Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

(PWS)

For Overhaul of KC-135 Multi-Point Refueling System (MPRS) Components

PREPARATION DATE: July 18, 2019 REVISION: Original

FD2030-18-00042

APPENDIX A

APPENDIX A

PREPARING ORGANIZATION: AFSC/448 SCMW/848 SCMG/424 SCMS TINKER AFB OK 73145

Table of Contents

i

DESCRIPTION OF SERVICES/GENERAL INFORMATION

Purpose

1.1.1. The purpose of the Performance Work Statement (PWS) is to define the overhaul requirements for MPRS components specified in Attachment A of the PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, reassembly, testing and finishing actions required to return the items to a serviceable condition. The contractor is responsible for having the overhaul capabilities to include appropriate technical data, overhaul documents, and license agreements, required to accomplish this overhaul. The Contractor is responsible for the scheduled delivery of a quality product.

General Information

1.1.2. Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

Pre-Award Survey (PAS) Requirements

1.1.3. A Pre-Award Survey (PAS) is not required.

Initial Production Evaluation (IPE) Requirements

1.1.4. IPE is not required.

Reporting Requirements

1.1.5. The Contractor shall report on assets from Attachment A received under the terms of the contract in accordance with the CAV Reporting SOW. (DI-MGMT-81838 CDRL A001)

1.1.6. Data requirements are specified in the Contract Data Requirements List (CDRL DD Form 1423) found in Part I, Section B, The Schedule of the Basic Contract.

Quality Program and Inspection System Requirements

1.1.7. The Contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with the contract requirements.

1.1.8. The Contactor, with oversight by Defense Contract Management Agency (DCMA), shall investigate all Product Quality Deficiency Reports (PQDRs) submitted against reported defective items listed in Attachment A of the PWS.

1.1.8.1. The Contractor shall provide confirmation of PQDR exhibit receipt within five (5) business days of receipt via email to the Administrative Contracting Officer (ACO) and Production Management Specialist (PMS). The contractor shall perform an analysis of the deficiency which includes cause of failure, recommended corrective action and recommendations for actions to prevent recurrence of the failure/deficiency. The Contractor shall deliver a Teardown Deficiency Report (TDR) (DI-PSSS-81534/T, CDRL A002) for any repairable asset that was received as the result of an identified and documented failure. The Contractor shall submit the TDR within 90 calendar days of receipt of end-item to the ACO and PMS.

1.1.9. The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO before production of the next end item.

1.1.10. The Contractor shall allow quality assurance reviews to be conducted at the site of overhaul at the request of the Defense Contract Management Agency (DCMA) throughout the contract period.

1.1.11. The Contractor shall allow a quality acceptance review by the DCMA representative at the site of overhaul for each end item generated under the terms of this contract.

1.1.12. The Contractor shall submit requests for deviation/waiver to the Procuring Contracting Officer (PCO) through the ACO in accordance with (IAW) (DI-SESS-80640D, CDRL A003). The Contractor shall submit requests for deviation/waiver to the Procuring Contracting Officer (PCO) through the ACO in accordance with (IAW) (DI-SESS-80640D, CDRL A003). Work shall not be initiated on assemblies/components affected by deviation/ waiver pending approval/disapproval. Requests shall include the contract number, NSN and P/N of end item and lowest part/assembly affected, effect on cost/price and delivery schedule, description of deviation/waiver, justification for deviation/waiver, and proposed corrective action taken.

1.1.13. Work shall not be initiated on assemblies/components affected by deviation/ waiver pending approval/disapproval. Requests shall include the contract number, NSN and P/N of end item and lowest part/assembly affected, effect on cost/price and delivery schedule, description of deviation/waiver, justification for deviation/waiver, and proposed corrective action taken.

Condemnation Candidates

1.1.14. The Contractor shall report end items determined to be Beyond Economical Repair (BER) in which the overhaul cost will exceed 75% of the latest cost amount. The Contractor shall report condemnation candidates to the PCO through the ACO within 30 calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures.

1.1.15. Contractor shall not continue overhaul of item exceeding BER until written approval is received from ACO/PCO.

1.1.16. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined on a case-by-case basis by the ACO.

1.1.17. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in overhaul of the same type end item. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

Precious Metals Recovery Program

1.1.18. The handling and control of precious metals shall be IAW AFI23-101, Air Force Material Management.

Parts Control Program

1.1.19. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS that ensures the use of parts that meet the OEMs engineering and manufacturing data requirements.

1.1.20. The Contractor shall make available for Government review the procedures, planning, and documentation media and data, which define the Parts Control Program. The Contractor shall support Government inspections, verification, and evaluation to ascertain conformance to requirements and adequacy of the contractor’s implementing procedures.

1.1.21. Approval from the PCO is required for the Contractor to use any parts not contained in the engineering drawings. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item drawings. The Contractor shall notify the PCO via fax or e-mail of any configuration discrepancies noted between the engineering drawings and the current configuration of the end-item. The Contractor shall obtain written authorization from cognizant engineering activity via the PCO for deviations from the IPB prior to implementation.

1.1.22. The engineering drawings shall serve as the current baseline for an end item or system.

1.1.23. The contractor shall only use replacement parts purchased directly from the end-item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending overhaul operation, the contractor shall receive written authorization from the cognizant engineering activity via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for its usage shall be obtained from the cognizant engineering activity via the PCO.

1.1.24. The Contractor shall keep records to allow traceability of the sourcing of replacement parts for each end item overhauled and shall be furnished for inspection upon Government request.

Cannibalization of Parts

1.1.25. The Contractor shall request authorization from the PCO to cannibalize subassemblies or parts between inducted unserviceable assets in order to expedite overhaul when a particular overhaul is constrained for lack of materials that are not, and will not be immediately available. Cannibalization requests will be subject to the review and approval of the cognizant engineering activity. Such cannibalization actions will only be considered upon exhaustion of all other sources of materials. The Contractor shall not initiate any cannibalization action unless such action will satisfy all material requirements for the item in question. The Contractor shall not remove any piece parts from serviceable units. The Contractor shall replace all cannibalized subassemblies and parts as part of the fixed price repair for the end item cannibalized unless they meet the requirements of 1.13.6. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item unless approved by the ACO.

Lead (Pb) Free Electronics

1.1.26. The use of lead (Pb) solder and/or components/assemblies in the overhaul of the subject items is considered a potential safety risk and is therefore discouraged. The contractor shall provide case-by-case notifications to the cognizant engineering activity via the PCO if lead (Pb) solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The contractor shall obtain approval from the PCO before proceeding.

1.1.27. When approved lead (Pb) solder and/or components/assemblies are used in the overhaul of the subject items, the contractor shall ensure the affected items are marked in accordance with IPC J-STD-609, "Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.”

Ozone Depleting Substances (ODS)

1.1.28. This PWS is not requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The Contractor shall immediately identify the substitute by written notification to the PCO.

Work Requirements

1.1.29. The Contractor shall overhaul the items specified in Attachment A of this PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, reassembly, ATP troubleshooting and testing and to finishing actions required to return the items to a condition that meets original performance specifications. The work shall be accomplished IAW the OEM specifications. In the event that a situation develops where the instructions conflict with the pertinent manual, this PWS shall take precedence.

1.1.30. The Contractor shall replace any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity at the Contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration. The Contractor is advised to include the cost of replacing a percentage of each recoverable part in their overhaul cost proposal.

1.1.30.1. 43323000-6, refueling pods, sent in for overhaul will be “zero-timed” by replacing all components that have a limited service life or time change requirement with a new part or overhauled assembly.

1.1.31. The Contractor shall provide a Repairable Item Inspection Report (DI-PSSS-80386A, CDRL A004) on each item overhauled under the terms of this contract to the PCO and 424 SCMS/GUEAB Engineering via email.

1.1.32. Refueling pods (43323000-6, 1680-99-681-5560FL), on occasion, have a failure of the encapsulated tensator motor system (ETMS) that due to the hazards involved in removing are beyond Air Force maintainers capability to remove and replace. There is usually collateral damage to other systems that also require repair/replacement. The Contractor shall provide a service that includes all labor, materials, tools and test equipment to return these pods to a fully serviceable condition. The Contractor shall provide a firm fixed price which shall include:

a. Removal of the damaged ETMS.

b. Disposal of the ETMS in accordance with OEM standard operating procedures using a method to prevent release of the spring rewind energy.

c. Teardown, test and evaluation of pod to determine requirements to make pod fully serviceable.

d. Assembly of the pod regardless of reason for removal of components.

e. Replacement of ETMS components, drive chains, consumable items (o-rings, fasteners, washers, bearings, seals, clips, labels, electrical connectors, etc.)

f. Acceptance testing of the pod.

1.1.32.1. Over and above beyond the fixed prices will be considered for material costs associated for missing or unserviceable components and replacement of time change items that will expire within a year of delivery of the pod to the Government. If the component is a repairable item also covered by this contract the material cost submitted as over and above for that part will be the same as the agreed price for overhaul of that component in the current option year of the contract.

Over and above will also be considered for material and labor costs associated with repair of structural damage.

Per DFARS 252.217-7028 it states that "Over and Above means work discovered during the course of performing overhaul, maintenance, and repair efforts that is-

(i) Within the general scope of the contract;

(ii) Not covered by the line item(s) for the basic work under the contract; and

(iii) Necessary in order to satisfactorily complete the contract.

1.1.33. End Item Identification and Marking:

1.1.33.1. Permanently and legibly mark each overhauled end item with the Contractor's identification. This identification shall include the Contractor's CAGE and the date of overhaul. The identification shall be permanently affixed to the end item by stamp, stencil, or similar means.

1.1.33.2. Item Unique Identification (IUID) will be added to the end item in accordance with the following:

a. Specification requirements for IUID marking will be contained in the applicable overhaul technical order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided Engineering Order (EO) (AF Forms 3925, 3926 and 3927) as applicable.

b. IUID markings are required for the end-item only. IUID for subcomponents is only required if specifically identified in the applicable overhaul technical order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided EO.

c. For items that do not have IUID marking specifications as stated in paragraph b., the Contractor shall develop the marking specifications in accordance with the current revision of MIL-STD-130. Location and marking method shall be approved by 424 SCMS engineering before implementation. If the Contractor cannot meet the terms and conditions in the contract for IUID, the Contractor shall contact the PCO/ACO for determination.

d. IUID markings currently in place on items undergoing overhaul shall be protected from damage or removal during overhaul. Verify 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during overhaul, the Contractor shall notify 424 SCMS engineering and the PCO/ACO for determination of how to replace the IUID mark.

e. The Contractor shall submit the required and applicable contingent data for Legacy items to the IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

f. The Contractor shall submit IUID data for new manufactured items that require IUID based on the DFARS clause 252.211-7003, Item Identification and Valuation, as prescribed in DFARS Subpart 211.274

1.1.34. Over and Above will be considered for missing components or for work not covered by the line items for the basic work under the contract but within the general scope of the contract. Identification of missing part(s) must be revealed within 2 business days after induction for overhaul and reported to the PCO through the ACO in the form of a Supply Discrepancy Report using SF 364. The Contractor shall obtain approval from the PCO prior to performing over and above.

1.1.34.1. The Contractor shall propose a list of standard over and above refueling pod repairs that exceed the routine repairs/replacements of pod covered in paragraphs 1.13.2.1 and 1.13.4. The Contractor shall price these repairs for each contract year including all labor and materials.

1.1.35. Quality Acceptance and Processing:

1.1.35.1. The Contractor shall support quality acceptance inspections of each end item and shall be performed prior to packaging and transportation. Quality acceptance will be performed by DCMA at the overhaul site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

1.1.35.2. Each end item identified as serviceable shall be delivered to the Government defect free.

1.1.35.3. Following quality acceptance by the DCMA, the Contractor shall notify the PMS via email or fax of the completion of overhauled end- items. The PMS will provide ship-to addresses/instructions to the Contractor via email or fax for each item produced. Within one business day of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF Receiving Report to the PMS. The Receiving Report shall include the carrier and tracking number.

1.1.36. Shipping Documentation:

1.1.36.1. The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated.

a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

1.1.36.2. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

1.1.36.3. The Contractor shall reimburse the Government for packaging and shipping costs for items returned to the contractor for correction of quality deficiencies.

Delivery Schedule

1.1.37. The Contractor shall meet the contractual delivery schedule. The Contactor shall be assessed ratings on the annual Contractor Performance Assessment Reporting System (CPARS) for their performance as follows:

Table 1.15.1 CPARS RATINGS

1.1.38. Delivery orders shall be signed and returned to PCO within 5 business days of receipt.

Customer Service Requirements

1.1.39. Information Requests: The Contractor shall ensure responses to requests for information and data are only provided to customers authorized by the PCO in the performance of official duties. All requests between the Government and the Contractor shall go through the Procuring Contracting Officer (PCO).

1.1.39.1. Information requests shall contain a subject line, nature of the request and an expected/requested response date and time. The request must be identified as “EMERGENCY”, “URGENT” or “ROUTINE” IAW paragraph 1.16.1.2 of this PWS so that a response is provided within the specified timeframes. A log will be maintained by the PCO or an appointed Government Representative. The log will be used to track all requests and evaluate response times.

1.1.40. Response Times for Information Requests: All requests for information initiated by the Government or Contractor shall be in writing and submitted electronically via e-mail or fax. Requests for information shall be answered within the following timeframes:

a. Emergency and Work-Stoppage- Respond within two (2) business days.

b. Urgent- Respond within five (5) business days.

c. Routine- Respond within ten (10) business days.

Safety and Health

1.1.41. While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to overhaul/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Manpower Reporting Language For Contract Performance Work Statements

1.1.42. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

SERVICE SUMMARY

Service Summary

1.1.43. Contractor performance shall be measured and assessed, using the Performance Requirements listed in Table 2-1. The Contractor service requirements are summarized into performance requirements that relate directly to the mission essential items. The performance threshold requirements describe the minimum acceptable levels of service for each requirement. In the event the performance requirement is not met, the Contractor shall be given time after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

1.1.44. Service Summary (SS) Requirements: The Contractor shall ensure the performance and threshold requirements are achieved as identified in Table 2-1.

1.1.45. Surveillance Methods: The PMS, DCMA Quality Assurance Representatives (QAR) and PCO will exercise surveillance over the performance requirements. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall support the PMS, DCMA QAR, and PCO surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. 100 Percent Inspection of Output

d. Customer Observation or Complaint.

1.1.45.1. The Government will use the methods contained in the Quality Assurance Surveillance Plan (QASP) to evaluate the Contractor’s performance for the listed program objectives. The PMS, DCMA QAR, and/or PCO will monitor Contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

Table 2.1 SERVICE SUMMARY

Requirements

Each end item identified as serviceable shall be delivered to the Government defect free.

SS-4.. The Contractor shall process a SDR (SF Form 364) for contract line items received with missing components (Missing On Induction, (MOI)) within 2 business days upon discovery in accordance with AFJMAN 23-215. An electronic copy of MOI SDR form shall be submitted to the ACO and PCO within 2 business days of discovery.

1.1.46. Contractor Performance Evaluation: The Contractor shall understand that the evaluation of performance will occur when the PMS evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract.

a. SS-1through SS-4: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR).

GOVERNMENT PROPERTY

Government Property

1.1.47. The Contractor shall furnish all material, support equipment, tools, test equipment, and services except as listed below. No Government Furnished Property will be provided other than the units to be overhauled. Government Furnished Material will not be provided.

Disposition of Government Property

1.1.48. These instructions apply to all Government owned property. Within 90 calendar days prior to contract expiration, the Contractor shall submit a letter to the PCO requesting disposition instructions in the transfer of Government furnished property (GFP). A listing identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value, and the list shall be submitted through the PCO to the PMS for disposition instructions.

1.1.49. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to phase support on the current contract and/or the follow-on contract.

1.1.50. The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

1.1.51. The Contractor shall comply with the Transportation Data on the DD Form 1653 and Transportation Appropriations Form when returning government property.

Discrepancies Incident to Shipment:

1.1.52. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp. The Contractor shall report these discrepancies within 30 days of receipt of the item. This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.01-V1 and DLM 4000.25, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

1.1.53. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO within 2 business days upon discovery for corrective action utilizing the AF WebSDR submittal.

1.1.54. The Contractor shall process a SDR (SF Form 364) for contract line items received with missing components (Missing On Induction, (MOI)) within 2 business days upon discovery in accordance with AFJMAN 23-215. An electronic copy of MOI SDR form shall be submitted to the ACO and PCO within 2 business days of discovery.

1.1.55. Misdirected shipments of GFP shall be reported by written notification to the Property Administrator (PA) within 2 business days. The PA will issue disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV AF.

Other

1.1.56. The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

1.1.57. The Contractor shall not transfer or use GFP charged to this contract to any other contract, Contractor, or activity without the advance approval of the PMS through the PCO.

1.1.58. The Contractor shall replace GFP that has been removed by the USAF to fulfill other more urgent requirements. If any item so removed by the government is still required to complete the contract, the Contractor shall take appropriate action to replace the removed item.

ATTACHMENT A – END ITEMS

END ITEM

RECEIVED AS

END ITEM

TO BE DELIVERED AS

STOCK NO(S)

STOCK NO(S)

PARTS NO(S)

ATTACHMENT B – DEFINITIONS

The following definitions are applicable to this PWS:

a) End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for government storage and issue.

b) Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a Contractor’s capability to complete the work stipulated in the contract and in accordance with (IAW) the technical order (TO), and other guidance stipulated in this PWS.

c) Cannibalization: Authorized removals of a specific assembly, subassembly, or part from one weapon system, system, support system, or equipment end-item for installation on another end-item to meet priority mission requirements with an obligation to replace the removed item.

d) Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

e) Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

f) Technical Order (TO): An Air Force publication that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of given items and equipment.

g) Support Equipment (SE): All equipment called out in applicable technical orders required for end item and component test, overhaul, and / or modification.

h) Serviceable: Capable of meeting the requirements and performing the function for which designed or modified, and meets all test requirements established by the technical order and PWS.

i) Overhaul: Overhaul is the restoration of an item to a completely serviceable condition as prescribed by maintenance serviceability standards. An overhaul will allow the item to be fixed repeatedly as it is driven by specific serviceability standards.

j) Repair: An end item repair is the action taken to return the end item to a serviceable condition by replacing all exposed consumable items and only the damaged recoverable parts that do not meet the TO inspection criteria. Repair consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required, thorough cleaning, refurbishment or replacement of all disturbed components not meeting inspection criteria, replacement of all soft parts (seal, gaskets, etc.) exposed during repair, re-assembly of assemblies and subassemblies, performance of all adjustments and alignments, test and calibration of subassemblies and end-items and final inspection (e.g., safety wiring, painting, affixing of decals) IAW the applicable TOs and approved test documents to restore the end item to a serviceable condition.

k) Defect: Any nonconformance of a characteristic with specified requirements.

l) Product Quality Deficiency: A defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

m) Product Quality Deficiency Report: The SF 368 form or format used to record and transmit product quality deficiency data.

n) Consumable Part: Piece parts that are replaced 100% at each repair event

o) Recoverable Part: Parts that are not replaced at every repair event.

ATTACHMENT C – APPLICABLE DOCUMENTS

Military Specifications, Standards, Handbooks, and Government Standards

Forms

http://www.e-publishing.af.mil/shared/media/epubs/AF3925.XFD

http://www.e-publishing.af.mil/shared/media/epubs/AF3926.XFD

http://www.e-publishing.af.mil/shared/media/epubs/AF3927.XFD

Other Publications for Information Purposes Only Note: These publications are for information purposes only.

Air Force Manuals and Instructions

AFI23-101

http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi23-101/afi23-101.pdf

http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afjman23-215/afjman23-215.pdf

ATTACHMENT D – DIMINISHING MANUFACTURING SOURCES AND MATERIAL SHORTAGES (DMSMS) HEALTH ANALYSIS REPORT

The DMSMS Health Analysis report will contain data for each system configuration. The Health Analysis will provide trace ability of problems to the systems unit or function level to determine if a functional redesign would be cost effective. The DMSMS Health Analysis will provide out year information for future supportability and planning purposes. Additionally, the DMSMS Health Analysis shall forecast the future availability of the Commercial off the Shelf (COTS) items and Original Equipment Manufacturer (OEM) components.

This Data Item Description (DID) contains the format, content, and intended use information for the data product resulting from the work task described by the contract.

Requirements:

1. Format. The DMSMS Health Analysis report shall be in contractor format.

2. Content. The DMSMS Health Analysis report shall include the overall status of COTS and OEM items and shall also contact the following information:

a. Start of Production – Production start for this product.

b. End of Production – Planned or estimated End of Production (EOP) date.

c. Replacement – Recommended replacement for the product.

d. Cost – Purchase price for the product.

e. Warranty – Standard warranty for the product.

f. Repair – How long after EOP will the government be able to have this product repaired.

g. MTBF – Mean Time Between Failure (MTBF) (hours).

h. Operating Systems – Operating Systems supported.

i. Firmware – Firmware delivered or integrated with the product and current version.

j. RoHS – Restriction of Hazardous Substances (RoHS). Is the product RoHS compliant, did the part number change, and how long has the product been RoHS compliant.

2.1 The overall status of the individual components shall be reported in the following manner. Statuses shall be provided for individual components. The data is correlated to provide the overall status of the Original Equipment Manufacturer (OEM) part. Each component will be identified in one on the following categories:

a. Available – The part is available from one or more approved manufacturing sources.

b. Aftermarket – The part is obsolete from the original source of supply; however an Aftermarket manufacturer offers possible alternate.

c. Alternate Available – The part is obsolete from the original source of supply, however a possible alternate is available. A review and possibly testing of the alternate is required to determine if acceptable for use in the system.

d. Alternate LTB – Approved part is obsolete from approved sources and possible substitute has had a Life Time Buy (LTB) announcement made.

e. Alternate LTB/Aftermarket – The part is available from a possible alternate with a LTB date announced and also available from an Aftermarket supplier.

f. Alternate Aftermarket – The part is obsolete from the original source of supply, however a possible alternate is available. In addition to a possible alternate available from a major manufacturer, a possible alternate is available from an Aftermarket supplier.

g. Life Time Buy – The approved part has had a LTB date announced and an alternate part is not known

h. Life Time Buy Aftermarket – The approved part has had a LTB date announced, however a possible alternate is available.

i. Alternate LTB – The part is obsolete from approved sources and the possible alternate has had a Life Time Buy (LTB) announcement made.

j. LTB/Alternate LTB – Approved and substitute both have a LTB date notice.

k. LTB/Alternate/LTB Aftermarket – The approved part has had a LTB announced, a possible substituted has had a LTB announcement made, but there is another possible substitute.

l. LTB/Alternate/Aftermarket – The approved part has had a LTB announced, but there is a possible alternate and an Aftermarket manufacturer offers a possible alternate.

m. Obsolete – A part is obsolete from all of the original sources and no alternate or Aftermarket source is known.

n. Unknown – Additional part information is required to determine status.

2.2 System Level reporting shall include the following Data Fields:

a. Original Equipment Manufacturer (OEM)

b. OEM Commercial and Government Entity (CAGE)

c. OEM Part Number

d. Nomenclature

2.3 Line Replaceable Unit (LRU) Level reporting shall include the following Data Fields:

a. OEM

b. OEM CAGE

c. OEM Part Number

d. Known Alternate Part Numbers

e. Reference Designator or Next Higher Assembly (NHA)

f. Nomenclature

g. Quantity used in System

h. National Identification Item Number (NIIN)

2.4 LRU Component Level reporting shall include the following Data Fields:

a. OEM

b. OEM CAGE

c. OEM/Source or Specification Control Drawing (SCD) Piece-Part Numbers

d. OEM/SCD Piece-Part Reference Designator or NHA

e. OEM/SCD Piece-Part Nomenclature

f. OEM/SCD Piece Part Quantity on LRU

g. OEM/SCD Piece Part Revision Level

h. OEM/SCD Piece Part Firmware Version

i. Actual Vendor Piece-Part Numbers

j. Actual Vendor Piece-Part Cage

k. Known Alternate Piece-Part Numbers & Cages

l. NIIN

2.5 In addition to level information the DMSMS Health Analysis report shall include:

a. Trace ability of problems to the systems unit or function level to determine if a functional redesign would be cost effective.

b. Out year information for future supportability and planning purposes.

c. Forecasts the future availability of the Commercial off the Shelf (COTS) items and components.

d. Current stock and availability information.

2.6 Media Requirements. The report shall be in digital Adobe AcrobatTM 6.0 format.