PWS.pdf

Appendix A

PR Number: FD2030-16-01836 PWS Form Rev Basic: 02 October 2018 i

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

PR NO: FD2030-16-01836 DATE: 02 October 2018

AF CONTRACT NO:

PERFORMANCE WORK STATEMENT (PWS)

TYPE OF WORK: Overhaul of E-3 Flap Ballscrew

TABLE OF CONTENTS

PREFACE SHEET......................................................................................................................... iii

REVISION SHEET ....................................................................................................................... iv

SECTION 1 GENERAL INFORMATION

1.1. DEFINITIONS

1.2. PRE-AWARD SURVEY REQUIREMENTS

1.3. INITIAL PRODUCTION EVALUATION REQUIREMENTS

1.4. REPORTING REQUIREMENTS

1.5. QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.6. SPECIAL TOOLS AND TEST EQUIPMENT

1.7. PRECIOUS METALS RECOVERY PROGRAM

1.8. NUCLEAR HARDNESS REQUIREMENTS

1.9. PARTS CONTROL PROGRAM

1.10. OZONE DEPLETING SUBSTANCES

1.11. TECHNICAL ORDER MAINTENANCE

1.12. CONTRACTOR EMPLOYEES

1.13. SAFETY AND HEALTH STATEMENT

1.14. CONTRACTOR MANPOWER REPORTING

1.15. ITEM UNIQUE IDENTIFICATION REQUIREMENTS

1.16. MISSION ESSENTIAL CONTRACTOR SERVICES

SECTION 2 DESCRIPTION OF WORK

2.1. GENERAL

2.2. SPECIFIC WORK REQUIREMENTS

2.3. DELIVERY SCHEDULE

SECTION 3 APPLICABLE DOCUMENTS

3.1. APPLICABLE TECHNICAL ORDERS

3.2. OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

3.3. CONTRACTOR DOCUMENTS

ii

SECTION 4: GOVERNMENT PROPERTY

4.1. GOVERNMENT PROPERTY

4.2. DISPOSITION OF GOVERNMENT PROPERTY

4.3. OTHER

SECTION 5: SERVICE SUMMARY

5.1. SERVICE SUMMARY

SECTION 6: CONSUMABLE PARTS REPLACEMENT REQUIREMENTS

6.1. 100% CONSUMABLE PART REPLACEMENT REQUIREMENTS

ATTACHMENT 1: CAV AF REPORTINGREQUIREMENTS ……………………………….20

iii

PREFACE SHEET

END ITEM

RECEIVED AS

END ITEM

TO BE DELIVERED AS

LINE

ITEM

NUMBER

NATIONAL

STOCK NUMBER

PART

NUMBER

NATIONAL

STOCK NUMBER

PART

NUMBER

0001 1680-01-006-9996 5703830 1680-01-006-9996 5703830 iv

REVISION SHEET

When a revision is received, it should be inserted into this Performance Work Statement (PWS).

The superseded pages should be retained as a record.

NOTE: The portion of the text of this document affected by the current revision is indicated by a black underscore for figures, words, or phrases within a given paragraph, and by a black vertical line in the outer margin where the change constitutes a whole paragraph.

After the revised pages have been inserted into the PWS, the revised title page should be inserted in front of the existing title page. This revision page is placed under the basic title page.

DATES OF ISSUE FOR ORIGINAL AND CHANGED PAGES ARE:

SECTION 1 GENERAL INFORMATION

1.1. DEFINITIONS

1.1.1. The following definitions are applicable to this PWS:

a. Administrative Contracting Officer (ACO): A contracting officer assigned the responsibility for the post award functions related to the administration of a

Government contract in the field. The ACO is normally located in the Defense

Contract Management Agency (DCMA). The ACO is responsible for ensuring the

Contractor performs in accordance with the terms of the contract.

b. Consumable Part: Piece parts that are not typically reused during the repair or overhaul process.

c. Defect: A characteristic that does not conform to the specified requirements.

d. End Item: An end item is a complete piece of Government equipment as listed in Government supply catalogs and suitable for Government storage and issue.

End items may contain one or more Shop Replaceable Unit (SRUs). End items are also referred to as Line Replaceable Units (LRUs). End items covered by work under this PWS are listed on the preface sheet.

e. Initial Production Evaluation (IPE): An IPE is a planned Government review of early production items and processes to evaluate a Contractor’s ability to complete the work in accordance with (IAW) the contract, applicable technical orders, and other guidance required by this PWS.

f. Overhaul: The process of significantly or completely disassembling an item to its individual components; reworking, rehabilitating, or replacing worn or damaged components; reassembly; and test such that the item is returned to its original life expectancy (i.e. reliability), or nearly so.

g. Procuring Contracting Officer (PCO): The individual authorized to enter into contracts for supplies on behalf of the Government by formal advertising or negotiation and who is responsible for overall procurement of the contract.

h. Product Quality Deficiency: Any defect or nonconforming condition. Included are deficiencies in design, specification, material, manufacturing, and workmanship.

i. Product Quality Deficiency Report (PQDR): The SF 368 form or format used to record and transmit product quality deficiency data.

j. Recoverable Component: Accountable, non-expendable part or sub-assembly of an end item. Also referred to as a Shop Replaceable Unit (SRU). SRUs may be re-installed in an end item after inspection/repair and deemed serviceable. If applicable to the scope of this SOW, SRUs will be listed on the preface sheet.

k. Repair: An end item repair is the action taken to return the end item to a serviceable condition by replacing all exposed consumable items and only the damaged recoverable parts that do not meet the specified inspection criteria.

Repair consists of end item testing to determine deficiencies, disassembly as required to support maintenance actions required, thorough cleaning, refurbishment or replacement of all disturbed components not meeting inspection criteria, replacement of all soft parts (seals, gaskets, etc.) exposed during repair, re-assembly of assemblies and subassemblies, performance of all adjustments and alignments, test and calibration of subassemblies and end items, and final inspection (e.g. safety wiring, painting, affixing decals) IAW the applicable publication and approved test documentation.

l. Re-usable Component: Non-accountable, expendable part or assembly that may be re-installed in an end item after inspection/repair and deemed serviceable.

m. Serviceable: An item is considered serviceable if it is capable of meeting the functional and test requirements for which designed or modified.

n. Special Tooling (ST): Special tooling refers to all specialized jigs, dies, fixtures, molds, patterns, taps, gauges, other equipment and manufacturing aids and replacements designed for a specific project and cannot be used otherwise without substantial modification or alteration. Some Technical Orders generically refer to this tooling as support equipment.

o. Special Test Equipment (STE): STE consists of interconnected/interdependent items or equipment assemblies, including standard or general purpose items or components, brought together to become a new functional entity for special test purposes. They are single or multipurpose integrated test units engineered, designed, fabricated, or modified to accomplish special purpose testing in the direct performance of contract maintenance. It does not include consumable property, special tooling, buildings, materiel, special test facilities (except foundations and similar improvements necessary for installing special test equipment, plant equipment items, or similar capital items used for general plant testing purposes). Some Technical Orders generically refer to this test equipment as support equipment.

p. Technical Order (TO): An Air Force publication that gives specific technical directives and information with respect to the inspection, storage, operation, modification, and maintenance of Government equipment. Technical orders contain approved process and piece part information that must be followed to ensure the item retains its qualification status.

1.2. PRE-AWARD SURVEY REQUIREMENTS

1.2.1. A Pre-Award Survey (PAS) shall be required but may be waived by the

Government at the time of award.

1.2.2. At the time of the PAS the prospective Contractor shall meet the following technical requirements (additionally, there are many other business capabilities that may be evaluated) IAW contract requirements. Failure to do so shall result in PAS disapproval and disapproval of the prospective Contractor for this procurement action.

a. Provide data to include Contractor facility capabilities, all subcontractor facility capabilities (if subcontracting is proposed), and an explanation of how

Contractor and subcontractor facilities will fulfill the Government’s requirements.

b. Prior to PAS, the prospective Contractor shall provide a list of all ST/STE required and shall comply with the requirements detailed in paragraph 1.6.

c. Prior to PAS, the prospective Contractor shall provide a test plan for each end item as specified in the preface sheet. The test plan shall include all testing required by the applicable acceptance test procedure and will detail how the testing will be accomplished utilizing the prospective Contractor’s STE.

d. The prospective Contractor shall provide the above to the PCO via email in the form of a word processing document or spreadsheet, viewable by Microsoft

Office programs.

1.3. INITIAL PRODUCTION EVALUATION REQUIREMENTS

1.3.1. IPE shall be completed within sixty (60) calendar days of receipt of first delivery order. The IPE requirement may be waived by the Government at the time of contract award.

1.3.2. The IPE shall be conducted on three (3) units of each line item. The condition of the items at IPE will be as follows: one (1) each ready to be disassembled to follow the entire overhaul procedure; one (1) each fully disassembled, cleaned, and ready for assembly and testing; and one (1) each assembled and ready for functional testing. The

Contractor shall furnish written notice to the PCO through the ACO within fifteen (15) business days after the required quantity of end items are available for the IPE.

1.3.3. The PCO shall notify the Contractor of the projected dates that the Government

IPE Evaluation Team will arrive at the Contractor’s facilities to conduct the IPE. The

Contractor shall permit entrance to the Evaluation Team into its facilities. This includes access to Contractor telephones and other communication devices that will allow the

Evaluation Team to consult with appropriate Government personnel in the accomplishment of the IPE evaluation.

1.3.4. Under no circumstances shall the Contractor accomplish overhaul on any quantity of items on order or through any Induction-at-Risk/Early Induction contractual provision, other than the three (3) IPE units that will be evaluated by the Evaluation Team prior to the accomplishment of the IPE. Only after the approval notice from the PCO shall the

Contractor proceed with overhaul on the remaining items on order or items under

Induction-at-Risk/Early Induction provisions. The Government’s delivery schedule shall be held in abeyance until approval of the IPE by the Evaluation Team.

1.4. REPORTING REQUIREMENTS

1.4.1. Prepare complete and accurate data deliverables and submit in a timely manner

IAW Data requirements as specified in the Contract Data Requirements List (CDRL DD

Form 1423) found in Part 1, Section B, The Schedule.

1.4.2. In addition, the Contractor shall maintain for five years a document package containing the following documentation for each end item produced:

a. Maintenance Data Sheet

b. Test Data Sheet

c. Quality Acceptance Review Documentation

d. Parts replaced listed by each serial numbered end item overhauled

1.5. QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.5.1. The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements.

1.5.2. When a Deficiency Report is received for an end item overhauled under the terms of this contract, the Contractor shall comply with the ACO’s directions. Guidance is provided in TO 00-35D-54, USAF Deficiency Reporting, Investigation, and Resolution.

1.5.3. The Contractor shall report any Government furnished material, for the work accomplished as outlined in this PWS, that is damaged or otherwise unsuitable for use to the ACO using a Supply Discrepancy Report (SDR), SF Form 364.

1.5.4. The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly to determine that the standards of performance and technical conformance meet the requirements of this PWS. The Contractor shall be required to correct a deficient process to eliminate the cause(s) of any defects as directed by the ACO.

1.5.5. The Contractor shall support quality assurance reviews to be conducted at the site of overhaul at the request of the Government throughout the contract period.

1.5.6. The Contractor shall support a quality acceptance review by the DCMA representative at the site of work as specified in this PWS for each end item worked under the terms of this contract.

1.5.7. Requests for deviation/waiver shall be submitted to the PCO through the ACO.

Work shall not be initiated on assemblies/components affected by deviation/waiver pending approval/disapproval. Requests shall include the contract number, NSN, and part number (P/N) of the end item and lowest part/assembly affected, effect on cost/price and delivery schedule, description of deviation waiver, justification for deviation/waiver, and proposed corrective action taken.

1.5.8. In accordance with AFI 63-138, Section 6, paragraph 6.3.7.1, After contract award the QA will focus on the adequacy and adherence ofthe contractor to their proposed QMS

(quality management system) using the defect detection ratio. TheQA defect detection ratio measures the “detection” element of a QMS by comparing the number of QAR inspections and corresponding defects to contractor quality inspections and identified defects. The results of QARand contractor inspections in the surveillance period

(monthly or quarterly) are then converted to a ratio.

1.6. SPECIAL TOOLS AND TEST EQUIPMENT

1.6.1. The ST/STE required to accomplish the scope of work to be completed on end items under this contract are listed in the specified overhaul technical documents listed in section 3 of this PWS. If the equipment specified in the applicable technical documentation are not designated as Government furnished in this contract, the

Contractor is responsible for furnishing part number identical or substitute ST/STE from commercial sources.

1.6.2. If the Contractor intends to substitute ST/STE, a list of the proposed substitute

ST/STE shall be provided to the PCO with the proposal. At the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute SE can be acquired and meets the standards stipulated in the technical data by the following actions:

a. Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the ST/STE required to perform the tasks.

b. Explaining the capabilities of substitute ST/STE to ensure that it is adequate to perform the specified testing requirements.

c. Defining how substitute ST/STE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.6.3. The equipment shall be in possession of the Contractor prior to the IPE team visit.

1.6.4. The Contractor shall show documentation certifying the accuracy of all calibrated

ST/STE to the ACO prior to work performed as outlined in this PWS.

1.6.5. Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated ST/STE is made available to the

ACO prior to work being performed. The Contractor shall ensure ST/STE calibration is maintained throughout performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each ST/STE item as follows:

a. ST/STE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and Was data

g. Facsimile of the current stamped calibration sticker affixed to ST/STE item

h. Verification of full performance compliance IAW this PWS for ST/STE items not requiring calibration

i. Traceability to the National Institute of Standards and Technology

1.7. PRECIOUS METALS RECOVERY PROGRAM

1.7.1. The Precious Metals Recovery Program is not applicable to this PWS. The handling and control of precious metals shall be IAW AFI 23-101, Air Force Materiel

Management, if necessary.

1.8. NUCLEAR HARDNESS REQUIREMENTS

1.8.1. The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one (1) business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.9. PARTS CONTROL PROGRAM

1.9.1. The Contractor shall establish, document, and maintain a parts control program for the work associated with this PWS.

1.9.2. The Contractor shall establish the parts control program for an end item from the applicable technical documentation specified in SECTION 3.

1.9.3. Approval from the PCO is required for the Contractor to use any parts not contained in the Government approved parts list. The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the

Government approved parts list or this PWS. If Government provided technical data is utilized, the Contractor shall notify the PCO in writing of any configuration discrepancies noted between the applicable IPB, engineering drawings, and the current configuration of the end item. The Contractor shall obtain written authorization from the cognizant engineering activity via the PCO for configuration deviations prior to implementation.

1.9.4. The IPB shall serve as the current baseline for an end item or system unless otherwise stated in this PWS.

1.9.5. The Contractor shall only use replacement parts purchased directly from the end item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending overhaul operation, the Contractor shall request permission to utilize an alternate source. The cognizant engineering authority shall provide written authorization via the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Written authorization for surplus material use shall be obtained from the cognizant engineering activity via the

PCO.

1.9.6. The Contractor shall keep records to allow traceability of sourcing of replacement parts for each end item overhauled by serial number. These records shall be furnished for inspection upon Government request.

1.9.7. The Contractor shall be required to perform work as specified by this PWS for all end items unless written disposition instructions are provided by the PCO through the

ACO. Requests for condemnation shall be submitted by the Contractor in writing through the ACO to the PCO.

1.10. OZONE DEPLETING SUBSTANCES

1.10.1. This PWS is not explicitly requiring the use of a Class 1 ozone depleting substance (ODS) in the performance of this contract. The Contractor is authorized to use a suitable substitute for any Class 1 ODS which may be required by the engineering or technical data specified by this PWS. The Contractor shall immediately identify the substitute in writing to the PCO when a substitute has been determined.

1.11. TECHNICAL ORDER MAINTENANCE

1.11.1. If Government provided technical data is used to accomplish the work specified in this PWS, the Contractor shall maintain all TOs and other technical directives applicable to the work requirements in an updated and current status according to TO 00-

5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management.

1.11.2. In the event of a TO change during the contract, the Contractor shall evaluate the impact of the change on the Contractor’s performance. The Contractor shall consider the impact of this change on costs, schedules, and any other pertinent factors. The Contractor shall provide a written evaluation, along with specific justification/applicable data documenting the impact on the Contractor’s performance, to the PCO within ten (10) business days after receipt of the change. The Contractor shall not incorporate these technical order changes until approved by the PCO.

1.12. CONTRACTOR EMPLOYEES

1.12.1. Contractor employees shall identify themselves by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meeting with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.13. SAFETY AND HEALTH STATEMENT

1.13.1. While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health.

The contractor shall notify the PCO, within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to government property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contractor, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

1.13.2. If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the PCO.

1.14. CONTRACTOR MANPOWER REPORTING

1.14.1. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the

USAF via a secure data collection site. The Contractor is required to completely fill in all required data fields at https://afcmra.dmdc.osd.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the

FY, all data shall be reported no later than 31 October1 of each calendar year. Contractors may direct questions to the CMRA help desk.

1.14.2. Uses and Safeguarding of Information. Information from the secure website is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

1.14.3. User Manuals. Data for Air Force service requirements must be input at the Air

Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at https://afcmra.osd.mil.

1 Reporting period: Contractors are required in input data by 31 October of each year.

https://afcmra.dmdc.osd.mil/ https://afcmra.osd.mil/

1.15. ITEM UNIQUE IDENTIFICATION REQUIREMENTS

1.15.1. The Contractor shall develop and implement Item Unique Identification (IUID) marking in accordance with the latest version of MIL-STD-130. Marking requirements may have already been identified in Government provided technical orders listed in

SECTION 3. Each asset produced during the course of this contract shall be marked.

1.15.2. IUID markings currently in place on items undergoing repair, if applicable, shall be protected from damage or removal during repair. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during repair, the Contractor shall notify the PCO for determination.

1.15.3. IUID markings which will be potentially destroyed during repair due to technical direction (e.g. paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same Unique Item Identifier as part of the repair action.

1.15.4. The Contractor shall submit the required and applicable data for newly marked items to the DoD IUID Registry per the data submission procedures at http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

1.16. MISSION ESSENTIAL CONTRACTOR SERVICES

1.16.1. Mission essential contractor services are not required.

SECTION 2 DESCRIPTION OF WORK

2.1. GENERAL

2.1.1. The work performed under this contract is to overhaul the end item(s) specified in the PREFACE SHEET of this PWS. The work shall be accomplished IAW documents specified in SECTION 3. In the event that a situation develops where these instructions conflict with the documents listed in SECTION 3, this PWS shall take precedence. The work encompasses the disassembly, cleaning, inspection, rehabilitation, re-assembly, testing, and finishing actions required to return the end item to a like-new (or nearly so) condition.

2.1.2. When a particular end item (recipient end item) is constrained for lack of materials that are not and will not be immediately available, the Contractor may request authorization to remove components or subassemblies from other inducted assets (the donor) prior to full disassembly in order to expedite the overhaul process. Component removal requests shall be subject to review and approval/disapproval by the cognizant engineering activity. Such component removal actions should only be considered upon exhaustion of all other sources of materials. The Contractor shall not initiate any component removal actions from donor items unless such action shall satisfy all material requirements for the recipient end item. The Contractor shall not remove any material from serviceable units. At the Contractor’s expense, the Contractor shall replace all removed donor subassemblies with new subassemblies and all component parts with new component parts. The Contractor shall ensure the contract delivery schedule is not negatively affected by the removal of any components or subassemblies from any donor items. The Contractor shall not condemn donor end items or subassemblies.

2.2. SPECIFIC WORK REQUIREMENTS

2.2.1. Basic overhaul requirements. The end item shall be disassembled, cleaned, components inspected, assembled, and tested according to the applicable technical documents. If any component part does not meet inspection requirements as specified in the applicable technical documents, or if there is any doubt as to its serviceability or longevity, the Contractor shall replace the component if it cannot be restored to the original life expectancy, or nearly so. The Contractor is advised to include the cost of replacing a percentage of re-usable and recoverable components, as identified above, in their overhaul cost proposal. Certain parts shall be replaced one-hundred percent (100%) of the time during each overhaul event and are specified in SECTION 6: . The pricing for these items shall be included in the overhaul cost.

NOTE: If the Contractor desires to replace or modify an existing overhaul process with a

Contractor developed process, the Contractor shall provide to the PCO all technical data or other information related to the proposed change for review and approval by the cognizant engineering authority. The Contractor must receive written authorization from the cognizant engineering authority via the PCO prior to making any process change or modification.

2.2.2. Over and Above shall only be considered for missing components or for components damaged due to causes unrelated to the normal use of the end item necessary to return the item to a like-new condition as specified in this PWS. Identification of missing and/or damaged components must be revealed within two (2) business days after the asset is removed from the shipping container and reported to the PCO through the

ACO in the form of an SDR. Approval from the PCO shall be obtained prior to performing any over and above work. The Government shall be the sole authority to determine whether over and above is appropriate.

2.2.3. End Item Identification and Marking. Permanently and legibly mark each overhauled end item with the Contractor’s CAGE and date of overhaul. This identification shall be permanently affixed to the end item by stamp, stencil, or similar means.

2.2.4. Quality Acceptance and Processing.

a. Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by DCMA at the overhaul site. Quality acceptance documentation for each end item shall be maintained by the Contractor as part of the item document package.

b. Each end item identified as serviceable shall be delivered to the Government defect free.

c. Following quality acceptance by DCMA, the Contractor shall notify the

Production Management Specialist (PMS) in writing of the completion of overhaul process. The PMS will provide shipping instructions to the Contractor in writing for each end item produced. Within one (1) business day of shipment, the

Contractor shall provide proof of shipment through delivery of an accepted

WAWF Receiving Report to the PMS. The Receiving Report shall include the carrier and tracking number.

2.2.5. Shipping Documentation.

a. The Contractor shall ensure the appropriate tag is attached to each serviceable end item generated.

i. Serviceable tags/labels are DD 1574/1574-1 (Yellow)

ii. Unserviceable (repairable) tags/labels are DD 1577-2/1577-3 (Green)

iii. Unserviceable (condemned) tags/labels are DD 1577/1577-1 (Red)

iv. Suspended tags/labels are DD 1575/1575-1 (Brown)

b. Shipments under this contract shall be by Commercial Bill of Lading (CBL) by the fastest traceable means.

c. Items overhauled as a result of a quality deficiency shall be shipped at the

Contractor’s expense.

2.3. DELIVERY SCHEDULE

2.3.1. One hundred percent (100%) of end items listed in the preface sheet PREFACE

SHEET shall be delivered IAW the contractual delivery schedule. The Contractor shall meet the delivery schedule.

2.4. MISSION ESSENTIAL SERVICES AND SURGE

2.4.1 Mission essential services are not applicable to this PWS.

2.4.2 In the event the Department of Defense (DoD) experiences an unplanned spike or sudden increase in demand, due to major theater warfare of national emergency (also known as a surge), and invokes surge, the Contractor shall work to meet and sustain this demand for quantity levels above and beyond normal peacetime requirements. After being notified by the Contracting

Officer of the surge demand in writing, the Contractor may see additional orders and/or will see the priority status elevated on current orders. The Contractor shall implement their procedures to support the surge demand. Information requests shall contain a subject line, nature of the request, and an expected/requested response date and time. The request must be identified as

“EMERGENCY”, “URGENT”< or “ROUTINE” in accordance with the PWS so that a response is provided within the specified time frames. A log will be maintained by the Contracting Officer or an appointed Government representative. The log will be used to track all requests and evaluate response times. All requests for information initiated by the Government or Contractor shall be in writing and submitted electronically via email. Requests for information shall be answered within the following time frames:

a) Emergency and Work-Stoppage: Respond within two (2) business days

b) Urgent: Respond within five (5) business days

c) Routine: Respond within ten (10) business days.

SECTION 3 APPLICABLE DOCUMENTS

3.1. APPLICABLE TECHNICAL ORDERS

3.1.1. Specific Technical Orders

PART NUMBER REMANUFACTURE

MANUAL/TO

NUMBER

TITLE/REVISION AND/OR OTHER

DIRECTIVES (AFTO FORM 252)

5703830 16G3-2-93-3 Technical Manual

3.1.2. General Technical Orders

TO NUMBER DATE TITLE

00-5-1 14 JUN 2016 AF TECHNICAL ORDER SYSTEM

00-5-3 1 APR 2016 AF TECHNICAL ORDER LIFE CYCLE

MANAGEMENT

00-35D-54 1 SEP 2015 USAF DEFICIENCY REPORTING,

INVESTIGATION AND RESOLUTION

3.2. OTHER PUBLICATIONS FOR INFORMATION PURPOSES ONLY

NOTE: These publications are for information purposes only.

3.2.1. Air Force Manuals

DOCUMENT NUMBER DATE TITLE

AFI 23-101 12 DEC 2016 AIR FORCE MATERIAL

MANAGEMENT

3.2.2. DoD/Air Force Forms

FORM NUMBER TITLE

SF 364 REPORT OF DISCREPANCY

SF 368 QUALITY DEFICIENCY REPORT

DD1574

DD1574-1

SERVICEABLE TAG – MATERIEL

SERVICEABLE LABEL – MATERIEL

DD1577-2

DD1577-3

UNSERVICEABLE (REPAIRABLE) TAG – MATERIEL

UNSERVICEABLE (REPAIRABLE) LABEL – MATERIEL

DD1577

DD1577-1

UNSERVICEABLE (CONDEMNED) TAG – MATERIEL

UNSERVICEABLE (CONDEMNED) LABEL – MATERIEL

DD1575

DD1575-1

SUSPENDED TAG – MATERIEL

SUSPENDED LABEL – MATERIEL

AFMC FORM 158 PACKAGING REQUIREMENTS

3.3. CONTRACTOR DOCUMENTS

PART NUMBER DRAWING

NUMBER

TITLE AND DATE

N/A N/A N/A

SECTION 4: GOVERNMENT PROPERTY

4.1. GOVERNMENT PROPERTY

4.1.1. The Contractor shall furnish all material, support equipment, special tools, special test equipment, and services. Government Furnished Equipment (GFE) will not be provided.

4.1.2 The use of Government Furnished property (GFP) is anticipated for this acquisition.

A listing of GFP is located in the SGFP listing attachment attached to this solicitation.

4.2. DISPOSITION OF GOVERNMENT PROPERTY

4.2.1. These instructions apply to all Government owned property. Within ninety (90) business days prior to contract expiration, the Contractor shall submit a letter to the managing ALC requesting disposition instructions in the transfer of Government furnished property (GFP). A list identifying GFP shall include the NSN, part number/CAGE, noun, quantity, condition code, and dollar value shall be submitted through the ACO to the PMS for disposition instructions.

4.2.2. If a follow-on contract is being awarded or is in the negotiation or solicitation stage, the existing GFP may be retained to the extent required to support the current contract and/or follow-on contract.

4.2.3. The Contractor shall comply with preservation, packaging, and packing instructions as specified in the basic contract and/or on the AFMC Form 158, Packaging

Requirements.

4.3. OTHER

4.3.1. The Contractor shall not obtain GFP through the utilization of requisition codes assigned exclusively to this contract for any other contracts.

4.3.2. The Contractor shall not transfer GFP charged to this contract to any other contract, Contractor, or activity without the advance approval of the PMS through the

PCO.

4.3.3. The Government reserves the right to withdraw any GFP in possession of the

Contractor to supply other urgent USAF requirements. If any item so removed by the

Government is still required to complete the contract, the Contractor shall take appropriate action to replace the removed item.

SECTION 5: SERVICE SUMMARY

5.1. SERVICE SUMMARY

5.1.1. Contractor performance shall be measured and assessed using the Performance

Objectives listed in Table 5-1. The Contractor service requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. In the event the performance objective is not met, the Contractor will be given a reasonable time after notification to correct the unacceptable performance, if such correction is possible. The Contractor shall immediately take corrective action IAW the performance threshold(s). In cases where the Contractor fails to implement corrective action, The PCO will take appropriate measures

5.1.2. Service Summary (SS) Requirements. The Contractor shall ensure the performance objectives and thresholds are achieved as identified in Table 5-1.

5.1.3. Performance Objectives and Thresholds. The Contractor shall achieve performance thresholds identified in Table 5-1.

NOTE: The PMS, DCMA Quality Assurance Representative (QAR), and PCO will exercise surveillance over the performance thresholds. The absence of any contract requirement from the

SS shall not detract from this enforceability nor limit the rights or remedies of the Government under any other provision of the contract.

NOTE 2: The Government will use the methods contained in the Surveillance Plan (SP) to evaluate the Contractor’s performance for the listed program objectives. The PMS, DCMA QAR, and/or PCO will monitor Contractor performance to determine if it meets the contract thresholds as set forth in the performance measures and this PWS.

Table 5-1: SERVICE SUMMARY TABLE

Performance Objective Reference /

Paragraph (Para.)

Performance Threshold

SS-1 Quality Product:

Each end-item identified as serviceable shall be delivered to the Government defect free.

PWS para. 2.2.4(b) 100% of end-items delivered shall be defect free.

SS-2 Delivery Performance:

The Contractor shall meet the contract delivery schedule.

PWS Para. 2.3 100% of end-items shall be delivered IAW the contractual delivery schedule.

SS-3 Reports:

Prepare complete and accurate data deliverable and submit in a timely manner

PWS para 1.4.1 and

ATTACH1 Para. 3.7

No more than 1 late document per quarter and no more than 5 working days late. No more than 2 corrections required on any product. No more than 1 verified formal customer complaint/contract discrepancy report per quarter.

SS-4 SS-4 QMS Metrics:

The Contractor’s accepted

QMS plan effectively controls quality, meets the

PWS quality requirements and doesn’t deviate from the

Contractor’s accepted QMS.

PWS Para 1.5.8 and

AFI 63-138, chapter

6, paragraph 6.7.3.1

On a monthly basis, QMS compares the number of QA inspections/defects to contractor quality inspections/defects. To ensure the contractor is accomplishing more inspections and identifying more defects than the QA Inspector.

5.1.4. Contractor Performance Evaluation. The Contractor shall be aware that the evaluation of performance will occur when the PMS evaluates the service of the

Contractor to determine whether or not it meets the performance measures of the contract. The Contractor’s failure to meet the requirement for these items may result in an unsatisfactory or marginal rating under the Contractor Performance Assessment

Review (CPAR) and remedies as allowed under FAR 52.246-4, Inspection of Services-

Fixed Price.

SECTION 6: CONSUMABLE PARTS REPLACEMENT REQUIREMENTS

6.1. 100% CONSUMABLE PART REPLACEMENT REQUIREMENTS

5.1.1. At a minimum, these consumable parts shall be replaced at one-hundred percent

(100%) during overhaul with new parts. Other components shall be replaced/repaired

IAW TO procedures.

END ITEM:

NSN: 1680-01-006-9996 P/N: 5703830

REPLACEMENT PARTS:

PART NUMBER NOUN

NA NA

ATTACHMENT 1

CAVAF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the Commercial Asset

Visibility Air Force (CAV AF) system. CAV AF shall be the primary system of record for providing daily status of all Government owned assets located at contractor repair facilities.

Reporting within CAV AF shall not be limited to end items subject to repair but are to include assets stored at a contractor Inventory Control Point (ICP). Any CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring current User Guides are utilized by their CAV AF reporters. NOTE: Contractor User’s Guide may be accessed from the CAV AF homepage.

SECTION 1 CAVAF FAMILIARIZATION TRAINING:

1.1. Familiarization training for CAV AF reporting will be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance or questions to specific contract transaction reporting requirements may be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility

Item #4).

SECTION 2 CONTRACTOR RESPONSIBILITY:

2.1. Contractor CAV AF reporting requirements shall be accomplished daily and/or within one

(1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL and

CAV AF system, version 8.0.1 or higher. Accurate and timely reporting of maintenance transactions into CAV AF is critical to the management of repair requirements and the management of world-wide asset distribution. Contractor shall ensure asset record in CAV

AF is an accurate reflection of physical assets on hand at all times. (Note: a valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities)

2.2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD

Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There “must be two CAV AF reporters” for the contractual reporting requirements to ensure there is no possibility of a lapse in reporting coverage.

2.3. User(s) shall complete initial DoD Information Assurance (IA) Cyber Awareness Challenge training and submit a course completion certificate with the DD Form 2875. IA Cyber

Awareness Challenge course completion certification shall be accomplished annually. Users shall access IA training on the Cyber Awareness Challenge website, under the Department of

Defense Employees section, click hyperlink; “Launch New Cyber Awareness Challenge

Department of Defense Version” using the following website:

https://iase.disa.eta/cyberchallenge/launchPage.htm

a. First time CAV AF users will email initial IA Cyber Awareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

b. All following annual course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

c. Product Functionality Caution: To meet technical functionality requirements, this awareness product was developed to function with Windows operating systems (Window 7, VISTA, and XP), when configured correctly) using either the

Internet Explorer (IE) or Firefox browsers. Users employing other operating systems or browser may experience difficulties and may not be able to complete the training or print the certificate of completion. The Cyber Awareness

Challenge course completion is a contractual requirement and the contractor must comply.

2.4. Reporters requiring the default password or password resets should contact their applicable

ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

2.5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

2.6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

2.7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

2.8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter. Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

https://iase.disa.eta/cyberchallenge/launchPage.htm file:///C:/Users/William.Velten/Desktop/406scms.cav.af.ar@us.af.mil mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

2.9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor

CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial

Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance. The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

SECTION 3 SPECIFIC CAVAF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS:

3.1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-

Contract” category shall be resolved using reversals of individual record control document numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of

RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

3.2. CAV AF receipt or reporting actions will not be utilized for quality deficiency report

(QDR) items, as there is a separate process and tracking mechanism for them.

3.3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract (F). CAV AF generates an RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest RCDNs (listed first) shall always be processed first. Any reversal actions shall be accomplished using the last RCDNs processed.

3.4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAVAF are accurate. This requirement is also applicable to Condition Code H

(Condemned) only when specifically directed by the contract.

3.5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist

(PMS), who will acquire government issued shipment document number from the

Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all

Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving

Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable

Document Format (PDF). DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records.