PWS_-_Vacuum_Furnace_Polycold_Chiller.pdf

PERFORMANCE WORK STATEMENT

ANNUAL REMEDIAL MAINTENANCE

VACUUM FURNACES AND POLYCOLD CHILLERS

PMXG

OC-ALC/OBWK

20 February 2013

Vacuum Furnaces/Polycold Chillers RM PWS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. The Contractor shall provide all labor, tools, equipment, test equipment, materials, personal protective equipment (PPE), reflective clothing, hearing and eye protection, including prescription safety glasses, lifting equipment, fire extinguisher(s), fall protection, transportation and other incidentals neces-sary to travel to Tinker AFB, OK, to perform Remedial Maintenance (RM) on Heat Treatment Furnaces and Polycold Chillers. On occasion the Contractor may be required to ship broken parts back to his/her company for repair. The Contractor shall be responsible for ensuring all services and parts provided under this contract are in accordance with (IAW) the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS). Equipment is listed in Appendix A.

1.2. Remedial Maintenance (RM): RM is defined as unscheduled work requirements which include the evaluation, troubleshooting, and diagnosis of equipment to isolate the source of a malfunction and the repair of the equipment when authorized. The contractor shall repair the Vacuum Furnaces/ Polycold Chillers and the interface between the Polycold and Vacuum systems not limited to re-bricking, thermo-couple installation, process control and instrumentation, electrical and mechanical work. Additionally, the contractor shall repair vacuum furnaces not limited to hot zone rebuilding and installation, vacuum pumping system rebuild and repair, PLC and Ladder Logic adjustments unique to Polycold Chillers.

1.3. Malfunction and Notification Process. Upon concurrence of equipment or system malfunction, the Contracting Officer Representative (COR) will contact the Contractor. The COR will telephone the Contractor and provide the equipment ID#, a brief description of the malfunction, location of equipment, and the name and telephone number of the point of contact. COR will then provide a written copy of re-quest to the Contractor by fax or email. The Contractor shall respond back to the COR and Contractor’s technician shall arrive on site at the downed equipment location within seventy-two (72) clock hours after telephone notification of malfunctions.

1.4. Equipment Evaluation. After evaluation of the equipment, the Contractor shall prepare a written Estimate Repair Report to the COR by fax or email no later than twenty-four (24) clock hours after com-pletion of the inspection. As a minimum, the information cited on the Estimated Repair Report shall in-clude equipment ID #, date of evaluation, and a description of findings and recommendations, required part(s) and part(s) number, cost of part(s), number of parts needed, estimated labor hours required to complete repair. Any recommendations cited shall consider priority of the requested service, available source for obtaining new part(s), availability of the new part(s), shipping and delivery schedules of part(s), other factors which may be peculiar to the specific repair requirement.

1.5. Authorizations for Repair Actions. Only the Contracting Officer (CO) can authorize repair ac-tions. The COR will coordinate any repair actions with the Subject Matter Expert (SME) and the CO to obtain approval to proceed. The Contractor shall ensure all repair actions have documented CO approval before initiating any repair or ordering parts.

1.6. Repair Schedule. The Contractor shall provide a repair schedule to the COR within five (5) work days of repair action being authorized by CO. The repair schedule shall include anticipated milestones and corresponding dates including but not limited to parts deliveries, Contractor arrival to Tinker, and project completion date.

1.6.1. Monthly Updates. Within two (2) work days of request from the CO or COR, the Contractor shall provide an update to the repair schedule. The update shall include changes to any milestones or delivery dates. If not specifically requested, the Contractor shall provide an update to the COR once per calendar month.

1.7. Maintenance Documentation. The Contractor shall document the completion of each RM action in accordance with (IAW) 76 MXWOI 21-203 (In its Entirety). The Contractor shall document all RM actions accomplished on the Air Force Technical Order (AFTO) Form 244/245 Card, Industrial Support Equipment Record. The AFTO Form 244/255 can be found on the equipment, or in close proximity. The annotated form shall be returned to the original location unless another location is specified. The Contrac-tor shall contact shop supervisor and COR if the AFTO 244/245 form cannot be found on or near equip-ment.

1.8. Service Report. The Contractor shall provide a written service report within eight (8) working hours to the COR in person, by fax or email immediately upon completion of maintenance support ser-vices. The service report shall contain the following information as a minimum: Name of Company, Re-quested Service Date, Description of services provided, Additional Services Recommended (if any), Leg-ible Name and Signature of Technician performing the services, Signature of on-site Government Tech-nical Point-of-Contact (POC), Start and Completion Dates, Complete Breakdown of Labor Cost (hrs. and rate) Materials and Parts Used and details of any other charges.

1.9. Quality Assurance. According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR is a representative of the CO and will partici-pate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor dur-ing the period of this contract will be subject to review by the CO or COR.

1.10. Contractor Response Time. The Contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The Contractor will be given eight (8) work hours to answer a submitted Corrective Action Report (CAR), Performance Action Report (PAR) and Customer Complaint.

1.11. Red Tagged Items. Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X, in FEMWEB, on AFTO Form 244/245, or, an annotated DD Form 1577-2 Unserviceable (Repairable) Materiel Tag. A Red X indicates the equipment is considered unsafe or un-serviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared.

The Contractor shall not authorize, use, or direct equipment to be used until the Red “X” has been proper-ly cleared IAW 76 MXWOI 21-203 (In its Entirety).

1.11.1. Red X Clearance on Equipment. Red X on Equipment will be cleared on the AFTO Form 244/245 Card by the shop supervisor/work leader or appointee (designated in writing), or by, authorized Contractor personnel (designated in writing from Contractor, e.g.; Red X Special Certification Roster).

Contractors not on the Red X Special Certification Roster shall contact the shop supervisor/work leader or appointee (designated in writing) and give status that the Red X is to be cleared on the AFTO Form 244/245 Card.

1.11.2. Red X Special Certification Roster. The Contractor shall provide a list of personnel authorized to certify equipment safe for daily operational use IAW T.O. 00-20-1, paragraph 1.3.2., five (5) days after award of contract to the COR. The Red X Special Certification Roster will be signed and dated by the Contract Manager and Group Commander.

1.11.3. Maintenance Documentation of Red X / Red Tagged Equipment. The Contractor shall doc-ument the completion of each Red X action IAW 76 MXWOI 21-203 (In its Entirety).

1.12. Parts and Materials. The Contractor shall provide and use only new parts and material in per-formance of this PWS unless authorized by the CO.

1.12.1. Packing Parts for Shipment. The Contractor shall uninstall the broken parts and prepare them for shipping to the Contractor’s site. The Contractor shall provide all packing materials. The Contractor shall return to Tinker AFB, with the repaired parts, to reinstall the repaired parts.

1.13. Continuation of Essential Services during Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.14. Hours of Operation. The Contractor shall perform work required under this contract between 06:45 a.m. and 3:00 p.m., Monday through Friday, excluding Federal Holidays.

1.15. Contractor Personnel. The Contractor shall provide the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and the COR within 2 days after contract award. The Contractor shall provide tele-phone numbers and email addresses of the Contract Manager and alternate(s) where these persons may be contacted at any time. The Contract Manager or alternate shall have full authority to act for the Contrac-tor on all matters relating to operation of this contract at Tinker AFB. The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the Contacting Officer to discuss problem areas. The Contract shall provide a Contract Manager who can read, write, speak, and understand English fluently.

1.15.1. The Contractor and all their employees shall be required to identify themselves as Contractor person-nel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor and all their employees shall identify themselves as Contractor employees in telephone conversations and in for-mal and informal written correspondence.

1.16. Listing of Contractor Employees: The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the CO and the COR prior to contract start date. The Contractor shall also provide an updated listing of personnel to the CO and the COR when employees affecting the work of this contract, statuses change, or position changes within ten (10) work days.

1.16.1. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an em-ployee of the United States Government if the employment of said person would create a conflict of inter-est, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt ab-sence of these personnel could adversely affect the contractor’s ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activi-ties. The Contractor shall be prohibited from employing off-duty CORs who provide surveillance to any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condi-tion, occasion or place, or job assignment shall require professional, suitable attire. All Contractor em-ployees shall conduct themselves in a professional, courteous manner. The selection, assignment, reas-signment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.17. Environmental Protection & Safety. The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environ-mental protection and occupational safety and health. The contractor shall comply with any laws, instruc-tions or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and mate-rials handling (including hazardous materials and hazardous waste).

1.18. Hazardous Material. The contractor shall not store chemicals/HAZMAT on Tinker AFB. All chemicals/HAZMAT must be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date a MSDS for each chemical, material and substance proposed to be used in performance of this PWS. The COR shall forward all MSDS submittals to 72 ABW/CEAN for approval. The contractor shall not transport or use any chemical, material or substance on Tinker AFB before written approval is provided by 72 ABW/CEAN. Contractor shall maintain copies of MSDSs for all chemicals. The MSDSs must corre-spond with the manufacturers of the chemicals on hand. Manufacturer, material, and MSDS must match.

NOTE: MSDS refers to manufacturer MSDS.

1.18.1.1. Once material is approved for use, contractor shall contact base EM (72 ABW/CEAN) and provide a list of all material. 72 ABW/CEAN shall determine any additional material requirements based on the hazard code of the material.

1.18.2. Hazardous Waste. Contractor shall dispose of any contaminated solid waste, spent/processed chemical solutions, and used rags in waste drums located in the shop/area the work is being performed in.

1.19. Discharges. Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sew-er shall be done in accordance with Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEAN. The contractor shall maintain records of written authorization issued by 72 ABW/CEAN for discharges into IWTP and sanitary sewer.

1.19.1. For discharges outside of Tinker AFB, the contractor shall ensure waste water discharges, that may contain RCRA regulated metals resulting from any contracted service, go to a state/federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW).

1.20. Spills. Upon occurrence of any spills that could enter the storm system or cause any harmful envi-ronment effects, the contractor shall immediately call 911 to report the incident. When possible, the con-tractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, request Tinker AFB 911. The contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill

4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.21. Environmental Certification Requirement: Contractor shall ensure the repaired equipment/part is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before return to Tinker AFB. Contractor shall provide written certifica-tion. Certification shall be on company letterhead with a statement which specifies the equipment/part is certified to be clean, drained and purged. In addition, as a minimum, said letter shall contain description of equipment/part, make, model, serial number, and OC number (if applicable). This certification shall be provided to the COR two (2) work days prior to the return of equipment/part.

1.21.1. The Government will ensure the part is clean, drained and purged before it is transferred to the Contractor for repair. The Government will provide written certification of such to the Contractor prior to pick up of the equipment/part to be repaired. Certification shall be on letterhead with a statement which specifies the equipment/part is certified to be clean, drained and purged. In addition, as a minimum, said letter shall contain description of equipment/part, make, model, serial number, and OC number (if appli-cable). This certification shall be provided to the COR three (3) work days prior to the pick-up of equip-ment/part. The COR will, in turn, provide it to the Contractor within two (2) work days prior to the pick-up of equipment/part.

1.22. Environmental and Safety Training. The Contractor personnel shall have Resource Conserva-tion Recovery Act (RCRA) environmental and safety training required by the state and federal Govern-ment. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Ad-ministration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part

1910.120 “Hazardous Waste Operations and Emergency Reponses” 40 CFR Part 63.741-40 CFR 63.753, Subpart GG- National Emission Standards for Aerospace Manufacturing and Rework Facilities, Tinker Air Force Base Instruction (TI) 32-7004, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2, OC-ALC OI 32-7 “Hazardous Material Management Program” (In its entirety), OC-ALC OI 32-101 “Air Quality Record Keeping Procedure” (In its entirety) & OC-ALC OI 32-7004 “Hazardous Waste Management Program” (In its entirety) . The Contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, within ten (10) calendar days after contract award date. RCRA training is available at http://www.natlenvtrainers.com/main.htm at the contractor’s expense.

1.23. Sampling and Testing. The Government will perform heavy metal sampling and asbestos testing as required. Any required sampling and testing will be coordinated through the COR.

1.24. Refrigerant and Charge Systems. The Government will perform all refrigerant work, including but not limited to, refrigerant purging or charging of the Polycold system.

1.25. Training – General. Contractor employees shall complete all required training, to include but not limited to the below, within thirty (30) working days of the start of performance date and/or Contractor http://www.natlenvtrainers.com/main.htm employee hire date if the hire date is after the period performance start date. The Contractor shall notify the COR in writing within five (5) working days of new employee who will be working under this con-tract.

FOD and DOP Awareness Training Course Initial; CHPMAS0000400SU AFMC Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Awareness Training Refresher; CHPMAS0001301CB Initial Fire Safety and Prevention Training; CTEMAS0002800SU Refresher Fire Safety and Prevention Training (CBT); CTEMAS0002900CB OC-ALC Environmental Accountability/Solid Waste Training CBT; MTEMAS0000138DL OC-ALC Human Factors Training; MTEMAS0700501BR

1.25.1. The Government will provide training as required and approved by the Government COR. All training shall be approved by the COR prior to attendance. The Government will be responsible for all approved costs associated with training. The COR will document training on and/or maintain copies of completed AF Form 1155s as part of the contract surveillance file.

1.26. Forms and Publications, TO, AFI and AFMCI. The Contractor shall obtain the forms and pub-lications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil.

In the event a form or publication is not available online, the COR will provide the form, instruction, or publication to the Contractor upon written request (e-mail is acceptable) by the Contractor. In the event laws, regulations, TO’s, Air Force Instructions (AFI’s), Air Force Material Command Instructions (AFMCI’s) change during the term of this contract, the Contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the appli-cable records management regulations AFI 33-322, AFMAN 33-363, and AFI 37-138 (in their entirety).

1.27. Foreign Object Damage (FOD) and Drop Object Prevention (DOP)/ Housekeeping and Tool Control.

1.27.1. Housekeeping. The Contractor shall keep the work areas clean and neat IAW Industry Stand-ards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

Foreign Object Damage (FOD) and Dropped Object Prevention (DOP): Contractor personnel who, in per-formance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas are required to receive FOD and DOP training and to comply with Air Force Instruction (AFI) 21-101, Air Force Ma-teriel Command (AFCM) Sup1, Chapter 14, paragraph 14.41 and Tinker AFBI 21-449 (in its entirety).

The Contractor and personnel can request a copy of the FOD Training and Prevention DVD for the COR.

The Contractor shall contact COR in the event FOD POC is unavailable to obtain the FOD Training in-formation.

1.27.2. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Cer-tificate. The Contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a Contractor devised cer-tificate to the COR for each employee within ten (10) days of contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The Contractor shall also ensure all new employee(s) view the FOD/DOP Training DVD and provide a Contractor devised cer-tificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the Contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated Contractor devised certificate of training to the COR.

http://www.e-publishing.af.mil/

1.28. Tool Control and Accountability. While performing contract services in or around Maintenance Production Shops including Ramp areas, the Contractor shall comply with AFI 21-101_ AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The Contractor or Contractor’s personnel shall inventory the con-tainer or bag of tools at the beginning of each work day and at the end of each work day. Contractor per-sonnel shall immediately notify the COR of any tools which are missing or lost from the work area or container (i.e. tool or job box, or tool bag). The COR will report to appropriate Government personnel of any missing Contractor’s tool(s) not located within one (1) hour after notification of lost or missing tools.

1.28.1. Housekeeping/FOD/Tool Control Briefing. The Contractor manager shall ensure each employ-ee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in 76 MXW Industrial Areas. Acknowledgment of “Housekeeping/Tool Control Briefing for the Contractor Employ-ee”: Each Contractor’s employee on the job site shall acknowledge receipt of the “Housekeeping/Tool Control Briefing for Contractor’s Employees” by reviewing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start of work in 76 MXW Industrial Areas.

1.29. Privately Owned Motor Vehicles (POV). Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB OK per AFI 31-204 (in its entirety), Motor Vehicle Traf-fic supervision. The Contractor shall comply with TAFBI 24-301 (in its entirety) for the operation of POVs within B3001.

1.30. Security Requirement/Visitor Pass. The Contractor shall make contact with the COR seven (7) days before coming on TAFB to make arrangements for a Visitors Pass(s). The COR will assign the Con-tractor a Sponsor within the organization. The Contractor and the sponsor will arrange to meet at BLDG 6611 / Tinker Gate (South of I-40 off of Air Depot). The Contractor shall provide two (2) forms of identi-fication (one of which shall be a picture ID) to Security Forces. Security Forces will provide the Contrac-tor the AF Form 75 (Visitors Pass) which will be valid for thirty (30) days. If an additional thirty (30) days is required the same process will occur.

1.31. Foreign National(s). The Contractor shall notify the COR before sending a Foreign National rep-resentative to perform services. Special rules apply for foreign national(s) visiting a US Government fa-cility.

1.32. Quarterly Operational Security (OPSEC) Brief. All contract personnel working on base in the 76 MXW shall be required to read the 76 MXW Quarterly OPSEC briefing. The COR will ensure the OPSEC brief is available for review by the Contractor. The Contractor shall provide a report within five

(5) days after receipt, with employee name and date of review to the COR. IAW AFI 31-401 (Infor-mation Security), Chapter 8, Para 8.9 - 8.9.5, AFI 31-601 (Industrial Security), Chapter 3, Para 3.2, AFI 10-701 (Operations Security), Chapter 4, Para 4.1 - 4.2 and 76 MXW OI 31-1 (76 MXW Security), Para 4.2.

1.33. Health and Safety on Government Installation. In performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and Appendix C. The Contractor shall notify the COR of any injuries which occur to Contractor person-nel while on the installation. The Contractor shall notify the COR of damage to Government property or equipment during the execution of the contract.

1.34. Welding and Hot Work Requirements. The Contractor shall obtain an AF Form 592, USAF Welding, Cutting and Brazing Permit, prior to use of any welding, cutting or brazing equipment by con-tacting the 72nd ABW Fire & Emergency Services Division's Fire Prevention Office, 405-734-3981, for all work involving welding, cutting, brazing, soldering, tar kettles, and open flame devices. The Contrac-tor's employees performing the work shall keep this form at all times with them at the worksite.

1.34.1. The Contractor shall meet the requirements of OSHA Standard 29 CFR 1910 Subpart Q (as ap-plicable), NFPA Standard 51B Standard for Fire Prevention during Welding, Cutting and Other Hot Work, and AFOSH Standard 91-5 Welding, Cutting and Brazing.

1910.252 are general requirements which apply to all welding cutting and brazing (must be followed in all operations)

1910.253 applies to Oxygen-fuel gas welding and cutting

1910.254 applies to Arc welding and cutting

1.35. Emergency Procedures. Contractor employees shall follow the direction of Government em-ployees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the re-sponsibility of the Contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the Contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with Government personnel in all fire and tornado drills and no additional cost to the Government.

1.36. Pick up of Part by Contractor. The Contractor shall pick up parts for repair at OC-ALC/76 PMXG;

BLDG 3001, W. Drive, Door G70; Tinker AFB OK 73145. Coordination of the pick-up date/time shall be made by Contractor through appointed COR.

1.37. Return of Part by Contractor. Coordination of the return date/time shall be made by Contractor through appointed COR. The return to address is listed below.

Daniel Whitaker/405-736-3187

76 PMXG

BLDG 3001, W. Drive, Door G70 Tinker AFB, OK 73145

1.38. Contractor Manpower Reporting . The contractor shall report ALL contractor labor hours (in-cluding subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Gov-ernment fiscal year (FY), which runs 1 October through 30 September. While inputs may be re-ported any time during the FY, all data shall be reported no later than 31 October* of each calen-dar year. Contractors may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year. Howev-er, due to the delayed implementation, input of FY12 data is required by 31 Mar 13.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the http://www.ecmra.mil/ direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

SECTION 2

PERFORMANCE ASSESSMENT

The Contractor shall be aware that the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished.

2.1. SERVICE SUMMARY

SS

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

1 The Contractor shall respond back to the

COR and Contractor’s technician shall arrive on site at the downed equipment location within seventy-two (72) clock hours after telephone notification of mal-functions.

1.3. 100% Compliance

2 After evaluation of the equipment, the Contractor shall prepare a written Esti-mate Repair Report to the COR by fax or email no later than twenty-four (24) clock hours after completion of the inspection.

1.4. 100% Compliance

3 The Contractor shall provide a repair schedule to the COR within five (5) work days of repair action being authorized by CO. The repair schedule shall include an-ticipated milestones and corresponding dates including but not limited to parts deliveries, Contractor arrival to Tinker, and project completion date.

1.6. 100% Compliance

4 Within two (2) work days of request from the CO or COR, the Contractor shall pro-vide an update to the repair schedule. The update shall include changes to any mile-stones or delivery dates. If not specifically requested, the Contractor shall provide an update to the COR once per calendar

1.6.1. 100% Compliance month.

5 The Contractor shall provide a written service report within eight (8) working hours to the COR in person, by fax or email immediately upon completion of maintenance support services. The service report shall contain the following infor-mation as a minimum: Name of Compa-ny, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Signature of Technician performing the services, Signature of on-site Gov-ernment Technical Point-of-Contact (POC), Start and Completion Dates, Complete Breakdown of Labor Cost (hrs.

and rate) Materials and Parts Used and details of any other charges.

1.9. 100% Compliance

6 The Contractor shall provide written re-sponse addressing the root cause, correc-tive action and preventive action(s). The Contractor will be given eight (8) work hours to answer a submitted Corrective Action Report (CAR), Performance Ac-tion Report (PAR) and Customer Com-plaint.

1.10.1. 100% Compliance

7 The Contractor shall provide the name of the Contract Manager (CM) and any al-ternate(s) who shall act for the Contractor when the manager is absent and they shall be designated in writing to the CO and the COR within two (2) days after contract award.

1.15. 100% Compliance

8 The Contractor shall provide an initial listing of Contractor employees’ names and position titles to the CO and the COR prior to contract start date. The Contractor shall also provide an updated listing of personnel to the CO and the COR when employees affecting the work of this con-tract, statuses change, or position changes within ten (10) work days.

1.16. 100% Compliance

9 The Contractor shall report all environ-mental violations to the COR. The Con-tractor shall submit a typed or written re-port about the incident within four (4) clock hours. The Contractor shall provide five (5) copies of the written report. The Contractor shall provide one (1) copy to the CO, two (2) copies to the COR, a copy for the Unit Environment Coordina-tor (UEC) and a copy for record.

1.18. 100% Compliance

10 Contractor shall ensure the repaired equipment/part is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before return to Tinker AFB. Contractor shall provide written certification. Certifica-tion shall be on company letterhead with a statement which specifies the equip-ment/part is certified to be clean, drained and purged. In addition, as a minimum, said letter shall contain description of equipment/part, make, model, serial num-ber, and OC number (if applicable). This certification shall be provided to the COR two (2) work days prior to the return of equipment/part.

1.21. 100% Compliance

11 The Contractor shall provide the envi-ronmental and safety training certificate for all employees to the CO and COR, within ten (10) calendar days after con-tract award date.

1.22. 100% Compliance

Contractor employees shall complete all required training, to include but not lim-ited to the below, within thirty (30) work-ing days of the start of performance date and/or Contractor employee hire date if the hire date is after the period perfor-mance start date. The Contractor shall notify the COR in writing within five (5) working days of new employee who will be working under this contract.

FOD and DOP Awareness Training Course Initial; CHPMAS0000400SU AFMC Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Awareness Training Refresher;

1.25. 100% Compliance

CHPMAS0001301CB

Initial Fire Safety and Prevention Train-ing; CTEMAS0002800SU Refresher Fire Safety and Prevention Training (CBT); CTEMAS0002900CB OC-ALC Environmental Accountabil-ity/Solid Waste Training CBT; MTE-

MAS0000138DL

OC-ALC Human Factors Training;

MTEMAS0700501BR

13 The COR will ensure the OPSEC brief is available for review by the Contractor.

The Contractor shall provide a report within five (5) days after receipt, with employee name and date of review to the

COR.

1.32. 100% Compliance

14 The Contractor shall obtain an AF Form 592, USAF Welding, Cutting and Brazing Permit, prior to use of any welding, cut-ting or brazing equipment by contacting the 72nd ABW Fire & Emergency Ser-vices Division's Fire Prevention Office, 405-734-3981, for all work involving welding, cutting, brazing, soldering, tar kettles, and open flame devices. The Contractor's employees performing the work shall keep this form at all times with them at the worksite.

1.34. 100% Compliance

15 The contractor shall report ALL contrac-tor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to com-pletely fill in all required data fields at http://www.ecmra.mil.

1.39. 100% Compliance

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property.

3.1.1. Government Property Repair On-Base. Government Property Repair On-Base is not consid-ered Government Furnished Property (GFP). FAR Parts 45 and 52.245 plus supplements are not applica-ble to Government Property Repair On-Base. The responsible Government Organization (AFMC/76 PMXG) for Government Property Repair On-Base will be responsible for the Government Property rec-ord keeping, reporting requirements (including Report of Survey), and/or disposal of all Government Property requiring repair on-base during the performance of this contract.

3.1.2. Government Furnished Property (GFP) Repair Off-Base.

Government Furnished Property (GFP), at no cost, is applicable to the performance of this contract be-cause the cumulative acquisition cost of the items that may require repair/maintenance off-base exceeds the Simplified Acquisition Threshold (SAT) $150,000. The Contractor shall ensure all GFP is secured at the close of each workday. The Government retains title to all GFP, until the Government properly dis-poses of the GFP as authorized by law or regulation. This GFP shall not be used for the performance of any other contract. The applicable Government Property clauses will be cited in the solicitation/contract award document in accordance with FAR 45.107(d). The GFP is identified in Appendix B.

3.1.2.1. Shipment to Contractor or Pick up by Contractor.

3.1.2.1.1. See PWS Paragraph 1.28.

3.1.2.2. Return Shipment or Delivery to Government.

3.1.2.2.1. See PWS Paragraph 1.29.

3.1.2.3. Loss of Government Property. In accordance with the Government Property contract clauses.

3.1.2.4. GFP Identification Labels. When applicable, the Contractor shall clearly label (without damag-ing) Government Furnished Property to distinguish it from Contractor Furnished Property in accordance with the contract terms and conditions and this PWS.

3.1.2.5. Plant Clearance (Disposition) Instructions. Disposition of GFP will be IAW the Government Property clause, other contractual requirements, and/or the direction from the Government Contracting Officer. Disposition instructions may include Defense Logistics Agency (DLA) Disposition Services (formerly Defense Reutilization Marketing Office (DRMO)) for disposal. Plant Clearance Automated Reutilization Screening System (PCARRS) shall not be required for disposal of Government Property.

3.2. Government Furnished Services are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

3.2.1. Security Forces. The Government will provide general on-base security forces' service. The se-curity forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.2.2. Fire & Emergency Services. The Government will provide general on-base fire protection ser-vices. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964. The Government will provide, inspect and maintain the fire ex-tinguishers in Contractor occupied space.

3.2.3. Emergency Medical Service. The Government will provide twenty-four (24) hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on TAFB. The telephone number is 911 for emergencies. Call-ing 911 from a cell phone will be received by off-base emergency 911 system, causing a delay in re-sponse time by emergency personnel. When possible use a base telephone to receive on-base help.

3.2.4. Utilities. The Government will provide utility services. These utilities include natural gas, elec-tricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.5. Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Govern-ment will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

3.2.6. Training-General. The Government will provide training as required and approved by the Gov-ernment Contracting Officer Representative (COR). All training shall be approved by the COR prior to attendance. The Government will be responsible for all approved costs associated with training.

3.2.7. Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.

3.3. Contractor Acquired Property (CAP).

3.3.1. The PWS terms and conditions cited in this PWS for Government Property (GP) repaired on-base and Government Furnished Property (GFP) repaired off-base are applicable to CAP used in the perfor-mance of this contract.

3.3.2. The Government will reimburse the Contractor for CAP at a direct cost IAW the contract terms and conditions which includes this PWS and the Contracting Officer’s approval.

3.4. Title to Government Property.

3.4.1. This PWS incorporates FAR 52.245-1(e)(1)-(3)(iii) by reference.