Final_PWS_13_Feb_13.doc

PERFORMANCE WORK STATEMENT

FOR INSPECTION

OF THE

5 lb HALON FIRE BOTTLES Final (13 February 2013)

PREPARED BY:

OC-ALC/OBWK

TINKER AFB 73145

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Scope. The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing. The personal protective equipment and clothing shall include the following: reflective clothing (belt, vest, etc.) hearing and eye protection, plus prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform two (2) inspections per year of the 5lb Halon Fire Bottles at Tinker AFB OK.

The physical address to the inspection location is as listed below:

5680 East Dr. Bldg. 3102, Post H-1 Tinker AFB, OK 73145 POC 405-734 8402 or 405-736-2250 The equipment is listed in Appendix A.

1.2. Hours of Operation. The Contractor shall perform the work required under this contract during the following hours: Monday through Friday from (7:00 AM - 4:00 PM), excluding Federal Holidays.

1.3. Known problems. The Contractor shall maintain the Halon Bottle Stickers.

1.4. Requested Services. The Contractor shall perform an Annual Visual System Component Inspection of the 5 lb Halon Fire Bottles, in accordance with the following: The National Fire Protection Agency Code 10, the Code of Federal Regulations (CFR 49, Part 180.205), the Occupational Safety and Health Administration (OSHA), and standard industry practices.

1.4.1. The Government Technical Point of Contact will notify the COR as to when the Contractor is to come for the two (2) inspections per year. The COR will notify the Contractor three (3) working days prior to when he shall report to TAFB for the two (2) inspections per year.

1.4.2. Special Qualifications. The Contractor’s company shall have obtained a current Qualified Portable Agent License and the Contractor’s employees shall have obtained a current Portable Fire Extinguisher License from the Oklahoma Department of Health. The Contractor and the Contractor’s employees who will be performing the inspections at Tinker will provide the Contract Administrator with a copy of the Licenses at the time of award.

1.4.3. Special Instructions. Please see Attachment D.

1.5. Halon Fire Bottle Stickers. In compliance with the The National Fire Protection Agency Code 10, the Code of Federal Regulations (CFR 49, Part 180.205), the Occupational Safety and Health Administration (OSHA), and standard industry practices the appropriate certification stickers (no paper tags), shall be fully filled out and placed on the 5 lb Halon Fire Bottles.

No stickers shall be put on the front of the fire bottles except for a warning classification or operating instructions. (Manufacturer’s labels are excluded). The Contractor’s advertising stickers shall not be placed anywhere on the 5 lb Halon Fire Bottles, that are located at Tinker Air Force Base. If a fire bottle does not pass inspection, the Contractor shall provide the COR with documentation, that explains what caused the failure.

1.6. Service Report. Before leaving Tinker AFB, the Contractor shall provide a written service report to the Tinker Technical P.O.C., and the COR. If the report has additional information that cannot be provided before departure, the Contractor shall leave the partially completed original Service Report and make a copy to take with him. The report can be delivered to the COR by one of the following means: in person, by fax, or e-mail. The Service Report shall contain the following information at a minimum: Name of the Company, Contract Number, Requested Service Date, Description of services provided, the number of Halon Fire Bottles (if any), that failed the inspection and include the serial numbers, Additional Services Recommended (if any), Legible Name and Signature of the technician performing the inspections, Legible Signature of an on-site Government Technical Point-of-Contact (POC). The report shall also include the Start Date/Time and Completion Date/Time.

1.7. Quality Assurance. According to the Contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The Contracting Officer’s Representative (COR) is a representative of the Contracting Officer, (CO) and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of performance (POP) on this contract will be subject to review by the CO or COR.

1.8. Contractor Response Time. The Contractor shall arrive at Tinker AFB within 72 hours after being contacted. If the Contractor’s Response Time is deemed unacceptable, the Contractor shall provide a written response that addresses the following: root cause, corrective action, and preventive action(s). If a Customer Complaint is submitted, the Contractor shall provide a written response and a Corrective Action Report (CAR), twenty-four (24) working hours after receipt.

1.9. Continuation of Essential DoD Contractor Services During Crisis: It has been determined that this requirement is not essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.10. Environmental Protection & Safety. The Contractor shall be knowledgeable of and comply with all applicable Federal, State and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health.

The Contractor shall comply with any laws, instructions, or regulation changes that occur during the term of this contract. The Contractor shall follow the manufacturer’s guidelines and professional recommendations for control of the humidity, temperature, and cleanliness.

1.11. Spills. Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, request Tinker AFB 911. The Contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The Contractor shall provide five (5) copies of the written report. The Contractor shall provide one copy to the CO, two copies to the COR, a copy for the Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.12. Health and Safety on Government Installations. In performing work under this contract on a Government installation, the Contractor shall comply with Federal, State and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and the Appendix C. The Contractor shall notify the COR of any injuries that occur to the Contractor’s personnel while on the installation. The Contractor shall notify the COR of any damage to Government property or equipment during the execution of the contract.

1.13. Housekeeping. The Contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.14. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP). The Contractor and the Contractor’s applicable personnel who, in performance of their assigned duties on this contract, work in or travel through areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the Contactor’s personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas shall receive FOD and DOP training and comply with Air Force Instruction (AFI) 21-101, Air Force Materiel Command (AFMC) Sup1, Chapter 14, paragraph 14.41 and Tinker AFBI 21-449 (in its entirety). The Contractor and the Contractor’s applicable personnel can request a copy of the FOD Training and Prevention DVD by email to OC-ALC/FOD/DOP@tinker.af.mil. Or the FOD Training can be viewed at http://www.youtube.com/watch?v=tYcbodjFPnM. The Contractor shall contact the COR in the event that the FOD POC is unavailable to obtain the FOD Training information.

1.14.1. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate. The Contractor and the applicable personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD. The Contractor shall provide a Contractor devised certificate to the COR for each employee within ten (10) working days after contract award. The certificate(s) shall contain the following information: title of the training, name of the person who received the training, and the date the training was received. The Contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a Contractor devised certificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the Contractor and applicable personnel shall be required to review the FOD/DOP Training DVD and provide an updated Contractor devised certificate of training to the COR.

1.15. Tool Control and Accountability. While performing contract services in or around the Maintenance Production Shops including Ramp areas, the Contractor shall comply with AFI 21-101_ AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The Contractor or the Contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. The Contractor’s personnel shall immediately notify the COR if any tools are missing from the work area, container or bag of tools. The COR will report to the appropriate Government personnel any missing Contractor’s tool(s) that are not located within one hour after being notified about the lost or missing tools.

1.16. Housekeeping/FOD/Tool Control Briefing. The Contract manager shall ensure that each employee on the job site has been briefed on Housekeeping, and FOD and Tool Control, prior to starting any work in the 76 MXW Industrial Areas.

1.16.1 Acknowledgment of Housekeeping/FOD/Tool Control Briefing. Each of the Contractor’s employee on the job site shall acknowledge receipt of the Housekeeping/FOD/Tool Control Briefing for Contractor’s Employees by reviewing, completing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start work in 76 MXW Industrial Areas.

1.17. Contractor Personnel. The Contractor shall designate in writing the name of the Contract Manager (CM) and a list of any alternate(s) who shall act for the Contractor when the manager is absent. The list shall include the telephone numbers and e-mail addresses where they may be contacted at any time. The Contractor shall provide this list to the CO and the COR within two (2) working days after contract award. The CM or alternate shall have full authority to act for the Contractor on all matters relating to the operation of this contract at Tinker AFB. The CM or alternate shall be available to meet on the installation with the Government personnel designated by the Contracting Officer,(CO) to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.17.1. The Contractor and all their employees shall be required to identify themselves as being Contractor personnel by introducing themselves or by being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor and all their employees shall identify themselves as Contractor employees during any telephone conversations and in formal and informal written correspondence.

1.17.2. Listing of Contractor Employees. The Contractor shall provide a list of the employee’s names and position titles to the Government Technical POC and the COR prior to the contract start date. The Contractor shall also provide an updated listing of personnel to the Government Technical POC and the COR when employees affecting the work of this contract have a status or position change, within ten (10) working days.

1.17.3. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER).

In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All of the Contractor’s employees depending on the particular condition, occasion, place, or job assignment shall require professional, suitable attire. All of the Contractor’s employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of the Contractor’s employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.17.4. Foreign National(s). The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.18. Emergency Procedures. The Contractor’s employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractors' responsibility to account for their employees following an emergency evacuation.

The Contractor’s personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.

1.18.1. Visitors Pass. The Contractor shall contact the COR three (3) working days before coming on TAFB to make arrangements for a Visitor’s Pass(s). The COR will assign the Contractor a Sponsor within the organization. The Contractor and the sponsor shall arrange to meet at Bldg. 6611, Air Depot Gate. The Contractor shall provide two forms of identification (one of which must be a picture ID) and proof of automobile insurance to the Security Forces. Security Forces will provide the Contractor with the AF Form 75 (Visitor’s Pass) that will be valid for the amount of time that is required to complete the services, up to thirty (30) calendar days. If an additional thirty (30) calendar days is required the same process will occur. The Contractor shall enter Tinker AFB at the Truck Gate on 59th Street.

2. SERVICE SUMMARY.

The Contractor shall be aware that in the event that a contract requirement is absence from the Service Summary Table, the absence does not detract from its enforceability, nor limit the rights of remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished:

Para.

Performance Threshold

Compliance

The Contractor and the applicable personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD. The Contractor shall provide a Contractor devised certificate to the COR for each employee within ten (10) working days after contract award. The certificate(s) shall contain the following information: title of the training, name of the person who received the training, and the date that the training was received. The Contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a Contractor devised certificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the Contractor and applicable personnel shall be required to review the FOD/DOP Training DVD and provide an updated Contractor devised certificate of training to the COR.

1.14.1

100%

Compliance

Compliance

Compliance

Compliance

Compliance

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property (GFP). Government Furnished Property is not applicable to the performance of this contract.

3.2. Government Furnished Services (GFS). Government Furnished Services are applicable to the performance of this contract.

3.2.1 Security Forces. The Government will provide general on-base security forces' service. The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.2.2 Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the TAFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.2.3 Emergency Medical Service. The Government will provide twenty-four (24) hour on-base state certified paramedic level emergency response and patient transport services for the Contractor’s personnel who are injured or become seriously ill while on TAFB. The telephone number is 911 for emergencies. Calling 911 from a cell phone will be received by an off-base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.2.4 Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. The Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.5 Refuse Collection. The Government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for the Government provided facilities. The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use Government dumpsters to dispose of construction debris.

PWS – Halon Fire Bottles