12_Mar_2014_PWS_-Addison.pdf

PERFORMANCE WORK STATEMENT (PWS)

One-Time

Test, Teardown & Evaluate

Addison McKee CNC Tube Bender Repair

12 Mar 2014

PREPARED BY:

OC-ALC/OBWK

TINKER AFB 73145

PWS – Addison McKee Bender Tube Bender Repair

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Scope: The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform the Addison McKee CNC Tube Bender repair at Tinker AFB.

The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with (IAW) terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS). The equipment is listed in Appendix A.

1.2. Requested Services: The contractor shall Test, Teardown, and Evaluate (TT&E) and repair the Addison McKee CNC Tube Bender. The technician(s) shall be OEM certified.

1.3. Equipment Evaluation: After evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report and send it to the Contracting Officer Representative (COR) by fax or e-mail no later than twenty-four (24) working hours after completion of the inspection.

At a minimum, the information cited on the Estimated Repair Report shall include the following information: equipment ID #, date of the evaluation, and a description of the findings and recommendations, a list of the required part(s) and part(s) number(s), the cost of part(s), the number of parts needed, and the estimated labor hours required to complete the repair. Any recommendations cited shall take into consideration the following factors: the priority of the requested service, the sources that are available to supply the new part(s), the shipping and delivery schedules for the part(s), and any other factors which may be peculiar to the specific repair requirement.

1.4. Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure that all repair actions have documented CO approval before initiating any repairs or ordering parts. After completion of the repair, the Contractor shall demonstrate to the COR and the identified Government Technical Point of Contact/SME that the repairs have been completed and that all aspects of the Addison McKee Tube Bender are properly functioning IAW the manufacturer’s specification and this PWS. All repairs shall have a one year warranty after final inspection.

1.5. Service Report: Before leaving the OC-ALC the Contractor shall provide a written service report to the Government Technical SME and the COR. If the report has additional information that cannot be provided before departure, the Contractor shall leave the partially completed original Service Report and make a copy to take with them. In the event a partially completed report is submitted, the complete written service report shall be provided within eight (8) working hours to the COR.

1.5.1. Service Report Delivery: The report can be delivered to the COR by one of the following methods: in person, by fax or e-mail immediately upon completion of the maintenance support services. The service report shall contain the following information at a minimum: Name of the Company, Contract number, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of the Technician performing the services, legible Signature of the on-site Government Technical POC, Start and Completion Dates and times. The report shall also include a complete breakdown of the number of Labor hours that were worked, the total Cost (hrs. and rate), and the Materials and Parts that were used plus details of any other charges.

1.6. Parts and Materials: The Contractor shall provide and use only new or factory rebuilt parts and materials in performance of this PWS. The use of factory rebuilt parts must be authorized by the CO prior to use.

1.7. Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of performance (POP), for this contract will be subject to review by the CO or COR.

1.8. CAR/Complaint Contractor Response Time: The Contractor shall provide a written response that addresses the following: root cause(s), corrective action(s) and preventive action(s). The Contractor will be given two (2) business days after receipt to answer a submitted Corrective Action Report (CAR) or Customer Complaint.

1.9. Maintenance Documentation: The Contractor shall document the completion of each repair action in accordance with OC-ALC OI 21-203, Chapter 1& 2, as applicable.

1.10. Continuation of Essential DoD Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.11. Hours of Operation: The Contractor shall perform work required under this contract during the following hours Monday through Friday 7:00 AM - 3:30 PM, excluding Federal Holidays and Furlough Days.

1.12. Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the COR within five (5) work days after contract award.

The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

1.12.1. Contractors Identity: The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.12.2. Listing of Contractor Employees: The Contractor shall provide an initial list of the Contractor’s employees’ names and position titles to the COR within five (5) working days after contract award. The Contractor shall also provide an updated list of personnel to the COR when employees affecting the work of this contract, have a status or position change within five (5) working days.

1.12.3. The Contractor shall not employ persons on this contract if such an employee is identified to the Contractor as being a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts or subcontracts awarded to the Contractor. All contractor personnel depending on the particular condition, occasion, and place or job assignment shall be required to wear professional, suitable attire. All of the Contractor’s personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of the Contractor’s personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and the OC-ALC regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.13. Environmental Protection & Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.13.1. Contractors shall be compliant with Tinker Air Force Base (TAFB) Sup to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”.

1.13.2. Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident.

When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911.

If using a cell phone, the contractor shall request Tinker AFB 911. The contractor shall immediately report all environmental violations to the contracting officer representative (COR) and unit environmental coordinator (UEC). The contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

One (1) copy to the contracting officer (CO), two (2) copies to the COR, a copy for UEC and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.14. Forms, Technical Orders (TO’s), AFI, AFMCI and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work on this contract via internet at www.e-publishing.af.mil. In the event that a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon written request (e-mail is acceptable) from the Contractor. If the laws, regulations, TO’s, Air Force Instructions (AFI’s), Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the Contractor shall comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with all of the applicable records management regulations, AFI 33-322, All of Chapter 3.

http://www.e-publishing.af.mil/

1.15. Housekeeping: The Contractor shall keep the work areas clean and neat IAW Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.16. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor’s personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas shall receive FOD and DOP training and comply with, Air Force Materiel Command (AFMC) Sup1, Chapter 14, paragraph

14.41 and TAFBI 21-449, Chapter 4.

1.17. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate: The Contractor and the Contractor’s personnel shall acknowledge the (FOD) and (DOP) training by viewing either the DVD provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall provide a devised certificate to the COR for each employee within ten (10) working days after contract award.

The certificate(s) shall contain the following information: title of the training, name of the person who received the training and the date it was received. The Contractor shall also ensure that all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and the Contractor’s personnel shall review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

1.18. Tool Control and Accountability: While performing contract services in or around the Maintenance Production Shops including Ramp areas, the Contractor shall comply with AFI 21-101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph

14.1 & 14.5.3. The Contractor or the Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a Contractor Tool List, on the MXRIWRS Form 32 checklist to the COR prior to starting work in the OC-ALC Industrial Areas. The Contractor’s personnel shall immediately notify the COR if any tools are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report to the appropriate Government personnel if the Contractor has any missing tool(s) that have not been located within one (1) hour after notification of lost or missing tools. The Contractor can obtain the Form 32 from the COR.

1.19. Housekeeping/FOD/Tool Control Briefing: The CM shall ensure that each employee on the job site has been briefed by the COR on Housekeeping, FOD and Tool Control prior to starting work in the OC-ALC Industrial Areas.

1.20. Privately Owned Motor Vehicles (POV): The Contractor’s personnel shall comply with the directives pertaining to operation of POVs on the OC-ALC per AFMAN 31-116 (in its http://www.youtube.com/watch?v=tYcbodjFPnM entirety), and the Motor Vehicle Traffic supervision. The Contractor shall comply with TAFBI 24-301 (in its entirety) for the operation of POVs within the OC-ALC.

1.21. Visitors Pass: The Contractor shall make contact with the COR seven (7) working days before coming on the OC-ALC to make arrangements for a Visitors Pass(s) when performing this repair action. The COR will assign the Contractor a sponsor within the organization. The Contractor and the sponsor will arrange to meet at Pass and ID, Building 6611 / Tinker Gate (South of I-40 off of Air Depot). The Contractor shall provide two (2) forms of identification (one of which shall be a picture ID) to Security Forces. Security Forces will provide the Contractor with the AF Form 75 (Visitors Pass) which will be valid for thirty (30) days. If an additional thirty (30) days is required the same process will occur.

1.22. Foreign National(s): The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for Foreign National(s) visiting a U.S. Government facility.

1.23. Safety and Health: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while on the installation. The contractor shall notify the Contracting Officer (CO), within eight

(8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

1.23.1. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.23.2. If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.24. Emergency Procedures: The Contractor’s Personnel shall follow the direction of Government personnel in regards to the following emergency procedures: fire, tornado, active shooter, and bomb threats. It is the responsibility of the Contractor to provide their employees with guidance and to establish procedures for responding to emergencies. It is the Contractors' responsibility to account for their employees following an emergency evacuation. The

Contractor’s Personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.

2. SERVICE SUMMARY.

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights of remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished

Service Summary (SS) Table 2-1

SS PERFORMANCE OBJECTIVE

PWS

PARA.

PERFORMANCE

THRESHOLD

SS 1

The contractor shall Test, Teardown, and Evaluate (TT&E) and repair the Addison McKee CNC Tube Bender. The technician(s) shall be OEM certified.

1.2. 100% Compliance

SS 2

After evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report and send it to the Contracting Officer Representative (COR) by fax or e-mail no later than twenty-four

(24) working hours after completion of the inspection. At a minimum, the information cited on the Estimated Repair Report shall include the following information: equipment ID #, date of the evaluation, and a description of the findings and recommendations, a list of the required part(s) and part(s) number(s), the cost of part(s), the number of parts needed, and the estimated labor hours required to complete the repair. Any recommendations cited shall take into consideration the following factors: the priority of the requested service, the sources that are available to supply the new part(s), the shipping and delivery schedules for the part(s), and any other factors which may be peculiar to the specific repair requirement.

1.3. 100% Compliance

SS 3

The Contractor shall ensure that all repair actions have documented CO approval before initiating any repairs or ordering parts. After completion of the repair, the Contractor shall demonstrate to the COR and the identified Government Technical Point of Contact/SME that the repairs have been completed and that all aspects of the Addison

1.4. 100% Compliance

SS PERFORMANCE OBJECTIVE

PWS

PARA.

PERFORMANCE

THRESHOLD

McKee Tube Bender are properly functioning IAW the manufacturer’s specification and this PWS.

SS 4

Before leaving the OC-ALC the Contractor shall provide a written Service Report to the Government Technical SME and the COR.

1.5. 100% Compliance

SS 5

The Contractor shall provide and use only new or factory rebuilt parts and materials in performance of this PWS. The use of factory rebuilt parts must be authorized by the CO prior to use.

1.6.

100% Compliance

SS 6

The Contractor shall provide a written response that addresses the following: root cause(s), corrective action(s) and preventive action(s). The Contractor will be given two (2) business days after receipt to answer a submitted Corrective Action Report (CAR) or Customer Complaint.

1.8.

100% Compliance

SS 7

The Contractor shall document the completion of each repair action in accordance with OC-ALC OI 21-203, Chapter 1& 2, as applicable.

1.9.

100% Compliance

SS 8

The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the COR within five (5) work days after contract award. The Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time.

1.12.

100% Compliance

SS 9

The Contractor shall provide an initial list of the Contractor’s employees’ names and position titles to the COR within five (5) working days after contract award. The Contractor shall also provide an updated list of personnel to the COR when employees affecting the work of this contract, have a status or position change within five (5) working days.

1.12.2.

100% Compliance

SS 10

The contractor shall immediately report all environmental violations to the contracting officer representative (COR) and unit environmental coordinator (UEC). The contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.13.2.

100% Compliance

PARA.

PERFORMANCE

THRESHOLD

One (1) copy to the contracting officer (CO), two

(2) copies to the COR, a copy for UEC and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

SS 11

The Contractor and the Contractor’s personnel shall acknowledge the (FOD) (DOP) training by viewing either the DVD provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

The Contractor shall provide a devised certificate to the COR for each employee within ten (10) working days after contract award.

1.17.

100% Compliance

SS 12

The Contractor shall comply with AFI 21- 101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1 &

14.5.3. The Contractor or the Contractor’s

personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a Contractor Tool List, on the MXRIWRS Form 32 checklist and give it to the COR prior to starting work in the OC-ALC Industrial Areas.

1.18.

http://www.youtube.com/watch?v=tYcbodjFPnM

PARA.

PERFORMANCE

THRESHOLD

SS 13

The CM shall ensure that each employee on the job site has been briefed by the COR on Housekeeping, FOD and Tool Control prior to starting work in the OC-ALC Industrial Areas.

1.19.

100% Compliance

SS 14

The Contractor shall make contact with the COR seven (7) working days before coming on the OC-ALC to make arrangements for a Visitors Pass(s) when performing remedial maintenance.

The Contractor and the sponsor will arrange to meet at Pass and ID, Building 6611 / Tinker Gate (South of I-40 off of Air Depot). The Contractor shall provide two (2) forms of identification (one of which shall be a picture ID) to Security Forces.

1.21.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP). On-Base TT&E and Repair. GFP is not applicable to this contract in accordance with FAR parts 45 and 52.245 plus supplements.

3.2. Shared Property of the Government. Not Applicable.

3.3. Government Furnished Services (GFS) are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB, OK:

3.3.1 Security Forces. The Government will provide general on-base security forces' service.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.3.2 Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.3.3 Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.4. Intangible Government Property. Not Applicable.

3.5. Contractor Acquired Property (CAP). Not Applicable.