) and the CO in order to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the GPOC, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within five (5) business days. The GPOC will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.6. Over and Above (O&A): O&A is defined as work discovered during the course of performing the repair efforts that is within the scope of the contract and necessary in order to satisfactorily complete the contract. The Contractor shall complete O&A requirements In Accordance With (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) 252.217-

7028. PGI 217.77.

1.7. Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this PWS unless otherwise authorized by the CO. Long lead items greater than five

(5) business days must be identified and provide sufficient documentation supporting the delay.

1.8. Off-Site Repair: Once the contract is awarded, the government will remove the spindle and send the spindle to the contractor, FOB Origin, for teardown, test and evaluation. If the government finds that non-spindle parts need TT&E, the government can determine that such additional TT&E and repair should be completed at the Government location of the equipment and request a TT&E quotation from the contractor for TT&E at the site of the equipment location.

1.9. Return of Equipment: Upon completion of the approved repair, the Contractor shall conduct a performance check on the repaired equipment to verify it is restored to operational condition.

The Contractor shall provide documentation that the performance check has been completed and the equipment is in working order IAW paragraph 1.4. Evaluation Report, of this PWS. The Contractor shall return the repaired equipment to the Government within the timeframe identified on the Estimate Repair Report.

1.10. Delivery: The Contractor shall ship all repaired and non-repairable equipment by the fastest and most traceable method in order to arrive within five (5) business days after the repair completion date.

1.11. Shipping: The Contractor shall provide to the Government POC, the date equipment was shipped out, shipment identification information and include contract number on the shipping paper work with a Free On Board (FOB) Destination. The ship to address is listed below.

ATTN: SURVEILLANCE GPOC #/Contract No: _____________

OC-ALC/OBC

Bldg. 3001 Staff Dr. Door G70 Post N68 Tinker AFB, OK 73145-3052

1.12. Contractor Performance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The Government POC will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or Government POC.

1.13. Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.14. Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.15. Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.16. Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the GPOC three (3) business days prior to the pick-up or shipment of the part or equipment. The GPOC will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.16.1. The Contractor shall ensure and provide written certification that the repaired part of Spindle Bearings in OC10939, a MOTCH (Model No. VGC52) Vertical Grinder, is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB. Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable). This certification shall be provided to the GPOC two (2) business days prior to the return of the part or equipment.

1.25. Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the Government POC will provide the form, http://www.e-publishing.af.mil/ instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect.

Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.26. Foreign Nationals: The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.27. Safety and Health off Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. During the execution of the contract, the Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one

(1) business day of any damage to Government property in which the dollar value exceeds $500,000.00 and within two (2) work days, for any damage to Government property less than $500,000.00.

Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Section Two (Reserved)

Section Three

3.1. Government Furnished Property.

3.1.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

Not Applicable.

3.1.2. GFP - Repair/Maintenance/Calibration Off-Base.

The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property contract clauses will be cited in the solicitation/contract. The GFP is identified in Attachment #2.

3.1.2.1. Shipment to Contractor. In accordance with PWS Section One.

3.1.2.2. Return Shipment to Government. In accordance with PWS Section One.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) GFP to distinguish it from Contractor Furnished Property IAW with the contract terms and conditions and this PWS.

3.2. Shared Property of the Government. Not Applicable

3.3. Government Furnished Services (GFS). Not Applicable.

3.4. Intangible Government Property. Not Applicable

3.5. Contractor Acquired Property (CAP), Time & Material (T&M), Labor Hour (LH), Cost Reimbursable (including Travel) Contract Line Item Numbers (CLINS).

Not Applicable.