F118DECPWS.docx

PERFORMANCE WORK STATEMENT (PWS)

F118 DIGITAL ELECTRONIC CONTROL (DEC)

PURCHASE REQUEST NUMBER:

FD2030-14-00871

REV: 0

Preparation Date: May 12, 2015

PREPARING ORGANIZATION:

Oklahoma City Air Logistics Center (OC-ALC) Technical Services Flight (GKGBAA)

TINKER AFB, OK 73145-3031

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

SECTION II

SECTION III

3.0 GOVERNMENT PROPERTY 9

APPENDIX A

ACRONYMS 10

SECTION I

1.0 DESCRIPTION OF SERVICES: The purpose of this PWS is to define the overhaul requirements for the F118 Digital Electronic Control (DEC) that applies to the following National Stock Numbers (NSN) and Part Numbers (P/N): 2995-01-518-7092JU, PN: 1961M83P01 OR 1000290-1.

The instructions stipulated are brief, concise statements providing general requirements for the disassembly, cleaning, inspection and overhauling of the F118 DEC. The Contractor is responsible for the production, overhaul and scheduled delivery of a quality product.

1.1 Receiving: The Contractor shall perform a receiving visual inspection upon receipt of each F118 DEC. The Contractor shall inspect any shipping or packaging damage. Contractor shall report in accordance with CDRL (A005) and obtain disposition instructions for any received assets which are misidentified, misdirected, or incomplete (missing parts), have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments. The Contractor shall initiate a Supply Discrepancy Report (SDR) for such shipments or any assets as describe above or received in packaging other than the contracted packaging requirements through WEB SDR. The WEB SDR is located at: https://www.transactionservices.dla.mil/daashome/websdr.asp.

This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing and IAW Contractor Asset Visibility for the Air Force (CAV AF) Statement of Work (SOW). The prime packaging specialist may authorize exceptions to these requirements.

1.1.2 Check and Test: The Contractor shall perform a preliminary inspection of each F118 DEC received and execute a check and test to determine the serviceability or the reparable condition per Contractor’s established procedures. All units found serviceable are to be returned in accordance with delivery orders. All units found defective/unserviceable upon preliminary inspection and check and test the Contractor shall notify the PCO/PMS of the quantities of units involved then perform the necessary overhaul to restore units to a serviceable condition and returned in accordance with delivery orders.

1.2 Overhaul: The Contractor shall overhaul the F118 DEC as follows.

1.2.1 Overhaul Procedures: The F118 DEC shall be overhauled IAW the Contractor’s established procedures and this Performance Work Statement (PWS). Serialized Military parts shall not be co-mingled with or replaced by overhauled/reconditioned commercial parts. All tooling required to accomplish overhaul and inspection of the F118 DEC shall be Contractor furnished material (CFM).

1.2.2 Disassembly: The Contractor shall disassemble the F118 DEC to the extent required for overhaul of the F118 DEC.

1.2.3 Cleaning: All grease, oil, dirt, corrosion and moisture must be removed prior to inspecting, overhauling, or re-assembling F118 DEC assets IAW the Contractor’s established procedures.

1.2.4 Assembly: Assembly of the F118 DEC shall be IAW the Contractor’s established procedures

1.2.5 Testing: F118 DEC’s shall be tested to ensure that all operational and performance GE requirements are met per required blueprint. Electromagnetic Pulse (EMP) testing shall be conducted when required in the DEC drawing EC45B1089. Upon passage of all required tests, the Contractor shall ensure that assembly of the DEC is complete (including safety wire) before returning to service.

1.3 Quality System and Quality Assurance: Each of the F118 DEC’s identified as serviceable shall be delivered to the Government defect free. The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001.2000/ ANSI/ASQC Q92, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality

1.4 Deviations: Prior to contractor’s use in overhauling of F118 DEC assemblies, the contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes or procedures outlined in CMM, required Service Bulletins (SB) authorized overhaul. The contractor’s request for deviations must show that the intent of process, materials, material process or procedures conform to processes required by the CMM and the PWS. The cognizant engineer or the program office reserve the right to approve or disapprove any processes or procedures when they fail to meet intended configuration requirements of the F118 DEC assembly.

1.5 Deficiency Report (DR) Investigation: At the Government’s request, the Contractor shall investigate and submit findings to include root causes and a corrective action against all Deficiency Reports submitted to Contractor against items overhauled by this contract which are reported to be defective. Each DR will be processed IAW Technical Order (T.O.) 00-35D-54, USAF Material Deficiency Reporting System, in a timely manner to meet suspense dates assigned by the action agency (CDRL A004).

1.6 Beyond Economical Repair (BER): “Economically Reparable End Items” are defined as end items which can be restored to a serviceable condition, in accordance with the applicable requirements, when costs of remanufacture of any end item received will not exceed 75% of the replacement cost specified in the contract. BER are categorized as components under this contract which exceed repair values over 75% of replacement cost. If the Contractor estimates the total cost of the remanufacture of any end item received will exceed the above percentage of the replacement cost, the Contractor shall promptly notify the Administering Contracting Official/ Procuring Contracting Official ACO/PCO in writing and shall not perform further services on any such items except at the direction of the ACO/PCO. Once written notification is received from the ACO/PCO that a particular item is considered BER and not reparable, the Contractor shall dispose of the unit in the manner directed by the ACO/PCO. The ACO/PCO may authorize the Contractor to exceed the percentage when an item is in critical supply status. Work performed on BER items will be determined by the ACO/PCO to be Government economic overhaul. Once this determination is made the contractor services and direct materials furnished in the amount as set forth in the Work Request to be performed will be only for the amount exceeding the normal repair cost.

1.7 Condemned Assets: Contractor shall request disposition instructions from the PCO for any condemned assets. The Contractor shall process all condemned assets through Plant Clearance Automated Reutilization Screening System (PCARSS).

The Contractor shall report all condemned parts via CDRLs Form 413, Monthly Production Report and Commercial Asset Visibility for Air Force (CAVAF) System (A002). Condemnations shall be reported to the PMS of the Air Force Sustainment Center (AFSC) to establish usage rates and cost planning.

1.8 Reporting: The Contractor shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRL) is accomplished:

A005: Supply Discrepancy Report (SDR)

A001: AFMC Form 413 Depot Maintenance Production Report. Data in accordance with the AFMC Form 413 report shall not be waived, although contractor’s format with all the same data elements as the AFMC Form 413 report may be accepted, if approved through the PCO and IAW CDRL DD Form 1423-1.

A002: Commercial Asset Visibility Air Force (CAVAF) Reporting. The contractor shall input the data IAW CAV AF Statement of Work (SOW) guide and shall not be waived. For CAV AF reporting, the Contractor shall submit Supply Discrepancy Reports (SDRs) when required and IAW CDRL DD Form 1423-1.

A003: Comprehensive Engine Management System (CEMS) Reporting. The AF Form 1534 is required to be submitted by close of business of the business day following the occurrence of the reportable event. The contractor shall also provide the following CEMS information for each remanufactured F118 DEC on the Air Force (AF) Form 1534: Configured Item Identifier (CII) Designation, Serial Number (S/N), Date work was accomplished, Stock Record Account Number (SRAN), P/N, Type of Transaction’s and Time on DEC. The Contractor shall e-mail or fax the AF Form 1534 to the following E-mail: ronald.bias@Tinker.af.mil or Fax to 1-405-734-4863 Attn. Ron Bias.

A004: Deficiency Report. Deficiency Reporting is initiated on the occurrence when deficient Government assets are received by the Contractor. Contractor shall refer to T.O. 00-35D-54 using SF Form 368 and IAW CDRL DD Form 1423-1.

A005: Supply Discrepancy Report (SDR). This report enables the contractor to notify the Government when freight contents do not agree with shipping documents and IAW CDRL DD Form 1423-1

1.9 Contractor Manpower Reporting - Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United State Air Force via electronic Contractor Manpower Reporting Application (eCMRA) a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.10 Document Storage: All records and reports outlined in this PWS shall be prepared for each part and a copy kept on file by the Contractor for five (5) years. The Government Technical Representative reserves the right to request and view any records at any time.

1.11 Packaging and Handling: The contractor shall be responsible for the preservation and packaging of the F118 DEC assets IAW Air Force Material Command (AFMC) Form 158, Packaging Requirements. The Contractor shall provide completed Certificate of Conformance documentation with each F118 DEC and its component parts that have been overhauled with the intent of returning these assemblies or component parts to service. This documentation shall have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574. The Contractor shall place a serviceable tag, Department of Defense (DD) Form 1574 inside the package along with the DEC. The Contractor shall place another completed DD Form 1574 to the outside of the package.

1.12 Shipping and Transportation: The contractor shall meet the delivery schedule. The Contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract. The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.13 Contractor Identification to Government Employees: Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

1.14 Over and Above: Contracts for overhaul performance of Air Force assets may contain over and above work requirements. Items to be classified as O&A are as follows: Electromagnetic Pulse (EMP) testing (Para 1.2.5).

Negotiations on proposed over and above work should be completed prior to commencement of work, but in no case later than the time when 40 percent of the work is completed.

For fixed hourly rate items, the price negotiated by the PCO shall be based on “hands on” labor hours multiplied by the contract hourly rate. The number of “hands on” labor hours required shall be negotiated by the Contractor and PCO. The fixed hourly rate included charges for “hand on” labor cost which is not considered “hands on” for which the Contractor accounts as direct labor, burdens, general and administrative expenses and other allowable costs and profit.

At any time during contract performance, when sufficient data becomes available on a repetitive task being performed in the fixed hourly rate category, either the Contractor or the PCO may request a negotiation to establish a firm-fixed-price for that item for the remaining life of the contract. The work procedures shall be mutually agreed to by the Contractor ACO and PCO.

1.15 Safety: The Contractor shall maintain and execute a safety program using MIL-STD-882D, AFI 91-301 and AFI 91-204 as guides. The Contractor shall comply with all safety provisions and technical specifications listed in CFM56 Engine Shop Maintenance Manual (CMM).

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of overhauling.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

The contractor shall notify the PCO within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to overhaul/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/ damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

1.16 Mission Essential Services: N/A

SECTION II

SERVICE SUMMARY (SS)

2.0 Service Summary: Contractor performance shall be measured and assessed using the Performance Objectives listed in the F118 DEC Service Summary, Table 2-1.

The contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The contractor shall be aware that the absence of any contract requirement from the SS does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished:

2.1 Service Summary Requirements: The contractor shall ensure the performance objectives and performance thresholds identified in Table 2-1 of this PWS is achieved as follows:

2.1.1 Performance Objectives and Thresholds: The Contractor shall achieve performance thresholds identified in Table 2-1 of this PWS. The Contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. The government will use the surveillance methods contained in the performance plan to evaluate the Contractor’s performance for the performance objectives listed below. In the event the performance objective is not met, the Contractor will be given a reasonable time after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

NOTE: The F118 DEC Government Production Management Specialist (PMS) and PCO will exercise surveillance over the performance thresholds. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

2.1.2 Surveillance Methods: The Contractor shall support the PMS and PCO surveillance methods as identified below:

NOTE 1: The method of surveillance may include one or more of the methods specified above.

NOTE 2: The Government will use the methods contained in the Surveillance Plan (SP) to evaluate the contractor’s performance for the listed performance objectives. The PMS and/or PCO of F118 DEC will monitor contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

2.2 F118 DEC Service Summary:

Table 2-1

Performance Objective

Threshold

Each F118 DEC identified as serviceable shall be delivered to the Government free of defects.

PWS

IAW paragraph 1.3 100% of DEC’s delivered shall be defect free.

The Contractor shall meet the delivery schedule

PWS

IAW Section 1.12 and Contractual Delivery Schedule 100% of DEC’s shall be delivered IAW the contractual delivery schedule.

2.3 Contractor Performance Evaluation: The contractor shall be aware that the evaluation of performance will occur when the PMS evaluates the service of the contractor to determine whether or not it meets the performance measures of the contract.

SS - 1: The contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance..

SS - 2: The contractor's failure to meet this requirement shall result in a negative CPAR rating and remedies as allowed under FAR 52.212-4 Inspection/Acceptance.

SECTION III

3.0 GOVERNMENT PROPERTY

3.1 Government Furnished Material (GFM): None. All assets to be overhauled will be shipped to the contractor to accomplish the intent of the T.O., PWS or SB’s and will be supplied by the Government.

Contractor furnished material used for replacement shall be parts specified in 2JA12-12-13, SB’s or have written approval from the OC-ALC/GLGBC and OC-ALC/GKGBAA in writing through the PCO.

3.2 Government Furnished Property (GFP): All assets to be overhauled will be shipped to the contractor. All material, support equipment, tools, test equipment and services required to accomplish the intent of the T.O., PWS or SB’s shall be contractor furnished material.

APPENDIX A

ACRONYMS

File Number: FD2030-14-00871

File Number: FD2030-14-00871