PWS-3 Make Up Air 11 Jul 12.pdf

PERFORMANCE WORK STATEMENT

One Time Repair Water Cooling Coils Of

3 Make Up Air (MUA) Units

11 Jul 12 Revision 6 Aug 12

PREPARED BY:

76 MXW/OBWK

TINKER AFB

PWS – 3 Make Up Air, 11 Jul 12, Revision I 6 Aug 12

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION.

1.1. Scope. The contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation, inspection manuals, personal protective equipment and clothing including reflective clothing (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, lifting equipment and any incidentals necessary to perform One Time Repair Water Cooling Coils of the 3 Make Up Air (MUA) Units located on Tinker AFB OK. The equipment is listed in Appendix A, Tab 1.

1.2. Hours of Operation. The contractor shall perform work required under this contract during the following hours Monday through Friday 7:00am - 4:00pm, excluding Federal Holidays.

1.3. Known Problems. The water cooling coils of MUA units are finned-tube heat exchangers to receive supply chilled water and provide processed cooling air to a surface control (scuff) booth and paint booths. The coils leaked, cracked and busted due to possible thermal expansion in recent winter. With the damaged coils, the MUA units are unable to bring down the inside temperatures of the booths during summer.

The coils have been inspected by the original equipment manufacturer and they recommended replacing with the new coils.

1.4. Requested Services. The contractor shall completely demolish and remove all the damaged coils with associated damaged piping inside of each MUA units. The contractor shall install new water cooling coils with new piping to these units. The contractor shall ensure to purchase and install OEM coils or new OEM upgraded coils to meet the unit performance. The contractor shall transport each new coil on plywood decking to prevent damage to the roof and to meet the roof load capacity. The contractor shall provide one year warranty for parts and labor.

1.5. Completion of Services. Upon completion of the Repair Water Cooling Coils of the 3 Make Up Air (MUA) Units, the contractor shall demonstrate to the COR identified Technical Point of Contact (POC) that all aspects of the water cooling coils and are properly functioning IAW the manufacturer’s specification and this PWS.

1.6. Service Report. The Contractor shall provide a written service report eight (8) work hours to the COR in person, by fax or email upon completion of the Repair Water Cooling Coils of the 3 Make Up Air (MUA) Units. The service report shall contain the following information as a minimum: Name of Company, Contract Number, Requested Service Date, Description of services provided, Additional Services Recommended (if any), Legible Name and Start Date/Time and Completion Date/Time, Detailed list of Materials and Parts Used, Complete Breakdown of Labor Cost (hrs. and rate), Signature of Contractor’s Personnel performing the services, Signature of on-site Government Technical Point-of-Contact (POC) and details of any other charges.

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1.7. Maintenance Documentation. The contractor shall document the completion of each PM/RM action in accordance with 76 MXWOI 21-203 (In its Entirety).

1.7.1 Maintenance Documentation of Red X / Red Tagged Equipment. The contractor shall document the completion of each Red X action in accordance with 76 MXWOI 21- 203 (In its Entirety).

1.8. Red Tagged Items. Red Tagged items create unsafe conditions for workplace and are noted by the annotation of a Red X, in FEMWEB, on AFTO Form 244/245, or, an annotated DD Form 1577-2 Unserviceable (Repairable) Materiel Tag. A Red X indicates that the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the Red X is cleared. The contractor shall not authorize, use, or direct equipment to be used until the Red “X” has been properly cleared in accordance with 76 MXWOI 21-203 (In its Entirety).

1.8.1. Red X Clearance. The contractor shall ensure that the Red X’s are cleared in accordance with 76th MXWOI 21-203 (In its Entirety). The contractor shall immediately notify the shop supervisor or work leader in any instances the contractor clears a Red X in his or her assigned work area.

1.8.2. Red X Special Certification Roster. The Contractor shall provide a list of personnel authorized to certify equipment safe for daily operational use in accordance with T.O. 00-20-1, paragraph 1.3.2., five days after award of contract to the COR. The Red X Special Certification Roster will be signed and dated by the Contract Manger and Group Commander.

1.9. Welding and Hot Work Requirements. The contractor shall obtain an AF Form 592, USAF Welding, Cutting and Brazing Permit, prior to use of any welding, cutting or brazing equipment by contacting the 72nd ABW Fire & Emergency Services Division's Fire Prevention Office, 405-734-3981, for all work involving welding, cutting, brazing, soldering, tar kettles, and open flame devices. The contractor's employees performing the work shall keep this form at all times with them at the worksite. The contractor shall meet the requirements of OSHA Standard 29 CFR1910 Subpart Q (as applicable), NFPA Standard 51B Standard for Fire Prevention During Welding, Cutting and Other Hot Work, and AFOSH Standard 91-5 Welding, Cutting and Brazing.

1910.252 is general requirements that apply to all welding cutting and brazing (must be followed in all operations).

1910.253 applies to Oxygen-fuel gas welding and cutting

1910.254 applies to Arc welding and cutting

1.10. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

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1.11. Parts and Materials. The contractor shall provide and use only new parts and material in performance of this PWS unless authorized by the CO.

1.12. Quality Assurance. According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The Contracting Officer Representative (COR) is a representative of the CO and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the contractor during the period of this contract will be subject to review by the CO or COR.

1.13. Contractor Response Time. The contractor shall provide written response addressing the root cause, corrective action and preventive action(s). The contractor shall provide a written response to a submitted Customer Complaint and Corrective Action Report (CAR) within eight (8) work hours after receipt. The contractor’s written response shall address the root cause and corrective and preventive action(s).

1.14. Hazardous Material (HAZMAT). The contractor shall not store chemicals and HAZMAT on Tinker AFB. All chemicals and HAZMAT shall be approved prior to being transported on base for use by contractor. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical and Hazardous Material Request Authorization Form (Air Force Form 3952) and Material Safety Data Sheet (MSDS) for each chemical, material and substance proposed to be used in performance of this PWS. The COR will forward the completed AF Form 3952s and MSDS to 72 ABW/CEAN for approval. The contractor shall not transport or use any chemical, material or substance on Tinker AFB before written approval is provided by 72 ABW/CEAN. The contractor shall maintain copies of MSDSs for all chemicals. The MSDSs shall correspond with the manufacturers of the chemicals on hand.

Manufacturer, material, and MSDS shall match. NOTE: MSDS refers to manufacturer MSDS. Once material is approved for use, contractor shall contact base Environmental Management (EM) (72 ABW/CEAN) and provide a list of all material. 72 ABW/CEAN shall determine any additional material requirements based on the hazard code of the material.

1.14.1. Hazardous Waste. Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area where the work is being performed.

1.14.2. Discharges. Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEAN. The contractor shall maintain records of written authorization issued by 72 ABW/CEAN for discharges into IWTP and sanitary sewer.

1.14.2.1. Off-site Discharges. For discharges outside of Tinker AFB, the contractor shall ensure waste water discharges, that may contain RCRA regulated metals resulting from

Revision I 6 Aug 12 any contracted service, go to a state/federal permitted treatment facility such as a municipal Publicly Owned Treatment Works (POTW).

1.14.3. Spills. Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, request Tinker AFB 911. The contractor shall report all environmental violations to the COR. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the CO, two copies to the COR, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information.

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.15. Environmental Protection & Safety. The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health.

The contractor shall comply with any laws, instructions or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, and cleanliness.

1.15.1. Environmental and Safety Training. The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses” 40 CFR Part 63.741-40 CFR 63.753, Subpart GG- National Emission Standards for Aerospace Manufacturing and Rework Facilities, Oklahoma City Air Logistics Center Tinker Air Force Base Instruction (OC-ALC TAFB) 32-7004, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2, 76 MXW OI 32-7 “Hazardous

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Material Management Program” (In its entirety), 76 MXW OI 32-101 “Air Quality Record Keeping Procedure” (In its entirety) & 76 MXW OI 32-7004 “Hazardous Waste Management Program” (In its entirety) . The contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, within ten (10) calendar days after contract award date.

1.16. Health and Safety on Government Installations. In performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and Appendix C. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

1.17. Housekeeping. The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.18. Foreign Object Damage (FOD) and Dropped Object Prevention (DOP).

Contractor personnel who, in performance of their assigned duties on this contract, work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers and the contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps and in aircraft hangers and maintenance areas shall receive FOD and DOP training and comply with Air Force Instruction (AFI) 21-101, Air Force Materiel Command (AFCM) Sup1, Chapter 14, paragraph 14.41 and Tinker AFBI 21-449 (in its entirety). The contractor and personnel can request a copy of the FOD Training and Prevention DVD by email to OC-ALC/FOD/DOP@tinker.af.mil. The contractor shall contact COR in the event FOD POC is unavailable to obtain the FOD Training information.

1.18.1. Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate. The contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a contractor devised certificate to the COR for each employee within ten (10) work days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a contractor devised certificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated contractor devised certificate of training to the COR.

1.19. Tool Control and Accountability. While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-101_ AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or mailto:OC-ALC/FOD/DOP@tinker.af.mil

Revision I 6 Aug 12 contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the COR of any tools that are missing work area, container or bag of tools. The COR will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

1.20. Housekeeping/FOD/Tool Control Briefing. The contractor manager shall ensure each employee on the job site is briefed on Housekeeping, FOD and Tool Control prior to starting work in 76 MXW Industrial Areas.

1.20.1 Acknowledgment of Housekeeping/FOD/Tool Control Briefing. Each contractor’s employee on the job site shall acknowledge receipt of the Housekeeping/FOD/Tool Control Briefing for Contractor’s Employees by reviewing, completing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start work in 76 MXW Industrial Areas.

1.21. Contractor Personnel. The Contractor shall designate in writing the name of the Contract Manager (CM) and any alternate(s) who shall act for the Contractor when the manager is absent and their email address and the telephone numbers where they may be contacted at any time to the CO and the COR within 2 work days after contract award. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract Manager or alternate shall be available to meet on the installation with Government personnel designated by the Contacting Officer to discuss problem areas.

The Contract shall provide a CM who can read, write, speak, and understand English fluently.

1.21.1. The Contractor and all their employees shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor and all their employees shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.21.2. Listing of Contractor Employees. The contractor shall provide an initial listing of Contractor employees’ names and position titles to the CO and the COR prior to contract start date. The contractor shall also provide an updated listing of personnel to the CO and the COR within ten (10) work days when employees affecting the work of this contract have a status or position change.

1.21.2.1. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and general well-being or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the

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Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.22. Foreign National(s). The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.23. Visitors Pass. The contractor shall contact the COR five (5) work days before coming on TAFB to make arrangements for a Visitors Pass(s). The COR will assign the contractor a Sponsor within the organization. The contractor and the sponsor shall arrange to meet at Bldg. 6611, Air Depot Gate. The Contractor shall provide two forms of identification (one of which must be a picture ID) and proof of automobiles insurance to Security Forces. Security Forces will provide the contractor the AF Form 75 (Visitors Pass) that will be valid for number of days requires to complete services up to thirty (30) calendar days. If an addition thirty (30) calendar days is required the same process will occur.

1.24. Privately Owned Motor Vehicles (POV). Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB OK per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision. The contractor shall comply with TAFBI 24- 301 (in its entirety) for the operation of POVs within B3001.

1.25. Emergency Procedures. Contractor employees shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to emergency for their employees. It is the contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with government personnel in all fire and tornado drills and no additional cost to the Government.

Section 2

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Performance Assessment

The Contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall ensure the following service summary requirements are accomplished

2. SERVICE SUMMARY.

SS Performance Objective

PWS

Para.

Performance Threshold

Method of Surveillance

1 1.4. Requested Services. The contractor shall completely demolish and remove the all damaged coils with associated damaged piping inside of each Make Up Air (MUA). The contractor shall install new water cooling coils with new piping to these units.

The contractor shall ensure to purchase and install OEM coils or new OEM upgraded coils to meet the unit performance. The contractor shall transport each new coil on plywood decking to prevent damage to the roof and to meet the roof load capacity. The contractor shall provide one year warranty for parts and labor.

1.4. 100% Compliance

100% Surveillance

2 Completion of Services. Upon completion of the One Time Repair Water Cooling Coils of the 3 Make Up Air (MUA) Units, the contractor shall demonstrate to the COR identified Technical Point of Contact (POC) that all aspects of the water cooling coils and are properly functioning IAW the manufacturer’s specification and this PWS.

1.5. 100% Compliance

100% Surveillance

3 Service Report. The Contractor shall provide a written service report eight (8) work hours to the COR in person, by fax or email upon completion of each Make Up Air (MUA).

1.6. 100% Compliance

100% Surveillance

4 Hazardous Material. The contractor shall not store chemicals/HAZMAT on Tinker AFB. The contractor shall prepare and submit to the COR, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and MSDS for each chemical, materials and substance proposed to be used in performance of this PWS.

The contractor shall not transport or use any chemical, material or substance on Tinker AFB before written approval is provided by 72 ABW/CEAN. Contractor shall maintain copies of MSDSs for all chemicals. Once material is approved for use, contractor shall contact base EM (72 ABW/CEAN) and provide a list of all material.

1.14. 100% Compliance

100% Surveillance

5 Environmental and Safety Training. The contractor shall provide the environmental and safety training certificate for all employees to the CO and COR, within ten (10) calendar days after contract award date.

1.15.1. 100% Compliance

100% Surveillance

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6 Certificate for Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) Certificate. The contractor and personnel shall acknowledge the Foreign Object Damage (FOD) and Dropped Object Prevention (DOP) training by viewing the DVD and providing a contractor devised certificate to the COR for each employee within ten (10) work days after contract award. The certificate(s) shall have the title of the training, name of the person who received the training and the date. The contractor shall also ensure that all new employee(s) view the FOD/DOP Training DVD and provide a contractor devised certificate of training to the COR prior to starting work in the 76 MXW shops. Annually, the contractor and personnel shall be required to review the FOD/DOP Training DVD and provide an updated contractor devised certificate of training to the COR.

1.18.1. 100% Compliance

100% Surveillance

7 Acknowledgment of Housekeeping/FOD/Tool Control Briefing. Each contractor’s employee on the job site shall acknowledge receipt of the “Housekeeping/Tool Control Briefing for Contractor’s Employees” by reviewing, completing, signing, dating and returning the MXRIWRS Form 032 to the COR prior to start work in 76 MXW Industrial Areas.

1.20.1. 100% Compliance

100% Surveillance

8 Contractor Personnel. The contractor shall designate in writing the name of the Contract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted at any time to the CO and the COR within 2 work days after contract award.

1.21. 100% Compliance

100% Surveillance

9 Listing of Contractor Employees. The contractor shall provide an initial listing of Contractor employees’ names and position titles to the CO and the COR prior to contract start date. The contractor shall also provide an updated listing of personnel to the CO and the COR within ten (10) work days when employees affecting the work of this contract have a status or position change.

1.21.2. 100% Compliance

100% Surveillance

10 Foreign National(s). The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

1.22. 100% Compliance

100% Surveillance

11 Visitors Pass. The contractor shall contact the COR three (3) work days before coming on TAFB to make arrangements for a Visitors Pass(s). The COR will assign the contractor a Sponsor within the organization. The contractor and the sponsor shall arrange to meet at Bldg. 6611, Air Depot Gate. The Contractor shall provide two forms of identification (one of which must be a picture ID) and proof of automobiles insurance to Security Forces. Security

1.23. 100% Compliance

100% Surviellance

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Forces will provide the contractor the AF Form 75 (Visitors Pass) that will be valid for number of days require to complete services up to thirty (30) calendar days. If an addition thirty (30) calendar days is required the same process will occur.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Furnished Property. Government Furnished Property is not applicable to the performance of this contract.

3.2. Government Furnished Services (GFS). Government Furnished Services are applicable to this requirement at Tinker AFB, OK.

3.2.1. Security Forces. The Government will provide general on-base security forces’ services. The security forces’ telephone numbers are 911 for emergencies, 734-2000 for crime in progress, and 734-3737 for non-emergency calls.

3.2.2. Fire and Emergency Services. The government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 734-3981. For routine calls to dispatch call 734-7964.

3.2.3. Emergency Medical Services. The government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Tinker Air Force Base. The telephone number is 911 for emergencies. Calling 911 from a cell phone will be received by off base emergency 911 System, causing a delay in response time by emergency personnel. Caller should request Tinker AFB 911. When possible use a base telephone to receive on base help.

3.2.4. Utilities. The Government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.2.5. Refuse Collection. The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract(s) for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters to dispose of construction debris.

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3.2.5.1. Collection of hazardous refuse. The government will provide containers at each location for the contractor to place hazardous waste/debris generated during the performance of this service.

3.2.5.1.1. The government (76 MXW/AMXG) will provide, transport and dispose of 55-gallon drums that are used for hazardous waste materials.

3.2.5.1.2. The government (76 MXW/AMXG) will provide all Hazwaste labels for the drums that are used in disposal of hazardous waste materials.

3.2.6. Workspace. The Government will provide adequate workspace around the equipment area.