FA811723D0021 JUSTAPPR_Redacted.pdf

JUSTIFICATION FOR OTHER THAN

FULL AND OPEN COMPETITION

I. CONTRACTING ACTIVITY

United States Air Force

Tinker AFB, OK 73145

Purchase Request (PR):

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING PROCESSED

A class Justification and Approval (J&A) is appropriate based on the expectation that there will be multiple task/delivery orders generated from the basic contract. Because the task/delivery orders will be authorized by the basic contract, the orders will be for in‐scope work. This class J&A authorizes the use of other than full and open competition procedures to obtain a new, follow-on, sole source, firm-fixed price, requirements-type contract with a one year-base, and four, one-year options for cold spray repair of the Electrical Housings applicable to the KC-135R aircraft. The contemplated repair contract is for a cold spray repair service from Mid America Aerotech, LLC, Commercial and Government Entity (CAGE) code 0UES3. This repair service is a commercial acquisition and is not a bridge action. This is a follow-on action to the previous contract, FA8117-20-D-0041. The estimated total value of this award is , with an estimated award date of 25 August 2023, and an effective date of 25 September 23.

Previous Contract Number: FA8117-20-D-0041 Contractor Name: Mid America Aerotech, LLC.

Award Date: 25 August 2020 Completion Date: 24 Sep 2023

Basis of Award: Sole Source

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS (INCLUDING THE ESTIMATED VALUE)

Under the contemplated contract, Mid America Aerotech, LLC will provide the following repair services for the sustainment of the following aircraft components:

Contract Summary

Year Qty/UI Estimated Dates Estimated Dollars

Basic 16 each

(ea) 25 Sep 23 – 24 Sep 24

Option I 16 ea 25 Sep 24 – 24 Sep 25 Option II 16 ea 25 Sep 25 – 24 Sep 26

Option III 16 ea 25 Sep 26 – 24 Sep 27 Option IV 16 ea 25 Sep 27 – 24 Sep 28

PR Line Item (L/I) 0001-Major Repair

Repair of National Stock Number (NSN): 6150-01-161-7564HS

Part Number (P/N): 737944B

Noun: Electrical Housing Application: KC-135R

Item Description and Function: Electrical Housing is the input housing assembly with a chassis composed of cast magnesium with steel hardware attached. It is designed to hold the stator, rotor, charge and scavenge pumps, deaerator, and governor.

Type of appropriation: 97X4930

Total Estimated Dollars:

Year QTY/UI ESTIMATED

UNIT PRICE

ESTIMATED

DOLLARS

Ordering Period/ Performance Dates

BASIC 15 ea 25 Sep 23 – 24 Sep 24

Optional Year I 15 ea 25 Sep 24 – 24 Sep 25 Optional Year II 15 ea 25 Sep 25 – 24 Sep 26

Optional Year III 15 ea 25 Sep 26 – 24 Sep 27 Optional Year IV 15 ea 25 Sep 27 – 24 Sep 28

PR L/I 0002 Minor Repair

Repair of NSN: 6150-01-161-7564HS

P/N: 737944B

Noun: Electrical Housing Application: KC-135R

Item Description and Function: Electrical Housing is the input housing assembly with a chassis composed of cast magnesium with steel hardware attached. It is designed to hold the stator, rotor, charge and scavenge pumps, deaerator, and governor.

Type of appropriation: 97X4930

Total Estimated Dollars:

Year QTY/UI ESTIMATED

UNIT PRICE

ESTIMATED

DOLLARS

Ordering Period/

Performance Dates

BASIC 1 ea 25 Sep 23 – 24 Sep 24 Optional Year I 1 ea 25 Sep 24 – 24 Sep 25

Optional Year II 1 ea 25 Sep 25 – 24 Sep 26

Optional Year III 1 ea 25 Sep 26 – 24 Sep 27 Optional Year IV 1 ea 25 Sep 27 – 24 Sep 28

Over and Above (O&A)

25 Sep 23 – 24 Sep 28

O&A (Expedite Fee) 25 Sep 23 – 24 Sep 28

Total Contract Sep 23 – Sep 28

PR L/I 0003 No Fault Found (NFF)

P/N: 737944B

Noun: Electrical Housing Application: KC-135R

Item Description and Function: Electrical Housing is the input housing assembly with a chassis composed of cast magnesium with steel hardware attached. It is designed to hold the stator, rotor, charge and scavenge pumps, deaerator, and governor.

Type of appropriation: 97X4930

Total Estimated Dollars: Funds for NFF will be de-obligated down from the repair line item as needed by re-alignment modification. This will effectively be a reduction in cost for each occurrence. As a result, no cost estimation is provided.

PR L/I 0004 Beyond Economic Repair (BER)

P/N: 737944B Noun: Electrical Housing

Application: KC-135R

Item Description and Function: Electrical Housing is the input housing assembly with a chassis composed of cast magnesium with steel hardware attached. It is designed to hold the stator, rotor, charge and scavenge pumps, deaerator, and governor.

Type of appropriation: 97X4930

Total Estimated Dollars: Funds for BER will be de-obligated down from the repair line item as needed by re-alignment modification. This will effectively be a reduction in cost for each occurrence. As a result, no cost estimation is provided.

PR L/I 0005 O&A

P/N: 737944B

Noun: Electrical Housing Application: KC-135R

Item Description and Function: Electrical housing is the input housing assembly with a chassis composed of cast magnesium with steel hardware attached. It is designed to hold the stator, rotor, charge and scavenge pumps, deaerator, and governor.

Type of appropriation: 97X4930

Total Estimated dollars: O&A is to be negotiated and is estimated by using 10% of the total estimated repair dollars. O&A costs are estimated at

PR L/I 0006 O&A (Surge/Expedite Fee)

P/N: 737944B

Noun: Electrical Housing Application: KC-135R

To ensure that we are maximizing competition where possible, prior to the issuance of any task/delivery order under this requirements contract, the Government will verify whether any additional sources have been approved for the specific NSNs being ordered. If another source submits a SAR and is approved as a qualified source for any NSNs during the life of this contract, the Government will immediately pursue full and open competition and discontinue use of this J&A for those identified NSNs upon a competitive award. Until such time as additional vendors elect to submit SAR packages, we will only have one approved source.

Therefore, it is considered appropriate to seek approval for more than one fiscal year.

IV. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE QUALIFICATIONS

OR NATURE OF THE ACQUISITION REQUIRES THE USE OF THE

AUTHORITY CITED ABOVE (APPLICABILITY OF AUTHORITY)

The contemplated contract supports the following platforms: KC-135R Input Housing

Assembly. As such, this service requires a qualified source to ensure continuity of operation and mission. Mid America Aerotech, LLC, formerly Moog, CAGE 0UES3, has been providing this service since April 2017, Contract FA8117-20-D-0041. They are the only contractor determined to have the capability to perform this service at this time. Performance of this service requires prequalification in accordance with (IAW) AFMCI 23-113.

Therefore, this is a follow-on contract for the continued performance of a highly specialized service.

This service is subject to FAR Part 9 compliant qualification requirements and as such, any contract award is limited to suppliers that have been qualified as an approved source through the SAR process prescribed in AFMCI 23-113. Mid America Aerotech, LLC is currently the only approved source. The Small Business Office (SBO) has confirmed as of 12 May

2023, that no other companies have submitted a SAR package, nor is there any SAR package in the evaluation process. Consistent with regulation and guidance, no vendor is a viable source until such time as they submit a SAR package, are evaluated, and receive approval, thus becoming a qualified and approved source. Currently, Mid America Aerotech, LLC, Cage Code: 0UES3, is the only approved source for performance of this service.

The cognizant engineer believes that award to any other source other than Mid America Aerotech, LLC, would result in unacceptable delays in fulfilling the Air Force’s requirement.

It currently takes 720 days for the processing, evaluation, and approval decision of a SAR once received. The Air Force has not received any additional written responses interested in the cold spray repair. Should a SAR for cold spray repair be submitted by a vendor, a period of at least may be required to demonstrate, process and validate an alternate supplier’s approach. As the Government is not aware of any vendor SARs at present to initiate this process, the proposed sole-source approach is the Air Force’s remaining alternative to execute the requriements between now and the need date for the repair items.

Accordingly, Mid America Aerotech, LLC, 0UES3 is the only firm capable of providing the service described in section III above without the U.S. Air Force experiencing unacceptable delays in fulfilling its requirements.

V. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED

PRACTICABLE

This requirement will be synopsized in https://SAM.gov as a notice of proposed contract action IAW FAR 5.201. A Sources Sought Synopsis, reference number FA8117-22-SS- 0034, was posted on 26 September 2022 in support of market research to identify potential repair sources. The SSS included the national stock number, part number, and quantity for this acquisition and requested information, pursuant to FAR Part 10, in support of market research to identify potential sources for the repair. Additionally, any potential sources that were interested in this acquisition were advised to submit a SAR package IAW the instructions and procedures called out in the 848-RQR posted on sam.gov. The Sources

Sought Synopsis (SSS) closed on 21 October 2022, with no responses having been received other than Mid America Aerotech, LLC.

VI. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE

The Contracting Officer will ensure that the items described herein are negotiated at a fair and reasonable price to the Government. IAW FAR as supplemented, the contractor will be required to submit Other Than Certified Cost or Pricing Data. A detailed price analysis will be performed. The Contracting Officer will request a technical evaluation from the Defense Contract Management Agency (DCMA) to aid in the evaluation of the contractor’s proposal if necessary. The Contracting Officer will seek audit assistance from the Defense Contract Audit Agency (DCAA) if necessary.”

VII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE

RESULTS, OR A STATEMENT OF THE REASONS MARKET RESEARCH WAS

NOT CONDUCTED

As described in Section VI above and IAW FAR Part 10, market research was completed on 19 December 22. Additionally, a multi-functional team consisting of the Wholesale supply Planner, Logistics Officer, Cognizant Engineer, Contracting Officer, and Production

Management Specialist conducted further research by reviewing Parts Manufacturer Approval (PMA), Haystack, and web searches. Market research did reveal some potential sources, however, SAR packages have not been received by engineering. As a result, Mid America Aerotech, LLC, Cage 0UES3, is currently the only approved source to meet this repair requirement and is identified in the Contract Repair Screening Analysis

Worksheet (CRSAW).

VIII. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

No new information.

IX. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE REPAIR

Mid America Aerotech, LLC / CAGE: 0UES3

UNITED STATES

X. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE

MAKING SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES

REQUIRED

The will continue to monitor the marketplace for potential repair sources, commercial and non-commercial. Qualification requirements exist for this repair are noted in the sources sought synopsis. The Governemnt will continue to synopsize requirements for potential repair sources and periodically screen the item for future repair activities.

Per PGI 206.304(a)(S-70)- As indicated by signature on the Coordination and Approval Document, the previous Single Source Justification has been reviewed and the Approval

Authority determines that all stated actions to remove barriers to competition have been accomplished.

XI. CONTRACTING OFFICER’S CERTIFICATION

The contracting officer’s signature on the Coordination and Approval Document evidences that he/she has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XII. TECHNICAL/REQUIREMENTS PERSONNEL’S CERTIFICATION

By their signatures on the Coordination and Approval Document, the technical and/or requirements personnel have certified as accurate and complete all supporting data, which is their responsibility, contained herein IAW FAR 6.302-1 – 10 USC 3204(a)(1), Only One Responsible Source - No Other Supplies or Services Will Satisfy Agency Requirements