PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

ONE-TIME REPAIR AND INSTALL OF ADAPTER GEARBOX FOR 76 CMXG

(SUB ASSEMBLY OF FUEL PUMP TEST STAND OC10577)

20 September 2013

PREPARED BY:

OC-ALC/OBWK

TINKER AFB 73145

Section One

Description of Services

1. Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals required to repair and install one (1) Adapter Gearbox into the Fuel Pump Test Stand, OC10577, (Appendix A) located at the Oklahoma City Air Logistics Complex (OC-ALC) Tinker

Air Force Base (AFB), Oklahoma.

1.1. Known Problems: The Adapter Gearbox is a sub-assembly of Fuel Pump Test Stand

OC10577 also listed in Appendix A (Part Number 3C3965G05, Stock Number 3040-01-343-

0590). The manufacturer of the Adapter Gearbox is Delta Research Incorporated. The Adapter

Gearbox is used to drive main fuel pumps and augmenter pumps for testing. Jet engines supported are F101, F108, and F110 which in turn support the B1-B, KC-135, E-6B, and F-15E weapons systems. Due to a main shaft bearing bushing failure, the Fuel Pump Test Stand’s

Adapter Gearbox is locked up with metal debris contamination throughout the three (3) gear drive train. The center shaft seal was replaced four (4) months prior to Adapter Gearbox failure.

The Government has removed the Adapter Gearbox from the Fuel Pump Test Stand.

1.2. Services Requested:

1.2.1. Adapter Gearbox Shipment to Contractor: The Contractor shall, within ten (10) business days of contract award and In-Accordance-With (IAW) standard commercial practice, be responsible for coordinating the crating and shipping of one (1) Adapter Gearbox (Appendix

B), to their facility.

1.2.2. Adapter Gearbox Repair: The Contractor shall, at their facility, repair one (1) Adapter

Gearbox within one hundred and twenty (120) calendar days to restore the equipment to full operation condition.

1.2.3. Return Delivery to Government: Once Adapter Gearbox repair is complete the

Contractor shall ensure crating and shipment, IAW standard commercial practice, of Adapter

Gearbox to ship-to address below. The Contractor shall coordinate delivery date/time with the appointed Contracting Officer Representative (COR). The Contractor shall provide to the COR the date equipment was shipped out and the shipment identification information as well as include the contract number on shipment paperwork with a Freight On Board (FOB) Destination label.

Ship to: OC-ALC/OBWK

Attn: Surveillance COR, 405-734-0902

Building 3902, Room 119, Post Z21

Tinker AFB, Oklahoma 73145

1.2.4. Adapter Gearbox Installation: The Contractor shall install the Adapter Gearbox within five (5) business days of its return to Tinker Air Force Base (AFB).

1.3. Operational Test of Fuel Pump Test Stand: Upon completion of Adapter Gearbox installation by the Contractor; the Government will perform operational testing of the Fuel Pump

Test Stand. The Contractor shall be available during the operational test to coordinate on gearbox failures and make necessary gearbox repairs.

1.4. Parts and Materials: The Contractor shall provide and use only new parts and material in performance of this Performance Work Statement (PWS) unless authorized by the CO.

1.5. Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the CO. All services to be performed by the

Contractor during the period of this contract will be subject to review by the CO or COR.

1.6. CAR/Complaint Contractor Response Time: The Contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The Contractor will be given one (1) business day to answer a submitted Corrective Action Report (CAR) or

Customer Complaint.

1.7. Continuation of Essential DOD Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.8. Hours of Operation: The Contractor shall perform work required under this contract during the following hours Monday through Friday 6:00am - 9:00pm, excluding Federal

Holidays and Furlough Days.

1.9. Contractor Personnel: The Contractor shall provide the name of the Contract Manager

(CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the COR within five (5) business days after contract award. The

Contractor shall provide telephone numbers and email addresses of the CM and alternate(s) where these persons may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The

CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak and understand English fluently.

The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. The

Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.10. Listing of Contractor Employees: The Contractor shall provide an initial listing of

Contractor employees’ names and position titles to the COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security and/or general well-being or operational mission of the installation and its population.

The Contractor shall not employ any person who is an employee of the United States

Government if the employment of the person would create a conflict of interest, nor shall the

Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD

5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities.

The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/subcontracts awarded to the Contractor. All contract personnel depending on particular condition, occasion or place or job assignment shall require professional, suitable attire. All Contractor personnel shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management and control of Contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.11. Forms, Technical Orders (TO’s), AFI, AFMCI and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon written request

(e-mail is acceptable) by the Contractor. In the event, laws, regulations, TO’s, Air Force

Instructions (AFI’s), Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the Contractor is required to comply as such changes come into effect.

Contractors delivering or handling official USAF records shall comply with the applicable records management regulations, AFI 33-322, All of Chapter 3.

1.12. Housekeeping: The Contractor shall keep the work areas clean and neat IAW Industry

Standards, OSHA, fire and safety standards and this PWS.

1.13. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and http://www.e-publishing.af.mil/ to comply with, Air Force Materiel Command (AFMC) Sup1, Chapter 14, paragraph 14.41 and

TAFBI 21-449, Chapter 4.

1.14. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP)

Certificate: The Contractor and contract personnel shall acknowledge the Foreign Object

Damage (FOD) and Dropped Object Prevention (DOP) training by viewing either the DVD provided by the COR or at the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

The Contractor shall provide a devised certificate to the COR for each employee within ten (10) business days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the OC-ALC shops. Annually, the Contractor and

Contractor personnel shall be required to review the FOD/DOP Training and provide an updated

Contractor devised certificate of training to the COR.

1.15. Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops including Ramp areas, the Contractor shall comply with AFI 21-

101_AFMC Sup 1, 21-101, Chapter 10 (all paragraphs) and OC-ALCI 21-112, paragraph 14.1 &

14.5.3. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a

Contractor Tool Listing, MXRIWRS Form 32 checklist to the COR prior to starting work in the

OC-ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The

COR will report to appropriate Government personnel of any missing Contractor’s tool(s) not located within one (1) hour after notification of lost or missing tools. The Contractor can obtain the Form 32 from the COR.

1.16. Housekeeping/FOD/Tool Control Briefing: The Contractor Manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in OC-ALC Industrial Areas from the COR.

1.17. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB Oklahoma per AFMAN 31-116 (in its entirety), Motor Vehicle Traffic supervision. The Contractor shall comply with TAFBI 24-301

(in its entirety) for the operation of POVs within OC-ALC Complex.

1.18. Visitors Pass: The Contractor shall make contact with the COR seven (7) business days before coming on TAFB to make arrangements for a Visitors Pass(s). The COR will assign the

Contractor a sponsor within the organization. The Contractor and the sponsor will arrange to meet at Pass and ID, Building 6611 / Tinker Gate (South of I-40 off of Air Depot). The

Contractor shall provide two (2) forms of identification (one of which shall be a picture ID) to

Security Forces. Security Forces will provide the Contractor the AF Form 75 (Visitors Pass) which will be valid for thirty (30) calendar days. If an addition thirty (30) calendar days is required the same process will occur.

http://www.youtube.com/watch?v=tYcbodjFPnM

1.19. Foreign National(s): The Contractor shall notify the COR before sending a Foreign

National representative to perform services. Special rules apply for foreign national(s) visiting a

US Government facility.

1.20. Health and Safety on Government Installations: In performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and Local regulations and AFI 91-203 Air Force Consolidated Occupational Safety Instruction as established by this contract and Appendix C. The Contractor shall notify the CO of any injuries that occur to Contractor personnel while on the installation. The Contractor shall notify the CO of damage to government property or equipment during the execution of the contract.

1.21. Emergency Procedures: Contractor Personnel shall follow the direction of Government personnel in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the Contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with

Government personnel in all fire and tornado drills at no additional cost to the Government.

Section Two

Performance Assessment

2. The Contractor shall be aware that in the absence of any contract requirement from the SS does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished:

Service Summary (SS) Table 2.1

SS Performance Objective

PWS

PARA

Performance

Threshold

SS 1

Adapter Gearbox Shipment to Contractor: The Contractor shall, within ten (10) business days of contract award and In-Accordance-With

(IAW) standard commercial practice, be responsible for coordinating the crating and shipping of one (1) Adapter Gearbox (Appendix B), to their facility.

1.2.1 100%

Compliance

SS 2

Adapter Gearbox Repair: The Contractor shall, at their facility, repair one (1) Adapter Gearbox within one hundred and twenty (120) calendar days to restore the equipment to full operation condition.

1.2.2 100%

Compliance

SS 3

Return Delivery to Government: Once Adapter Gearbox repair is complete the Contractor shall ensure crating and shipment, IAW standard commercial practice, of Adapter Gearbox to ship-to address below.

1.2.3 100%

Compliance

SS 4

Adapter Gearbox Installation: The Contractor shall install the

Adapter Gearbox within five (5) business days of its return to Tinker

AFB.

1.2.4 100%

Compliance

SS 5

Operational Test of Fuel Pump Test Stand: The Contractor shall be available during the operational test to coordinate on gearbox failures and make necessary gearbox repairs.

1.3 100%

Compliance

SS 6 Contractor Personnel: The Contractor shall provide the name of the 1.9 100%

SS Performance Objective

PWS

PARA

Performance

Threshold

Contract Manager (CM) and any alternate(s) who shall act for the

Contractor when the manager is absent and they shall be designated in writing to the COR within five (5) business days after contract award.

Compliance

SS 7

Listing of Contractor Employees: The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the

COR within five (5) business days after contract award. The Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract, status changes or position changes within five (5) business days.

1.10 100%

Compliance

SS 8

Housekeeping: The Contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and

Health Administration (OSHA), fire and safety standards and this PWS.

1.12 100%

Compliance

SS 9

Certificate for Foreign Object Damage (FOD) and Dropped Object

Prevention (DOP) Certificate: The Contractor shall provide a devised certificate to the COR for each employee within ten (10) business days after contract award. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training and provide a Contractor devised certificate of training to the COR prior to starting work in the

OC-ALC shops. Annually, the Contractor and Contractor personnel shall be required to review the FOD/DOP Training and provide an updated Contractor devised certificate of training to the COR.

1.14 100%

Compliance

SS 10

Tool Control and Accountability: The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor shall turn in a Contractor Tool Listing, MXRIWRS Form 32 checklist to the

COR prior to starting work in the OC-ALC Industrial Areas. Contractor personnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag).

1.15 100%

Compliance

SS 11

Visitors Pass: The Contractor shall make contact with the COR seven

(7) business days before coming on TAFB to make arrangements for a

Visitors Pass(s).

1.18 100%

Compliance

SS 12

Health and Safety on Government Installations: In performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and Local regulations and AFI 91-203 Air

Force Consolidated Occupational Safety Instruction as established by this contract and Appendix C.

1.20 100%

Compliance

Section Three

3 Government Furnished Property and Services

3.1 Government Furnished Property (GFP):

3.1.1 Government Property Repair/Maintenance On-Base: Government Property

Repair/Maintenance On-Base is not considered Government Furnished Property (GFP). FAR

Parts 45 and 52.245 plus supplements are not applicable to Government Property

Repair/Maintenance On-Base. The responsible Government Organization (76 CMXG) for

Government Property Repair/Maintenance On-Base will be responsible for the Government

Property record keeping, reporting requirements (including Report of Survey), and/or disposal of all Government Property requiring repair/maintenance on-base during the performance of this contract.

3.1.2. Government Furnished Property (GFP) Repair/Maintenance Off-Base.

Government Furnished Property (GFP), at no cost, is applicable to the performance of this contract because the cumulative acquisition cost of the items that may require repair/maintenance off-base exceeds the Simplified Acquisition Threshold (SAT) $150,000. The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly disposes of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government

Property clauses will be cited in the solicitation/contract award document in accordance with

FAR 45.107(d). The GFP is identified in Appendix B.

3.1.2.1. Shipment to Contractor or Pick up by Contractor.

3.1.2.1.1. See PWS Paragraph 1.2.1.

3.1.2.2. Return Shipment or Delivery to Government.

3.1.2.2.1. See PWS Paragraph 1.2.4.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damaging) Government Furnished Property to distinguish it from Contractor Furnished Property in accordance with the contract terms and conditions and this PWS.

3.1.2.5. Plant Clearance (Disposition) Instructions. Disposition of GFP will be IAW the

Government Property clause, other contractual requirements, and/or the direction from the

Government Contracting Officer. Disposition instructions may include Defense Logistics

Agency (DLA) Disposition Services (formerly Defense Reutilization Marketing Office

(DRMO)) for disposal. Plant Clearance Automated Reutilization Screening System (PCARRS) shall not be required for disposal of Government Property.

3.2. Shared Property of the Government. Not Applicable.

3.3. Government Furnished Services (GFS) are applicable to the performance of this contract at

Tinker AFB, OK.

3.3.1. Security Forces. The Government will provide general on-base security forces’ services.

The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.3.2. Fire Emergency and Routine Services. The government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.3.3. Utilities. The Government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide.

Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.3.4. Workspace. The Government will provide adequate workspace around the equipment area.

3.4. Intangible Government Property. Not Applicable.

3.5. Contractor Acquired Property (CAP). (Similar Requirement Time & Materials).

3.5.1. Reimbursement. The Government will reimburse the Contractor for CAP at a direct cost

IAW the contract terms and conditions which includes this PWS and the Contracting Officer’s approval.

3.5.2. Title to Government Property (CAP). This PWS incorporates FAR 52.245-1(e)

(2)-(3)(ii) by reference for on-base and off-base repair/maintenance.

Appendices:

APPENDIX A EQUIPMENT LISTING

APPENDIX B SCHEDULED GOVERNMENT FURNISHED PROPERTY (GFP)

APPENDIX C SAFETY