FA8119-20-D-0008_PWS COMPLETED.pdf

PERFORMANCE WORK STATEMENT

(PWS)

For KC-135 Inflight Refueling Shroud NSN 1680-01-441-6921

PREPARATION DATE: 09 July 18

REVISION DATE: 25 NOVEMBER 2019

PR # FD2030-18-02606

PREPARING ORGANIZATION: AFSC/448 SCMW/848 SCMG/424 SCMS TINKER AFB OK 73145

Table of Contents

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

1.2. General Information

1.3. Pre-Award Survey (PAS) Requirements

1.4. Reporting Requirements

1.5. Quality Program and Inspection System Requirements

1.6. Condemnation Candidates

1.7. Special Tools (ST) and Support Equipment (SE)

1.8. Parts Control Program

1.9. Cannibalization of Parts

1.10. Ozone Depleting Substances (ODS)

1.11. Work Requirements

1.12. End Item Identification and Marking

1.13. Quality Acceptance and Processing

1.14. Surge/Mission Essential Services

1.15. Delivery Schedule

1.16. Customer Service Requirements

1.17. Safety and Health

1.18. Manpower Reporting Language for Contract Performance Work Statements

2. SERVICE SUMMARY

2.1. Service Summary

3. GOVERNMENT PROPERTY

3.1. Government Property

3.2. Disposition of Government Property

3.3. Discrepancies Incident to Shipment:

3.4. Other

ATTACHMENT A – END ITEMS

ATTACHMENT B – DEFINITIONS

ATTACHMENT C – APPLICABLE DOCUMENTS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Purpose

The purpose of the Performance Work Statement (PWS) is to define the repair configuration upgrade requirements for Shroud Assembly in Attachment A of the PWS.

The contractor is responsible for all work which encompasses the disassembly, cleaning, inspection, maintenance, upgrade, reassembly, testing and finishing actions required to return the items to a repaired and serviceable condition. The contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The Contractor is responsible for the scheduled delivery of a quality product.

1.2. General Information

1.2.1. Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.3. Pre-Award Survey (PAS) Requirements

1.3.1. A Pre-Award Survey (PAS) survey is not required by the government.

1.4. Reporting Requirements

1.4.1. Data requirements are specified in the Contract Data Requirements List (CDRL DD Form 1423) found in Part 1, Section B, The Schedule of the Basic contract.

1.4.2. In addition, the Contractor shall maintain a document package, in the Contractor’s format, containing the following documentation for each item produced for the contract period:

a. Quality Acceptance Documentation

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item repaired

1.5. Quality Program and Inspection System Requirements

1.5.1. The Contractor shall establish, document and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with the contract requirements AFMC Form 807 (Recommended Quality Assurance Provisions and Special Inspection Requirements). Each end-item identified as serviceable shall be delivered to the Government defect free.

1.5.2. The Contractor, with oversight by Defense Contract Management Agency (DCMA), shall investigate all Product Quality Deficiency Reports (PQDRs) submitted against reported defective items listed in Attachment A of the PWS.

1.5.3. When a Dificiency Report is received for an end item repaired under the terms of this contract, the Contractor shall comply with the ACO's directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.5.4. The Contractor shall provide confirmation of PQDR exhibit receipt within five (5) business days of receipt via email to the Administrative Contacting Officer (ACO) and Production Management Specialist (PMS). The Contractor shall perform an analysis of the deficiency which includes cause of failure, recommended corrective action, and recommendations for action to prevent recurrence of the failure/deficiency. The Contractor shall deliver a Teardown Deficiency Report 9DI-PSSS-81534/T) for any repairable asset that was received as the result of an identified and documented failure. The Contractor will submit the TDR within 90 calendar days of receipt of end-item to the ACO and PMS.

The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO before production of the next end item.

1.5.5. The Contractor shall allow quality assurance reviews to be conducted at the site of repair at the request of the Government throughout the contract period.

1.5.6. The Contractor shall allow a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

1.5.7. The Contractor shall submit requests for deviation / waiver to the Procuring

Contracting Officer (PCO) through the ACO (IAW) PWS paragraph. Work shall not be initiated on assemblies / components affected by deviation / waiver pending approval / disapproval. Requests shall include the contract number, NSN and P/N of end item and lowest part / assembly affected, effect on cost / price and delivery schedule, description of deviation / waiver, justification for deviation / waiver, and proposed corrective action taken.

1.6. Condemnation Candidates

1.6.1. The Contractor shall report end items determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 75% of the stock listed price.

The Contractor shall report condemnation candidates to the PCO through the ACO within 30 calendar days of discovery. The Contractor shall not condemn reparable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are demilitarized and disposed according to the Contractor-developed, Government-approved property procedures.

1.6.2. The Government reserves the right to accept or reject the BER assessment by the Contractor.

1.6.3. Contractor shall not continue repair of item exceeding BER until written approval is received from ACO/PCO.

1.6.4. As specified in the Contractor-developed, Government-approved property procedures, the disposition of condemned items will be determined on a case-by-case basis by the ACO.

1.6.5. On units approved to be condemned by the Government, the Contractor is authorized to retain serviceable parts salvaged from the condemned unit. The salvaged parts shall be retained by the Contractor for further use in repair of the same type end item. These parts will not be replenished when used up. The non-useable, scrapped parts shall be condemned IAW the Contractor-developed, Government-approved property procedures.

1.7. Special Tools (ST) and Support Equipment (SE)

Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to work performed. The Contractor shall ensure SE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each SE item as follows

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Before and after calibration data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items not requiring calibration.

i. Traceability to the National Institute of Standards and Technology

1.8. Parts Control Program

1.8.1. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS that ensures the use of parts that meet the OEMs engineering and manufacturing data requirements.

1.8.2. The Contractor shall make available for Government review the procedures, planning, and documentation media and data, which define the Parts Control Program. The Contractor shall support Government inspections, verification, and evaluation to ascertain conformance to requirements and adequacy of the contractor’s implementing procedures.

1.8.3. Approval from the PCO is required for the Contractor to use any parts not contained in the engineering drawings. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item drawings. The Contractor shall notify the PCO via fax or e-mail of any configuration discrepancies noted betweenthe engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from cognizant engineering activity via the PCO for deviations from the engineering drawings prior to implementation.

1.8.4. The engineering drawings shall serve as the current baseline for an end item or system.

1.8.5.

In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for its usage shall be obtained from the cognizant engineering activity via the PCO.

1.8.6. The Contractor shall keep records to allow traceability of the sourcing of replacement parts for each end item repaired and shall be furnished for inspection upon Government request.

1.9. Service Contract Reporting

1.9.1. Contractor shall replace, at the Contractor’s expense, all cannibalized subassemblies with repaired or new subassemblies and replace all cannibalized parts with new parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any subassemblies or parts from any inducted end item.

1.10. Ozone Depleting Substances (ODS)

1.10.1. This PWS is not requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of the contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the specifications or Technical Data of this PWS. The Contractor shall immediately identify the substitute by written notification to the PCO.

1.11. Work Requirements

1.11.1. The Contractor Work shall repair and upgrade the old configuration of the items specified in Attachment A of this PWS. The old configuration, part number 400671 shall be modified into 400671-4 per service bulletin SB483323000-28-

165. The work encompasses the disassembly, cleaning, inspection, maintenance, reassembly, ATP troubleshooting and testing and to finishing actions required to return the items to a serviceable condition. The work shall be accomplished IAW OEM specifications and documents as specified in the PWS. In the event that a situation develops where the instructions conflict with the pertinent manual, this PWS shall take precedence. Additional TOs, directives and other publications listed will be used as guidance to support the repair stipulated in this PWS.

1.11.2 Basic repair requirements: The end item shall be cleaned, disassembled, components inspected, assembled, and tested according to TOs and OEM specifications. Any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity shall be replaced at the contractor’s expense. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration.

NOTE 1: If the TO does not address the repair of a recoverable part, this part shall be replaced with a new part or repaired by approved contractor’s developed procedures. In case of utilizing a developed repair for salvaging a part, contractor may propose their repair procedure along with substantiating documents for evaluation and possible approval. This request for evaluation must be submitted to the cognizant engineer office through the PCO for approval. The Government shall not be responsible for any costs associated with development of any repair procedures unless it has been negotiated and approved by the PCO.

1.11.2. Over and Above will be considered for missing components or for work not covered by the line items for the basic work under the contract but within the general scope of the contract. Identification of missing part(s) must be revealed within 2 business days after induction for repair and reported to the PCO through the ACO in the form of a Supply Discrepancy Report using SF 364. The

Contractor shall obtain approval from the PCO prior to performing over and above.

1.11.3. Teardown, Test and Evaluate (TT&E) is visual, mechanical and electrical testing that shall be accomplished to determine the condition of the asset. Test procedures will be completed in accordance with manufacture’s original specifications. Upon completion of the task, assets will repaired as stated in this

PWS.

1.12. End Item Identification and Marking:

1.12.1 Permanently and legibly mark each repaired end item with the Contractor's identification. This identification shall include the Contractor's CAGE and the date of repair. The identification shall be permanently affixed to the end item by stamp, stencil, or similar means.

1.12.2 Item Unique Identification (IUID) will be added to the end item in accordance with the following:

a. Specification requirements for IUID marking will be contained in the applicable repair technical order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided Engineering Order (EO) (AF Forms 3925, 3926 and 3927) as applicable.

b. IUID markings are required for the end-item only. IUID for subcomponents is only required if specifically identified in the applicable repair technical order, Specific Work Requirements appendix, approved engineering drawing, or a Government provided EO.

c. For items that do not have IUID marking specifications as stated in paragraph b., the Contractor shall develop the marking specifications in accordance with the current revision of MIL-STD-

130. Location and marking method shall be approved by 424 SCMS engineering before implementation. If the Contractor cannot meet the terms and conditions in the contract for IUID, the Contractor will contact the PCO/ACO for determination.

d. IUID markings currently in place on items undergoing repair shall be protected from damage or removal during repair. Verify 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the Contractor shall notify 424 SCMS engineering and the PCO/ACO for determination of how to replace the IUID mark.

e. The Contractor shall submit the required and applicable contingent data for Legacy items to the IUID Registry per the data submission procedures at https://dodprocurementtoolbox.com/sitepages/overview-data-submission.

f. The Contractor shall submit IUID data for new manufactured items that require IUID based on the DFARS clause 252.211-7003, Item Identification and Valuation, as prescribed in DFARS Subpart 211.274

1.13. Quality Acceptance and Processing:

1.13.1.1. The Contractor shall support quality acceptance inspections of each end item and shall be performed prior to packaging and transportation. Quality acceptance will be performed by DCMA at the repair site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package.

1.13.1.2. Each end item identified as serviceable shall be delivered to the Government defect free.

1.13.1.3. Following quality acceptance by the DCMA, the Contractor shall notify the Production Management Specialist (PMS) via email or fax of the completion of repaired end- items. The PMS will provide ship-to addresses/instructions to the Contractor via email or fax for each item produced. Within one business day of shipment, the Contractor shall provide proof of shipment through delivery of an accepted WAWF Receiving Report to the PMS. The Receiving Report shall include the carrier and tracking number.

1.13.2. Shipping Documentation:

1.13.2.1. The Contractor shall insure that the appropriate tag is attached to each serviceable end-item generated.

a. Serviceable tag is DD Form 1574/1574-1 (Yellow).

b. Unserviceable (repairable) tag is DD Form 1577-2/1577-3 (Green).

c. Unserviceable (condemned) tag is DD Form 1577/1577-1 (Red).

1.13.2.2. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

1.13.2.3. The Contractor shall reimburse the Government for packaging and shipping costs for items returned to the contractor for correction of quality deficiencies.

1.14. Surge/Mission Essential Services

1.15. In the event that the Department of Defense (DoD) experiences an unplanned spike or sudden increase in demand, due to major theater warfare or a national emergency (also known as surge), and invokes surge, the Contractor shall be willing to work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor may do one or more of the following to fill the demand:

a. Add additional shifts to increase production within the Contractor and with suppliers.

b. The Contractor shall work with the approved component part manufacturers to expedite production.

1.15.1. The Contractor shall notify the PCO in advance and be given the opportunity to negotiate any expedite charges that might apply at the time of surge.

Contractual requirements for production of this contract are addressed in Part I of basic contract. The schedule and surge requirements shall be on a best-effort basis.

1.15.2. Mission Essential Services are not applicable to this PWS. In the event that Mission Essential Services are determined applicable the contractor shall prepare for the continuation of essential DoD services during crisis IAW Defense Federal Acquisition Regulation Supplement (DFARS) 252.237-7023. In a state of emergency, if the Government deems necessary, the contractor shall provide all services necessary to ensure mission accomplishment. On occasion, services may be required to support an activation, or exercise of contingency plans outside normal duty hours. IAW DFARS 252.237-7023, the contractor shall develop a contingency plan and furnish a copy to the PCO for those tasks identified as essential to provide reasonable assurance of continuation during crisis conditions.

1.16. Delivery Schedule

1.16.1. The Contractor shall meet the contractual delivery schedule.

1.17. Customer Service Requirements

1.17.1. Information Requests: The Contractor shall ensure responses to requests for information and data are only provided to customers authorized by the PCO in the performance of official duties. All requests between the Government and the Contractor shall go through the Procuring Contracting Officer (PCO).

1.17.1.1. Information requests shall contain a subject line, nature of the request and an expected/requested response date and time. The request must be identified as “EMERGENCY”, “URGENT” or “ROUTINE” IAW paragraph 1.19.1.2 of this PWS so that a response is provided within the specified timeframes. A log will be maintained by the PCO or an appointed Government Representative. The log will be used to track all requests and evaluate response times.

1.17.1.2. Contractor requests for engineering and/or technical related problems or issues shall be submitted on an AFMC Form 202, Nonconforming Technical Assistance Request and Reply. All AFMC Form 202s shall be sent directly to 424 SCMS Cognizant Engineer with an information copy to the ACO and PCO.

1.17.2. Response Times for Information Requests: All requests for information initiated by the Government or Contractor shall be in writing and submitted electronically via e-mail or fax. Requests for information shall be answered within the following timeframes:

a. Emergency and Work-Stoppage- Respond within two (2) business days.

b. Urgent- Respond within five (5) business days.

c. Routine- Respond within ten (10) business days.

1.17.3 Federal Holidays will not be counted in evaluating the response times. Only normal business days and hours will be counted when evaluating the response time for requests. Normal business days are Monday through Friday, except Holidays. Business hours are 0800 to 1600 Central Standard Time.

1.18. Safety and Health

1.18.1. While performing work under this contract the contractor shall comply with all.

applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two business days, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or roposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

1.19. Manpower Reporting Language for Contract Performance Work Statements

1.19.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at https://acc.army.mil/contractingcenters/acc-nj/COR/Contractor%20CMRA.pdf.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.

Contractors may direct questions to the CMRA help desk

*Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

*Reporting Period: Contractors are required to input data by 31 October of each year.

*Service Contract Reporting The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk (https:// www.fsd.gov/fsd-gov/home.do)."

https://acc.army.mil/contractingcenters/acc-nj/COR/Contractor%20CMRA.pdf.

*User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available on the SAM.gov website at:

h t t p s : / / w w w / f s d . g o v / s y s _ a t t a c h m e n t . d o ? s y s _ i d = 9 5 8 4 9 f e d 1 b e 7 6 9 1 0 0 c a 4 a 9 7 a e 5 4 b c b b a .

http://www.ecmra.mil/

2. SERVICE SUMMARY

2.1. Service Summary

2.1.1. Contractor performance shall be measured and assessed, using the Performance Requirements listed in Table 2-1. The Contractor service requirements are summarized into performance requirements that relate directly to the mission essential items. The performance threshold requirements describe the minimum acceptable levels of service for each requirement. In the event the performance requirement is not met, the Contractor shall be given time after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action in accordance with the performance threshold(s). In cases where the Contractor fails to implement corrective action, the PCO will take appropriate measures.

2.1.2. Service Summary (SS) Requirements: The Contractor shall ensure the performance and threshold requirements are achieved as identified in Table 2-1.

2.1.3. Surveillance Methods: The PMS, DCMA Quality Assurance Representatives (QAR) and PCO will exercise surveillance over the performance requirements. The absence of any contract requirement from the SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Contractor shall support the PMS, DCMA QAR, and PCO surveillance methods as identified below:

a. Periodic Inspection of Process or Output

b. Random Sampling of Recurring Service Output

c. 100 Percent Inspection of Output

d. Customer Observation or Complaint.

2.1 SERVICE SUMMARY TABLE

Performance Requirements PWS Para Performance Threshold Requirements

SS-1. All requests for information initiated by the Government or Contractor shall be in writing and submitted electronically via e-mail or fax.

1.17.2 Emergency and Work Stoppage Requests –

respond within 2 business days Urgent Requests – respond within 5 business days Routine Requests – respond within 10 business days

SS-2. Each end-item identified as serviceable shall be delivered to the Government defect free.

1.13.1.2 100% of all end items shall perform without defect for one year of repair

SS-3. Furnish Data requirements that are specified in the Contract Data Requirements List (CDRL DD Form 1423)

1.4.1 100% inspection of data input in CAV AF (Commercial Asset Visibility Air Force) and review of furnished reports.

SS-4. The Contractor shall meet the contractual delivery schedule.

1.16.1 100% of all end items are returned to the Government IAW the delivery schedule.

SS-5. The Contractor shall report discrepancies incident to shipment.

3.3 100% inspection of GFP and

GFM.

2.1.4. Contractor Performance Evaluation: The Contractor shall understand that the evaluation of performance will occur when the PMS evaluates the service of the Contractor to determine whether or not it meets the performance measures of the contract.

a. SS-1through SS-5: The Contractor's failure to meet the requirement for this item shall result in the possibility of an unsatisfactory or marginal under the Contractor Performance Assessment Review (CPAR).

3. GOVERNMENT PROPERTY

3.1. Government Property

3.1.1. The Contractor shall furnish all material, support equipment, tools, test equipment, and services except as listed below. No Government Furnished Property will be provided other than the units to be repaired. Government Furnished Material will not be provided.

3.2. Disposition of Government Property

3.2.1. These instructions apply to all Government owned property. Within 90 calendar days prior to contract expiration, the Contractor shall submit a letter to the PCO requesting disposition instructions in the transfer of Government furnished property (GFP). A listing identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value, and the list shall be submitted through the PCO to the PMS for disposition instructions.

3.2.2. If a follow-on contract is being awarded or, is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to phase support on the current contract and/or the follow-on contract.

3.2.3. The Contractor shall comply with preservation, packaging, and packing instruction as specified in the basic contract and/or on the AFMC Form 158 (Packaging Requirements).

3.2.4. The Contractor shall comply with the Transportation Data on the DD Form 1653 and Transportation Appropriations Form when returning government property.

3.3. Discrepancies Incident to Shipment:

3.3.1. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp located within the CAV AF system described in the CAV AF SOW This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-R and 4000.25-M Volume 2, which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3.3.2. Transportation discrepancies and item transaction discrepancies shall be coordinated with the DCMA Property Administrator and ACO within 2 business days upon discovery for corrective action utilizing the AF WebSDR submittal.

https://www2.transactionservices.dla.mil/websdr/home.asp

3.3.3. The Contractor shall process a SDR (SF Form 364) for contract line items received with missing components (Missing on Induction, (MOI)) within 2 business days upon discovery in accordance with AFJMAN 23-215. An electronic copy of MOI SDR form shall be submitted to the ACO and PCO within 2 business days of discovery.

3.3.4. Misdirected shipments of GFP shall be reported by written notification to the Property Administrator (PA) within 2 business days. The PA will issue disposition instructions for the misdirected items. Misdirected items received by the Contractor which are not part of this contract will not be receipted into CAV AF.

3.3.5. If shipping from overseas using Milair ITAR statement must be included inside and outside of shipping package. “Property of (insert Service or Defense Agency). Property will not enter the trade of the country to which it is being shipped. No export license required – 22 CFR 126.4 Applicable” (if the shipment is going to Canada, use 22 CFR 126.5). If shipping using FedEX -“These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations.”

1.3.5.2. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by routine shipping. The Contractor has the discretion to use carriers such as UPS, FedEx, or equivalent.

3.4. Other

3.4.1. The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

3.4.2. The Contractor shall not transfer or use GFP charged to this contract to any other contract, Contractor, or activity without the advance approval of the PMS through the PCO.

3.4.3. The Contractor shall replace GFP that has been removed by the USAF to fulfill other more urgent requirements. If any item so removed by the government is still required to complete the contract, the Contractor shall take appropriate action to replace the removed item.

ATTACHMENT A – END ITEMS

END ITEM

RECEIVED AS

END ITEM

TO BE DELIVERED AS

END

ITEM

NO

NATIONAL

STOCK NO(S) PART NO(S)

NATIONAL

STOCK NO(S) PARTS NO(S)

1 1680-01-441-6921 400671-4 1680-01-441-6921 400671-4 2 1680-01-441-6921 400-671 1680-01-441-6921 400671-4

ATTACHMENT B – DEFINITIONS

The following definitions are applicable to this PWS:

a) End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for government storage and issue.

b) Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a Contractor’s capability to complete the work stipulated in the contract and in accordance with (IAW) the technical order (TO), and other guidance stipulated in this PWS.

c) Cannibalization: Authorized removals of a specific assembly, subassembly, or part from one weapon system, system, support system, or equipment end-item for installation on another end-item to meet priority mission requirements with an obligation to replace the removed item.

d) Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a government contract in the field. The ACO is normally located in the Defense Contract Management Agency (DCMA) office. The ACO is responsible for ensuring the Contractor performs in accordance with the terms of the contract.

e) Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies and services on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

f) Technical Order (TO): An Air Force publication that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of given items and equipment.

g) Support Equipment (SE): All equipment called out in applicable technical orders required for end item and component test, repair, and / or modification.

h) Serviceable: Capable of meeting the requirements and performing the function for which designed or modified, and meets all test requirements established by the technical order and PWS.

i) Repair: An end item repair is the action taken to return the end item to a serviceable condition by replacing all exposed consumable items and only the damaged recoverable parts that do not meet the TO inspection criteria. Repair consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required, thorough cleaning, refurbishment or replacement of all disturbed components not meeting inspection criteria, replacement of all soft parts (seal, gaskets, etc.) exposed during repair, re-assembly of assemblies and subassemblies, performance of all adjustments and alignments, test and calibration of subassemblies and end-items and final inspection (e.g., safety wiring, painting, affixing of decals) IAW the applicable TOs and approved test documents to restore the end item to a serviceable condition.

j) Defect: Any nonconformance of a characteristic with specified requirements.

k) Product Quality Deficiency: A defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

l) Product Quality Deficiency Report: The SF 368 form or format used to record and transmit product quality deficiency data.

m) Consumable Part: Piece parts that are replaced 100% at each repair event

n) Recoverable Part: Parts that are not replaced at every repair event.

ATTACHMENT C – APPLICABLE DOCUMENTS

USAF Technical Orders

TO NUMBER DATE TITLE

00-5-1, Chapters 1-3

On- line version is considered most up-to-date

AF Technical Order System http://www.tinker.af.mil/technicalorders/index.asp

00-5-3 Chapters 1-4

On- line version is considered most up-to-date

Technical Order Life Cycle Management http://www.tinker.af.mil/technicalorders/index.asp

00-35D-54 Chapters 1-4

On- line version is considered most up-to-date

USAF Material Deficiency Reporting and Investigating System http://www.tinker.af.mil/technicalorders/index.asp

00-25-260 On- line version is considered most up-to-date

Asset Marking and Tracking Item Unique Identification (IUID) Marking Procedures http://www.robins.af.mil/library/technicalorders.asp

00-85B-3 On- line version is considered most up-to-date

How to Package Air Force Spares https://www.my.af.mil/etims/ETIMS/index.jsp

Military Specifications, Standards, Handbooks, and Government Standards

NUMBER DATE TITLE

MIL-STD-130N 16 Nov 2012 Identification Marking of U.S. Military Property

MIL-STD-2073-1D 15 DEC 1999 Standard Practice for Military Packaging

Forms

FORM NUMBER DATE FORM TITLE

SF 364 Feb 1980 Report of Discrepancy (ROD)

SF 368 Jun 2007 Product Quality Deficiency Report (PQDR) http://www.tinker.af.mil/technicalorders/index.asp http://www.tinker.af.mil/technicalorders/index.asp http://www.robins.af.mil/library/technicalorders.asp http://www.my.af.mil/etims/ETIMS/index.jsp

AFMC 158 Apr 2003 Packaging Requirements

AF 3925 Jan 2004 Engineering Order http://www.e-publishing.af.mil/shared/media/epubs/AF3925.XFD

AF 3926 Jan 2004 Engineering Order (Continuation Sheet) http://www.e-publishing.af.mil/shared/media/epubs/AF3926.XFD

AF 3927 Jan 2004 Engineering Order, Parts List Changes http://www.e-publishing.af.mil/shared/media/epubs/AF3927.XFD

AFMC 202 Mar 2006 Non Conforming Technical Assistance Request and Reply

AFMC 807 Apr 2008 Recommended Quality Assurance Provisions and Special Inspection Requirements

DD1574 Oct 1988 Serviceable Tag - Material

DD1574-1 Oct 1966 Serviceable Label - Material

DD1577 Oct 1966 Unserviceable (Condemned) Tag - Materiel

DD1577-1 Oct 1966 Unserviceable (Condemned) Label - Materiel

DD1577-2 Oct 1966 Unserviceable (Repairable) Tag - Materiel

DD1577-3 Oct 1966 Unserviceable (Repairable) Label - Materiel

DD1653 Apr 1999 Transportation Data for Solicitations

Other Publications for Information Purposes Only Note: These publications are for information purposes only.

Air Force Manuals and Instructions

NUMBERS DATE TITLE

AFMAN 23-110

Vol 1 Part 4 Vol 6 Chap 4

On- line version is considered USAF Supply Manual

On- line version is considered most up-to-date

Air Force Material Management http://www.e-publishing.af.mil/shared/media/epubs/afman23- 110.pdf

DLM 4000.25, Vol 2, Ch 17

On- line version is considered most up-to-date

Reporting of Supply Discrepancies http://www.documentservices.dla.mil/ http://www.e-publishing.af.mil/shared/media/epubs/AF3925.XFD http://www.e-publishing.af.mil/shared/media/epubs/AF3926.XFD http://www.e-publishing.af.mil/shared/media/epubs/AF3927.XFD http://www.documentservices.dla.mil/