Final-PWS for MIRA-X System Upgrade.pdf

Performance Work Statement (PWS)

Equipment Upgrade and Modification for the

MIRA-X

Large Chamber Scanning Electron Microscope (LC-SEM)

22 October 2019 Tinker AFB, OK

OC-ALC/OBCA

Section One

Description of Services

1. Scope: This service is for a one time upgrade to the MIRA-X Large Chamber Scanning Electron Microscope (LC-SEM) at the Oklahoma City–Air Logistics Complex (OC-ALC) for the 76MXSS/MXDTAC Physical Sciences Flight within the Materials Laboratory. The equipment being replaced/upgraded is listed in Appendix A.

1.1. The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2. Known Problems: The supporting equipment and computer components integrated with the LC-SEM system are aging and will no longer be serviceable after 2019. Currently there are no other similar LC-SEMs that exists within the DoD and the OEM’s will not support us with replacement parts nor services for repairs. If this unique inspection tool becomes inoperable it will cause work stoppage of aircraft mishap investigations, over temperature evaluations, Foreign Object Debris/Damage (FOD) inspections, and secondary evaluations of common NDI shop findings.

1.3. Requested Services: The Contractor shall provide all labor, tools, equipment, materials, parts, personal protective equipment (PPE), transportation, shipping, travel, hardware, software, accessories, peripherals, documentation, training required for the installation and integration of the system after upgrading all components, and provide any other incidentals to travel to Tinker Air Force Base (TAFB), OK to perform the onetime upgrade to the MIRA-X LC-SEM. The Contractor shall supply, deliver, install, integrate, test, verify, train operators, ensure full operation and capability of the LC-SEM and all associated system components, and provide user manuals both printed and digitally. System testing and validation/verification will be performed to ensure upgrades are fully compatible with main LC-SEM operational system and that it is fully operational. Any required maintenance on the upgraded components will be provided at no additional cost to the government, to be covered under the one-year commercial warranty. The upgrade will primarily consist of replacing the existing Zeiss EVO 1430 variable pressure scanning electron microscope (SEM), its electrical optical column (Plinth) (base with circuit boards and power supplies), computer with all controlling software, supporting equipment and hardware, and its energy dispersive spectroscope (EDS) system, along with other specified items. The Contractor shall provide and complete/sign a system checklist, verify all components are in working order and are functioning together, are fully integrated, and include the Contractors signed name and date along with the Contracting Officer Representative (COR) for the 76th MXSS/MXDTAC who can also verify the system status.

1.3.1. The Contractor shall provide all items within the following list of deliverables. The controlling computer must run Microsoft Windows 10, as well as Microsoft Office (stand-alone, no network) and Adobe Acrobat. Contractor shall provide the schedule showing estimated dates of delivery, installation, system testing, and employee training upon acceptance of the contact.

Deliverables:

Item 1 – Upgrade from a 1430 VP SEM to a Zeiss EVO10 variable pressure Scanning Electron Microscope (SEM) that includes a 3 lenses column, a 10 long life tungsten filaments with its associated controller (Plinth) (base including power supplies and electronics), various SE and BSD detectors, cabling, and operating software. All items are to be new and not used or refurbished – Hardware that requires modification to be retrofitted into the MIRA-X vacuum chamber and connected through its ports must be accomplished, as much as possible, prior to shipment to TAFB to ensure an efficient installation. The electron column shall operate using 0.3 to 30 kilo-electron volts (keV) energy, with resolution better than 10 nanometers (nm) at 30 keV and a 10 millimeter (mm) working distance, and be differentially pumped. It shall include Optibeam control, AVI video option, variable pressure operation up to 400 Pascals pressure, and one EDS interface kit for the Bruker EDS system with REMcon software (or better). The electron beam column and plinth must have all necessary connections to ensure interoperability between the Zeiss EVO 10 column and the LC-SEM communications and control connections and Master Computer (Item 2). The Contractor will provide all connections, hardware and interfaces necessary for integration, as well as any hardware modifications necessary including, but not limited to, the A-Axis and B-Axis of the microscope. The Zeiss software will include all necessary operations to provide optimum imaging resolution and come preinstalled on the Master Computer. The column will be delivered with 2 additional filament housings with their own storage case. The column must be equipped with 1 Ultra Precision Piezo Aperature changer, 1 variable pressure SE Detector, 1 standard SE Detector, 1 BSD detector, the full suite of associated controlling software, and 1 Adapted A-Axis, 1 Adapted B-Axis, and 1 complete set of cables.

Item 2 – Upgrade from a current master computer to a high performance master computer (desktop model) – The computer shall operate using Windows 10 software or newer and shall include Windows Office 2013 or newer software (for use with this non-networked computer) as well as Adobe Acrobat, to enable report generation and tabulation of data collected. The computer shall also have the Zeiss SmartSEM software as well as the Bruker EDS software preinstalled. It shall have a processor chip with a minimum standard processing power of either the Intel brand 10th generation I7-10510U model or the AMD Ryzen brand 7 nm architecture Ryzen-7 2700 processor or better.

The computer shall be equipped with a minimum of 64 gigabytes of RAM DDR4 (10 nanometer technology) or newer and shall also come with come with three hard drives:

One minimum 512 gigabyte SSD hard drive for the operating software;

One minimum 2 terabyte HDD data storage hard drive;

One minimum 2 terabyte HDD hard drive installed that shall be used to contain backup copies or “images” of the operating disk and the data storage disk.

The computer shall include a minimum of 1 DVD-RW +/- disk reader/writer/rewriter, 1 Blu-ray DVD reader/writer/rewriter, and 4 IEEE Ethernet connections, and at least 4 USB3.2 or better connections. The computer shall be delivered with one high resolution display and multitasking monitor with a minimum 49” diagonal flicker free display.

Item 3 – Upgrade from a Thermo-Fischer EDS to a Bruker EDS 30 mm^2 System – One Bruker brand name energy dispersive spectrometer (EDS) with a minimum 30 square millimeter (mm^2) detector for high speed chemical analysis. The Bruker EDS system will be integrated with the Zeiss SEM system and fully functional. Any modifications of the Bruker EDS detector and system will be engineered and performed by the Contractor to ensure full operation. All necessary software options shall be included to enable full operation of the detector and communicate findings and export results. The detector shall be LN2 Free, high resolution, and a high speed SD detector. Light element detection, Energy resolution < 126 electron volts (eV) at manganese (Mn) Kα up to 10 times faster than conventional Si(Li) detectors, vibration-free, maintenance-free, peltier cooled, Slew Window detection of Beryllium (4) up to Americium (95). It shall include a Hybrid pulse processor for extremely low dead time. It shall be fully automated with software control and calibration of the hardware. It shall include ESPRIT Spectrum operating software for chemical spectra acquisition and chemical analysis (both qualitative and quantitative) Quantification Software Extended for User Quant Mapping capability, Hypermap, Autophase and T-Chart analyses. It shall include 1 Mylar Foil (replaceable), 1 Vacuum housing, 1 Set of vacuum cables, 1 Processing PC (the ESPRIT software can also run on the high performance Zeiss computer), 1 XHD high resolution multitasking monitor with a minimum 44 inch diagonal, 1 Thermal xChange unit, 1 Inclination motor (micro step capability) fully integrated, 1 software package (DVD or other similar media), and 1 Switch Box. If the EDS system requires a second master computer then it shall have the same minimum specifications as the Item-2 Master Computer or better.

Item 4 – Upgrade from the current standard cameras to High Definition (HD) Vacuum Chamber Cameras – Four HD internal cameras with GigE connections for increased viewing and visibility while moving samples and hardware within the vacuum chamber safely while the door is closed. This camera system will provide a greater margin of safety to prevent accidental collisions between the column/detectors and examined parts. The cameras will have seamless interoperability between the hardware and software connections. It will include an independent image processing PC and XHD monitor to clearly display the HD images of one or multiple cameras, as well as all necessary cables and power supplies, controlling software and hardware.

Item 5 – Replacement of the Atlas Copco CD3+ (model) Silica Air Dryer to an Piezo Electric Air Dryer – One electric refrigerant, peltier type, air drying system that is peltier cooled, to provide improved performance and efficiency for supplying dry compressed air into the vacuum chamber during venting, decreasing the time to vent as well as operation hours of the air compressor.

Item 6 – Replacement of the current Atlas Copco SF4 (model) air compressor with a new air compressor –It shall be installed, and successfully integrated with the MIRA-X support system. It shall be properly sized to provide pressurized air for system operation and venting.

The air compressor shall come with all necessary (new) hoses, cables, connections, particle filters, water separators, automatic drain, and vibration dampening pads.

Item 7 – Upgrade to add Ultra Bright LED Lighting Within Vacuum Chamber – Two sets of 6 to 10 ultra-bright LED, per each mounting brack (included), units will be mounted within the vacuum chamber on the gantry frames and pointed in a direction to improve lighting of the sample table, samples, and the rear of the chamber for operation while the door is closed and the system is under vacuum. The lights must be sufficiently cooled or have proper heat sinks to enable them to operate for periods longer than 15 minutes in duration without becoming excessively hot and burning out/failing far below their expected 10,000 hour life span. The light units must come with all necessary connection cables and power supplies and controlling software and switches necessary to operate them efficiently.

Item 8 – Upgrade from a regular gear to a D-Axis worm gear type – One D-Axis gear upgrade to a worm gear type allowing increased reliability of articulation of the microscope gantry during operation. The gear replacement should fully integrate fully with the new Zeiss EVO 10 column and Bruker EDS system and their physical designs. D-axis operation will be conducted using the Ellcie MIRA-X user interface software.

Item 9 – Upgrade from the current aluminum table to the Composite Sandwich Design Sample Table – One composite design sandwich table to replace the current aluminum table and reduce sample vibrations inside the chamber. The top layer of the table shall be conductive metal and have attachment points for screw base fixturing used to restrain samples during inspections.

The Contractor shall provide all necessary installation tools and integration hardware for the new table, and for removal of the old aluminum table.

Item 10 - Final detailed report (Includes information in section 1.3.2), Offsite.

1.3.2. Equipment Defects/Issues and Corrective Actions: As part of the reporting process the Contractor shall ensure that all defects/issues noticed during the installation/upgrade and final testing are documented along with recommended and appropriately detailed corrective actions that they will follow.

1.3.3. Equipment Information: In addition to standard user manuals and finalized installation report, the Contractor shall separately provide in both digital and hard copy formats all associated documentation regarding all newly installed equipment and their respective specifications including the following:

MIRA-X Upgraded Equipment:

The Zeiss SEM system (Serial#) The Bruker EDS System Integrated high performing reliable computer High Definition digital vacuum chamber cameras Air Dryer Air Compressor LED lighting within the vacuum chamber Composite sandwich designed sample table within the vacuum chamber D-Axis gear within the vacuum chamber One Year Warranty coverage with contact information Pertinent Information to Be Included:

Recommended Preventative Maintenance (PM) actions and schedules Component specifications, such as, but not limited to the following:

Manufacturer

MFG Serial Number Year built Equipment expected lifespan and replacement frequency

1.3.4. Note: Internal access to the work site will be facilitated by the COR.

1.4. Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of the equipment to be serviced through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract. Both the Egun and EDS unit will be removed from the laboratory and the Contractor will be responsible for removing and shipping the old parts to their facility.

1.5. Quality Assurance: The Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.6. Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within 2 business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.7. Continuation of Essential Department of Defense (DoD) Contractor Services during Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.8. Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 7:00 a.m. to 4:00 p.m. Central Daylight Time. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or COR must be present with the Contractor.

1.9. These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.10. Special Qualifications: The Contractor shall have all necessary technical knowledge, skills, and capabilities to perform the upgrade to the MIRA-X LC-SEM system, hardware, and software. They shall be current in all necessary safety trainings required by TAFB. Within 5 business days of the contract being awarded, the CO will provide a copy of this documentation to

OBWK.

1.11. Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within 10 business days after the contract award date.

The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on TAFB. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.11.1. The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on TAFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.12. Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to TAFB to the COR within 5 business days after the contract award date. Within 10 business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

1.12.1. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All Contractor personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and TAFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.13. Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.13.1. Contractors shall be compliant TAFB Supplement to Air Force Instruction (AFI) 32- 7086, “Hazardous Materials Management”, TAFB procedures per TAFB Hazardous Waste

Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e- Publishing website at www.e-publishing.af.mil for downloading or ordering.

1.14. Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the Contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” in writing on company letterhead. This certification shall be provided to the COR within 10 days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.14.1. The Contractor shall not store chemicals or hazardous material (HAZMAT) on TAFB.

Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the COR monthly, the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the 4th day of the following month or the 1st subsequent business day.

1.15. Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT Usage” certification, the requirements of this section no longer apply.

1.15.1. The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on TAFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the COR, 10 calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to TAFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA) Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to TAFB, IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.16. Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” in writing on company http://www.e-publishing.af.mil/ letterhead. This certification shall be provided to the COR within 10 days after award. Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

1.16.1. The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

1.17. Discharges: Any discharges into Tinker’s Industrial Waste Treatment Plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within 10 days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.18. Off-Site Discharges: For discharges outside of TAFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW). The Contractor shall provide a letter 10 calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.19. Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from TAFB 911. If using a cell phone, the Contractor shall request TAFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five copies of a typed or written report about the incident within 4 clock hours as follows:

1.19.1. One copy to CO, two copies to the COR, a copy for UEC, and one copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

1.20. Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.20.1. Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within 10 calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within 30 calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with TAFB procedures per TAFB HWMP, “Hazardous Waste Management”.

1.21. Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions (AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.22. Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.23. Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the COR or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.e-publishing.af.mil/ http://www.youtube.com/watch?v=tYcbodjFPnM

1.23.1. The Contract Manager shall provide written certification to the COR for each employee within 10 business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the COR prior to the employees starting work in the OC-ALC shops.

Every 36 months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the COR.

1.24. Tool Control and Accountability: While performing contract services in or around Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The MXRIWRS Form 032 is available from the COR. The Contractor shall provide a Contractor Tool Listing, MXRIWRS Form 032, to the COR within 5 business days after inspection actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor personnel shall immediately notify the COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag).

The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the COR. The CM shall ensure each employee on the job site receives a briefing from the COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC- ALC Industrial Areas.

1.25. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on TAFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision.” The Contractor shall comply with TAFBI 24-302, in its entirety for the operation of POVs within TAFB.

1.26. Non-Common Access Card (CAC) Holders: Non-CAC Card holders shall complete a Request for Identification Credential, AFMC Form 496, and submit it to Pass and Registration.

The Government will issue a completed Identification Credential Defense Biometric Identification Data System (DBIDS) ID. The Contractor shall be responsible for their employees displaying and surrendering the DBIDS ID IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, “Installation Security Program,” in its entirety.

1.27. Restricted Area Badge Holders: The Contractor shall contact the COR within 5 business days after the contract award date for details and forms. The Contractor employees shall submit a request for an identification credential, AFMC 496, within seven 7 business days of the contract award date. The Contractor shall fill out the AF 2586, Restricted Area Badge paperwork, then submit it to the Security Forces, 72 SFS Pass and Registration section, at Building 6611. Prior to the Contractor entering the restricted area, the COR will provide Restricted/Controlled Area Education and Escort Training, which explains the do's and don’ts for the restricted areas applicable to the Contractor.

1.28. Contractor IDs: All Contractor badges shall be surrendered when the contract expires, are no longer needed, or when the contract personnel are no longer working under the contract or for the Contractor. The Contractor IDs expire on the last day of the current contract Period of Performance (PoP). If the contract is extended, the Contractor and Contractor personnel shall obtain new ID badges. The requirement to obtain new badges includes the CAC ID, the DBIDS ID, and AF Form 1199C, Controlled/Restricted Area Badge.

1.28.1. All CAC cards shall be returned to the Pass and Registration, Bldg. 6611, upon the completion of the contract, when no longer needed or contract personnel are no longer working under the contract or working for the Contractor. Upon issue of the CAC by Pass and Registration, the Contractor shall be responsible for employees displaying and surrendering the card IAW the Installation Integrated Defense Plan, Tinker Plan 31-101, in its entirety. Upon 5 calendar days of the badge being returned to Pass and Registration, the Contractor shall provide copies of the turn-in receipts to the COR either by US Postal Service or email.

1.28.2. Contractors are assessed a fine of $50.00 if CAC IDs, AF Form 1199C’s, or DBIDS IDs are lost, stolen, or not returned to the Pass and Registration, Bldg. 6611 when the badges have expired or are no longer required. The 72 Security Forces Squadron (SFS) will attempt to fine the contract if money cannot be collected from the Contractor.

1.29. Visitors Pass: The Contractor shall contact the COR seven business days before arriving on TAFB in order to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to 59 calendar days.

1.30. Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.31. Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within 1 business day of any injuries that occur to the Contractor personnel while they are on the installation. The Contractor shall notify the CO, COR, and Government CA within 1 business day of damage to Government property or equipment during the execution of the contract.

1.32. Confined Space Entry: The COR will notify the Contractor of any designated permit-required Confined Spaces IAW OSHA 29 CFR 1910.146(c)(8) thru 1910.146(c)(8)(v). The Contractor shall comply with all requirements in OSHA 29 CFR 1910.146 prior to permit-required confined space entry by Contractor employees. The COR shall ensure that the TAFB Fire Chief coordinates the confined space entry contact and either approves or disapproves the usage of the rescue team supplied by the installation Fire and Emergency Services (FES) Flight (AFI 91-203, 23.8.1.2.). The TAFB Fire Chief has disapproved the usage of the rescue team supplied by the installation FES Flight so the Contractor shall be responsible for providing the rescue team.

1.33. Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

1.34. Contractor Manpower Reporting (CMR): The Contractor shall report ALL Contractor labor hours, to include sub-contractor labor hours, required for the performance of the services provided under this contract via the Contractor Manpower Reporting Application (eCMRA), which is the Department of Defense’s secure data collection site for manpower. The Contractor is required to completely fill in all required data fields at the Department of the Air Force’s eCMRA website, which is found at https://afcmra.dmdc.osd.mil.

1.34.1. The Contractor shall report all labor hours executed during the PoP for each Government Fiscal Year (FY) which runs from 1 October through 30 September the following year. Although the labor hours executed may be completed any time during the FY, all data shall be completed no later than (NLT) 31 October of each calendar year. Contractors may direct questions to the CMR help desk email at dod.ecmra-af-support-desk@mail.mil.

1.35. Training – General (including but not limited to): The Government COR will provide training via slides, video, or classroom prior to the Contractor performing work at the OC-ALC.

The Government will be responsible for all approved costs associated with the training identified below. The COR will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four numbers of the Contractor employee’s Social Security Number (SSN) will be input on the form.

1.35.1. The Contractor shall contact the COR prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number FOD and DOP Awareness Training Course Initial CHPMAS0000400SU AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB Initial Fire Safety and Prevention Training CTESAF0000100SU Refresher Fire Safety and Prevention Training, Computer Based Training (CBT)

CTEMAS0002900CB

OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR OC-ALC Human Factors Training, CBT MTEPDV9775100BR Environmental Management Systems (EMS) - General Awareness Training MTEENV9733070BR

Lockout/Tagout Initial Course TE00141 Lockout/Tagout Refresher Course for Authorized Personnel, CBT CTEMAS0003000CB Confined Space Entry Initial Course MTESAF0000500SU OC-ALC Security Education (Initial and Annual Refresher) for Contractors who have a footprint presence on base and those contractors who come out to Tinker 3 or more times per year. MTEOPS9770101BR

Section Two

Performance Assessment

The Contractor shall ensure the following Service Summary requirements are accomplished:

Service Summary (SS) Table 2-1

SS PERFORMANCE OBJECTIVE PWS

PARA.

PERFORMANCE

THRESHOLD

SS 1

The Contractor shall provide the furnishing, shipping, installing, assembling, verification/calibration and training of a commercially available high accessory LC-SEM.

1.3. 100% Compliance

Section Three

3. Government Furnished Property (GFP) and Services.

3.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base.

Note: Same as Government Property Incidental to Government Installation or Site.

Government Property Repair/Maintenance On-Base is not considered Government Furnished Property (GFP) in accordance with (IAW) Federal Acquisition Regulation (FAR) Parts 45 and

52.245 plus supplements. The responsible Government Organizations for Government Property Repair/Maintenance On-Base will be responsible for the Government Property inventory, record keeping, reporting requirements (including Report of Survey), and disposal during the performance of this contract.

3.2. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at TAFB, OK: modification and upgrade services to the LC-SEM.

3.2.1. Security Forces. The Government will provide general on-base security forces’ service.

The security forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-base center they are on TAFB in order to be connected with the on-base 911 center.

3.2.2. Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.3. Telephone. The Government will provide telephone service consisting of the following Classes of Service. The Contractor shall ensure that the Government provided telephone usage is limited to only official Government business related to the performance of this contract. The Contractor shall furnish their own telephone service provided by local commercial carrier for their use in matters other than official Government business. NOTE: Only list applicable telephone service(s).

CLASS "A"/ CLASS OF SERVICE "1"

- Dial "99" for local off-base and toll free calls (1-800, etc.) -- NOTE: Do not use this option for long distance calls

- Dial "98" for long distance calls

- Dial "94" Defense Switched Network (DSN) calls

- On-base calls

3.3. Intangible Government Property. NOT APPLICABLE

3.4. Contractor Acquired Property (CAP), Time & Material (T&M) or Fabrication. NOT

APPLICABLE