2750152_SOW.pdf

File No: FD2030-19-01727

STATEMENT OF WORK (SOW)

for the

TF33 TURBINE NOZZLE SUPPORT

(Turbine Nozzle Case)

PURCHASE REQUEST NUMBER:

FD2030-19-01727

REV. 0

PREPARATION DATE: March 5, 2019

Submit to PZ Date:

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUME

Oklahoma Air Logistics Center And

Air Force Life Cycle Management Center (AFLCMC) TF33 Technical Services Element (LPSEA)

TINKER AFB, OK 73145-3031

File Number: FD2030-19-01727 1

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

1.0 SCOPE 2

1.1 Introduction 2

1.2 Receiving 2

1.3 Disassembly 3

1.4 Remanufacture Procedures 3

1.4.1 Inspection 3

1.4.1.1 Flange Replacement 3

1.4.2 Remanufacture Documentation 3

1.4.3 Remanufacture Deviations 3

1.4.4 Designated Engineering Representative (DER) Processes and Procedures 3

1.4.5 Initial Product Evaluation (IPE) 3

1.5 Quality System and Quality Assurance 4

1.6 Deficiency Report (DR) Investigation 4

1.7 Condemned Assets 4

1.8 Reporting 4

1.9 Packaging and Handling 5

1.10 Shipping and Transportation 5

1.11 Preservation 5

1.12 Document Storage 5

1.13 Safety 6

SECTION II

2.0 GOVERNMENT PROPERTY 6

2.1 Government Furnished Material (GFM) 6

2.2 Government Furnished Property (GRP) 6

ATTACHMENT

ACRONYMS 7

CAV CFM REPORTING REQUIREMENT 8

File Number: FD2030-19-01727 2

SECTION I

1.0 SCOPE

1.1 Introduction: The contractor shall provide remanufacturing requirements for the TF33 Turbine Nozzle Supports that applies to the following National Stock Numbers (NSN) and Part Numbers (P/Ns).

TF33 Turbine Nozzle Supports

Input P/N Output P/N Input NSN__ Output NSN______

698887/622402 Condemn 2840-00-563-9576RV N/A 444578 Condemn 2840-00-873-3284RV N/A 415911 Condemn 2840-00-885-0976RV N/A

767921 767921 2840-01-036-4842RV 2840-01-036-4842RV

NOTE: Condemned assets shall be condemned under the output NSN identified above.

Contractor shall perform disassembly, cleaning, inspection and remanufacture, if applicable, rework and re-identification of the TF33 Turbine Nozzle Supports. The contractor shall be a rated repair facility to remanufacture TF33 engine components; contractor must have the remanufacture capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish remanufacture of TF33 Turbine Nozzle Supports. The contractor is responsible for the production, remanufacture and scheduled delivery of a quality product.

1.2 Receiving: The contractor shall perform a receiving visual inspection upon receipt of each TF33 Turbine Nozzle Support for serviceability or repairable condition for remanufacture In Accordance With (IAW) Technical Order (T.O) 2J-TF33-53-6, Work Package (WP) 042 00. Any support previously re-worked/remanufactured in a manner that would cause the finished part to exceed remanufacturing limits as received shall be reported to 421/GUME, Production Management Specialist, for review and disposition. Disposition will be provided by AFLCMC/LPSEA. The contractor shall perform a receiving visual inspection for any shipping or packaging damage. The Contractor shall report to the Procurement Contracting Officer (PCO) and the Production Management Specialist to obtain disposition instructions for any received assets which are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments. The contractor will input the misdirected assets into CAVAF in condition J pending disposition instruction. The Contractor shall initiate a Supply Discrepancy Report (SDR) formerly called Report of Discrepancy (ROD) for such shipments or any assets as describe above or received in packaging other than the contracted packaging requirements through WEB SDR. The WEB SDR is located at:

https://www.transactionservices.dla.mil/daashome/websdr.asp. If applicable, the Contractor shall https://www.transactionservices.dla.mil/daashome/websdr.asp

File Number: FD2030-19-01727 3 provide the PCO, ES and PMS with an estimated parts list required should missing parts be determined.

This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1- R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing and IAW Contractor Asset Visibility for the Air Force (CAV AF) Statement of Work (SOW). The prime packaging specialist may authorize exceptions to these requirements.

If the contractor is unable to access WEBSDR, they shall submit the SDR form 364 via email to dlacontactcenter@dla.mil . Include as courtesy copy the following: lourdes.santiago@us.af.mil

1.3 Disassembly: Contractor shall disassemble each TF33 Turbine Nozzle Support in order to remanufacture or replace the TF33 Turbine Nozzle Supports and component parts. Additional disassembly may be required to comply with the USAF build requirements and in compliance with all applicable Engine Shop Maintenance (ESM) inspection requirements.

1.4 Remanufacture Procedures: Contractor shall remanufacture the TF33 Turbine Nozzle Supports IAW T.O. 2J-TF33-53-7, WP 042 00, as follows:

1.4.1 Inspection: Contractor shall visually and dimensionally inspect for serviceability or reparable condition using 2J-TF33-53-6 WP 042 00. Parts will be cleaned prior to inspection and remanufacture IAW T.O. 2-1-111 and 2J-TF33-53-5 WP 004 00.

1.4.1.1 Flange Replacement: Any asset requiring flange replacement IAW the technical guidance in T.O. 2J-TF33-53-7 shall be condemned. The contractor shall report the reason for condemnation as “flange replacement”, in addition to reporting the condemned quantity per paragraph 1.7 below.

1.4.2 Remanufacture Documentation: Contractor shall document all inspections and repair required for each part. This documentation shall have the correct part number and/or assembly part number, serial number and work accomplished annotated. Source of Repair (SOR) shall provide complete documentation with each part that has been remanufactured with the intent of returning part to serviceable condition.

1.4.3 Remanufacture Deviations: Prior to Contractor’s use in remanufacturing of TF33 Turbine Nozzle Supports, the Contractor shall obtain written approval from the PCO for any deviations from the processes, materials, material processes or procedures on DD form 1694, per MIL-STD-481B.

1.4.4 Designated Engineering Representative (DER) Processes and Procedures:

Contractor shall obtain written approval from the PCO for all DER processes and procedures.

1.4.5 Initial Product Evaluation: Initial Product Evaluation (IPE) shall be required for contractors who have not successfully passed an IPE within the last three years or if repair mailto:lourdes.santiago@us.af.mil

File Number: FD2030-19-01727 4 processes and dimensions in the procedures specified throughout this SoW are updated. The IPE will consist of one (1) asset per PN applicable to this SoW (PN 767921). The contractor shall demonstrate the repairs required in T.O 2J-TF33-53-7, WP 042 00. All repairs listed in this technical data shall be performed. Final inspection of the part shall be witnessed by a government engineer designated by LPSEA. The contractor shall notify LPSEA two weeks prior to the final inspection of the IPE part. The contractor will not repair any additional assets until the IPE asset has been inspected and deemed successful by means provided by

AFLCMC/LPSEA.

The applicable RQR for this effort is RQR-PSD-1.

1.5 Quality System and Quality Assurance: The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001.2008/AS 9100/NATO AQAP 2070, Quality Systems Model for Quality Assurance in Design/Development, Production, Installation, and Servicing and supplement requirements imposed by this contract.

Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract. The quality program shall be designed to promptly detect and correct conditions adverse to quality.

1.6 Deficiency Report (DR) Investigation: At the Government’s request, the Contractor shall investigate and submit findings to include root causes and a corrective action against all DRs submitted to Contractor against items remanufactured by this contract which are reported to be defective. The contractor shall investigate returned exhibit within 30 days from time of exhibit receipt.

1.7 Condemned Assets: The Contractor shall condemn, at the Contractor’s facility, any TF33 Turbine Nozzle Supports component parts that do not meet inspection limits. The Contractor shall process all condemned assets through Plant Clearance Automated Reutilization Screening System (PCARSS). The Contractor shall also provide Government quantities by P/N and NSN of reparable components condemned and annotate quantities condemned on a 413 Monthly Production Report and in the (CAVAF) System. Condemnations shall be reported to 421 SCMS/GUME, Air Force Sustainment Center (AFSC) to establish usage rates and cost planning.

1.8 Reporting: The contractor shall provide completed Certificate of Conformance documentation with each asset and its component parts that have been remanufactured with the intent of returning these assemblies or component parts to service. This documentation shall have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574. The contractor shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRL’s) is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) Reporting, formerly CAVII A002: AF form 413 Monthly Production Report A003: Report of shipping (item) and packaging discrepancy (SDR) Supply Discrepancy Report

File Number: FD2030-19-01727 5

A001: CAVAF Reporting CDRL- The contractor shall input the data IAW the CAVAF SOW guide.

A002: AF form 413 CDRL – The contractor shall provide monthly to Production Management Specialist via e-mail.

A003: Supply Discrepancy Report – The contractor shall input via WEBSDR system or thru email Communication to dlacontactcenter@dla.com

1.9 Packaging and Handling: The contractor shall be responsible for the preservation and packaging of the TF33 Turbine Nozzle Supports IAW the Special Packaging Instructions specified on AFMC Form 158. The contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance with Mil-Std-129P, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL- STD-2073-1, MIL-STD-129, AFPAM24-237, and AFMAN 24-206. This contract does not allow for Commercial Packaging.

1.10 Shipping and Transportation: The Contractor shall meet the delivery schedule as outlined in Schedule B of the contract. The Contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract. The Contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. FAST transportation from the contractor facility to the depot is authorized when urgency requires.

In addition, the contractor shall submit Supply Discrepancy Reports (SDRs) related to shipment of misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR (Supply Discrepancy Report), located at:

https://www.daas.dla.mil/websdr/home.asp. This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements.

1.11 Preservation: The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment.

1.12 Document Storage: All records and reports outlined in this SOW shall be prepared for each part and a copy kept on file by the contractor for five (5) years.

1.13 Safety: The Contractor shall maintain and execute a safety program using MIL-STD- 882D, AFI 91-301 and AFI 91-204 as guides.

https://www.daas.dla.mil/websdr/home.asp

File Number: FD2030-19-01727 6

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

The Government Technical Representative reserves the right to request and view any records at any time.

SECTION II

2.0 GOVERNMENT PROPERTY

2.1 Government Furnished Material (GFM): None. Contractor shall furnish all material, support equipment, tools, test equipment and services. Government Furnished Material will not be provided.

2.2 Government Furnished Property (GFP): All parts to be remanufactured will be shipped to the contractor.

File Number: FD2030-19-01727 7

ACRONYMS

ACSS Air Combat Sustainment Squadron AF Air Force AFLCMC Air Force Life Cycle Management Center CAVAF Commercial Asset Visibility Air Force CEMS Comprehensive Engine Management System CDRL Contract Data Requirements List CII Configured Item Identifier DD Department of Defense DER Designated Engineering Representative DCMA Defense Contract Management Agency DR Deficiency Report FAA Federal Aviation Administration FAR Federal Acquisition Regulation IAW In Accordance With ISO International Standards Organization LPT Low Pressure Turbine NSN National Stock Number OC-ALC Oklahoma City Air Logistics Center PCO Procurement Contracting Officer PCARSS Plant Clearance Automated Reutilization Screening System P/N Part Number PMS Production Management Specialist SB Service Bulletin SDR Supply Discrepancy Report S/N Serial Number SOW Statement of Work SP Surveillance Plan SRAN Stock Record Account Number SS Service Summary TAFB Tinker Air Force Base USAF United States Air Force WEBSDR Web Supply Discrepancy Report

File Number: FD2030-19-01727 8

A4.1 CAV CFM REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset Visibility Air Force (CAVAF) system. CAVAF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAVAF system down-time will be identified on the CAVAF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAVAF reporters. NOTE: Contractor User’s Guide may be accessed from the CAVAF Homepage.

CAVAF FAMILIARIZATION TRAINING:

1. Familiarization training for CAVAF reporting will be requested by the contractor via the applicable ICP CAVAF system administrator (SA). For assistance, guidance or questions to specific contract transactionsl reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAVAF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor CAVAF reporting requirements shall be accomplished daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAVAF CDRL and CAVAF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAVAF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAVAF is an accurate reflection of physical assets on hand at all times.

2. Each CAVAF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAVAF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

3. User(s) shall complete initial DoD Information Assurance (IA) Cyberawareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyberawareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the CyberAwareness Challenge website, under the Department of Defense Employees section, click hyperlink; “Launch New CyberAwareness Challenge Department of Defense Version” using the following website: http://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyberawareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

http://iase.disa.eta/cyberchallenge/launchPage.htm

File Number: FD2030-19-01727 9

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Wingdow 7, VISTA, and XP), when configured correctly) using either the Internet Explorer (IE) or Firefox browsers. Users employing either OS or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. They Cyberawareness Challenge course completion is a contractual requirement and the contractor must comply.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 622-7325 or (405) 736-7329, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAVAF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAVAF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter.

Contractor shall be fully responsible to ensure all corresponding CAVAF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAVAF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance.

The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

File Number: FD2030-19-01727 10

SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAVAF receipt or reporting actions will not be utilized for quality deficiency report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAVAF under Receipt Type: On Contract (F). CAVAF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized,the oldest RCDNs (listed first) shall always be processed first.

Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAVAF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAVAF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAVAF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will acquire

File Number: FD2030-19-01727 11 government issued shipment document number from the Inventory Management Specialist

(IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts.

CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing. The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i. Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF record control document number (RCDN) of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Ammended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAVAF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAVAF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the contracting officer (CO) and PMS for disposition instructions by the government. If none is provided, assets are to be returned to the depot and reported within CAVAF, File Number: FD2030-19-01727 12 shipping to the following addresses according to each national stock number (NSN) inventory management location by source of supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAVAF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAVAF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 Stock Control System (SCS). Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions.

NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS) and acquire government issued shipment document number from Inventory Management Specialist (IMS).

File Number: FD2030-19-01727 13

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAVAF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAVAF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAVAF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT:

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the Production Management Specialist (PMS) via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAVAF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

CONTRACTOR COMMUNICATIONS NETWORK (CCN)

https://www2.transactionservices.dla.mil/websdr/home.asp

File Number: FD2030-19-01727 14

GENERAL INFORMATION:

2. Initial CAVAF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAVAF, please contact CAVAF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 622-7325 or 736-7329, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 736-7326 or (405) 734-8341

NOTE: CAVAF Contractor’s User’s Guide can be accessed via CAVAF main menu at bottom of screen.

Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAF via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil/Default.aspx . Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

mailto:420.scms.tinker.cdm.workflow@us.af.mil https://www.ecmra.mil/Default.aspx

CONTRACTOR COMMUNICATIONS NETWORK (CCN)