PWS CATS3_20241112.pdf

Performance Work Statement

In Support of:

448 SCMW Sustaining Engineering CSAG Projects

Commodities/Aircraft Technical Services-3 (CATS3)

Dated: 12 November 2024

Prepared By:

424 SCMS/GUEAA

3001 Staff Drive, 1AE1 93A

Tinker AFB, OK. 73145

Contents

1. Introduction/Purpose

1.1. Scope

1.2. Background

2. Reference Documents

2.1. Government Documents

2.2. Other Documents

3. Contractor Tasking/Requirements

4. Contractor Deliverables

4.1. Distribution Statement

5. Types of EAs

5.1. Component/Material Obsolescent Resolution EA

5.1.1. Obsolescence Confirmation

5.1.2. Candidate Solution

5.1.3. Component/Material Qualification

5.1.4. Documentation Update

5.2. End Item Supportability Solution EA

5.2.1. Supportability Analysis and Solution Identification

5.2.2. Detailed Supportability Approach

5.2.3. Active Component Qualification

5.2.4. Integrated Test Plan (ITP)

5.2.5. Risk Reduction Prototype and Test

5.3. End Item Supportability Requirements Development EA

5.4. Repair Supportability EA

6. Integrated Systems Design, Engineering, Development

7. Program Management/General Requirements

7.1. Single Manager Point-of-Contact (POC)

7.2. Subcontractor Management

7.3. EA Funding Actions Reporting

7.4. Government Program and Contract Management

7.5. Kick-Off Meeting

7.6. Contract Closure Letter

7.7. Monthly Status Reporting

7.8. Conference Agendas

7.9. Meeting Minutes

7.10. Information Sharing

7.11. Service Contract Report (SCR) (formerly Enterprise Contractor Manpower Reporting

Application ECRMA)

7.12. Period of Performance and Delivery Schedule

7.13. Security/Information Assurance Training and Workforce Management

7.14. Personnel Qualification

7.15. EA Deliverables, Inspection and Acceptance

7.16. Performance Documentation

7.17. Customer Satisfaction

7.18. Small Business Participation Reporting

7.19. Access to Confidential, Proprietary and/or Sensitive Information

7.20. Security Clearance

7.21. Base or Area Badges and Access to Facilities

7.22. Base Support – Government provided Office Space

7.23. Standards of Conduct

7.24. Safety

7.25. Hazardous Materials

7.26. Pollution Prevention Program

7.27. Quality Control Program

7.28. Damage to Government Property and/or Base Support Items

7.29. Major Mishap

7.30. Investigation

7.31. Counterfeit Prevention Plan (CPP)

7.32. Lead Free Solder

7.33. Government Furnished Equipment/Property (GFE/GFP)

7.34. Supplies and Services

7.35. Handling, Storage, Preservation, Packaging, and Shipping

7.36. Standard Items

7.37. Travel Requirements

7.38. Travel Pre-Approval

7.38.1. Travel Expenses

8. Services Summary

9. Contracting Officers Representative

10. Continuation of Essential Services During Crisis

ATTACHMENT I - ACRONYM/BREVITY CODE LIST

ATTACHMENT II - NONDISCLOSURE AGREEMENT

ATTACHMENT III - SAMPLE CONTRACT CLOSURE LETTER

1. Introduction/Purpose

The purpose of this Performance Work Statement (PWS) is to define the scope and overarching requirements for an indefinite delivery, indefinite quantity (IDIQ) contract used to execute Original

Equipment Manufacturer (OEM) Engineering Assignments (EAs) that meet certain criterion. These

EAs must meet all of the following criterion:

• Provide supportability resolution to resolve one or more of the following supply chain deficiencies (reference 448 SCMW Operating Instruction (OI) 63-118):

o Obsolescence resolution preventing spares buys o Obsolescence resolution preventing repair actions (organic and contract repairs) o Safety of Flight and reliability issues o Maintainability o Lack of reliable sources (new build and repair)

• EA must address supportability issue(s) with stocklisted items within the management portfolio of 448th Supply Chain Management Wing (448th SCMW)

• The item’s design and/or performance specification was developed by Northrop Grumman

Corporation (NGC)

The purpose, and need, for this contract is to obtain specialized technical experience and access to

NGC OEM engineering data regarding design, test and qualification analysis, and development of

448th SCMW -managed end items and piece parts. This will result in formulating supportability solutions which meet OEM weapon system performance, integration, reliability, survivability, quality, and configuration requirements.

1.1. Scope

The scope of this PWS and individual EAs includes providing sustaining engineering services as described in Section 1.1. Funding for these PWS requirements is limited to Consolidated

Sustainment Activity Group (CSAG) Sustaining Engineering (CSAG-SE) and General Support

Division (GSD) working capital funding (4930) per the requirements of Air Force Instruction (AFI)

65-601, Financial Management, Budget Guidance and Procedures. This funding and the associated tasks are not considered Advisory and Assistance Services (A&AS) according to the definition within OMB Circular A-11, Preparation, Submission, and Execution of the Budget. EAs may be issued by organizations outside the 448 SCMW (System Program Office (SPO), etc.) provided that the requirements set forth in in Paragraphs 1. and 1.1 are met. The scope of this PWS and individual

EAs may encompass the following types of efforts:

• Electrical loads & Circuit analyses

• Low observable problem resolution

• Instrumentation analyses

• Technical Order (TO) procedures development (including Non-Destructive Inspection

(NDI)

• Electrical/Interface problem resolution

• Diminishing Manufacturing Sources and Materials Sources Analysis

• Nuclear surety/certification analyses

• Materials & Structural Loads analyses

• Test bench design/development

• Materials & Electronics obsolescence

• Electromechanical system re-procurement/repair

1.2. Background

The 448th SCMW maintains technical and supply chain responsibility for a broad range of commodity end items. Some of these items require OEM support due to unique technical requirements or lack of engineering data. Technical responsibility for these items ranges from

End Item configuration management, organic and contract repair, new buy source screening/qualification, repair and buy deviation/waiver parts substitution, etc. Supply Chain responsibility includes replenishment spares by procurement and Contract Depot Maintenance

(CDM) and Organic Repair procurement and support. Through a combination of unique circumstances (e.g., the degree of nuclear Hardness Critical Items (HCI), an OEM-maintained weapon system configuration baseline, level of obsolescence, classified data, age of technology, low density/volume spares and repair, etc.) OEM engineering knowledge and platform document reach back data is not always readily available and this data is needed to facilitate resolution of a wide range of issues impacting buy and repair supportability.

2. Reference Documents

2.1. Government Documents

• 448 SCMW Operating Instruction (OI) 63-118

• Air Force Instruction (AFI) 65-601, Financial Management, Budget (dated 01/29/2021)

• OMB Circular A-11, Preparation, Submission, and Execution of the Budget. Guidance and

Procedures. (dated July 2024)

• MIL-HDBK-831A, Department of Defense, Handbook, Preparation of Test Reports (dated

June 2013)

• MIL-HDBK-61B, Military Handbook, Configuration Management Guidance (dated

04/07/2020)

• Department of Defense (DoD) Instruction 5230.24, Distribution Statements on DoD

Technical Information (dated 01/10/2023)

• DoDI 5200.48 Controlled Unclassified Information (CUI) (dated 03/06/2020)

• DoDM 8140.03 Information Assurance Workforce Training, Certification and Workforce

Management (dated 2/15/2023)

2.2. Other Documents

N/A

Note: Documents not referenced in this PWS that may be required on a specific EA will be cited in that

EA as necessary.

3. Contractor Tasking/Requirements

The requirements set forth in this section establish the requirements that may be included in individual EAs. EA requirements will generally fall into one of the following engineering project groups, but individual EAs may include any combination of the requirements defined herein, to achieve the needed supportability solution.

• Component/Material obsolescence resolution, Section 5.1

• End Item supportability solution, Section 5.2

• End Item supportability requirements development, Section 5.3

• Repair supportability, Section 5.4

4. Contractor Deliverables

Unless otherwise noted in the individual EA Statement of Work (SOW), the Contractor shall develop and deliver the following Contract Data Requirements List (CDRL) for each EA:

CDRL A001: Conference Agenda – (DI-ADMN-81249C)

CDRL A002: Conference minutes – (DI-ADMN-81250C)

CDRL A039: Contractor's Progress, Status, and Management Report – (DI-MGMT-80368A)

CDRL A047: Contract Summary Report – (DI-ADMN-80447A)

CDRL AXXX: Scientific and Technical Reports – (DI-MISC-80711A)

CDRL A086: Technical Data Package – (DI-SESS-80776B)

CDRL A088: Technical Report – Study/Services (DI-MISC-80508B)

Depending on the scope of work, an EA may also require the Contractor to develop and deliver a

Counterfeit Prevention Plan (CPP). Each EA and/or DD Form 1423-1 (CDRL Form) will define specific Contractor requirements in regard to a CPP.

CDRL A090: Counterfeit Prevention Plan, Data Item Description (DID) – (DI-MISC-81832)

CDRL content, frequency of delivery, and any other requirements unique to a specific EA will be defined in the applicable EA SOW and/or associated DD Form 1423-1, Contract Data

Requirements List (i.e., the CDRL Form).

The Contractor shall provide all management and labor necessary to support the specific 448th

SCMW engineering support functions as defined within this PWS and within each applicable EA.

The Contractor shall be, and shall maintain ISO 9001:2015; AS9100D certification. All data shall be developed and delivered in accordance with the data right clauses as identified in each EA.

Unless otherwise negotiated, all documentation developed or updated by contractor shall be delivered with Government purpose or unlimited data rights as defined by DFARS 252.227-7013.

Unless the Contractor expresses a claim in their EA proposal to providing data to the Government with less than unlimited data rights or after award when based on new information or inadvertent omissions IAW DFARS 252.227-7013 paragraph (e)(3), the Government will assume unlimited data rights on all Deliverables provided for each EA (see DFARS 252.227-7013 for definition of data rights). In some cases, the Contractor shall be required to provide proprietary data for government use. This will be specified in the individual EAs.

4.1. Distribution Statement

The Contractor shall ensure all documentation and data Deliverables delivered under this PWS and/or associated EA, have the following markings, or as specified in the individual EA.

All unclassified technical documents with “unlimited rights” referenced within this section shall be submitted to the Government with the following notification on the document’s coversheet:

The following destruction notice or a destruction notice conveying similar intent shall be affixed to the engineering drawings and associated lists as an added paragraph:

The Contractor must have access or obtain access and/or rights to access OEM internal data systems to facilitate retrieval of weapon system design data. Support shall include but not be limited to technical analysis and development of problem resolution reports for each of the Government End-

Item EAs associated with the technical disciplines contained in this section.

The contractor shall develop and submit each EA deliverable in accordance with the applicable

Contract Data Requirements List (CDRL) cited in the requirements paragraph of each EA.

All products developed under this contract using Government funding shall be considered

Government work and shall have no license encumbrances. The Contractor shall provide engineering/technical services for the efforts described in the following paragraphs.

5. Types of EAs

5.1. Component/Material Obsolescent Resolution EA

The contractor shall perform all necessary engineering analysis, qualification (if applicable to the specific EA), and associated documentation development necessary to resolve component and/or material obsolescence and/or other supportability issues. Component supportability constraints may originate or become evident with a spares buy action, CDM repair, or Organic Repair, where the manufacture or repair source lacks the capability (e.g., data, data rights, specialized weapon system integration knowledge, HCI data, design agency, etc.), necessary to identify, qualify, and document a substitute component. Material obsolescence may also be identified through obsolescence studies initiated by the appropriate program office, through Government-Industry Data Exchange Program

(GIDEP) alerts, or other notifications to the Government that certain components or materials are experiencing obsolescence.

DISTRIBUTION STATEMENT D – Distribution authorized to the Department of Defense and U.S. DoD Contractors only (Critical Technology, Export Controlled) (date of determination). Other requests shall be referred to 424 SCMS/GUEAA.

WARNING – This document contains technical data whose export is restricted by the Arms

Export Control Act (Section 2751 of Title 22, United States Code) or the Export Control

Reform of 2018 (Chapter 58 Sections 4801-4852 of Title 50, United States Code).

Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25 and DoD Instruction 2040.02.

DESTRUCTION NOTICE – Destroy by any method that will prevent disclosure of contents or reconstruction of the document. CUI will be destroyed in accordance with DoDI 5200.48.

5.1.1. Obsolescence Confirmation

The Contractor shall confirm and document accurate configuration, Hardness Critical Category

(HCC), life cycle status of the subject part/material, and other performance characteristics. Each part number configuration shall be validated using source OEM engineering data to ensure the subject part number is valid and exists in the latest configuration of the equipment. If found to be obsolete, the contractor shall identify all other applications of the subject obsolete item on the applicable LRU. Findings shall be submitted in accordance with (IAW) CDRL A088 Technical

Report – Study/Services – (DI-MISC-80508B)

5.1.2. Candidate Solution

The Contractor shall identity suitable substitute candidate components/materials which meet all technical performance and weapon system requirements. Candidate items shall be evaluated to determine future availability/sustainability. The contractor shall document and present findings from its investigation IAW CDRL A088 Technical Report – Study/Services – (DI-MISC-80508B)

5.1.3. Component/Material Qualification

The Contractor shall conduct all component level testing and analysis necessary to ensure the candidate component/material meets platform and detailed piece part requirements. The Contractor shall determine the number of components required for testing based on test sample size requirements and shall procure the components/material in support of component qualification testing and analysis. Qualification testing and analysis may include, but not be limited to, the following environments:

• Nuclear Hardness Electromagnetic Pulse (EMP), neutron, total dose, dose rate, thermal blast)

• Electromagnetic interference (EMI) and compatibility

• TEMPEST (i.e., Emissions Security)

• Reliability and maintainability

• Vibration

• Temperature

• Shock

• Altitude

• Moisture

• Life testing

• Explosive decompression

• Acceleration

• Explosive atmosphere

• Dust

• Humidity

• Salt Fog

• Solderability

• Strength (compressive, tensile, fatigue)

• Acoustic noise

• Fungus resistance

• Corrosion resistance

• Flammability

The contractor shall deliver Qualification Test or Analysis Reports IAW CDRL A088

Technical Report – Study/Services – (DI-MISC-80508B). The reports should align with guidance from MIL-HDBK-831A, Department of Defense, Handbook, Preparation of Test

Reports.

5.1.4. Documentation Update

The Contractor shall update the necessary documents to support use of the substitute component/material.

In the case of Organic Repair, the Contractor shall develop all needed source material necessary for technical order updates (e.g., AFTO Forms 252 or 22).

In the case of a new spares buy, the Contractor shall develop all engineering change documentation (e.g., AFMC Form 3925, etc.), whether Engineer Change Notices (ECNs), Engineering Change Proposals (ECPs), or Engineering Orders (EOs), to update or revise applicable drawings as necessary for use of the substitute component/material by the end item manufacturer.

In the case of HCI, the contractor shall ensure all applicable nuclear hardness documentation is revised or amended to properly identify the HCC of applicable components/materials.

In cases where test, analysis, aircraft integration, and/or additional technical data is produced, the contractor shall update or amend the most recent version of the equipment’s Data Accession

Lists (DAL) in order to ensure the components/materials data is accurately reflected. In some cases, this data may require the contractor to assign a unique document number (i.e., drawing and/or part number) and Commercial and Government Entity (CAGE) code for archival purposes within the Contractor integrated Technical Information Service (CITIS) and/or Joint

Engineering Data Management Information and Control System (JEDMICS) repositories.

Applicable forms shall be delivered IAW CDRL A088 Technical Report – Study/Services –

(DI-MISC-80508B) with the subject Forms included as attachments.

5.2. End Item Supportability Solution EA

This requirement will apply where end item obsolescence has impacted, or is projected to impact, end item spare buy procurement and the resolution requires a Class I or II engineering re-design (reference: MIL-HDBK-61, Military Handbook, Configuration Management

Guidance) to mitigate the impact.

The requirements set forth in Paragraphs 5.2.2 - 5.2.4 herein are designed to produce Class II engineering changes (piece part substitutions or limited complex piece part substitutions) and an associated Integrated Test Plan that will support end item qualification as part of a subsequent buy with non-recurring engineering (NRE) requirements embedded in the spares procurement package.

In accordance with Paragraph 6, the contractor shall apply integrated system design approach

(e.g., Defense Acquisition Guidance (DAG processes) when the EA requires new design. The contractor shall align appropriate DAG processes (design reviews, test/qualification events, entrance/exist criteria, etc.) with new design tasks required by individual EAs. When required, the Contractor shall prepare for, conduct, and participate in formally scheduled reviews/audits

(e.g., SRR, SFR, PDR, CDR, TRR, FCA/PCA) to be conducted in accordance with standards as required by individual EAs (e.g., established government and/or industry standards). The

Government shall have final decision authority.

As identified within each task order, system conformance to reliability and maintainability requirements shall be projected and assessed in accordance with approved demonstration plans. (Actual demonstration of reliability and maintainability conformance will be performed in accordance with approved test plans as defined in each EA.) The Contractor shall use an integrated approach and specific analytical techniques to predict and verify the performance of systems throughout the definition, design, and test phases of their development.

5.2.1. Supportability Analysis and Solution Identification

The Contractor shall confirm accurate configuration of the subject End Item, reviewing configuration part numbers against source OEM engineering data to ensure the subject part number is valid and of latest configuration, and that the Bill of Materials (BOM) represents the accurate current configuration. The Contractor shall accomplish a complete supportability analysis of components, materials, and processes, and shall identify all obsolescence impacting current procurement requirements as well as projected obsolescence.

Based on the obsolescence analysis the Contractor shall develop an assessment of resolution options and business case analysis for each option in terms of initial cost, long term supportability of future buys, long term supportability of repair capability, and associated life cycle cost considerations. The assessment shall also address projected qualification requirements of each solution proposed, in order to determine if qualification can be accommodated within a subsequent buy contract with NRE or if a subsequent sustaining engineering CSAG effort is needed for full design reviews, Systems Integration Lab (SIL), ground, and/or flight test. The contractor shall document and present findings from its investigation IAW CDRL A088 Technical Report – Study/Services – (DI-MISC-80508B).

5.2.2. Detailed Supportability Approach

The contractor shall accomplish all engineering and logistics processes to identify solutions for supportability issues impacting end item spares buy, through a combination of simple piece part substitutions, complex piece part substitution and/or Circuit Card Assembly (CCA) redesign which may be qualified within the scope of the Integrated Test Plan (ITP). For simple piece part substitutions, the contractor shall identify the substitute vendor part number and

CAGE code. For complex piece part substitution and/or Circuit Card Assembly (CCA) the contractor shall identify all piece part vendor part numbers (with CAGE codes). The contractor shall update/develop all necessary drawings to reflect the proposed solution as a basis for active component qualification and end item qualification planning. The contractor shall update all applicable drawings and specifications necessary to reflect updates to applicable documents

(MIL Spec, etc.). The contractor shall conduct necessary internal Engineering Review Boards

(ERBs) and external TIMs/design reviews during the solution development and Integrated Test

Planning to ensure the final recommended solutions satisfy all applicable government and contractor design stakeholders.

The contractor shall document and present findings from its investigation IAW CDRL A088

Technical Report – Study/Services – (DI-MISC-80508B).

5.2.3. Active Component Qualification

This requirement shall apply to all BOM supportability tasks (including Paragraphs 5.1, 5.2.2, etc.), generally involving active components, wherein nuclear hardness testing shall be performed on new piece parts as required as a risk mitigation process for the component/vendor selection process. Generally, active components will be subjected to hardness testing, but passive components may be included if technically warranted. Sufficient hardness testing shall be conducted to ensure that the substituted parts do not result in a more stringent Hardness

Critical Category (HCC) than the legacy component, unless technically justified and

Government approved. The results of such testing shall be provided to the Government IAW

CDRL A088 Technical Report – Study/Services – (DI-MISC-80508B).

5.2.4. Integrated Test Plan (ITP)

The objective of the ITP is to sufficiently define the proposed qualification requirements for the proposed obsolescence solution and associated parts/design change, to allow all applicable stakeholders (AFSC, Supply Chain Management, SPO, Northrop Grumman etc.) the ability to collaborate and concur on the specific end item qualification. Once approved by the

Government, the qualification plan will become the basis for product acceptance under the subsequent buy with/NRE contract.

The contractor shall develop the ITP to fully define all qualification requirements, including, but not limited to the following:

• Configuration audit of all applicable test and qualification procedures and equipment that apply

• Applicability of existing (and/or new) test and qualification procedures and equipment, and any required modifications to each

• Develop a comprehensive matrix detailing the applicability of each legacy test procedure and qualification, to the qualification of the proposed parts/material/design changes.

The contractor shall be responsible for taking the qualification plan through NG Engineering

Review Board (ERB) and shall provide all support necessary to develop and present the qualification plan approach at the Government Engineering Technical Review Board (ETRB).

End Item Qualification Plan shall be delivered IAW CDRL A088 Technical Report –

Study/Services – (DI-MISC-80508B).

5.2.5. Risk Reduction Prototype and Test

In instances where the solution identified involves significant redesign, the contractor shall develop representative engineering prototype units, as defined in the applicable EA, and complete risk reduction qualification testing at the end item or Line Replaceable Unit (LRU) level. Risk reduction testing may include, but will not be limited to the following tests:

• Design Verification Tests (DVTs)

• Systems Integration

• EMP

• EMI/ Electromagnetic compatibility (EMC)

• TEMPEST

• Humidity

• Salt Fog

• Sand and Dust

• Electrical Heat Dissipation

• Touch Temperature

• Dynamic Environment

• Ozone

• Temperature

• Fungus

• Vibration

The contractor shall deliver Engineering Test Reports IAW CDRL A088 Technical Report –

Study/Services – (DI-MISC-80508B). The reports should align with guidance from MIL-HDBK-

831A, Department of Defense, Handbook, Preparation of Test Reports.

5.3. End Item Supportability Requirements Development EA

In the event the level of obsolescence drives a solution beyond Class II or simple Class I, and/or the redesign is too complex for resolution/qualification under Paragraphs 5.2.2 - 5.2.5, herein, the

Contractor shall develop and deliver an updated Procurement Specification (P-Spec). The

Contractor shall also develop and deliver a Phase II SOW and cost estimate addressing design through qualification and all necessary qualification hardware (CDRL A088 Technical Report –

Study/Services – (DI-MISC-80508B). The updated P-Spec shall be reviewed and approved through the contractor’s ERB, and government ETRB. The specific Phase 2 SOW draft and associated cost estimate requirements will be specified in the individual EA, and may include, but not necessarily be limited to estimated costs to develop and deliver:

• Work scope that includes a Complex Class I Solution (e.g., full, Form, Fit, and

Function (F3) approach (i.e., not a simple CCA redesign)

• Development of a Systems Engineering Management Plan

• Review and identification of applicable Enterprise Requirements (e.g. TEMPEST, Information Assurance, Reliability Development/Growth Test (RDGT), etc.)

5.4. Repair Supportability EA

The contractor shall provide sustaining engineering support to resolve and/or mitigate organic and/or contract depot maintenance (CDM) repair supportability gaps or issues as defined in this section. The organic or CDM repair support may include, but not be limited to resolution of supportability gaps or issues stemming from incomplete depot activation steps or capability, changes in end item failure modes, changes in organic or CDM capability, and change in repair or overhaul requirements necessary to improve reparability or reliability. The EA(s) issued under this section may be directed to address repair support of a specific end item or may include a group of

848 SCMG end items, having a common repair supportability gap (tech data, support equipment, TPS support, etc.).

Engineering/technical analyses and resolution may include, but are not necessarily limited to:

a. Electrical loads & Circuit analyses h. Low observable problem resolution

b. Instrumentation analyses i. TO procedures (including NDI)

c. Electrical/Interface problem resolution j. Diminishing Manufacturing Analysis

d. Nuclear surety/certification analyses k. Materials & Structural Loads analyses

e. Test bench design/development l. Materials & Electronics obsolescence

f. Electromechanical sys re-proc./repair m. Software/Test Program Set

g. Support Equipment n. Maintenance training

In response to the specific end item(s) and organic and/or CDM repair supportability issues(s) listed in the EA, the contractor shall develop an assessment of the supportability root cause and shall develop proposed corrective action to resolve current repair supportability gaps and mitigate reoccurrence of same or similar future gaps. Upon Government approval of the proposed corrective actions to be accomplished by the contractor, the contractor shall implement the proposed corrective actions and track the corresponding repair supportability improvement. Areas of contractor implemented corrective action shall include, but not be limited to the following:

a. Sustaining engineer support to troubleshoot end item failure modes beyond tech data, support equipment, etc. scope and update of associated tech data and applicable repair processes to include additional failure modes

b. Provide continuity of repair process knowledge from ICS sources of repair to organic SOR

c. Provide root cause analysis and corrective action recommendations and implementation to address gaps in organic and/or CDM depot repair, including but not limited to support equipment, TPSs, repair training, repair processes, etc.

The Contractor shall summarize the status of open data analysis assignments within the EA-specific

Monthly Status Report submitted IAW CDRL A039, DI-MGMT 80368A.

6. Integrated Systems Design, Engineering, Development

• Integrated system design and engineering development shall apply when the EA requires new parts design for a system and/or subsystem.

• The Contractor shall use an integrated systems engineering approach in the accomplishment of design, engineering, development, and manufacturing efforts.

• Mission objectives and weapon system requirements relating to individual EAs shall be met so that the possible effects to all other interfacing systems, subsystems or components are assessed and addressed.

• New parts, software, or systems shall be designed and produced to integrate with existing system components and software if applicable.

• Integrated System Design, Engineering, and Development activities shall take into account maintenance, repair, and operational support requirements, including corrosion prevention, EMC, safe design, human factors engineering, standard items and nuclear hardness to ensure lower overall life cycle costs and a design that can in turn be effectively supported.

7. Program Management/General Requirements

The Contractor shall be responsible for managing all aspects of the contract and awarded EAs, to include cost, schedule, performance, and contract management. The Contractor shall act as the task integrator, ensuring all technical and program elements of a task order provide a fully integrated approach. These general requirements apply to all EAs issued under this contract unless otherwise stated. The Contractor shall also participate in periodic Program Management Reviews (PMRs).

7.1. Subcontractor Management

The Prime Contractor may subcontract portions of individual EAs to subcontractors based upon areas of expertise to establish a strong technical capability to meet diverse EA requirements. The prime contractor shall maintain responsibility for all aspects of task order performance and oversight, regardless of any arrangement between the Prime and its subcontractors.

7.2. Government Program and Contract Management

The 424 SCMS/GUEA will provide the Government Program Manager for EAs where the End Item is managed by the 424 SCMS. For EAs where the End Item is managed by another SCMS in the 448

SCMW (e.g., 422 SCMS, 423 SCMS), that respective squadron will provide a Government Program

Manager. The Government Program Manager will provide the Contractor access to all technical data required to perform approved EAs.

Responsibility for contracting activities rests solely with the Government Contracting Officer. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that will affect the scope, schedule, or price of the program covered by this PWS, shall be acted upon by the Contractor unless specifically approved by the Government Contracting Officer.

7.3. Kick-Off Meeting

The Contractor shall conduct a Kickoff meeting for each EA awarded. Details associated with the

Kick-off meeting will be defined in each EA SOW, but general requirements include: the Contractor shall ensure the meeting shows adequate planning and preparation, to include, but not limited to a review of the following: Overall program approach and objectives (e.g., data capture, cleansing, IPB recommendations, and data deliverables); schedule and Risks; and Government and Contractor points of contact (POCs). Each Kickoff meeting shall include participants from Government Program

Management and relevant Contractor team members.

7.4. Contract Closure Letter

At the completion of each EA, the Contractor shall submit Contract Summary Report – (DI-

ADMN-80447A) (i.e., a Contract Closure Letter). Any additional EA-specific requirements will be defined in each EA SOW and/or DD Form 1423-1 (CDRL Form) as applicable.

7.5. Monthly Status Reporting

For each EA, the Contractor shall provide a Monthly Contractor’s Progress and Status Report CDRL

A039: Contractor’s Progress, Status, and Management Report – (DI-MGMT-80368A).

Any additional EA-specific requirements will be defined in each EA SOW and/or DD Form 1423-1

(CDRL Form) as applicable.

7.6. Conference Agendas

Prior to each meeting associated with this contract, contractor shall provide one provide a Conference

Agenda in accordance with CDRL A001 Conference Agenda – (DI-ADMIN-81249C).

Any additional EA-specific requirements will be defined in each EA SOW and/or DD Form 1423-1

(CDRL Form) as applicable.

7.7. Meeting Minutes

Following each meeting associated with this contract, contractor shall provide Conference Minutes in accordance with CDRL A002 Conference Minutes – (DI-ADMIN-81250C). Any additional EA-specific requirements will be defined in each EA SOW and/or DD Form 1423-1 (CDRL Form).

7.8. Information Sharing

The Contractor shall provide for, via SharePoint site or secure website, the integration, integrity, and availability of data to facilitate information sharing between the Contractor and the Government. The

Contractor shall make the information available for reviews to assist in managing schedule, cost and performance. This includes the tracking of EA submittals, revisions, letters, deliverables, closures, and events and other actions as specified in each EA.

7.9. Period of Performance and Delivery Schedule

The period of performance for this basic contract is dictated in the contract award document. Period of performance of individual EAs will be established for each task (i.e., each EA). No orders may be placed after the basic contract expires, but the end date of individual tasks may extend past the basic

PWS period of performance. The schedule for specific EA deliverables will be defined in each EA

SOW and/or DD Form 1423-1 (CDRL Form).

7.10. Security/Information Assurance Training and Workforce Management

The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge they may have gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all government rules, policies, procedures, and standards of conduct. Some EAs may have security requirements that require the inclusion of a DD Form 254 in the EA solicitation. In such an event, only those contractor personnel who meet the proper security requirements will be considered for EA award.

Contractor personnel using a Government-issued computer, shall comply with all computer and network access requirements and instructions, including DoD Directive 8570.1 Information Assurance

Training, Certification and Workforce Management. Specifically, the Contractor shall complete the following training courses at the frequency indicated below:

• Cyber Awareness Challenge (Annually)

• Force Protection (Annually - only if specified in an individual EA)

Note: Courses are accessible on the Air Force myLearning site: Air Force myLearning (af.mil)

7.11. Personnel Qualification

(Applicable to Time & Material (T&M) Contract Line Item Numbers (CLINs))

The contractors T&M identified labor categories will be incorporated as an attachment in Section J of their contract. The contractor shall provide personnel who are fully qualified to perform under those labor categories for each EA requirement. The Contracting Officer, prior to award of each EA, must approve waivers before the contractor begins work under the EA. Within each waiver, the Ccontractor will be required to demonstrate the benefits of using personnel that do not meet the requirements within the labor categories.

It is not anticipated that Contractor personnel will be required to possess Professional Certifications and/or Licenses in support of this task.

7.12. EA Deliverables, Inspection and Acceptance

The Contracting Officer’s Representative (COR) will have the right to accept, reject or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the

Contractor will be notified in writing by the COR of the specific reasons why the deliverable was rejected. Each individual EA SOW shall define the CDRL delivery schedule and also contain a

Services Summary based on the table in Section 7.0 herein. Unless further defined in each individual

EA SOW and/or DD Form 1423-1 (CDRL Form), if no comments are provided within 30 calendar days of deliverable receipt, the deliverable will be deemed to have been accepted by the Government.

https://lms-jets.cce.af.mil/moodle/

7.13. Performance Documentation

The Contractor shall provide EA-specific information to the assigned COR, as needed, in the preparation of performance documentation pursuant to the Service Summary.

7.14. Customer Satisfaction

The Contractor shall make every effort to maintain an acceptable customer satisfaction. Customer satisfaction ratings will be measured using Contract Performance Assessment Reporting System

(CPAR) ratings, for EAs with a value over one million dollars, and EA Initiator Feedback

Questionnaires.

7.15. Small Business Participation Reporting

At the EA-level, if applicable, the prime Ccontractor shall report Small Business Participation IAW the contract clauses. The information provided will be used to verify that the Contractor is meeting small business goals for the program.

7.16. Access to Confidential, Proprietary and/or Sensitive Information

Contractor personnel may be required to access Confidential, Proprietary and/or Sensitive Information held by the USAF relating to the tasks to be performed under this PWS. This information may belong to other Contractors, other third parties, or the USAF. Contractor personnel shall provide a completed copy of the Nondisclosure Agreement (reference PWS Attachment II) to the Government Program

Manager, Contracting Officer Representative (COR), and Contracting Officer prior to performing work that involves Confidential, Proprietary, and/or Sensitive Information held by the USAF relating to the

EAs to be performed under this PWS.

It should be noted that Confidential, Proprietary, and/or Sensitive Information shall not include information that the Contractor personnel or the Contractor can demonstrate:

1. was known by the Contractor personnel or the Contractor without restriction as to further disclosure when received or was developed independently by the Contractor by individuals who had no direct or indirect access to such information,

2. was obtained from a source other than the USAF, its employees, agents, or Contractors through no breach of confidence,

3. was in the public domain when received or thereafter enters the public domain through no breach of confidence by Contractor or Contractor personnel, or

4. was used or disclosed with the prior written approval of the USAF.

7.17. Security Clearance

Security clearance requirements may vary from EA to EA and as such those requirements will be defined for each EA as necessary. Some EAs may require personnel to have access to classified data and require an associated security clearance. All Contractor employees shall possess appropriate security clearances to support the applicable EA and/or Weapon System/Equipment they are working.

Refer to the DD Form 254 attached to the individual EA for additional security instructions, guidance, policies, and restrictions.

7.18. Base or Area Badges and Access to Facilities

424 SCMS/GUEA and/or the Government Program Manager will assist Contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to Government facilities and property.

7.19. Base Support – Government provided Office Space

No base support is anticipated to be required with this PWS. All work efforts shall be performed at the Contractor’s site.

7.20. Standards of Conduct

The Contractor shall not divulge any information regarding files, data, processing activities/functions, user ID's, passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Contractor personnel shall abide by all Government rules, procedures, and standard of conduct. Contractors requiring access to Government Automated Information Systems

(AIS) shall have background investigations and security awareness training completed, after task order award but prior to AIS access. When the period of performance is complete or and Contractor personnel cease work on this project, they will have 5 working days to terminate all their network user account and to return all access cards and base identification badges. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with

Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

7.21. Safety

The Contractor shall comply with all applicable federal, state, and local safety, health, and environmental regulations, including the National Environmental Policy Act (NEPA). The Contractor shall identify and evaluate system safety and health hazards, define risk levels, and establish a program that manages the probability and severity of all hazards associated with contractual tasks. Safety and health hazards shall be managed consistently with mission requirements. All inherent hazards shall be identified, evaluated and either eliminated or controlled to ensure minimum risk to the environment and personnel. Records shall be kept for the life of the contract plus two years. These records shall be provided to the Government upon request.

7.22. Hazardous Materials

The Contractor shall implement a Hazardous Material Management program that minimizes hazardous materials utilized in the performance of this contract. The use of hazardous or corrosive materials shall be minimized. No Class I Ozone Depleting Substances shall be used or delivered in the performance of this contract.

7.23. Pollution Prevention Program

The Contractor shall implement a Pollution Prevention Program to minimize the environmental impact and costs associated with environmental compliance. Pollution shall be prevented or reduced at the source whenever feasible. Pollution that cannot be prevented or recycled shall be processed in an environmentally safe manner, and in accordance with applicable environmental regulations.

7.24. Quality Control Program

The Contractor shall develop a quality control program. This program may be tailored to meet or exceed the requirement for individual EAs. Individual EAs may establish additional quality control measures.

The Prime contractor shall maintain responsibility for the performance of quality control activities, ensuring the required performance of products, subcontractors, and vendors. The Government will specify quality requirements in each EA SOW.

7.25. Damage to Government Property and/or Base Support Items

The Contractor shall protect Government property to prevent damage during the period of time the property is in the possession of the Contractor and/or being used at a Government facility (e.g., Base

Support). The Contractor shall report promptly to the Government Program Manager, Contracting

Officer Representative (COR), Procuring Contracting Officer (PCO) and/or Administrative

Contracting Officer (ACO) and all available facts relating to each instance of damage to Government property.

7.26. Major Mishap

When a major mishap ($2,000 or more) involving Government property and/or Base Support occurs, the Contractor shall immediately secure the accident scene and the damaged item until released by the accident investigative authority as designated by the Government Safety Office. Such release shall be accomplished by the PCO with coordination from the Government Program Manager.

7.27. Investigation

If the Government elects to conduct an investigation of the accident, the Contractor shall cooperate fully and assist Government personnel until the investigation is completed. The Contractor shall include a clause in each of its subcontracts requiring subcontractor cooperation and assistance in accident reporting and investigation.

7.28. Counterfeit Prevention Plan (CPP)

Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP and accomplished for all specified contract items. If required by a specific-EA and defined in the EA SOW and/or DD Forms 1423, the Contractor shall submit a Counterfeit Prevention Plan for approval in accordance with A090 Counterfeit Prevention Plan, Data Item Description (DID) DI-

MISC-80711A ninety (90) calendar days after contract award. DI-MISC-80711A is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the

USAF and DoD. The requirements established by DI-MISC-80711A also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently

DoD-adopted SAE 5553, Aerospace Standard, Counterfeit Electronics Parts; Avoidance, Detection, Mitigation, and Disposition shall also apply.

The Contractor may elect to provide one single overarching CPP that covers efforts under any applicable EAs generated under this PWS.

At a minimum, the CPP shall address the following:

• Identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

• The Contractor shall utilize definitions per AS 5553 to ensure consistency. Any Contractor-derived definitions must be included in an appropriate CPP appendix or annex. (Ref. AS5553, paragraph 3, 3.1, 3.2, 3.3, appendix H)

• Parts Availability and Use of Parts Brokers

The Contractor shall not procure materials, systems, assemblies, subassemblies, or parts from parts

Brokers when available from OEMs or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies, or parts are no longer available from the OEM or their

Authorized Distributors, procurement from Brokers may be if approved by the ESA.

• Procurement Activities

The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, who shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each.

(Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

• Risk Assessment

The contract shall address the risk of using unknown sources and or unauthorized suppliers in the

CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the

Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether

100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553, paragraph 4.1.2, 4.1.3, appendix B, C, D)

• Detection and Avoidance Responsibilities

The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for

Contractor business systems under section 893 of the Ike Skelton National Defense Authorization

Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The

Contractor shall flow down such requirements and processes to their subcontractors per ODASD

Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref.

AS5553, paragraph 4.1.4, 4.1.5, appendix…